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Home My WebLink AboutAGENDA BACKUP 02-04-99 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 4, 1999 No.: 4.d. CONSENT CALENDAR Date: January 25, 1999 TyP8 of Action: ACCEPT ANNEXATION FOR PROCESSING Subject: AUTHORIZATION FOR P.A. 99-2 (ALAMO) AND P.A. 99-3 (WALNUT CREEK) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT Submitted By: Dennis Hall, Associate Engineer Initiating Dept./Div. : Engineering Dept.lEnvironmental Services Division DH ~~ / JSM ~ REVIEWED AND RECOMMENDED FOR BOARD AC wi Parcel Owners! Address Lead No. Area Parcel No. & Acreage Remarks Agency 99-2 Alamo L.H. Tscharner Property owner wants CCCSD (77E1 ) 1241 Laverock Lane to build one single Alamo, CA 94507 family home on site. 192-250-002 (2.52 AC.) Project is exempt from CEOA. 99-3 Walnut Howard & Virginia Johnston Existing home is being CCCSD Creek 430 Las Lomas Way remodeled. Project is (49E7) Walnut Creek, CA 94596 exempt from CEOA. 140-160-010 (1.61 AC.) RECOMMENDATION: Authorize P.A. 99-2 and 99-3 to be included in a future formal annexation. U:\PPr\Auth.PA 99-2 and 99-3.PP.wpd Page 1 of 3 -- ------- ~ CJ / ,..."" ~ \ \\ \ \ "" "" \\\ """" """" ';:-""""""""",, \~\ " ,,' "" " \"'\ "" ""~~ "" "" \ \ """" "" "" " \ \ "" " "" \\ "" ""~"" \\ '~"" "" "" """ "" \,\\ ~ "",,' ,,\ ,"" """ 6\, "" " \\ '~"" "" "t1 ,," \\ "" "" """ "" "",, \ \\\ """" ,,""" \ """" "" \ \ "" "" "" \ \ \\ "" "" "" \ \ \\ ""~"" ,,\ \ "\\\\ """ \ \ \ \:)\ """ \ \ \ \ ""~"" \ \ \ \ """" \ \ \ "" \ \ \ \ "~ \ \ \ \ ~'" \\ \\ \\ \ '"" ',"" ~~ " '-- -- " ---_::::::-- ) V,... . r--"I F<EI \.., ..' , ~\ t----- i:: J "~IIII" 'ititl~~1 \ \ I ~, I , I I ) .( , \ J .J \ . " \., '...,....... ._,~1', " I " <; " \._-\ "-, J ,/ j_c;..,Io.';, ":"), \ --,; t, 1,..<'-40... \ ,~ \ '. \ " \ " \ : , .' \ (: ,,_...~~ @ @ r;;D ~ - """""'-'l...-TION .. EXISTING CCCSO BOt.HlARY' _ _ _ .. PROPOSED ~l1ON * .. SGED PEm10N PROPOSED ANNEXATION P .A. 99-2 Page 2 of 3 @ 1989 ~~ 03: -' ~ ~ s :>:: 8 a: ~ ~ ~ N , @ - ~..-xAT1ON - EXJST1NG cccso 8Ot,N),f.RV o r--- - - - - PAOf'OSED ANEXAl10N * - SIGNED PETIT10N PROPOSED ANNEXATION P .A. 99-3 Page 3 of 3 __.._________~_____._.._._______~_____'__._'___.._.__.._,....__"____~_.__.._+__ ___~_M_..'_'__~___.____.__.____.______.___'_,.__" ,-",..-- - ...~_._.--~,-..-----.-..-- Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Date: January 20, 1999 No.: 4.e. CONSENT CALENDAR Type of Action: COMPLETE DISTRICT ANNEXATION 147 Board Meeting Date: February 4, 1999 Subject: ORDER COMPLETION OF DISTRICT ANNEXATION NO. 147 (KAPLAN ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT) Submitted By: Dennis Hall, Associate Engineer Initiating Dept./Div. : Engineering Department/Environmental Services REVIEWED AND RECOMMEN~~n FOR BOARD ACTION: AV ~j \Nt7 (Jj /rJ DH CWS f JSM ~ ISSUE: The subject proposal contains 5 acres of land owned by AI and Ann Kaplan. The Kaplans applied directly to LAFCO to be annexed into this District (CCCSD) and East Bay Municipal Utility District (EBMUD). BACKGROUND: The Kaplans presently have one residence and one guest house on the subject property. Both houses are connected to a failing septic system. The Kaplans would like to connect to the public sewer to be constructed in Norris Canyon Road by the Wiedeman Ranch developers. EBMUD objected to the proposal because the property is outside their ultimate service area. Therefore, LAFCO excluded the parcel from EBMUD and approved the annexation to just CCCSD. LAFCO has returned this annexation for final action by the District's Board of Directors. LAFCO determined that the proposed annexation to CCCSD is Categorically Exempt (Class 19) from the provisions of the California Environmental Quality Act. District staff agrees with this determination. LAFCO has also approved the amendment of the SOl boundaries of CCCSD to be coterminous with the proposed annexation boundaries. RECOMMENDATION: Adopt a resolution concurring with the findings and determinations of LAFCO and ordering the completion of District Annexation No. 147. U :\PPr\Raposa\Annx 147. Kaplan .dh. wpd Page 1 of 2 / ~ f:::l I ~f-""" gg;;/ :"li" af c.,.- cJ. cj: ~ '1. ~ t e .... .. /' I /' I I co~~\.E ,~ //---/ ) I :J ( \ .~) ------\ /' ..-- ..YiI ' r ~~----\ ,I' (______ / ' /..................... .........----/ "..,,/\ / """'--..-/ ---_-....1.-_/ \__ "- w.1U.I'v.N ~ ems NOaTHW54'20WEAST 4II2S' a ~ '" .; -. ... q ~ .~ ; ... ~ DISTRICT ANNEXATION NO. 147 KAPLAN ANNEXATION SAN RAMON AREA Page 2 of 2 ._~---_.__._- -...--.---..-----.------.--.-<---'--- Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Dllte: February 4, 1999 No.: 4. f. CONSENT CALENDAR Dllte: January 27, 1999 TyPB of Action: ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION SubjflCt: ACCEPT CONTRACT WORK FOR THE FAIRVIEW/MAL TBY PUMP MODIFICATIONS AND FAIRVIEW DISCHARGE HEADER REPLACEMENT PROJECT, DISTRICT PROJECT 6124, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: James L. Belcher, Senior Engineer lnitlllting Dflpt.lDlv. : Plant Operations Department/Maintenance REVIEWED AND RECOMMENDED FOR BOARD ACTION: cp9- gA1~K A- RJD ISSUE: Construction has been completed on the Fairview/Maltby Pump Modifications and Fairview Discharge Header Replacement Project, District Project 6124, and the work is now ready for acceptance. BACKGROUND: The Martinez wastewater conveyance system consists of three pumping stations in series: Martinez, Fairview, and Maltby pumping stations. This project synchronized the pumping capacity of the three stations in series by upgrading with new pumps and installing new valves at Fairview/Maltby Pumping Stations. The Fairview Pumping Station header had severe deterioration and corrosion, and this project replaced the deteriorated discharge header. Additional information can be found in the fiscal year 1997-98 Capital Improvement Budget (CIB) on pages CS-88 through CS-90. The Board of Directors authorized the award of a construction contract for this work in the amount of $135,915 to Kaweah Construction Company on September 3, 1998. The Notice to Proceed was effective October 1, 1998, with a required contract completion date of January 23, 1999. The District took beneficial use on December 11, 1998, with all work being completed on January 22, 1999. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $409,000, which includes $200,000 for new pumps, swing check valves, mechanical split seals, discharge valves, and servicing the electric motors. An accounting of this project will be provided to the Board of Directors at close out. RECOMMENDATION: Accept contract work for the construction of the Fairview/Maltby Pump Modifications and Fairview Discharge Header Replacement Project, DP 6124, and authorize the filing of the Notice of Completion. S:\Correspondence\POSPAPR\ 1999-00\61 24.pp. wpd Page 1 of 2 ---_._._--_.__.,._--"-----_.,~,.. -...,.-----.----....-----.'.-. ...__.,.__.._-,--~--~._.__._-~-~'"_..-_.__._._-_._._--~.--....,----.."-".---".-- ..-...-. MAL TBV PUMPING STATION w > <t -l -l W :r: (I) PACHECO MARTINEZ CONCORD <= '" ~ o .... N 10 ..- u V> 'E ..- .... N 10 ..- C o Co ;; Central Contra Costa Sanitary District o .5 1.0 r------ MILES 0> '" ~ E ' .~ ~ o ' .,.CO "QN FAIRVIEW / MALTBY PUMP MODIFICATIONS AND FAIRVIEW DISCHARGE HEADER REPLACEMENT DISTRICT PROJECT 6124 PROJECT LOCATIONS ATTACHMENT '" N ~ 1 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 4, 1999 No.: 4.g. CONSENT CALENDAR Date: January 20, 1999 Type of Action: SET HEARING DATE Subject: ESTABLISH APRIL 15, 1999 AS THE DATE FOR A PUBLIC HEARING TO CONSIDER THE ESTABLISHMENT OF THE CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 Submitted By: Dennis Hall, Associate Engineer Initiating Dept./Div. : Engineering Department/Environmental Services Division REVIEWED AND RECOMMEND[D FOR BOARD ACTION: rQV ~~~ !ilJ1 DH CWS I JSM ~ ISSUES: A public hearing is required to establish the Charles Hill Circle Contractual Assessment District No. 98-2 (C.A.D. No. 98-2). A public hearing is also required to create an assessment district pursuant to the procedure adopted under Proposition 218, which amended the California Constitution, Article XIII D, Section 4. BACKGROUND: On September 3, 1998, the Board of Directors adopted a modified resolution directing the preparation of a report for a demonstration project known as Charles Hill Circle C.A.D. No. 98-2. A draft report is being prepared and assessments are being estimated. It is now appropriate to schedule a public hearing to offer interested parties the opportunity to comment on the proposed assessments and related issues. A resolution has been prepared and is attached, which, if adopted, will set the date for the public hearing on April 15, 1999. Provisions of Proposition 218 require a minimum of 45 days between the sending of the notices of the hearing and the hearing itself. The resolution adopted on September 3, 1998, included a tentative date of November 5, 1998 for the hearing. Due to delays in completing project design and soliciting construction bids, the hearing date must be rescheduled. RECOMMENDATION: Establish April 15, 1999, as the date for a public hearing regarding Charles Hill Circle C.A.D. No. 98-2 pursuant to California Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and 5898.24. U:\PPr\Hall\CAD 98-2.Charles Hill.DH.wpd Page 1 of 3 --------------"..,--,-----~~._~_._---_._-_._-"-_._---..- RESOLUTION NO. 99- RESOLUTION SETTING HEARING OF PROTESTS ON DEMONSTRATION PROJECT KNOWN AS CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT (C.A.D. NO. 98-2) WHEREAS, on September 3, 1998, this Board of Directors adopted Resolution 98- 097 expressing the intent of the District to proceed with demonstration project for the purpose of installing sewer improvements known as the Charles Hill Circle Contractual Assessment District (C.A.D. 98-2). WHEREAS at the direction of this Board of Directors, Curtis W. Swanson, Principal Engineer in the Environmental Services Division, as Engineer of Work for improvement proceedings in Charles Hill Circle Contractual District (C.A.D. No. 98-2), Central Contra Costa Sanitary District, Contra Costa County, California, is preparing a report described in Section 5898.22 of the Streets and Highways Code (Municipal Improvement Act of 1911); and WHEREAS owners of each affected parcel will be provided written notice of the proposed assessment and ballot to indicate approval or opposition of the assessment pursuant to the procedures required by California Constitution Article XIII D Section 4, as amended by Proposition 218; NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1. This Board sets 2 p.m. on April 15, 1999, at the Meeting Room of the Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for hearing protests to the proposed U :\PPr\Hall\Resolution. Charles Hi11.98-2 .DH. wpd Page 2 of 3 Resolution No. 99- Page 2 improvements and the creation of the proposed Contractual Assessment District and assessment. 2. The Secretary of the District is directed to publish, post, and mail the notices of improvement required by the Municipal Improvement Act of 1911, and to file an affidavit of compliance. The notice shall be published in the CONTRA COSTA TIMES not later than twenty (20) days before the date of the hearing. PASSED AND ADOPTED this 4th day of February 1999, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: NOES: ABSENT: Members: Members: Members Gerald Lucey, Esq. President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel U :\PPr\Hall\Resolution. Charles Hill.98-2.DH. wpd Page 3 of 3 Central Contra Costa ,-- lnitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 4, 1999 No.: 6.a. BIDS AND AWARDS Date: January 21, 1999 Type of Action: AUTHORIZE AWARD Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CALIFORNIA ELECTRIC COMPANY FOR THE TREATMENT PLANT SUBSTATION IMPROVEMENTS PROJECT (DP 6113) Submitted By: James L. Belcher, Senior Engineer Initiating Dept./Div. : Plant Operations Department/Maintenance fJ/} ;:: REVIEWED AND RECOMMENDED FOR BOARD ACTION: Ju-r GM-CE ISSUE: On January 21, 1999, sealed bids were received and opened for construction of the Treatment Plant Substation Improvements (1 25-volt DC control power supply systems) Project, DP 6124. The Board of Directors must authorize award of the contract or reject bids within 60 days of the bid opening. BACKGROUND: The existing 125-volt DC control power systems in seven substations at the treatment plant were installed in 1975 and provide critical protection for the treatment plant electrical system. The control power supply systems are made up of batteries and chargers and operate essential circuit breakers in the substations. The batteries were inspected by an outside consultant and determined that their life expectancy had been exhausted. It was also discovered that this battery type is no longer manufactured. This project will replace the obsolete batteries, chargers, and racks with state of the art Ni-Cad batteries, new chargers, and seismically designed racks. Plans and specifications were prepared by Plant Operations Department staff. The engineer's estimate for the construction cost was $135,000. The Purchasing Division advertised the project on January 4 and 11, 1999. Three bids, ranging from a low of $155,522 to a high of $163,760, were received and publicly opened on January 21, 1999. A summary of these bids is shown in Attachment 2. The Purchasing Division conducted a commercial evaluation, and the Plant Operations Department conducted a technical evaluation of these bids, and it has been determined that California Electric Company is the lowest responsible bidder with a bid amount of $155,522. The variation between the engineer's estimate and low bid is mainly due to a very tight construction market for small projects. The allocation of funds required to complete this project, as shown in Attachment 3, is $159,000. The current total estimated project cost is $209,000. This project is included in the Fiscal Year 1998-99 Capital Improvement Budget (CIB) on pages TP-85 through TP-87. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and has concluded that adequate funds are available for this project. POD/Correspondence/PosPapr/1999-00/DP6113.SWG Page 1 of 5 POSITION PAPER Date: January 28, 1999 SUBJECT: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CALIFORNIA ELECTRIC COMPANY FOR THE TREATMENT PLANT SUBSTATION IMPROVEMENTS PROJECT (DP 6113) Staff has also concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.2, since it involves minor alterations to existing sewage facilities with no increase in capacity. Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEQA. RECOMMENDATION: Authorize award of a construction contract in the amount of $155,522 for the construction of the Treatment Plant Substation Improvements Project, DP 6113, to California Electric Company, the lowest responsible bidder. POD/Correspondence/PosPapr/1999-00/DP6113.SWG Page 2 of 5 c: C> ." :: c :2 <D /' u III E /' :2 <D ::::: c: o a. ~ Central Contra Costa Sanitary District o I FEET .... '" co o 0> 0> 0> E7 .~ ~ o . ...", ." '" 300 I t / / / / / / ;/ o fl Ii .. PROJECT II SITES TREATMENT PLANT SUBSTATION IMPROVEMENTS PROJECT DISTRICT PROJECT 6113 PROJECT LOCATION ATTACHMENT 1 Page 3 of 5 -'------'_._--"~-------_..--<-_.~-_._--_._._-------~.-_'..-_.,-_._-_..."--,.".__.~._._,-"..,"-_.._._.,-----~._.,_._-,- Central Contra Costa Sanitary District ATTACHMENT 2 SUMMARY OF BIDS Project: TREATMENT PLANT SUBST AT AION IMPROVEMENTS PROJECT DP No. 6113 Location: Martinez. California Date: January 21. 1999 Engr. Est. $135,000 1 California Electric Company $155,522 PO Box 8065 Oakland, CA 94662 2 Telstar Instruments $162,580 1717 Solano Way #34 Concord, CA 94520 3 Del Monte Electric Co, Inc. $163,760 2750 Camino Diablo Walnut Creek, CA 94596 Bids Opened by:/s/ Joyce Murphy Date: January 21. 1999 Sheet No. 1 of 1 H:\SWG\BA TTERIE\SUMBIDRAWPD Page 4 of 5 1/23/99 ATTACHMENT 3 TREATMENT PLANT SUBSTATION IMPROVEMENTS PROJECT DISTRICT PROJECT NO. 6113 POST -BID/PRECONSTRUCTION ESTIMATE Item Description 1 CONSTRUCTION Construction Contract Contingency at 15% Total Construction 2 CONSTRUCTION MANAGEMENT 3 TOTAL CONSTRUCTION PHASE COST 4 TOTAL PREBID EXPENDITURES 5 TOTAL ESTIMATED PROJECT COST 6 FUNDS AUTHORIZED TO DATE 7 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Percent of Estimated Construction Total Cost $155,522 $ 23,478 $179,000 100.00 $18,000 10.06 $197,000 110.06 $12,000 6.70 $209,000 116.76 $50,000 $159,000 Page 5 of 5 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 4, 1999 No.: 8.a. ENGINEERING Date: January 19, 1999 Type of Action: ACCEPT CONTRACT WORK Subject: ACCEPT THE CONTRACT WORK FOR THE SOUTH ORINDA SEWER IMPROVEMENTS PROJECT, D,P. 4928, IN ORINDA AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Henry Thom, Senior Engineer REVIEWED AND RECOMMENDED FOR BOARD Initiating Dept./Div. : Engineering Dept./Capital Projects Div. If:r -~ WEB ~ GM-CE ISSUES: Construction has been completed on the South Orinda Sewer Improvements Project, D.P. 4928, in Orinda and the work is now ready for acceptance. BACKGROUND: The purpose of the South Orinda Sewer Improvements Project is to eliminate dry and wet weather overflows in this portion of the East Bay Municipal Utility District watershed area. The project includes the installation of 8,250 feet of 36-inch sewer by microtunneling along Moraga Way and 11,500 feet of 8- to 12-inch sewer on various side streets and easement areas utilizing pipe bursting and open cut construction methods. The project location is shown on Attachment A. Additional information on the project is given on pages CS-52 through CS-55 of the 1998-99 Capital Improvement Budget. On July 3, 1997, the Board authorized the award of a contract to Mountain Cascade, Inc. to construct the project. Notice to Proceed was issued on August 18, 1997. The contract completion date was January 21, 1999. The contract work was substantially completed on January 7, 1999, and the new sewers were under full operation as of that date. The remaining contract work consists of minor punch list items which should not affect the project acceptance. An amount of $150,000 will be withheld from the Contractor's retention escrow account to cover the various potential fines from regulatory agencies until the issue on potential violations is resolved, The total authorized budget for the project, including the cost of engineering design, consultant services, District forces, testing services, etc. is $14,925,400. An accounting of the project cost will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. H:\Design\PP\4928 accept work.HT.wpd Page 1 of 3 e . POSITION PAPER Date: January 19, 1999 Subject: ACCEPT THE CONTRACT WORK FOR THE SOUTH ORINDA SEWER IMPROVEMENTS PROJECT, D.P. 4928, IN ORINDA AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION RECOMMENDATION: Accept the contract work for the construction of the South Orinda Sewer Improvements Project, D.P. 4928, in Orinda and authorize the filing of the Notice of Completion. H:\Design\PP\4928 accept work.HT.wpd Page 2 of 3 ~~~ \q, ~ :;j ~ :& - . \-lidden Valley Rd ORINDA TO OAKLAND RHEEM c: '" ." S "0 00 N 0> .... ./ c: '" E .r:; .... ,g o ./ 00 N 0> .... :;;; c: o .... :: Central Contra Costa g Sanitary District i 0> 0> 2! a~ E..., o ' ........ 0.0 ~ N , 0 500 1000 2000 , , fEET Pro ject Locations SOUTH ORINDA SEWER IMPROVEMENT PROJECT SITE LOCATION DIABLO TO WALNUT O CREEK 6\.\1 ) ATTACHMENT A a e 3 of 3 . A Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 4, 1999 No.: 8.b. ENGINEERING Date: January 28, 1999 Type of Action: AUTHORIZE AN AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH TUCKER AND ASSOCIATES TO HELP MANAGE AND IMPLEMENT THE IPM PARTNERSHIP GRANT Submitted By: Bart Brandenburg, Pollution Prevention Program Superintendent REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div. : Engineering/Capital Projects ~A BLB A~ ~ ~ WEB ~ , fit<-- M-CE HH ISSUE: The Board of Directors' authorization is required for the General Manager-Chief Engineer to execute professional service agreements for non-capital projects in amounts greater than $25,000. BACKGROUND: Effective September 1, 1998, CCCSD received a $266,000 3-year grant from the U.S. Bureau of Reclamation through the CALFED Bay-Delta Ecosystem Restoration Program. The grant, which was applied for with Board approval in 1998, allows CCCSD to continue and expand the Integrated Pest Management (IPM) Partnership, which began as a pilot project in 1997. The District has developed a leadership position in the area of pesticide source research and education. This educational project promotes the use of IPM by the community and raises awareness of the water quality risks of pesticide use. IPM is a pest-management strategy which emphasizes non-chemical and less-toxic methods to keep pests at low levels. Based on the success of CCCSD's pilot project, ten Bay Area agencies requested the opportunity to partner with CCCSD on this project when it expanded, and they are now in the process of implementing IPM Partnerships with 127 stores. The regionalization of this project was incorporated into the grant, and CCCSD has taken a lead role in partnering with these agencies to ensure consistent and coordinated regional implementation. Regional implementation of this project is strongly supported by the Regional Water Quality Board, and will help our on-going relationship with that agency. Regional implementation also increases public awareness, boosts store participation, and maximizes environmental benefits to central Contra Costa County and the Bay Area. Due to the complexity of the project, and the degree of interagency coordination required for successful implementation, the project cannot be managed entirely in-house. The District wishes to enter into a contract with Tucker and Associates to assist with this project and the requirements of the CALFED grant. Sixty percent of this contract will be Page 1 of 2 e . POSITION PAPER Date: January 28, 1999 Subject: AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH TUCKER AND ASSOCIATES TO HELP MANAGE AND IMPLEMENT THE IPM PARTNERSHIP GRANT reimbursed through the grant. Tucker and Associates was selected from several firms involved in the District's pollution prevention activities. The principal, Alison Tucker, wrote the original grant proposal and has a background uniquely suited to the project: extensive experience in pollution prevention and public education, excellent communication and project management skills, and grant-management experience. This level of consultant involvement was proposed in the grant and the FY 1998-99 District Budget, and will allow the IPM project to proceed on schedule and as outlined by the granting agency and the participating regional agencies. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a cost reimbursement contract with a cost ceiling of $75,000 with Tucker and Associates to help manage and implement the IPM Partnership project for the duration of the grant (through August, 2001). Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 4, 1999 No.: 8.c. ENGINEERING Date: January 25, 1999 Type of Action: AUTHORIZE SUBSTITUTION OF SUBCONTRACTOR Subject: AUTHORIZE THE SUBSTITUTION OF BLAIR & SONS COATINGS, THE LISTED SUBCONTRACTOR, WITH JAY GIBBS PAINTING, A NEW SUBCONTRACTOR, FOR PAINTING WORK ON THE TREATMENT PLANT SEISMIC UPGRADE PROJECT, DISTRICT PROJECT 7144 Submitted By: Munawar Husain, Associate Engineer Initiating Dept./Div. : Engineering Dept.lCapital Projects MH RSK [1\) ~ 6 WEB A- G M-CE REVIEWED AND RECOMMENDED FOR BOARD ACTION: Ju~ ~ ISSUE: The Treatment Plant Seismic Upgrade (Seismic) Project general contractor, Kaweah Construction Co., requested substitution of a subcontractor listed on its bid and contract. Board of Directors' authorization is required for the substitution. BACKGROUND: Kaweah Construction Co. listed Blair & Sons Coatings (Blair) as the subcontractor for painting work on its bid proposal to the District for the Seismic Project, District Project 7144. Blair has refused to execute the subcontractor agreement offered by Kaweah. Under these circumstances, Kaweah now seeks Board approval to use Jay Gibbs Painting to perform the same work. Under California Public Contract Code, Section 4107, substitution of a listed subcontractor is permitted only in certain situations, including situations where the subcontractor has failed or refused to sign a subcontract agreement. District staff has notified Blair by certified mail of the request for subcontractor substitution by Kaweah and has also advised them of the requirement to notify the District in writing within five (5) work days of any objection to this proposed action. Failure to submit timely written objections results in the original subcontractor's automatic consent to the substitution. During a subsequent telephone conversation initiated by District staff, the estimator for Blair provided assurances that there would not be an objection to the subcontractor substitution request. Based upon the statements made, District staff believes that the contractor's request will be unopposed. The awarding authority must consent to the subcontractor substitution to effect the change. In the present instance, consent by the District Board of Directors is appropriate. S;\ADMIN\POSPAPER\Husain7144 sub.wpd Page 1 of 2 POSITION PAPER Date: January 25, 1999 Subject: AUTHORIZE THE SUBSTITUTION OF BLAIR & SONS COATINGS, THE LISTED SUBCONTRACTOR, WITH JAY GIBBS PAINTING, A NEW SUBCONTRACTOR, FOR PAINTING WORK ON THE TREATMENT PLANT SEISMIC UPGRADE PROJECT, DISTRICT PROJECT 7144 The proposed substitution will not result in any additional cost to the District or result in a delay in the project completion. RECOMMENDATION: Authorize the substitution of the listed subcontractor, Blair, with a new subcontractor, Jay Gibbs Painting, for painting work on the Seismic Project, District Project No. 7144. S:\ADMIN\POSPAPER\Husain7144 sub. wpd Page 2 of 2