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Home My WebLink AboutAGENDA BACKUP 01-08-98 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS 1::'111111.1:1:::11.11111'111:1:1 BOAROMErn~~~uary 8,1998 Page 1 of 2 NO. 4. CONSENT CALENDAR c. DATE TYPE OF ACTION December 19, 1997 APPROVE QUITCLAIM OF SEWER EASEMENTS SUBJECT QUITCLAIM SEWER EASEMENTS lOCATED WITHIN SUBDIVISION 6547 TO THE PRESENT PROPERTY OWNERS, JOB 5211, PARCELS 3 AND 4, SAN RAMON AREA SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPTIDIV Engineering Department/Infrastructure Division JSSUf: Shapelllndustries of Northern California, developers of Gale Ranch, have requested that the District Quitclaim the subject easements. BACKGROUND: The subject easements were dedicated at no cost to this District in 1985 with the filing of Subdivision 6547. The easements were created for the future "off-site" sewer to serve the Gale Ranch area located to the north of Subdivision 6547. During construction of this "0ft-site" sewer, it was noted that the location of the existing sewer stub-out in Alcosta Boulevard was not in alignment with the existing sewer easement. Two new easements have been granted (at no cost to the District) to encompass this portion of the "0ft-site" sewer. Therefore, the subject two easements are no longer needed and may now be Quitclaimed. Quitclaiming these easements was part of the results of the negotiation between the District, California Kosaido (dba Canyon lakes Country Club), and Shapelllndustries of Northern California. Staff has concluded that this project (the proposed Quitclaim) is exempt from the California Environmental Quality Act (CECA) under District CECA Guidelines Section 18.6 since it involves a minor alteration in land- use limitations. Board of Directors' approval of this Quitclaim will constitute an independent finding that this project is exempt from CECA. RECOMMENDATION: Approve Quitclaim Deedsto California Kosaido, Inc., a California Corporation, dba Canyon Lakes Country Club, and Canyon Green Homeowners Association, Job 5211, Parcels 3 and 4; authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deeds; and authorize the Quitclaim Deeds to be recorded. DH JSM RAB INITIATING DEPARTMENTIDIVISlON AV' 141' iM H:\PP\QUIT5211.DH.wpd ~ '<>. ) \ \ \ .\. \ " QUITCLAIM SEWER EASEMENTS JOB 5211 PARCELS 3 AND 4 SAN RAMON AREA Cl o c "" -:< ,"" :s:. ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ............................................................................................. :!!:!!!III.lli!i"!:lgilillllilililili BOARD MEETI~~uary 8, 1998 Page 1 of 2 NO. 4. CONSENT CALENDAR d. DATE TYPE OF ACTION December 19, 1997 ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION SUBJECT ACCEPT CONTRACT WORK FOR THE HEADWORKS FACILITIES ENHANCEMENTS PROJECT, DISTRICT PROJECT 7177, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION SUBMITTED BY Ron Klimczak, Senior Engineer INITIATlNG DEPTIDIV Engineering Department/Plant Engineering Division ISSUE: Construction has been completed on the Headworks Facilities Enhancements Project, District Project 7177, and the work is now ready for acceptance. BACKGROUND: Following completion of the Headworks Facilities Improvements Project in December 1994, District staff identified several enhancements that were needed to improve overall system reliability or promote worker safety. The scope of the work completed under the Headworks Facilities Enhancements Project included installation of cover plates over the openings provided for future bar screens, drains on compressors located near the odor control scrubbers, a cover with perimeter handrail for the bypass structure, lifting mechanisms for the manual bar screens, acoustical panels to reduce noise levels in the influent pump room, a backup air compressor for the influent bubbler system, and pressure/vacuum relief at overflow structure D (see Attachment 1 for project location). Additional information can be found in the 1997-98 Capital Improvement Budget (CIB) on pages TP-1 0 through TP-12. The Board of Directors authorized award of a construction contract in the amount of $163,700 to Kaweah Construction Co. of Fresno, California, on June 5, 1997. The contractor was issued a Notice to Proceed, effective July 21,1997, with an original contract completion date of November 18,1997. The completion date was subsequently extended to December 11, 1997 to provide time for the contractor to complete additional contract work. All work was completed prior to the required contract completion date with the remaining work consisting of punch list items, which do not affect project acceptance. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $280,000. An accounting of the project costs will be provided to the Board at the time of project close out. RECOMMENDATION: Accept the contract work for the construction of the Headworks Facilities Enhancements Project, District Project 7177, and authorize the filing of the Notice of Completion. RAB REVIEWED AND RECOMMENDED FOR BOARD ACT10N INITIA TlNG DEPARTMENTIDIVISION 1?5k- RSK JIll ~ L:\Position Papers\ 7177complete.rsk.wpd ~ N , 0 500 I I FEET PROJECT LOCATIONS .z. ~e ~l ~:::.-\ o Central Contra Costa Sanitary District HEADWORKS FACILITIES ENHANCEMENTS PROJECT DISTRICT PROJECT 7177 PROJECT LOCATION ATTACHMENT 1 L:\Position Papers\7177complete.rsk.wpd 9/16/96 ~ Central Contra Costa Sanital) District BOARD OF DIRECTORS :1,1,1111111:11'1'1111111111,,1,1'111: BOARD MEETI]~~Fuary 8, 1998 Page 1 of 2 NO. 8. ADMINISTRATIVE a. DATE TYPE OF ACTION December 29, 1997 APPROVE CONTRACT SUBJ EeT CONSIDER APPROVAL OF CONTRACT FOR LABOR AND EMPLOYMENT-RELATED LEGAL SERVICES WITH W. DANIEL CUNTON AND HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP FOR THE PERIOD OF JANUARY 1, 1998 THROUGH DECEMBER 31, 2000, AND AUTHORIZE THE BOARD PRESIDENT TO EXECUTE THE CONTRACT SUBMITTED BY Bonnie Allen, Risk Manager INITIATING DEPT/DIV Administrative/Risk Management ISSUE: The Board of Directors directed staff to negotiate a three-year contract for labor and employment- related legal services for the District with W. Daniel Clinton and Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP (Firm). A copy of the proposed contract was provided for review by the Board of Directors. BACKGROUND: The District obtained labor and employment-related legal services from the law firm Corbett & Kane for approximately 16 years. The District's previous labor attorneys, employed by Corbett & Kane, retired or left that firm, which occasioned the District to review labor attorney candidates for the District's labor-related activities. In a competitive process, the Board selected the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP and W. Daniel Clinton pending staff negotiating an acceptable contract with them, which has been done. The proposed contract with W. Daniel Clinton and Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP has a term from January 1, 1998 through December 31, 2000. Mr. Clinton and the Firm will serve as Labor Counsel for the District providing advice on labor relations and employment issues and will represent the District in matters of litigation, arbitrations, and in negotiations. Staff has negotiated with Mr. Clinton and the Firm a fee arrangement to help control District legal costs. District billing rates represent a 10% to 14% reduction from the Firm's normal hourly rates. The negotiated rates are set forth in Appendix A of the contract. Billing rates for Mr. Clinton and all members of the Firm providing services to the District will remain at the negotiated rate for the first year of the contract in spite of a scheduled rate increase. Also, the District's billing rate for legal services will never exceed the negotiated rate for Mr. Clinton regardless of the normal hourly rate of the attorney providing legal services to the District. District billing rates will be increased by ten dollars per hour in the second year of the contract for all attorneys, five dollars in the third year of the contract for senior attorneys and ten dollars for junior attorneys. Mr. Clinton has agreed to be readily available to the District and has agreed that, whenever possible, he will endeavor to meet with District officials at the beginning or end of the business day, and thus, eliminate any billings to the District for travel time, as set forth in Article II, Section 3. The non- financial terms of the contract will remain the same throughout the contract period. The proposed contract is for a term of three years; however, it may be terminated by the District or the Firm at will during the term upon reasonable notice. The proposed contract also includes the provision that in the event that W. Daniel Clinton leaves the Firm, at the District's sole discretion, the District has the right to continue with the Firm choosing a replacement Labor Counsel, continue with the Firm for specific REVIEWED AND RECOIllWENDED FOR BOARD ACTION ~ INITIATING DEPARTMEN1/D1V1S10N BA S :\ADMIN\POSP APER\A TTORNEY .PP i:_:I:I_-:ljl--II'-:j-IIII.'III:-!-:lill.I'1-i:1:i:::1:1::I!I!il DATE December 29, 1997 I ;:;;:;:::;:;::;:;:::;:.:;::;:::;:;::.:::;:.;:;:;::.;.;::::::::.:::::::.;.:::::.:.:Ii!:.:.:::::.:.;.:::::::::.:::.::;:::::;.:::::::.;.;.;.;.::::;:;.;.;.;.;.;.;.;.;:::::::::::::::::::::::;Jjl Page 2 of 2 SUBJ EeT CONSIDER APPROVAL OF CONTRACT FOR LABOR AND EMPLOYMENT-RELATED LEGAL SERVICES WITH W. DANIEL CUNTON AND HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP FOR THE PERIOD OF JANUARY 1, 1998 THROUGH DECEMBER 31, 2000, AND AUTHORIZE THE BOARD PRESIDENT TO EXECUTE THE CONTRACT labor and employment-related legal services and obtain other services from other firm(s), or terminate the contract. RECOMMENDATION: Approve the contract for District labor and employment-related legal services by W. Daniel Clinton and Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP for the period from January 1, 1998 through December 31, 2000, and authorize the Board President to execute the contract. CONTRACT FOR LEGAL SERVICES BETWEEN CENTRAL CONTRA COSTA SANITARY DISTRICT AND HANSON. BRIDGETT. MARCUS. VLAHOS & RUDY. LLP BY THIS AGREEMENT, made and entered into this first day of January, 1998, by and between the CENTRAL CONTRA COSTA SANITARY DISTRICT, a political subdivision of the State of California, hereinafter referred to as the JlDistrict" and W. Daniel Clinton, together with the Law Firm of HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP, hereinafter collectively referred to as JlLabor Counsel for the District" or JlFirm", the parties mutually agree as follows: SCOPE OF SERVICES ARTICLE I: 1. Labor Counsel for the District, comprised of W. Daniel Clinton and such members of the Firm of HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP, as are deemed appropriate by the District and the Firm, shall perform labor and employment related services and legal representation on behalf of the District as directed by the Board of the District. Labor Counsel for the District shall work in a cooperative role with the District's management team through the General Manager- Chief Engineer. 2. It is anticipated that Labor Counsel for the District will provide legal services as required by law and as directed by the District, and will attend meetings of the Board of Directors and other District meetings as requested by the District management or the Board of Directors. Labor Counsel will provide the Board and its management team with legal advice and representation on labor and employment related matters. 3. The District may in its discretion refer litigation matters and/or special projects to Labor Counsel for the District on a case-by-case basis, which matters will be handled pursuant to the compensation schedule and other terms herein, unless otherwise agreed by the parties; however, there is no requirement that the District refer such matters to Labor Counsel for the District. COMPENSATION ARTICLE II: 1. labor Counsel for the District will provide legal services from January 1, 1998, through December 31, 2000 at the hourly rates set forth on Appendix A attached. 1 2. labor Counsel for the District will provide on a monthly basis documentation of actual hours worked by each member of the Firm, together with a designation of the case name and number, the subject matter discussed, and the District staff member requesting the legal services. labor Counsel for the District shall also make available to the District for audit all of such records so maintained. 3. The Firm's billing rates incorporate normal and routine administrative charges reflecting the costs of mailings, telephone, accounting, and use of other Firm clerical and administrative services. Other discreet, non-routine costs incurred by the Firm on behalf of the District, shall be separately invoiced by the Firm and reimbursed by the District. Such reimbursable costs shall include costs such as, for example, expert witness fees, court filing fees, deposition costs, out-of-county travel costs, messenger services, overnight mailings, facsimiles, duplicating, and computer research charges. TERM OF THE AGREEMENT ARTICLE III: The term of this Agreement shall be from January 1, 1998, through December 31, 2000 or unless terminated sooner. It is anticipated that this Contract may be extended with the mutual consent of each party thereafter. CONFIDENTIAL RELATIONSHIP ARTICLE IV: All dealings of the parties under this Agreement shall be confidential and no report, data, information, or communication developed, prepared, or assembled by labor Counsel for the District under this Agreement shall be revealed, disseminated, or made available by labor Counsel for the District to any person or organization other than the District without the prior knowledge and concurrence of the District. ASSIGNMENT AND LAWS ARTICLE V: labor Counsel for the District shall not subcontract any of the work or assign any of its rights or obligations without the prior written consent of the District. This Agreement shall be governed by the laws of the State of California. NOTICES ARTICLE VI: All notices or other official correspondence relating to contractual matters between the parties hereto shall be made by depositing same in first-class, postage-paid mail addressed as follows: To labor Counsel for the District: W. DANIEL CLINTON, ESQ. HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, llP 333 Market Street, Suite 2300 San Francisco, CA 94105-2173 2 To District: BOARD OF DIRECTORS C/O ROGER DOLAN General Manager-Chief Engineer CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 Imhoff Place Martinez, CA 94553 or to such other address as either party may designate hereinafter in writing delivered to the other party. CONFLICT OF INTEREST ARTICLE VII: labor Counsel for the District promises and agrees that labor Counsel for the District and members of his staff shall avoid any actual or potential conflicts of interest. labor Counsel for the District agrees to immediately notify the Board of Directors and the General Manager-Chief Engineer of any cases which may involve an actual or potential conflict of interest. INDEMNIFICA TION ARTICLE VIII: Neither the District nor labor Counsel for the District shall be required to indemnify the other party to this Agreement except as specifically set forth herein. Nothing in this Agreement, with the exception of the specific terms of this paragraph, is intended to limit or alter the rights of each party against the other party as such rights may exist under the laws of the State of California. When, and only when, the District requests labor Counsel for the District to retain the services of a consultant on behalf of the District, then the District agrees to indemnify and hold harmless the labor Counsel for the District, it agents and employees, for any expense, loss, or damage, including attorneys' fees, to which the labor Counsel for the District may be subjected arising from any suit or claim, which suit or claim arises out of the District labor Counsel engaging said consultant's services on behalf of the District. INSURANCE ARTICLE IX: During the entire term of this Agreement and any extension or modification thereof, labor Counsel for the District shall keep in effect insurance policies providing coverage for general public liability, including lawyers' professional liability, and workers' compensation exposure at limits deemed acceptable by the District. labor Counsel for the District shall provide Certificates of Insurance and other evidence of insurance, including copies of the policies as may be requested by the District to demonstrate that the above required insurance coverages are in effect. Automobile insurance coverage will be provided by the Firm through its general liability coverage or by the individual members of the law Firm pursuant to their personal 3 automobile policies, and such coverage shall be at levels acceptable to the District. TERMINATION ARTICLE X: This Agreement may be terminated by either party, at its sole discretion, upon ninety (90) calendar days prior written notice. In the event that W. Daniel Clinton were to leave the Firm of HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP, or be unable or unwilling to continue to serve as Labor Counsel for the District as a member of said Firm for any reason, the District shall have the right to continue to direct HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP to perform such legal services as the District deems advisable and to obtain other legal services in whatever manner the District deems advisable, or to immediately terminate the Agreement in the District's sole discretion. TERMS ARTICLE XI: No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. No oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. ARTICLE HEADINGS ARTICLE XII: Article headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. PARTIAL INVALIDITY ARTICLE XIII: If any term, covenant, conditions, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. SURVIVAL ARTICLE XIV: Notwithstanding the District's acceptance of the services or termination thereof and payment therefor, Labor Counsel for the District shall remain obligated under all clauses of this Agreement which expressly or by their nature extend beyond and survive such acceptance, termination and payment. Notwithstanding the acceptance of the services of Labor Counsel for the District or termination thereof and payment therefor, the District shall remain obligated under all clauses of this Agreement which expressly or by their nature extend beyond and survive such acceptance, termination and payment. 4 CENTRAL CONTRA COSTA SANITARY DISTRICT By: JAMES A. NEJEDL Y President, Board of Directors Attest: JOYCE MURPHY, Secretary of the District By: W. Daniel Clinton, Esq. HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP By: W. Daniel Clinton, Esq. HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP 5 c( >< 2i z w a. a. c( c.. -I -I >= C :) a:: ~ U) o ::I: <( -I > U) :) o a:: <( ::E ...= .... w C) c a:: OJ z o U) z <( ::I: CD _ftio .!:! 0:: g b C)N .!!! C ~ 0=' =..... m CD - -UCUen .- 0:: en b C)~ .!!! c . 0::.... m CD - -cuco .!:! 0:: en b C)~ .!!! c . 0::.... m - ';;fl. 5_0 OCU.... Co) -0 't: III v, ._ CU o ~ ~CD ...- ::I CU 00:: ::I: - c CU >- U) ~ ... 'iii oo~ =:: c( o 0 o 0 It) Lri ..q- ..q- N N Eft o 0 o 0 ci 0 ..q- ..q- N N Eft o 0 o 0 ci ci ("') ("') N N Eft o 0 o 0 ci 0 ("') ..q- Eft o 0 o 0 o 0 co l"- N N Eft c; C) CD ..J c o ..... c C3 Q) '2 III o ~ c o t III CO I en ~ 0) :J o o o o Lri ..q- N o o o ..q- N o o ci ("') N o o o ..q- o o ci l"- N L- ~ Q) III ..c o CJ) () "0 <5 L- L- Q) ...., o o ..- ("') N o o CO N N o o <ri ..- N o o ...t N o o ci ..q- N c o en .0 a ~ ,~ c c o CO N It) ci 0> ..- o It) It) co ..- o It) It) I"- ..... o It) 0; ..- o o It) 0> ..- Q) o c ~ LL. III ....J ~ c c <( Q) Q) ....J o o <ri co ..- o o ..- co ..- o o ..- I"- ..- o o 0; ..- o o o 0> ..- :t:: o ~ ci ..c ~ III CJ) o o <ri co ..- o o ..- co ..... o o ..- I"- ..- o o 0> ..- o o ci 0> ..- ~ c o en a. E o ..c I- ..J en Q) 1:: III ..c () o o M I"- ..- o o M CO ..- o o M It) ..- o o I"- ..- o o ci I"- ..- E e ..... en E> Q) CO L- ~ '2 c Q) ...., o o .....: ("') ..- o o .....: N ..- o o .....: ..- ..... o o ("') ..- o o ci ("') ..- t o a. III a. a. III 0::: ..J ~ "0 C III CJ) o It) N ("') ..- o It) co 0> o It) N N ..- o It) <ri co o It) N ..- ..... o It) <ri I"- o It) N ..- o It) co o o It) N ..- o o It) co (ij "0 o ~ ~ c o J:1 <{ L- Q) ..... en o LL. I III en en '(ij Z CONTRACT FOR LEGAL SERVICES BETWEEN CENTRAL CONTRA COSTA SANITARY DISTRICT AND HANSON. BRIDGETT. MARCUS. VLAHOS & RUDY. LLP BY THIS AGREEMENT, made and entered into this first day of January, 1998, by and between the CENTRAL CONTRA COST A SANIT AR Y DISTRICT, a political subdivision of the State of California, hereinafter referred to as the "District" and W. Daniel Clinton, together with the Law Firm of HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP, hereinafter collectively referred to as "Labor Counsel for the District" or "Firm, II the parties mutually agree as follows: SCOPE OF SERVICES ARTICLE I: 1. Labor Counsel for the District, comprised of W. Daniel Clinton and such members of the Firm of HANSON, BRIDGETI, MARCUS, VLAHOS & RUDY, LLP, as are deemed appropriate by the District and the Firm, shall perform labor and employment related services and legal representation on behalf of the District as directed by the Board of the District. Labor Counsel for the District shall work in a cooperative role with the District's management team through the General Manger-Chief Engineer. 2. It is anticipated that Labor Counsel for the District will provide legal services as __tttlit.BI:::I!.S! reflHired by IfYJI and as directed by the Distric~~j-aftd will. atte8tl ffiOOt:iftgS af the Beaf6 of Dirootors Me ather Distriet ffiOOtiAgS as feqHeste6 by the Distriet lft8ft&geIRoot aT the Beanl of Dirootors. Labor Counsel will provide the Board and its management team with legal advice and representation on labor and employment related matters ._i:f,Ia:::I::~BI::~I.I::jlt_:::.l_::~llliRl:~IiIQl. 3. The District may in its discretion refer litigation matters and/or special projects to Labor Counsel for the District on a case-by-case basis, which matter will be handled pursuant to the compensation schedule and other terms herein, unless otherwise agreed by the parties; however, there is no requirement that the District refer such matters to Labor COl:lftsel far the ~~ctN" ~. I F:\DMS\~LA.DIR\0173528.01 COMPENSATION ARTICLE ll: 1. Labor Counsel for the District will provide legal services from January 1, 1998, through December 31, 2000 at the hourly rates set forth on Appendix A attached. 2. Labor Counsel for the District will provide on a monthly basis documentation of actual hours worked by each member of the Firm, together with a designation of the case name and number, the stlbjeet RUl~ter tliseHssed, !:~::BllliIi:RE:::.t:.._II. and the District staff member requesting the legal services. Labor Counsel for the District shall also make available to the District for audit all of such records so maintained. 3. The Firm's billing rates incorporate normal and routine administrative charges reflecting the costs of mailings, telephone, accounting, and use of other Firm clerical and administrative services. Other discreet, non-routine costs incurred by the Firm on behalf of the District, shall be separately invoiced by the Firm and reimbursed by the District. Such reimbursable costs shall include costs such as, for example, expert witness fees, court filing fees, &:~::g:U~:~~=~g~ TERM OF THE AGREEMENT ARTICLE ill: The term of this Agreement shall be from January 1, 1998, through December 31, 2000,~ 6f unless terminated sooner. It is anticipated that this Contract may be extended with the mutual consent of each party thereafter. CONFIDENTIAL RELATIONSHIP ARTICLE IV: All dealings of the parties under this Agreement shall be confidential and no report, data, information, or communication developed, prepared, or assembled by Labor Counsel for the District under this Agreement shall be revealed, disseminated, or made available by Labor Counsel for the District to any person or organization other than the District without the prior knowledge and concurrence of the District. ASSIGNMENT AND LAWS ARTICLE V: Labor Counsel for the District shall not subcontract any of the work or assign any of its rights or obligations without the prior written consent of the District. This Agreement shall be governed by the laws of the State of California. 2 F:\DMS\KLA.DIR\0173528.01 NOTICES ARTICLE VI: All notices or other official correspondence relating to contractual matters between the parties hereto shall be made by depositing same in first-class, postage-paid mail addressed as follows: To Labor Counsel for the District: W. DANIEL CLINTON, ESQ. HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP 333 Market Street, Suite 2300 San Francisco, CA 94105-2173 To District: BOARD OF DIRECTORS C/O ROGER DOLAN General Manager-Chief Engineer CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 Imhoff Place Martinez, CA 94553 or to such other address as either party may designate hereinafter in writing delivered to the other party. CONFLICT OF INTEREST ARTICLE VII: Labor Counsel for the District promises and agrees that Labor Counsel for the District and members of his staff shall avoid any actual or potential conflicts of interest. Labor Counsel for the District agrees to immediately notify the Board of Directors and the General Manger-Chief Engineer of any cases which may involve an actual or potential conflict of interest. .-. INDEMNIFICATION ARTICLE VIII: Neither the District nor Labor Counsel for the District shall be required to indemnify the other party to this Agreement except as specifically set forth herein_ Nothing in this Agreement, with the exception of the specific terms of this paragraph, is intended to limit or alter the rights of each party against the other party as such rights may exist under the laws of State of California. '1IheR, ftfttl aftly 'J.'heR, the District retIuests Labar CauRscl far the District ta retftiR thc serviees af a OOftSltlt8:Rt aft BeluHf af the Distriet, then the Distriet agreeste iREteffiftify aBEt RelEt Ra.rmless thc LaBar CaHftsel fer the District, its ageRts aBEt emplayees, fer RAY eKpeRse, loss, ar Elamage, iRelUEting att6meys' fees, to whieh the Labor COtlftscl fer tRe Distriet may be soojected arisiftg {ram any suit aT claim, whieh suit ar elaim arises aut af the District Labor COURse! esgagiRg saiEt OORsultaRt'S serviees Oft behalf af the Distriet. 3' F:\DMS\KLA.DIR\0173528.01 INSURANCE ARTICLE IX: During the entire term of this Agreement and any extension or modification thereof, Labor Counsel for the District shall keep in effect insurance policies providing coverage for general public liability, including lawyers' professional liability, and workers' compensation exposure at limits deemed acceptable by the District. Labor Counsel for the District shall provide Certificates of Insurance and other evidence of insurance, including copies of the policies as may be required by the District to demonstrate that the above required insurance coverages are in effect. Automobile insurance coverage will be provided by the Firm through its general liability coverage or by the individual members of the taw Firm pursuant to their personal automobile policies, and such coverage shall be. at levels acceptable to the District. TERMINATION ARTICLE X: iiiii3 In the event that W. Daniel Clinton were to leave the Firm of HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP, or be unwilling to continue to serve as Labor Counsel for the District as a member of said Firm for any reason, the District shall have the right to continue to direct HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP to perform such legal services in whatever manner the District deems advisable, or to immediately terminate the Agreement in the District's sole discretion. TERMS ARTICLE XI: No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. No oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. ARTICLE HEADINGS ARTICLE XII: Article headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 4 F:\DMS\KLA.DIR\0173528.01 PARTIAL INVALIDITY ARTICLE XID: If any term, covenant, condition or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in.no way be affected, impaired, or invalidated thereby. SURVIV AL ARTICLE XIV: Notwithstanding the District's acceptance of the services or termination thereof and payment therefor, Labor Counsel for the District shall remain obligated under all clauses of this Agreement which expressly or by their nature extend beyond and survive such acceptance, termination and payment. Notwithstanding the acceptance of the services of Labor Counsel for the District or termination thereof and payment therefor, the District shall remain obligated under all clauses of this Agreement which expressly or by their nature extend beyond and survive such acceptance, termination and payment. SIGNATURES ARTICLE XV: These signatures attest the parties' agreement hereto. CENTRAL CONTRA COST A SANITARY DISTRICT By: JAMES A. NFJEDLY President, Board of Directors Attest: JOYCE MURPHY, Secretary of the District By: 5 F:\DMS\KLA.DIR\0173528.01 W. Daniel Clinton, Esq. HANSON, BRIDGETf, MARCUS, VLAHOS & RUDY, LLP By: W. Daniel Clinton, Esq. HANSON, BRIDGETf, MARCUS, VLAHOS & RUDY, LLP 6 F:\DMS\KlA.DIR\0173528.01 ~ ..~ ~ u ~ 8 8 8 ('l 8 8 8 8 0 0 :s=~ V'l V'l V'l "! l5i~ v V'l V'l 0 \0 \0 t<"l r- C"i \0 ('l V V t<"l 0\ 00 00 r- t<"l t<"l 0\ ~ ('l ('l ('l - - - - - - ~ ..~ 8 Q., u ~ ~ 8 8 0 ~ 8 8 8 0 0 :j ];:. 0 V'l V'l V'l l5i~ v 0 0 \0 V'l - - t<"l r- ('l \0 ('l V V ('l 00 00 00 \0 ('l ('l 00 ;;: ~ ('l ('l ('l - - -< g' ~ ell: ~ ~ V) ~ 0 ~ ~ .. -< ~ ..~ v.i :5 .r 0:> ;J .~:: ~ u Q~.... ~ 8 8 8 ~ 0 8 8 8 8 0 0 V'l V'l "! 0 0 0 \0 V'l - - t<"l r-..: ('l .\0 t<"l t<"l t<"l - r- r- r- V'l - ('l ('l ('l ('l - - - - - r- ~ ~ ~ ~ ~ i 6 ~ 8 8 8 8 0 8 8 8 8 0 0 =.. V'l V'l V'l ~ .~ ~ 0 0 0 v 0\ 0\ 0\ r- t<"l ('l cO t<"l V V ('l - - - - - Q=- ~ CI) ~ ~ 8 8 8 8 ~ 8 8 8 8 8 ~ i.!l 0 0 0 0 0 0 0 0 V'l V'l = ell \0 r- r- v V'l t<"l ('l 00 =~ ('l ('l ('l ('l 0\ 0\ 0\ r- - ~ - - - - 8 2: c ~ 0 1:: 1 c::l \0 Vl El 8. ~ ~ ~ c::l LL. ~ 2il 0 !; as \0 .S Vl j 0 c.. .!l as .cl .&; =: ~ Vl c.. Vl 0 Q:l () 6 0 CIl as ~ 0 tI) ~ \0 ~ LL. Q) :r:: ~ .J Q) ~ Q:l .J ~ :i t> .~ u ~ ~ Q Vl \0 c::l E "0 Q) Q) ~ e 1ll Q 00 1 -~ ~ "t: .~ 0 ~ "0 -~ Vl g 3 '" a -(OJ -< :i Q ell 0 Q) ~ .Z ..... Q:l tI) ..... tI) ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS ii"i'iii"iiilll:!I~II!ii:i:lllllliiliiiiiii:iiiiii:ii!iiiil Page 1 of 6 DATE December 29, 1997 NO. 9. ENGINEERING a. TYPE OF ACTION AUTHORIZE AGREEMENTS SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BROWN AND CALDWELL, AND AGREEMENT AMENDMENTS WITH MONTGOMERY WATSON, AND TALAVERA AND RICHARDSON FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE COLLECTION SYSTEM PLANNING PROGRAM SUBMITTED BY Jarred Miyamoto-Mills, Principal Engineer INITIATING DEPU)IV Engineering/Planning ISSUE: Board of Director's authorization is required for execution of professional engineering services agreements on capital improvement projects when the amount of the agreement exceeds $50,000. BACKGROUND: The Collection System Planning Program is designed to identify, prioritize, estimate costs, and establish schedules for capital improvement projects needed in the District's nearly 1,500 miles of main, trunk and interceptor sewers, pumping stations, and force mains. The focus of the program is to achieve the overflow reduction and infrastructure management goals of the District's Ten-Year Capital Improvement Plan by providing required facilities just prior to them being needed. This approach ensures that the District's limited financial and staff resources are allocated in the most prudent manner. The replacement value of the District's collection system is more than $1 billion. Over the past ten years, approximately $120 million has been spent to plan, design and construct collection system upgrades, replacements, and facilities to serve new customers. The 1997 Capital Improvement Plan forecasts an investment of over $122 million in collection system facilities during the next ten years. In addition, the U.S. Environmental Protection Agency is preparing a national Sanitary Sewer Overflow (SSO) policy which will require a high level of service and provide for regulatory enforcement when overflows occur. A comprehensive Collection System Planning Program of master planning and facilities planning for each facilities category (mains, trunks, interceptors, pumping stations, and force mains) has been developed by staff to provide the basis for this significant investment. Four components of this program are currently underway. These are: 1) the Collection System Master Plan Update (DP 4983), covering the District's larger sewers, those 12-inches and greater in diameter, called trunks and interceptors; 2) the Pumping Station Master Plan Update (DP 5905), covering the District's 18 stations and their forcemains; 3) Sewer Renovation Strategy Development (DP 5907), covering the need for rehabilitation and replacement of "main" sewers, those 1 D-inches and less in diameter; and, 4) the Downtown Walnut Creek Facilities Plan (DP 5908), addressing the near- and long-term renovation and management needs of the collection system in the busiest area of Walnut Creek. Staff recommends that professional engineering consultants be engaged to perform some of the work required to complete these program components. A Request for Proposals was distributed to local engineering firms specializing in collection system planning on August 15, 1997. Four firms submitted JMM DJC RAS INITIATING DEPARTMENTIOIVlSION y J:;~ ~~~.~ DATE December 29, 1997 Page 2 of 6 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BROWN AND CALDWELL, AND AGREEMENT AMENDMENTS WITH MONTGOMERY WATSON, AND TALAVERA AND RICHARDSON FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE COLLECTION SYSTEM PLANNING PROGRAM written proposals for all or a portion of the needed work by the September 24, 1997 due date. Proposal interviews were conducted on October 9, 1997, by a panel of staff members from the Collection System Operations Department and the Planning and Infrastructure Divisions of the Engineering Department. The panel ranked the firms based on the qualifications of project team members, their approach to the work, the firm's related experience and depth, proposed schedule, and cost. Staff negotiated agreements with the top ranked firm for each element of work. Additional detail for each component of the program, including the consultants proposed for each element of the work is presented below. Collection System Master Plan Update The purpose of this program component is to update the 1986 Wastewater Collection System Master Plan for the 150 miles of trunk and interceptor sewers. During the eleven years since the master plan was first completed, many recommended projects have been implemented, flow capacity design criteria have been refined using new data analysis tools for the estimation of peak wet weather flows, and the ultimate wastewater utility service needs for development to be served by the District have been clarified. The impact of these factors on the recommended capital improvement program for the larger sewers will be addressed in the master plan update. Staff initiated the master plan update in 1991, and several tasks have been completed. These tasks included a long-term flow monitoring program to collect data needed to refine and validate design flow criteria, detailed evaluation of collection system hydraulics near the treatment plant, and analysis of recent rainfall and sewer flow events. A team of District staff and engineering consultants are proposed to complete the master plan update. District staff will update the computerized flow capacity model databases to include system improvements completed and land use planning changes since 1986, run the computer simulations of the system for design conditions, and be responsible for project management. The consulting firm Montgomery Watson of Walnut Creek has been selected for review of the current design flow criteria, capital improvement program development, detailed route and cost analysis for the highest priority improvements, and preparing the revised master plan document. In addition, the consultant will review work products from the tasks assigned to District staff, and participate in meetings with land use planning staff of our tributary cities and the county. Talavera and Richardson, a consultant specializing in computer database applications for environmental engineering, will be responsible for managing the integration of four District databases (Geographical Information System, Sewer Maintenance Management Information System, Sewer Network Analysis Program, and Sewer Service Charge database) for land use inventory and flow criteria updating, collection system modeling, and output of analysis results in tabular and graphical (mapping) formats. -~~ DATE December 29, 1997 Page 3 of6 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BROWN AND CALDWELL, AND AGREEMENT AMENDMENTS WITH MONTGOMERY WATSON, AND TALAVERA AND RICHARDSON FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE COLLECTION SYSTEM PLANNING PROGRAM Staff has negotiated a cost reimbursement agreement amendment with Montgomery Watson with a cost ceiling of $140,000 for their master planning tasks. A separate agreement amendment for Talavera and Richardson's tasks, with a cost ceiling of $70,000, has also been negotiated. Montgomery Watson, and Talavera and Richardson have existing agreements for $10,000 and $17,500, respectively, executed under staff authority, to assist in the planning and review of District work on the first six master plan tasks. An estimate of total project cost is included in Attachment 1. The Collection System Master Plan Update is included in the 1997-98 Capital Improvement Budget (CIB) beginning at page CS-15. Pumping Station Master Plan Update The Pumping Station Master Plan Update was first completed in 1989. Since that time, several major improvements have been implemented at the District's 18 pumping stations. In addition, new technology has been introduced, draft pumping station guidelines have been published by the Regional Water Quality Control Board, and, as mentioned above, flow capacity design criteria have been revised. The master plan update will address the impacts of these factors on the recommended capital improvement program for the stations. The master plan update will be completed primarily by in-house staff, with support from Dodson and Associates, an engineering consultant with expertise in pumping station planning, design and construction. Dodson and Associates' work IS covered by an existing $15,000 agreement executed under staff authority. An estimate of total project cost is included in Attachment 1. The Pumping Station Master Plan Update is included in the 1997-98 CIB beginning at page CS-81. Sewer Renovation Strategy The purpose of this program component is to develop a strategy and budget projections for a long-term program of renovation and improvement for the District's 1,300 miles of "main" sewers. The strategy will focus primarily on the needs for rehabilitation and replacement, but will be integrated with the District's collection system operations and maintenance activities. Alternative methods for predicting renovation needs based on system performance (maintenance requirements, blockages, etc.), and condition (from review of television inspection records) are being evaluated. The results of this evaluation will be used to analyze the alternative prediction methods. The selected method will be used to develop a program for sewer rehabilitation and replacement, which will include annual budget estimates for the Capital Improvement Plan. The firm CH2M Hill, an engineering consultant with expertise in sewer renovation planning, will evaluate the District's archives of past television inspection and maintenance records to assess their usefulness for calibrating a performance-based predictive model. Staff negotiated a cost reimbursement agreement with CH2M Hill with a cost ceiling of $20,000 for this work. This agreement was executed under staff :I:::::::::~BI..pjl.:'.:::::::::I.~~II:I::::::::::::::::::::::::::::::'::::I::::::: DATE ..::::,.:.:l.,lll::::::::::::::::::i.ii~iliii:::::I::~:1:;:.::;.;::,:;;:;:;:::::..:,:::,::11:1::::....:::::11.:;..:;:..:...::::::.:::::.:1.:.::,.:::.1::::,:: December 29, 1997 Page 4 of 6 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BROWN AND CALDWELL, AND AGREEMENT AMENDMENTS WITH MONTGOMERY WATSON, AND TALAVERA AND RICHARDSON FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE COLLECTION SYSTEM PLANNING PROGRAM authority, since it is for an amount less than $50,000. An estimate of project cost through the alternative evaluation task is included in Attachment 1. The Sewer Renovation Program is included in the 1997-98 CIB beginning at page CS-57. Downtown Walnut Creek Facilities Plan The purpose of this program component is to develop a comprehensive plan for improvement of the sewer system serving downtown Walnut Creek. The study area is bounded by Newell Avenue, Ygnacio Valley Road, Interstate 680, and the San Ramon Creek Bypass Channel. There are two sewer systems in this area: 1) the Lamorinda and San Ramon Valley interceptor system, which consists of three generations of parallel large diameter sewers; and, 2) the local main and trunk sewers, some of which pre-date the formation of the District in 1946. The interceptor system has been studied in considerable detail over the past several years. A project to optimize dry- and wet-weather flow conveyance in these sewers is currently under design. This project, known as the Walnut Creek Siphon Improvements (DP 5027), will redirect some flows from the Lamorinda area into the Newell Avenue and South Broadway siphons and may include lining of siphon barrels to provide self-scouring velocities. The Downtown Walnut Creek Facilities Plan will include an overview of these projects and consider their construction impacts when developing staged implementation recommendations for main and trunk work. The main and trunk system requires a high level of maintenance in an urbanized setting where traffic disruption, noise, odor, and construction can have a significant impact on the public. The high maintenance requirements result from the relatively flat slopes of many area sewers and the high density of restaurants existing downtown. Since the purpose of the improvements to be identified in the facilities plan are likely to be maintenance reduction driven, a high level of involvement and coordination with the Collection System Operations Department will be critical to project success. Also, since there will be high visibility and public sensitivity to any proposed construction or grease control initiatives proposed in the facilities plan, input from the City of Walnut Creek will also be important. Brown and Caldwell of Pleasant Hill, an engineering consultant with expertise in sewer system facilities planning, will evaluate existing sewer as-built and maintenance data, conduct a targeted field work program, develop a plan for the ultimate sewer system, define a staged implementation program, work with staff to address institutional issues, recommend a capital improvement program, and prepare draft and final facilities plan reports. District staff will provide field surveying and project management. Staff has negotiated a cost reimbursement agreement with Brown and Caldwell with a cost ceiling of $171,000 for this work. An additional authorization may be required in the future if more field work is _B!!! DATE December 29, 1997 Page 5 of 6 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BROWN AND CALDWELL, AND AGREEMENT AMENDMENTS WITH MONTGOMERY WATSON, AND TALAVERA AND RICHARDSON FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE COLLECTION SYSTEM PLANNING PROGRAM warranted. An estimate of total project cost is included in Attachment 1. The Downtown Walnut Creek Facilities Plan is included in the 1997-98 CIB beginning at page CS-25. Staff has concluded that these authorizations are exempt from the California Environmental Quality Act (CECA) under the District CECA Guidelines Section 17.3, since they involve planning studies for possible future projects which the District has not approved, adopted, or funded. The outcome of the studies will not bind the District to pursue any particular course of action in the future. Approval of these agreements will establish the Board of Directors' independent finding that these studies are exempt from CECA. The District will conduct an environmental review of any project which is proposed as a result of these studies to determine the appropriate CECA compliance documentation. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a professional engineering services agreement with Brown and Caldwell with a cost ceiling of $171 ,000 for work related to the Downtown Walnut Creek Facilities Plan (DP 5908), and agreement amendments with Montgomery Watson with a cost ceiling of $140,000, and with Talavera and Richardson with a cost ceiling of $70,000 for work related to the Collection System Master Plan Update (DP 4983). Attachment 1 Page 6 of 6 Collection System Planning Program . Collection System Master Plan Update (DP 4983) Cost prior to 11130/97 $ 246,000 50,000 140,000 * 70,000 * 10,000 Cost to Complete: District Forces Montgomery Watson Talavera and Richardson Other Costs DP 4983 Total: $ 516,000 . Pumping Station Master Plan (DP 5905) Cost Prior to 11130/97 $ 41,000 Cost to Complete: District Forces Dodson and Associates Other Costs 49,000 15,000 5,000 $ 110,000 DP 5905 Total: . Sewer Renovation Strategy -Initial Tasks (DP 5907) Cost to Complete: District Forces CH2MHiII Other Costs $ 25,000 20,000 5,000 $ 50,000 146,000 $ 196,000 Subtotal: Possible Future Work DP 5907 Total: . Downtown Walnut Creek Facilities Plan (DP 5908) Cost to Complete: District Forces Brown and Caldwell Other Costs Subtotal: Possible Future Field Work $ 34,000 171,000 * 5,000 $ 210,000 50,000 $ 260,000 $1,082,000 DP 5908 Total: COlleCTION SYSTEM PLANNING PROGRAM TOTAL: * Authorization for these agreements is the subject of this Position Paper. ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS . ....... ....... ...... .... ...... ....... ........... ......... .... '.I::IIII'IIIII'~'..il.lli'i'!"~'ij BOARD MErnj~~uary 8, 1998 Page 1 of 18 N~10. TREATMENT PLANT a. DATE TYPE OF ACTION December 29, 1997 HUMAN RESOURCES SUBJ ECT CREATE AND ADD THE POSITION OF ELECTRICIAN (G- 65, $3689-$4471) AND ADOPT THE JOB CLASS DESCRIPTION, ADOPT REVISED JOB CLASS DESCRIPTIONS FOR THE POSITIONS OF ELECTRICAL TECHNICIAN (G-69, $4064-$4913) AND ELECTRICAL SHOP SUPERVISOR (S-74, $4597-$5569), AND ADOPT THE ELECTRICAL SHOP DEMONSTRATION TRAINING ENHANCEMENT PROGRAM SUBMITTED BY Charles W. Batts Jr. INITIATING DEPTIDIV Plant Operations Department ISSUE: Board authorization is required to create new positions, adopt class descriptions, and create advancement procedures, including the proposed Electrical Shop Demonstration Training Enhancement Program. BACKGROUND: The Plant Operations Maintenance Division includes both an Electrical Shop and an Instrument Shop to perform related maintenance activities. The Electrical Technicians are paid at G-65 ($3689-$4471), and the Instrument Technicians are paid at G-69 ($4064-$4913), Based on advancements in technology, the Electrical Technicians' expertise now requires a basic understanding of instrumentation and controls. The District has identified a need to increase the skills within its Electrical Shop to keep pace with this changing technology as it applies to new electrical equipment, to allow a single craft to maintain the District's electrical systems, including the control and telemetry inputs/outputs required by the existing electrical equipment, and to effectively and efficiently maintain various electrical systems at both the Treatment Plant and various remote locations. To address this need in the Electrical Shop, District management proposes a Demonstration Training Enhancement Program that will develop the necessary skills within the existing staff and compensate them for these additional skills. The Plant Operations Maintenance Division has been aware of the increasing use of electronics and programmable logical controllers (PLCs) in the control and switching of the Treatment Plant's electrical system. The need for such skills has become evident since the installation of the Cogeneration Facility and the new Standby Power Facility and its operation of the plant's power grid, as well as new equipment installed during major Pumping Station projects. The wide application of the use of variable frequency drives (VFDs), solid-state electronics, and computer controls in the electrical field requires expanded skills beyond those normally associated with the industry-defined electrician classification. While the Plant Operations Department Electrical Technicians have been willing to attempt to maintain and repair such equipment and controls, increased training and familiarity with such controls are required to perform such tasks. To this end INITIATING DEPARTMENTIDI\I1S10N I S :\POSPAPR\ 1998-99\ELlNSTR3 .CWB. wpd DATE December 29, 1997 Page 2 of 18 SUBJECT CREATE AND ADD THE POSITION OF ELECTRICIAN (G- 65, $3689-$4471) AND ADOPT THE JOB CLASS DESCRIPTION; ADOPT REVISED JOB CLASS DESCRIPTIONS FOR THE POSITIONS OF ELECTRICAL TECHNICIAN (G-69, $4064-$4913) AND ELECTRICAL SHOP SUPERVISOR (S-74, $4597-$5569); AND ADOPT THE ELECTRICAL SHOP DEMONSTRATION TRAINING ENHANCEMENT PROGRAM the Plant Maintenance Division has developed the attached training program and listed areas of needed skill development. The program will: . Be a demonstration program that will apply only to the Electrical Shop and will not affect other District employees, . Be periodically reviewed by management and reported back to the Board of Directors during the current contract period, . Apply to all current employees who meet the qualifications and requirements. New employees will continue to be hired under the job classification, Electrician at the rate of G-65, . Allow current District Electrical Technicians to receive additional compensation as soon as their training has been completed and they have been certified for advancement. The Electrical Shop will still be responsible for the repair and maintenance of the Treatment Plant and Pumping Stations' electrical power distribution and equipment, with the expanded duties of the maintenance of electronic control devices and instrument inputs. These skills presently reside in the Plant Maintenance Division's Instrument Shop, requiring that these two maintenance crafts work in conjunction to solve control or instrument problems and repairs or calibrations required on the electrical system. This enhanced training program will significantly reduce the required coordination, save time for both crafts, reduce equipment downtime, improve response to electrical downtime, improve response to work orders, and provide backup for certain critical plant instrumentation. The Electrical Shop Demonstration Training Enhancement Program will require that a District Electrical Technician complete probation, receive an acceptable performance appraisal, and obtain the approval and recommendation of his/her supervisor. There will be a series of training requirements that each candidate must complete before he/she will be considered for advancement to the revised Electrical Technician classification. These are attached to the Electrical Shop Demonstration Training Enhancement Guidelines. The training requirements are subject to change or update depending upon the needs of the District and changing technology. Several of the training requirements will be offered as classes by the District to willing candidates, as scheduled, at the convenience of the District. Electrical Technicians may also be sent to outside classes in order to obtain these skills at the discretion of the District. Electrical Technicians may also be required to take courses on their own time and at their own expense. On-the-job training will be provided on a case-by-case basis. At the end of the training requirements, the candidate must be able to show completion by passing a written and practical proficiency test and be approved and recommended for advancement by his/her supervisor. The incentive for the candidate to participate will be a salary increase of 10 percent, to the equivalent salary level of a District Instrument Technician, at the beginning of the pay period following his/her successful completion of the program. If each Electrical Technician on our current staff of three takes advantage of this DATE December 29, 1997 Page 3 of 18 SUBJECT CREATE AND ADD THE POSITION OF ELECTRICIAN (G- 65, $3689-$4471) AND ADOPT THE JOB CLASS DESCRIPTION; ADOPT REVISED JOB CLASS DESCRIPTIONS FOR THE POSITIONS OF ELECTRICAL TECHNICIAN (G-69, $4064-$4913) AND ELECTRICAL SHOP SUPERVISOR (S-74, $4597-$5569); AND ADOPT THE ELECTRICAL SHOP DEMONSTRATION TRAINING ENHANCEMENT PROGRAM program, the total annual cost to the District in increased wages would be approximately $16,000. It is anticipated that all of the current employees in this classification will complete this program on or before the end of the contract year. District management has met with the representatives of the Central Contra Costa Sanitary District Employees' Association, Public Employees' Local No. 1 (Local 1) to discuss the proposed Electrical Shop Demonstration Training Enhancement Program. The bargaining unit has agreed to the conditions and terms of the attached program. The proposed class descriptions for the Plant Maintenance Division position of Electrician (Exhibit A) and Electrical Technician (Exhibit B) are attached and reflect the requirements of the new program. The District Board of Directors has already approved this program as part of the contract discussions with the Management Support/Confidential Group (MS/CG). This unit has also reviewed the program and agreed to the training enhancement program and the resulting class description for Electrical Shop Supervisor (Exhibit C). The Board Personnel Committee has reviewed this program in concept and has provided guidance into its design. At the November 6, 1997, Board Meeting, the program was outlined to the entire Board. RECOMMENDATION: Create the positions of Electrician (G-65, $3,689-$4,471) and Electrical Technician (G-69, $4,064-$4,913), adopt the Electrical Shop Demonstration Training Enhancement Program, authorize promotion of program participants, and adopt class descriptions, including the Electrical Shop Supervisor (S- 74, $4,597-$5,569). Central Contra Costa Sanitary District 5019'lmhoff Place, Martinez, CA 94553-4392 · (510) 228-9500 November 20, 1997 Mr. James E. Calvarese Business Agent Public Employees' Union, Local 1 P.O. Box 222 Martinez, CA 94553 Dear Mr. Calvarese: You will recall that during negotiations we talked about a training enhancement program that the District would provide to the current Electrical Technicians in order to give them the requisite knowledge and skills to assume the duties of Maintenance Electrical Technicians. Following successful completion of this training program and a proficiency examination, the Electrical Technicians will be eligible for advancement to this new position and thus achieve a salary equivalent to the higher range of Instrument Technicians. We now have this program prepared and I have attached a copy of the program outline for your information. I will be contacting you next week to schedule an opportunity to meet and confer about this issue. Morsen Deputy General Manager PM:dr cc: C. Batts J. Pearl C. Freitas P. Kelly bee: R. Dolan * Recyded raper MAINTENANCE ELECTRICAL TECHNICIAN Electrical Shoo Training Enhancement Program A Demonstration Program Imolementation of Promotional Advancement Procedure The Electrical Technician classification will allow for specialization of skills. The categories will be: 1. Basic Electrical and Power Distribution System Maintenance Skills 2. Plant Electrical System 3. Basic Instrumentation 4. Knowledge of Plant Critical Instruments (Determined by the Plant Maintenance Division Manager) To successfully complete this part of the training program, the employee must demonstrate satisfactory proficiency in his/her field of Electrician. The need for personnel in this category will be determined by district management and will be filled by in-house competition among the qualified maintenance Electricians. POD/Batts/1997/MechMaint.Pro MAINTENANCE ELECTRICAL TECHNICIAN Performance Test Advancement Criteria 1 . In order to successfully complete training in this skill, the following course material must be completed before selection. a. b. Instrumentation and Process Control Industrial Electronics 10 units 5 units 2. In addition to the formal course material, the employee must demonstrate the following: a. Ability to troubleshoot and repair critical plant instrumentation b. Ability to calibrate critical plant instrumentation c. Coordination with Operations 3. Formal training will consist of classes given by District personnel, outside contractors, equipment manufacturers, and consultants. Training will also be required at off-site conferences, seminars or workshops to complete the requirements. The District is under no obligation to provide such training, but will work with any candidate to expedite his/her efforts in this area of enhanced training. Training will generally consist of the following topics, with suggested training sources, and time requirements: District Telemetry System (16 hours) District Computer Section Fundamentals of Instrumentation (40 hours) Outside Course Critical Instrumentation (40 hours) District Instrument Shop Programmable logic Controllers(PLCs) (40 hours) District/Outside Personnel Basic PLC Knowledge Mod Bus and ModBus Plus Field PLC Systems Man-Machine Interface (MMI) (16 hours) District/Outside Personnel Variable Frequency Drives (VFDs) (40 hours) Outside Personnel 4. After successful completion of the above, an in-house certification will be issued, and the individual will be eligible to take a proficiency test for Electrical Shop Training Enhancement program advancement. POD/BattsI1997/MechMaint.Pro Critical Plant Doerations Department Instrumentation The following list of critical treatment plant instrumentation is not meant to be inclusive of all treatment plant instrumentation or even all critical instrumentation, but that instrumentation judged critical to normal operation and control. The list will be subject to periodic review and modification by both the Plant Maintenance and Plant Operations Division Managers. Basic knowledge of these instruments will be gained by the Electricians through on the job training with the Instrument Technicians. * Continuous Emissions Monitor * Furnace 02 Analyzer * Furnace Draft Controllers * Opacity Monitor * Boiler Feed Water Systems * Boiler Pressure Switches * Maxxon Gas Valves * Fire Eye Systems * level Probe and Bubbler Systems * Influent Flow Meters POD/Batts/1997/MechMaint.Pro EXHIBIT A CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: Range: Respiratory Class: 12/21/97 G-65 2 ELECTRICAL TECHNICIANELECTRICIAN DEFINITION Perform a variety of skilled tasks in the installation and maintenance of electrical systems at the plant and pumping stations; perform advanced level electrical work; install and maintain the electrical components of the telephone and paging systems. DISTINGUISHING CHARACTERISTICS This is the journey level class of the Electrician series. The use of respiratory equipment (including S.C.B.A.) may be required for this position. Therefore, the Electrical Technician Electrician will be required to be clean shaven free of facial hair that would interfere with the use of a respirator for annual fit tests and for any occasion which requires the use of respiratory equipment to comply with the District's respiratory program and Cal/OSHA standards. SUPERVISION RECEIVED AND EXERCISED Receive general supervision from the Electrical Shop Supervisor. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Install and repair electrical systems for equipment and machinery including high voltage and power distribution systems. Perform preventive maintenance on plant electrical equipment and controls including high voltage switch gear, transformers, and power feeder cables. Install interior and exterior wiring; run conduit; mount panels, lighting, and plugs. Calibrate protective relayo to high voltage syotcms high voltage systems protective relays. Perform related duties as required. CENTRAL CONTRA COSTA SANITARY DISTRICT Elcctrical Tcchnician Electrician (Continued) MINIMUM QUALIFICATIONS Knowledge of: Standard terms, practices, procedures, and modern methods common to the electrical trade. Principles, techniques, theory, and operation of electrical equipment. Tools and materials used in maintaining and repairing electrical equipment, machinery, and circuits. The National Electrical Code and The Electrical Safety Orders of the California Industrial Safety Commission. Mathematics as required to perform responsibilities of the position. Safety hazards and appropriate precautions applicable to work assignments. Abilitv to: On a continuous basis know and understand vvhat you are doing, and observe safety rules the principles, techniques, and operation of electrical equipment while performing work in compliance with safety rules. Intermittently observe and analyze equipment problems, identify 10 numbers to locate equipment, interpret work orders, remember equipment location, and explain jobs to engineers others. Intermittently sit while studying prints, drawing schematics, and doing bench work; walk and stand while moving from truck to job site, office to office; bend, squat, climb, kneel, and twist while performing installation of wiring; perform simple and power grasping, pushing and pulling, fine manipulation; lift or carry weight of 25 pounds or less; and for confined space entry, lift or carry weight of 50 pounds or less. Perform journey-level repair work on electrical equipment, machinery, and circuits. Diagnose and determine effective course of action for correcting electrical malfunctions. Maintain work records; prepare clear and concise reports. Understand and carry out oral and written directions. CENTRAL CONTRA COSTA SANITARY DISTRICT Electrical Technician Electrician (Continued) Abilitv to: Establish and maintain cooperative relationships with those contacted in the course of work. Learn and observe all appropriate safety precautions as required by the District including, but not limited to, Cal/OSHA General Industry Safety Orders, the District's Respiratory Protection Program, and District Safety Directives. Soecial Phvsical Reauirements: Must be able to wear respiratory protection device for dust protection and while painting and using certain chemicals and solvents. May be required to enter confined space. Must be able to wear S.C.B.A. and perform job duties while wearing protective equipment and S.C.B.A. weighing 32 pounds. EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Exoerience: Three years of journey level experience in industrial electrical maintenance and repair work. Education: Equivalent to the completion of the twelfth grade, supplemented by substanti.al training as an electrician such as completion of an apprentice program. LICENSES AND CERTIFICATES Possession of a valid California Driver's License. EXHIBIT B CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: 12/21/97 Range: G-e-SG-69 Respiratory Class: 2 ELECTRICAL TECHNICIAN DEFINITION Perform a variety of skilled tasks in the installation and maintenance of electrical systems at the plant and pumping stations; perform advanced level electrical and basic instrumentation and electronic work; install and maintain the electrical components of the telephone, paging and telemetry systems. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class of the Electrician series and is distinguished from the Electrician level by the ability to perform the full range of electrical duties and additional basic instrumentation duties as assigned. The use of respiratory equipment (including S.C.B.A.) may be required for this position. Therefore, the Electrical Technician will be required to be c1can oha'len free of facial hair that would interfere with the use of a respirator for annual fit tests and for any occasion which requires the use of respiratory equipment to comply with the District's respiratory program and Cal/OSHA standards. SUPERVISION RECEIVED AND EXERCISED Receive general supervision from the Electrical Shop Supervisor. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Install and repair electrical systems for equipment and machinery including high voltage and power distribution systems. Perform preventive maintenance on plant electrical equipment and controls including high voltage switch gear, transformers, and power feeder cables. Install interior and exterior wiring; run conduit; mount panels, lighting, and plugs. Calibrate protective relays to high voltage oyotema high voltage systems protective relays. Perform maintenance and troubleshooting of variable frequency drives. CENTRAL CONTRA COSTA SANITARY DISTRICT Electrical Technician (Continued) EXAMPLES OF ESSENTIAL DUTIES Install and maintain plant and pump station telemetry systems. Utilize and perform basic maintenance for human-machine interfaces (HMls) and programmable logic controllers (PLCs) to troubleshoot and repair electrical systems. Perform basic troubleshooting and repair tasks on instruments as assigned. Perform related duties as required. MINIMUM QUALIFICATIONS Knowledae of: Standard terms, practices, procedures, and modern methods common to the electrical trade. Principles, techniques, theory, and operation of electrical equipment. Tools and materials used in maintaining and repairing electrical equipment, machinery, and circuits. The National Electrical Code and The Electrical Safety Orders of the California Industrial Safety Commission. Mathematics as required to perform responsibilities of the position. Fundamentals of instrumentation. Devices commonly used in District instrumentation including, but not limited to, variable frequency drives (VFDs), human-machine interfaces (HMls), programmable logic controllers (PLCs), and programming devices. Rules and procedures for working with fiber optic systems, including but not limited to, connectors and cables; general rules for fiber installation. Safety hazards and appropriate precautions applicable to work assignments. CENTRAL CONTRA COSTA SANITARY DISTRICT Electrical Technician (Continued) Abilitv to: On a continuous basis know and understand what you ore doing, and obscrve sofot'; rulos the principles, techniques, and operation of electrical equipment while performing work in compliance with safety rules. Intermittently observe analyze equipment problems, identify ID numbers to locate equipment, interpret work orders, remember equipment location, and explain jobs to engineers others. Intermittently sit while studying prints, drawing schematics, using computer keyboard and equipment, and doing bench work; walk and stand while moving from truck to job site, office to office; bend, squat, climb, kneel, and twist while performing installation of wiring; perform simple and power grasping, pushing and pulling, fine manipulation; lift or carry weight of 25 pounds or less; and for confined space entry, lift or carry weight of 50 pounds or less. Perform journey-level repair work on electrical equipment, machinery, and circuits. Perform basic level repair work on plant instruments as assigned. Use District personal computers and networked software for assignments. Utilize testing equipment associated with telemetry systems including, but not limited to, connector testing and inspection. Diagnose and determine effective course of action for correcting electrical malfunctions. Maintain work records; prepare clear and concise reports. Understand and carry out oral and written directions. Establish and maintain cooperative relationships with those contacted in the course of work. Learn and observe all appropriate safety precautions as required by the District including, but not limited to, Cal/OSHA General Industry Safety Orders, the District's Respiratory Protection Program, and District Safety Directives. Soecial Phvsical Reauirements: Must be able to wear respiratory protection device for dust protection and while painting and using certain chemicals and solvents. May be required to enter confined space. Must be able to wear S.C.B.A. and perform job duties while wearing protective equipment and S.C.B.A. weighing 32 pounds. CENTRAL CONTRA COSTA SANITARY DISTRICT Electrical Technician (Continued) EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Exoerience: Three years of journey level experience in industrial electrical maintenance and repair work and successful completion of probation as a District Electrician. Education: Equivalent to the completion of the twelfth grade, supplemented by substantial training as an electrician such as completion of an apprentice program; plus successful completion of the equivalent of District's in-house training program for certification as an Electrical Technician. LICENSES AND CERTIFICATES Possession of a valid California Driver's License. EXHIBIT C CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: 12/1/98 Range: S-7-l-S-74 Respirator Class: 2 ELECTRICAL SHOP SUPERVISOR DEFINITION Plan, organize, direct, and review activities of the electrical shop; maintain oversee the maintenance of the electrical components of the telephone, paging and telemetry systems; participate as necessary in electrical maintenance projects, including basic instrumentation and electronic work. DISTINGUISHING CHARACTERISTICS The use of respiratory equipment (including S.C.B.A.) may be required for this position. Therefore, the Electrical Shop Supervisor will be required to be clean shaven free of facial hair that would interfere with the use of a respirator for annual fit tests and for any occasion which requires the use of respiratory equipment to comply with the District's respiratory program and Cal/OSHA standards. SUPERVISION RECEIVED AND EXERCISED Receive direction from the Plant Maintenance Superintendent. Exercise general supervision over Electricians and Electrical Technicians. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Supervise electricians and electrical technicians in the installation and repair of power distribution systems, telemetry systems, and electrical systems in machinery, equipment, buildings, structures, and grounds at the plant and pumping stations, and other District facilities. Assign and schedule work; inspect and evaluate electrical systems and equipment for malfunctions and needed repairs. Assist with and perform a variety of personnel actions including performance evaluations, selections, dismissals, transfers, and disciplinary actions. Assist with the preparation and administration of electrical shop budget. Responsible for electrical preventive and predictive maintenance program. CENTRAL CONTRA COSTA SANITARY DISTRICT Electrical Shop Supervisor (Continued) EXAMPLES OF ESSENTIAL DUTIES Order necessary electrical, ~ telephone, and paging system replacement parts. Monitor and report on work of contractors. Consult with superiors and manufacturers' representatives regarding equipment purchases, placement, maintenance, and complicated repairs. Keep maintenance records; prepare activity reports. Perform related duties as required. MINIMUM QUALIFICATIONS Knowledae of: Standard terms, practices, procedures, and modern methods common to the electrical tfaGe and instrumentation crafts. Principles, theory, and operation of electrical equipment. Basic principles of instrumentation and electronics. Specific knowledge of variable frequency drives (VFDs), programmable logic controllers (PLCs), human-machine interfaces (HMls), and process instrumentation. Rules and procedures for working with fibert optic systems including, but not limited to, connectors and cables; general rules for fiber installation. Tools, materials, and equipment used in maintenance work. The National Electrical Code, ~ The Electrical Safety Orders of the California Industrial Safety Commission, and applicable Cal/OSHA regulations. Mathematics as required to perform responsibilities of the position. Principles, practices, and techniques of supervision. Safety hazards and appropriate precautions applicable to work assignments. CENTRAL CONTRA COSTA SANITARY DISTRICT Electrical Shop Supervisor {Continued} Abilitv to: On a continuous basis know electrical and telephone system information, observe work of electricians and electrical technicians, and understand electrical and basic electronic and instrumentation information. Intermittently analyze electrical problems, identify circuits, interpret blueprints, problem solve equipment failures, and explain jobs to employees. Intermittently walk to meetings, stand, bend, squat, kneel and/or twist while working On equipment, sit at desk to use computer keyboard and equipment, climb stairs, perform simple and power grasping, pushing, pulling, and fine manipulation, lift or carry weight of 25 pounds or less; and for confined space entry, lift or carry weight of 50 pounds or less. Plan, direct, and personally perform journey-level maintenance and repair work on electrical equipment and related instrumentation. Establish and administer preventive mainte'nance procedures, schedules, and standards. Diagnose electrical problems and determine proper maintenance and repair procedures. Develop sound recommendations and courses of action regarding equipment purchascs requisitioning and specifications, equipment placement, and maintenance repair programs. Train and supervise assigned personnel. Maintain work records; prepare clear and concise reports. Use District personal computers and networked software. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative relationships with those contacted in the course of work. Learn and observe all appropriate safety precautions as required by the District including, but not limited to, Cal/OSHA General Industry Safety Orders, the District's Respiratory Protection Program, and District Safety Directives. CENTRAL CONTRA COSTA SANITARY DISTRICT Electrical Shop Supervisor (Continued) Soecial Phvsical Reauirements: Must be able to wear respiratory protection device for dust protection and while painting and using certain chemicals and solvents. May be required to enter confined space. When required to wear respiratory protection equipment, must be able to wear S.C.B.A. and perform job duties while wearing protective equipment and S.C.B.A. weighing 32 pounds. EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Exoerience: Five years of progressively responsible journey level experience in electrical and power distribution equipment work, preferably including one year in a wastewater treatment plant or other industrial facility using major automated and microprocessor controlled electrical and electro-mechanical equipment, including two years of experience in a lead or supervisory capacity . Education: Equivalent to the completion of the twelfth grade, supplemented by substantial training in electrical work such as completion of an apprentice program and training equivalent to the District's certification program in instrumentation. LICENSES AND CERTIFICATES Possession of a valid California Driver's License. ~. Central Contra Costa Sanitary District BOARD OF DIRECTORS ........ ... ... . . , . ., .... ............... :::::IIIIIIIIIII~~II]IIII!~~~~~:~~?~: BOARD MEEllNG OF ?{:~:~~::';;::;"::):::;:",:,,,,(i):;;:,:::::~:,,:,:;;:;~;:,}~~~~:;,:::::~:::)m:;~:,:,:;:;;;:,}t:;m~~:?~: J a n u a ry 8, 1 998 Page 1 of 2 NO. 11. HUMAN RESOURCES a. DATE TYPE OF ACTION December 29, 1997 HUMAN RESOURCES SUBJECT DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH STEP FOUR OF THE GRIEVANCE PROCEDURE SUBMITTED BY Paul Morsen, Deputy General Manager INITIATING DEPTIDIV Administrative/Human Resources ISSUE: In accordance with the Memorandum of Understanding (M.O.U.) between the District and the Central Contra Costa Sanitary District Employees' Association, Public Employees' Union, Local No. One, the Board must employ an arbitrator to render a recommendation when grievances are appealed to the Board level. BACKGROUND: The Union is grieving the District's decision to relocate the Instrument Shop to a new shop in the former Primary Building. The Primary Building has not been utilized for several years and is currently being remodeled with particular attention to making the space habitable and useful for the Instrument Shop Technicians, as well as other maintenance staff. The General Manager-Chief Engineer heard this grievance at Step Three of the grievance procedure in July, 1997. Both parties agreed to suspend the time lines for issuing a decision at Step Three while the District attempted to address the concerns of the Instrument Technicians. After extensive staff research and consultation with occupational health professionals, the General Manager-Chief Engineer denied the grievance. The Union has requested that their grievance be elevated to Step Four. In matters that are appealed to the Board of Directors (Step 4), the M.O.U. reads as follows: "Step Four In the event such differences are not settled and the grievant desires the grievance to be considered further, it shall be presented, in writing, to the Secretary of the District within five (5) days of receipt of the General Manager-Chief Engineer's decision. The Secretary shall calendar the agenda item at the next regularly scheduled Board Meeting in keeping with established guidelines for calendaring an agenda item. The Board shall employ a neutral third party to hear the matter and recommend action to the Board. The District and the Union shall equally share the cost. If the parties cannot agree on a neutral third party, then a list of five (5) neutral individuals shall be requested from the State Conciliation Service and the parties shall use the alternate elimination method to determine who shall conduct the hearing. The Board may adopt, reject, or modify the REVEWfD AND RECOM/VENDED FOR BOARD ACTION ~ H:\PPlBARSCGRV.PP .........................................................................................................................................................................................................:.1.1 :::::::::::::::::::re::::::::::m::::::::t:::s:::::':::::::I::::.::::::::::::::::::.::::::::::::;:::m::::::f::::i:i:::::I:::::::::::~::::::::::::':::IE::::::::::::::::::::::g:::::::::::':i:i:::i:i:i'i:::':i:OATE ........... .... '" ... ...... ,. .. ....... .... .... .. ........... ........... ..... . .... ... ..... .... .... ... . .......... ........... .... . ...... ... .... ... ... -... .. ........... ........... ..... .. ...... ... ..... ... ... .... .. .......... :::::;:::::::::::::;:::::.:;:::::;:;:::::::::::::::;:::::.:::.:::::::::.:.:;:::.:::::::.:.,-;.:::::.;.::::::;.;.:;:;:::::.:.:.;:::::;.;.:::::::;:.;.;.;.:::::::.;.;.;.;.;.;.;.;:::;.;.;:::;::::::::::::::::; December 29, 1997 I Page 2 of 2 SUBJECT DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH STEP FOUR OF THE GRIEVANCE PROCEDURE recommendation of the appointed neutral third party. The decision of the Board is the final action of the District. " Due to the extensive amount of documentation relevant to this grievance, the Board was previously given copies of supporting materials at its meeting of December 18, 1997. RECOMMENDATION: Authorize staff to secure the services of an arbitrator in accordance with Step Four of the grievance procedure. Employees Union, Local One .~s ~[gtg[gOW[g[Q) JAN 0 [I 1998 January 6, 1998 cceso !"'ECRET ARY OF THE Oi$TFlICT Ms. Joyce Murphy Secretary of the District Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553-4392 Dear Ms. Murphy: The letter is to confirm our telephone conversation of January 5, 1998, in which the Union requested the Central Contra Costa Sanitary Board hold in abeyance any action on the Instrument Shop grievance, at it meeting of January 8, 1998. It is hope that the District and the Union will be able to resolve this grievance in a meeting scheduled with the District later this month. Please feel free to contact me if you or your staff should have any questions. Sincerely, .../~ . . i Rudy Jenkins, Business Agent, Local One fA-r RJltj cc: Henry Clarke, General Manager, Local One Paul Kelly, President, Local one CCCSD Mark Benson Paul Morrison Jim Calverase Catherine Freitas John Pearl