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Home My WebLink AboutAGENDA BACKUP 09-16-99 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4.a. CONSENT CALENDAR Type of Action: ACCEPT GRANT OF EASEMENT Subject: ACCEPT A GRANT OF EASEMENT FROM THE CONTRA COSTA COUNTRY CLUB FOR THE RECYCLED WATER LINE PROJECT, DISTRICT PROJECT NO. 7181 Submitted By: Ricardo Hernandez Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div. : Engineering Dept./Capital Projects Div. ~~ -1c- H. Thorn -M13 W. Brennan t!Ji:: R. Hernandez ISSUE: Board approval is required for the District to accept Grants of Easements. BACKGROUND: The subject Grant of Easement is to accommodate an existing District recycled water line though Golf Club Road in Pleasant Hill (map attached). A section of the water line was designed and constructed through a portion of Golf Club Road privately owned by the Country Club to allow placement of the District meter in a safe and accessible location. The pipeline is currently being used to deliver recycled water to the Country Club and the easement is being granted to the District at no charge. Staff concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6. Acceptance of this Grant of Easement will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDATION: Accept the Grant of Easement from the Contra Costa Country Club and authorize staff to record said Grant of Easement with the Contra Costa County Recorder. 08/24/99 H:\Design\PP\7181 C Club Accept Easement.RH.wpd Page 1 of 2 ,aqt: L VI L PRIVATE ROAD / EASEMENT catrRA a1ST .utI()/l COUE&E DlST"RJCr CONTRA COSTA COUNTRY CLUB APN 154-150-020 c: '" '" d. .... .~ .0 2 t+ ;; co r:: ~ .".-"""'" ~ .,..,-"""'" ~ .".,..""" o ~ .. ;; . I ~ ~ Central Contra Costa Sanitary District /~ -=~:====(:~ -- -- -- --- '" N ~ '" '" '" ",- c: ' 0"" .Of ~~ "'''' ~ N , \\ \ '~ \ ~/ cY",\ / /~ 'L '--0'/ / ~ / , , , , I , , , , , , I 836 8</0 825 845 154-150-018 ~ N ~ 0 100 I I FEET ATTACHMENT Paqe 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4.b. CONSENT CALENDAR Type of Action: ACCEPT GRANTS OF EASEMENTS Subject: ACCEPT GRANTS OF EASEMENTS FROM FIVE PROPERTY OWNERS IN WALNUT CREEK IN CONNECTION WITH THE LAKEWOOD SEWER RENOVATION PROJECT, DISTRICT PROJECT NO. 4805 Submitted By: Ricardo Hernandez, Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div. : Engineering Dept./Capital Projects Div. W. Brennan ~ R. Hernandez . I -1~lj'- v I H. Thorn ~ ~~ ISSUE: Board approval is required for the District to accept Grants of Easements. BACKGROUND: In 1997 the District completed a sewer renovation project in the Lakewood area of Walnut Creek. Some of the sewer segments included in that project were in properties that lacked recorded easements (maps attached). The facilities were originally built via rights defined in the subdivision's Covenants, Conditions, and Restrictions. The District relied on these rights and any previously acquired prescriptive rights to accomplish the renovation project. The fact that these property rights were not recorded and did not appear on land titles created confusion with some owners. To avoid similar confusion with future maintenance or construction projects, staff decided to perfect the District's easement rights through these properties by recording Grants of Easements. This action will provide public notice of our easements, properly delineate their location, and define our existing rights. Letters were sent (June 21, 1999) to 14 property owners explaining our intention to document our easements. A transaction fee of $250 was offered for signed and returned Grants of Easements. In cases where the Grants of Easements are not returned, an Easement Declaration will be recorded by the District (at no charge to the District) with the County Recorder to accomplish a similar purpose. The following property owners have returned Grants of Easements and have been paid a transaction fee: William K. House and Sylvia J. House Earl C. Brizee and Constance J. Brizee Jeanne G. Wolf Moriarty Trust Owen M. Sullivan, Jr. and Gloria L. Sullivan 355 Marshall Drive 11 2 Gordon Road 331 Marshall Drive 1 42 Gordon Road 148 Gordon Road 9/1/99 H:\Design\PP\4805 Accept Easement.RH.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: September 16, 1999 Subject: ACCEPT GRANTS OF EASEMENTS FROM FIVE PROPERTY OWNERS IN WALNUT CREEK IN CONNECTION WITH THE LAKEWOOD SEWER RENOVATION PROJECT, DISTRICT PROJECT NO. 4805 Funds for the purchase of right of way were included in the authorized Lakewood Sewer Renovation Project 4805. Staff concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.6, since it involves a minor alteration in land use limitations. Acceptance of these Grants of Easements will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDATION: Accept the Grants of Easements from William K. House and Sylvia J. House, Earl C. Brizee and Constance J. Brizee, Jeanne G. Wolf, David R. Moriarty and Janet Moriarty (Moriarty Trust), Owen M. Sullivan, Jr. and Gloria L. Sullivan, and authorize staff to record said Grants of Easements with the Contra Costa County Recorder. 9/1/99 H:\Design\PP\4805 Accept Easement.RH.wpd Page 2 of 3 -_.._.~--"---,-~._-,-~,,--,._.,-_._.."_..~.--_._----,-------.----.-- <:: ""! .... "0 I "0 ~ ;;; ;0 ;; .,., o ex> .... :;;; <:: e ./ -'" ~ N , o , 100 , FEET Central Contra Costa Sanitary District ATTACHMENT o ; '" '" S!! "0 , <::0 ~~ ~,D "'''' LAKEWOOD - 4805 Marshall Dr. , Gordon Rd. / Easements Map Page 3 of 3 _...___~_________"__. ..___,___~________.____,.,__."_.~_._.__,_.__w__,~._~.~_..___,~_____,..,___,.__.____~___~__,_.~_.__~..__'__~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4.c. CONSENT CALENDAR Type of Action: APPROVE QUITCLAIM Subject: APPROVE TWO EASEMENT QUITCLAIM DEEDS TO BREED PROPERTIES OF ORINDA IN CONNECTION WITH THE SOUTH ORINDA SEWER RENOVATION PROJECT, DISTRICT PROJECT NO. 4928 Submitted By: Ricardo Hernandez Engineering Assistant Initiating Dept./Div. : Engineering Dept./Capital Projects Div. R. Hernandez W. Brennan REVIEWED AND RECOMMENDED FOR BOARD ACTION: -e~ bfr H. Thorn ~ ISSUE: Board approval is required to quitclaim easements. BACKGROUND: On June 19, 1997, the Board accepted a Grant of Easement from Breed Properties, Orinda. The easement therein granted was to accommodate a new 36-inch diameter sewer through 6 Camino Pablo, Orinda (map attached). This sewer was installed in April 1998 as part of the South Orinda Sewer Renovation project. After installation of the new sewer, flow from an existing 15-inch sewer on the Breed property was diverted into the new sewer. The existing 1 5-inch sewer was subsequently abandoned and the associated easements are now being quitclaimed. During the right of way acquisition phase of the project, staff was able to negotiate with the property owners an agreement that included abandoning the existing sewer and quitclaiming the subject easements in exchange for the new easement. For the owners, an easement exchange was a reasonable option in that the new easement is adjacent to the property line whereas the existing easements are further into the property and thus more or an encumbrance. Breed Properties was compensated by the District for temporary construction easements used during construction of the new sewer. Staff concluded that these quitclaims are exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. Approval of these quitclaims will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDATION: Approve the Quitclaim Deeds to Breed Properties, a California limited partnership, and authorize staff to record said Quitclaim Deeds with the County Recorder. H :\Design\PP\4928 Breed Quitclaim. RH. wpd Page 1 of 2 ----..,... '-"-'--"'-~"-'---------------<..~.._~..._-"..._._._...--'-~-"'-"'--_._-.-' ..'--,,-.-"-.-.----- 0> 0> 7 ~o.. ~~ S.!... 0.0 5> " / ~O "'--/ff<P ~ <Q / / JJo'3 - - - o~' ~1'3- c: '" ~ (5 ~ a:> N 0> .... ,- Q. o E u :il- ,- a:> N 0> .... ,- <l> > ~ ~ ~ Central Contr~ C:osta Sanitary District ) IV I 80 0 I I FEET .,., N ~ BREED PROPERTIES ~ WAY .... c~-'~. ~:- ~ "J1 ~ "Y .z. ~ Page 2 of 2 ATTACHMENT MAP Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 CONSENT CALENDAR No.: 4.d. Type of Action: ACCEPT ANNEXATIONS FOR PROCESSING Subject: AUTHORIZATION FOR P.A. 99-15 (SAN RAMON) AND P.A. 99-16 (ALAMO) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT Submitted By: John Mercurio, Management Analyst REVIEWED AND RECOMMENDED ;::-DARD ~% ~",;o J. "moto-Mm, c. Sw,",," Area Owner/Address Parcel No. & Acreage 99-15 San Ramon (99C6) Marjorie Zaharis 18770 Bollinger Canyon Rd. San Ramon, CA 94583 209-040-001-7 (85 Ac.) 99-1 6 Alamo (77E2) Curtis W. and Christine F. Swanson 1588 Litina Dr. Alamo, CA 94507 191-050-056 (.56 Ac.) Ed Huff and Kevin Phipps 1622 Ridgewood Rd. Alamo, CA 94507 191-050-011 (.88 Ac.) Christopher Hayes 1581 Litina Dr. Alamo, CA 94507 191-050-012 (.43 Ac.) 9/9/99 U:\PPr\Auth.PA 99-15 & 16.PP.wpd Initiating Dept./Div. : Engineering Dept./Environmental Services Division ~ Remarks Lead A ency Existing house with a failing septic system; must connect to the public sewer system. Project is exempt from CEOA. CCCSD Three (3) existing houses with failing septic systems, must connect to the public sewer system and are exempt from CEOA. CCCSD Page 1 of 4 POSITION PAPER Board Meeting Date: September 16, 1999 Subject: AUTHORIZATION FOR P.A. 99-15 (SAN RAMON) AND 99-16 (ALAMO) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT Kevin Phipps Owners plan to construct one PO Box 743 single-family home on each Alamo, CA 94057 site and connect to the public 191-050-046 (.45 Ac.) sewer. Projects are exempt from CEQA. Ed Huff PO Box 541 Alamo, CA 94057 191-050-045 (.46 Ac.) RECOMMENDATION: Authorize P.A. 99-15 and P.A. 99-16 to be included in a future formal annexation. 9/9/99 U:\PPr\Auth.PA 99-15 & 16.PP.wpd Page 2 of 4 LOCATION MAP " 'Th, ~.\ ~ <O'~ N , N.T.S. ~ N , , 00 ~~~ ~\PO "1"u>.... , 'Y 00,\ a . '0 ". '\, c: 0> " c:: o >- g 'E o c: ~ c: o g. ~ .. c: c: o o o -:;; ~ V Q. <II .-- .:,;, o 800 FEET NORRIS CANYON RO ~ ~Qt" ~O..s .,9' ~F C.C.C.S.D. Central Contra Costa Sanitary District ,... o ~ CO> CO> $!! " , c:o.. 0.... .11> e,;, 0>0 PROPOSED ANNEXATION P .A. 99-15 ATTACHMENT Pa(1e 3 of 4 ""! -6 o :e -; x c: o " Q. o 5 .. c: c: o o o -;;; Q. o E U ~ " ;.: o 60 120 ~- FEET Central Contra Costa Sanitary District ATTACHMENT .. 0. o 0> 0> 0> ..,7 ~~ ~J, 0'''' PROPOSED ANNEXATION P .A. 99-16 . __>"__h~_",____,___~..__........____..____....___._._.____,._____"'~.____"__""'___'__"__~"_ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4 e . . Type of Action: COMPLETE DISTRICT ANNEXATION 149 CONSENT CALENDAR Subject: ORDER COMPLETION OF DISTRICT ANNEXATION 149, ZUCKERMAN ANNEXATION, ORINDA AREA Submitted By: John J. Mercurio, Mgmt. Analyst Initiating Dept./Div. : Engineering/Environmental Services REVIEWED AND RECOMMENDED ;:;DARD A~~~% J. Mercurio J. M amoto-Mills C. Swanson 11f.-;,,,," ISSUE: A resolution by the District's Board of Directors must be adopted to finalize Dis rict Annexation 149. BACKGROUND: Stanley and Ellen Zuckerman filed with the Local Agency Formation Commission (LAFCO) a request for an annexation for a 6.8 acre property. On April 14, 1999, LAFCO held a hearing to consider the Zuckerman's request. The proposal was continued to May 12, 1999 and again to June 9, 1999. During the public hearing, LAFCO reviewed and considered the Negative Declaration that was prepared by the City of Orinda. LAFCO approved the proposed annexation. LAFCO designated CCCSD to be the Conducting Authority and authorized CCCSD to conduct the annexation proceedings without notice and hearing because the territory is uninhabited and has the consent of 100 percent of the land owners. Following a review of state laws address Conducting Authority proceedings and the California Environmental Quality Act (CEOA), staff from LAFCO and CCCSD concur that the Conducting Authority process is exempt from CEQA. Ordering of completion of the Zuckerman Annexation will establish the Board of Directors' independent finding that this action is exempt from CEOA. RECOMMENDATION: Adopt a resolution certifying a review of information, adopting California Environmental Quality Act findings, and ordering completion of the Zuckerman Annexation. 9/9/99 U:\PPr\Hall\Annex 149.pp.wpd Page 1 of 2 ._---".._~_._._.,~--_._,._-,---_._.._--"..._-~_.--'--_.~'"'._-----,------,._.~-~-_.~--,-~,,_._-~-------_.__..._.,,--,._-",---~-------- ~ I-~ !o O:it iiZ m ~ ~ OZOll~ ~ 52 .., ..; c> ~I- ~i h ~c( 8~ ~ I~-~~ Q ~ i I a I I I ~ I i I I I I I I I @I I I * I I ~ ..-.oIL Z -.-.. ~ ill u.. o i I ~ I ~ I ~ 8 g ~ ~ 13 , ~ ~ I I B , 51 b ~ ~ I ; it ~ ~ m i ~ tJ ! !1! .. ! I I I I ! I I i ~ 9€>€>€>@€>fS)@ u6p'UOWJa>pnZ-xno\dDWxauuPOO\$~$\:~ L~:LI 6661-d3S-QO Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4.f. CONSENT CALENDAR Type of Action: SET DATE FOR PUBLIC HEARING Subject: ESTABLISH OCTOBER 7, 1999, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE PROPERTIES WHICH COULD DIRECTLY CONNECT TO SEWERS IDENTIFIED AS PROJECTS 5260, 5288, 5316 AND 5351 WHICH HAVE BEEN INSTALLED BY PRIVATE INDIVIDUALS Submitted By: Jack Case, Associate Engineer Initiating Dept./Div. : Engineering/Environmental Services Division R~D RECOMMENDED ~DARD AC~~ J. C,,, J. M; moto-M;U, ~. sw,",OO ISSUE: When Reimbursement Fees are proposed for properties which could directly connect to a "standard facility" installed by private individuals, the District Code requires that a public hearing be held prior to the Board of Directors' adoption of the fees. BACKGROUND: Design and construction of the projects listed in the subject were paid for by private individuals known as "installers." Each "facility" becomes a public sewer when it is completed by the installer and accepted by the District. The District Code provides for Reimbursement Fees to distribute a share of the costs for these facilities to other non-installer properties which may be served by the projects. Attachment 1 shows the general locations of the constructed projects. The proposed Reimbursement Fees would be collected from property owners in the areas of the projects when they connect to the sewer system. These collected fees would then be disbursed to the installers of the projects. The proposed Reimbursement Fees are calculated by dividing the eligible project cost for the facilities by the number of Residential Unit Equivalents (RUE) which may connect to the facilities. The proposed Reimbursement Fees are: . Project 5260, Escondido Court, Alamo: Project 5288, Redwood Lane, Lafayette: Project 5316, South Avenue, Alamo: Project 5351, Linhares Avenue, Alamo: . . . 9/9/99 U :\PPr\Raposa\PubHear. ReimbFees. wpd $5,856.56 per RUE $6,944.64 per RUE $7,537.37 per RUE $5660.24 per RUE Page 1 of 3 POSITION PAPER Board Meeting Date: September 16, 1999 Subject: ESTABLISH OCTOBER 7, 1999, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE PROPERTIES WHICH COULD DIRECTLY CONNECT TO SEWERS IDENTIFIED AS PROJECTS 5260, 5288,5316 AND 5351 WHICH HAVE BEEN INSTALLED BY PRIVATE INDIVIDUALS These fees are collected in addition to Facilities Capacity and Pumped Zone Fees (now $2,572/RUE and $348/RUE, respectively), and other District charges, such as those for permits, inspection, and sewer service. The District Code requires that a notice of public hearing be mailed at least fifteen days in advance to owners of properties to which the fees would be applicable. The notice will include a general description of the reimbursement fee program, a description of the facilities that were constructed which give rise to the proposed fees, and the amount of the proposed fee. RECOMMENDATION: Establish the Board's regularly scheduled meeting on October 7, 1999, as the date for a public hearing to receive comments on proposed Reimbursement Fees for properties which could directly connect to sewers installed by private individuals identified as projects 5260, 5288, 5316 and 5351. 9/9/99 U :\PPr\Raposa\PubHear. ReimbFees. wpd Page 2 of 3 --------_.._~~._-----_.~--_.._---------_._-'_._---_._---_._..-.........-..--.--.....-.. .------------.-------- ATTACHMENT 1 Location Map BAY d CLAYTON . Location of Projects ~ -1lIl- I CCCSD Area 09-SEP-1999 08:36 o 2 , ' MILES k:\spclmaps \rebate \at t1.dgn Page 3 of 3 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4.g. CONSENT CALENDAR Type of Action: AUTHORIZE SEMINAR ATTENDANCE Subject: AUTHORIZE THE ATTENDANCE OF BART BRANDENBURG, POLLUTION PREVENTION SUPERINTENDENT, AT THE WATER ENVIRONMENT FEDERATION CONFERENCE IN NEW ORLEANS, LA, FROM OCTOBER 9 THROUGH 13, 1999 AT A COST OF $1,600 Submitted By: Bart Brandenburg, Pollution Prevention Superintendent Initiating Dept./Div. : Engineering Department/Capital Projects Division W. Brennan 0t, REVIEWED AND RECOMMENDED FOR BOARD ACTION: Wk B. Brandenburg LdB ISSUE: Approval by the Board of Directors is required for travel outside of California, or if the expense will exceed $500, if the activity was not included in the current fiscal year's Operations and Maintenance Budget. BACKGROUND: The Water Environment Federation Conference is being held in New Orleans, LA from October 9 through 13, 1999. This year's pre-conference agenda includes a session entitled "Zero Discharge: Can Industry Attain It?" which is particularly pertinent to the District's Pollution Prevention Program. The conference also includes sessions on "Pollution Prevention Through Innovative Public/Private Partnerships," "Effective Research and Marketing Strategies for Pollution Prevention," "Trends in Reduction of Toxic Pollutants," and "Residential and Commercial Source Control Programs to Meet Water Quality Goals." Attending the conference also provides an opportunity to visit the equipment and services exposition. Funds are available for the seminar in the Capital Projects Division's Training, Conference, and Meeting Budget. However, it is proposed to substitute the Water Environment Federation Conference for the Pollution Prevention Roundtable Conference, which was budgeted at the same amount. RECOMMENDATION: Authorize the attendance of Bart Brandenburg, Pollution Prevention Superintendent, at the Water Environment Federation Conference on October 9 through 13,1999, in New Orleans, LA at a cost of $1,600. 9/9/99 L:\Position Papers\Brandenburg\ WEF' 99. wpd Page 1 of 1 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4.h. CONSENT CALENDAR Type of Action: AUTHORIZE MEETING ATTENDANCE Subject: AUTHORIZE THE ATTENDANCE OF DR. GAIL CHESLER, ASSOCIATE ENGINEER, AT THE PROPOSED TOTAL MAXIMUM DAILY LOAD PROGRAM MEETING IN KANSAS CITY, MISSOURI, ON SEPTEMBER 29 AND 30,1999, AT A COST OF $1200 Submitted By: Curtis W. Swanson, Division Manager Initiating Dept./Div. : Engineering/Environmental Services REV1EW~ND RECOMMENDED FOR BOARD ACTION, ~!~.""" ~ ISSUE: Specific approval by the Board of Directors is required for traveling outside of California or if the expense will exceed $500 if the activity was not included in the current year Operations and Maintenance Budget. BACKGROUND: The USEPA and Water Environment Federation are co-hosting two public meetings to discuss Revisions to the Water Quality Planning and Management Regulation and supporting Revisions to the NPDES Program and Federal Antidegradation Policy. Meetings will be held in Atlanta, GA and Kansas City, MO. The purpose of the meetings is to provide a structured discourse on proposed changes to the USEPA TMDL program. The discussions will assist stakeholders in preparing their comments for the Agency during the 60-day public comment period, which ends October 22,1999. During the public meetings, attendees will learn about the proposed regulations and their implications for the TMDL programs. Participants will have the opportunity to discuss and debate specific topics in more detail during small group sessions at the conference. The participation in this workshop by Dr. Gail Chesler is requested so that the concerns of the District are represented. Dr. Chesler chairs both the District's Regulatory Committee and Bay Area Dischargers Association's Permit Committee and a major part of her job responsibilities are tracking and evaluating the effects on CCCSD of evolving Federal and State regulations and legislation. There are sufficient funds in the Environmental Services Division Training, Conference, and Meeting account to cover the cost of attendance at this conference. 9/8/99 T:\ TP Planning\Chesler\epa _ tmdl_ trip. wpd Page 1 of 2 POSITION PAPER Board Meeting Date: September 16, 1999 Subject: AUTHORIZE THE ATTENDANCE OF DR. GAIL CHESLER, ASSOCIATE ENGINEER, AT THE PROPOSED TOTAL MAXIMUM DAILY LOAD PROGRAM MEETING IN KANSAS CITY, MISSOURI, ON SEPTEMBER 29 AND 30, 1999, AT A COST OF $1200 RECOMMENDATION: Authorize attendance of Dr. Gail Chesler, Associate Engineer, at the public meeting on proposed revisions to regulation and guidance for the Total Maximum Daily Load Program in Kansas City, Missouri, on September 29 and 30, 1999, at a cost of $1200. 9/8/99 T:\TP Planning\Chesler\epa_ tmdl_ trip. wpd Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 4.;. CONSENT CALENDAR Type of Action: APPROVE MERIT INCREASE Subject: REQUEST APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE FOR KEVIN COLLINS, ENGINEERING ASSISTANT III Submitted By: Elizabeth A. Charlton, Land Surveyor Initiating Dept./Div. : Engineering Department, Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: ,C~~.. 4---- '--' 6..--- - '.. Uf{J ~ lj0~ C. Freitas E. Charlton W. Brennan ISSUE: A registration differential salary merit increase requires approval by the Board of Directors. BACKGROUND: Kevin Collins is an Engineering Assistant III in the Engineering Department, Capital Projects Division, Survey Section. This classification does not require registration as a professional land surveyor. The Memorandum of Understanding (MOU) between Employees' Association, Public Employees Union Local No. 1 and Central Contra Costa Sanitary District provides for a salary merit increase for employees who achieve registration or license as Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. Kevin Collins has provided evidence to his supervisors that he has passed all required examinations and is now licensed as a Professional Land Surveyor in California (see Attachment 1). Kevin has consistently demonstrated his ability to assist in the accomplishment of the land surveying activities of the District requiring the professional level of judgement and skill expected of a licensed land surveyor. The MOU states: "Upon review and concurrence by the Department Manager, the recommendation shall be forwarded to the General Manager-Chief Engineer (sic) for his approval. If approved by the General Manager-Chief Engineer, the matter shall be presented to the Board of Directors for consideration. The Board of Directors shall consider each recommendation of the merit increase, and, if granted, it shall become initially effective on the date the employee makes written application to the Board indicating receipt of notification of the registration and/or license and will continue while that employee occupies a position not requiring such registration and/or license." Kevin Collins applied for a registration differential salary merit increase in a memorandum to the Board of Directors on August 4, 1999 (see Attachment 2). RECOMMENDATION: Grant Kevin Collins a one step increase of his basic salary effective August 4, 1999 as the registration differential salary merit increase provided for in the MOU. 9/9/99, L:\Position Papers\SURVEY\CollinsMerit.wpd Page 1 of 3 , &TATE or CAIJFORHIA-6TATE AND CONSUMER SEIMCES IwBfCV GRAY DAVIS. Gou.Mr n=.. ~""""af Ooo-.I'~ Affahs BOARD fOR PROfESSIONAL ENGINEERS AND lAND SURVEYORS 2535 CN'lTOl. 0AlCS DRIVE. SUTE 300. SACRAMENTO. CA 8&833 2M4 MAIJNG ADDAESS: P.o. BOX 348OOZ. SACRo\MENTO. CA "834 8002 TELEPHOHE: (8181 2e34222 CALNET: 8-435-2222 FAX: (8181 2U-22441., C8UII 2e3-2221 BOARD INTBlNET ADDfESS: ......J/WWw.dca.ca.gov/pelll . ATTACHMENT 1 07/23/99 ID: 15268 Branch: Land Surveyor KEVIN D. COLLINS 6472 VIEWPOINT COURT MARTINEZ, CA 94553 CONGRATULATIONS! We are pleased to inform you that you have successfully passed the recent Professional Land Surveyor examination. This letter will serve as temporary evidence that you now hold a valid license as a Professional Land Surveyor. A formal certificate, which will include your license number, will be prepared and mailed to you within four to six weeks. Please refer to the "Rules and Regulations of the Board for Professional Engineers and Land Surveyors" for information on the following subjects for which you are responsible: Rule 407 - Renewal of License and Related Fees Rule 411 - Seal Rule 412 - Address Changes Rule 415 - Practice within Area of Competence Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is required. A renewal notice will be mailed to you several weeks before the expiration date of your Professional Land Surveyor license. If you do not receive a renewal notice, you are still responsible for renewing your license. If you wish to order a seal or stamp, you may purchase stationary store or rubber stamp company. Please note Surveyors are required to seal and/or stamp any plans, or reports prepared by them, or under their direction. provides specific criteria on seals. one from any that some Land specifications, Rule 411 Notices and newsletters from the Board Office cannot reach you unless we have your current mailing address. Board Rule 412 requires you to advise us in writing of any address changes within 30 days after the effective date of the address change. EXAMINATION AND LICENSING STAFF Page 2 of 3 . -_. __ ___n_._.___________~___._._______.____._._ ._________________. _._ .~.___.__ ATTACHMENT 2 Central Contra Costa Sanitary District August 4, 1999 TO: BOARD OF DIRECTORS VIA: ELIZABETH A. CHARLTON, LAND SURVEYOR E..A~ -Kbc.. FROM: KEVIN COLLINS, ENGINEERING ASSISTANT III SUBJECT: REQUEST FOR APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE I am pleased to inform you that I passed the Professional Land Surveyor examination. The Memorandum of Understanding between Employees' Association, Public Employees Union Local No.1 and Central Contra Costa Sanitary District provides for a salary merit increase for employees who achieve a license as a Land Surveyor while employed in a position not requiring such license. Attached is July 23, 1999 letter from the State Board of Registration for Professional Engineers and Land Surveyors sent as evidence that I now hold a valid license as a Professional Land Surveyor. I respectfully ask your consideration of this request. KC:lbp Attachment Ja ngineering Approved by: L:\SURVEY\CollinsRequest.wpd Page 3 of 3 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 6.a. BIDS AND AWARDS Type of Action: AUTHORIZE AWARD/AUTHORIZE AGREEMENTS Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO PACIFIC MECHANICAL CORPORATION AND AUTHORIZE PROFESSIONAL SERVICE AGREEMENTS FOR THE FURNACE AIR INLET IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 7193 Submitted By: Randy Schmidt, Associate Engineer Initiating Dept./Div. : Engineering Department/Capital Projects Division R. Schmidt l Jf-O W. Brennan -- REVIEWED AND RECOMMENDED FOR BOARD ACTION: fJJ- ISSUE: On August 31, 1999, sealed proposals were received and opened for construction of the Furnace Air Inlet Improvements Project, District Project No. 7193. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. Authorization by the Board of Directors is required for the General Manager to execute professional service agreements for amounts greater than $50,000. BACKGROUND: The District is committed to the long-term use of incineration as its solids disposal process. Recent developments in the regulatory climate with regard to biosolids disposal and incinerator air permitting have fostered this position. Several projects have been developed to improve furnace operation and regulatory compliance. As part of the District's Work Redesign effort, an employee team developed several recommendations for improving the operation of the District's two Multiple Hearth Furnaces (MHFs). The highest priority items were the ash handling system, which now has improvements near completion, and the furnace air inlet system. Most of the combustion air enters the furnace through air ports mounted on the side of the furnace shell and is pulled through the furnace by the Induced Draft Fan. The current air inlet system has been adequate in the past, but as sludge loading has increased, the capacity of the system is sometimes limiting. This project will remove this limitation. In addition to the furnace air inlet capacity issue, there is also the regulatory issue of cyanide generation in the furnace system. The Regional Water Quality Control Board (RWQCB) has indicated that the effluent limit on cyanide will be reduced from 25 micrograms per liter to 10 micrograms per liter with the next NPDES permit. There are effluent data which have occasionally exceeded 10 micrograms per liter. This has L:\Position Papers\Schmidt\7193award.wpd Page 1 of 5 POSITION PAPER Board Meeting Date: September 16.1999 Subject AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO PACIFIC MECHANICAL CORPORATION AND AUTHORIZE PROFESSIONAL SERVICE AGREEMENTS FOR THE FURNACE AIR INLET IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 7193 required the District to identify and mitigate possible sources of cyanide in our final effluent. District testing has confirmed that cyanide is a by-product of solids combustion in the MHFs. The water used in the wet scrubber, which is part of the air pollution control system, removes cyanide from the furnace exhaust air flow. The scrubber water is then directed back to the plant process. Formation of cyanide in the combustion process can be minimized by increasing the inlet air feed. The most cost effective way to improve the furnace air inlet system is to add three new air inlet dampers to Hearth No.1 0, replace existing damper control valves on Heaths Nos. 5,7, and 9, and automate all furnace damper control valves. A presentation was given to the Board at the July 15, 1999, Board of Directors Meeting, which provided additional information on the project. The modifications will be completed under the Furnace Air Inlet Improvements Project, District Project No. 7193. The design of the Furnace Air Inlet Improvements Project was completed by Montgomery Watson. The Engineer's prebid estimate for construction was $700,000. The project was advertised on August 10 and 17, 1999. Five (5) bids were received and publically opened on August 31, 1999. A summary of these bids is shown in Attachment 2. The Capital Projects Division has conducted a technical and commercial evaluation of these bids and determined that Pacific Mechanical Corporation is the lowest responsible bidder with a bid amount of $524,500. Construction management and contract administration will be performed by District staff. Inspection will be performed by both District Staff and NPG Engineering. An agreement has been negotiated with NPG Engineering for $55,000 to provide inspection services. Montgomery Watson, the design consultant, will provide technical support services including shop drawing review and office engineering. An agreement for $59,000 has been negotiated with Montgomery Watson to provide these services during construction. The allocation of funds required to complete this project, as shown in Attachment 3, is $993,400. This project is a spin-off project from the MHF Cyanide Reduction Improvements Project beginning on page TP-1 07 of the Capital Improvement Budget (CIB) and the MHF Operation Improvements-Phase 2 Project beginning on page TP-62 of the CIB. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. L:\Position Papers\Schmidt\7193award.wpd Page 2 of 5 POSITION PAPER Board Meeting Date: September 16,1999 Subject AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO PACIFIC MECHANICAL CORPORATION AND AUTHORIZE PROFESSIONAL SERVICE AGREEMENTS FOR THE FURNACE AIR INLET IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 7193. Staff has concluded that this combined project is exempt from the California Environmental Quality Act (CEQAl under District CEQA Guidelines, Section 18.2, since it involves minor alterations to existing sewerage facilities with negligible increase in capacity. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDA TIONS: 1. Authorize award of a construction contract in the amount of $524,500 for construction of the Furnace Air Inlet Improvements Project, District Project No. 7193, to Pacific Mechanical Corporation, the lowest responsible bidder. 2. Authorize the General Manager to execute professional service agreements for $55,000 with NPG Engineering for inspection services and $59,000 with Montgomery Watson to provide technical support services during construction of the Furnace Air Inlet Improvements Project, District Project No. 7193. L:\Position Papers\Schmidt\7193award.wpd Page 3 of 5 ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS Project: Furnace Air Inlet Improvements lDP7193) Location: 5019 Imhoff Place Martinez CA 94553 Date: 8/31/99 Engr. Est. $ 700.000 GSE Construction $724,000 2 Pacific Mechanical Corp. $524,500 3 MVH Heathorn $716,732 4 Total Western Inc. $687,813 5 Monterey Mechanical Corp. $556,000 Bids Opened by:/s/Joyce E. Murphy Date: 8/31/99 L:\Design\Schmidt\ 7193\BidSum. wpd Page 4 of 5 ATTACHMENT 3 FURNACE AIR INLET IMPROVEMENTS PROJECT DISTRICT PROJECT NO. 7193 POST -BID/PRECONSTRUCTION ESTIMATE PERCENT OF ESTIMATED CONSTRUCTION NO. ITEM DESCRIPTION TOTAL COST 1 CONSTRUCTION a. Construction Contract $524,500 b. Contingency at 20 percent $104,900 c. PLC Programming $35,000 d. Materials and Supplies $10,000 TOTAL CONSTRUCTION $674,400 100.0% 2 CONSTRUCTION MANAGEMENT a. District Forces i. Construction Management $94,000 ii. Survey $1,000 iii. Project Engineering $25,000 iv. Plant Operations Department $30,000 v. Legal $5,000 vi. Engineering Support $5,000 vii.lnspection $25,000 SUBTOTAL $185,000 27.4% b. Consultants L Construction Support Services $59,000 ii. Inspection Services $55,000 iiLStart-upfTraining Assistance! 0 & M Manuals $19,000 vLMaterials Testing $1,000 SUBTOTAL $134,000 19.9% TOTAL CONSTRUCTION MANAGEMENT $319,000 47.3% 3 TOTAL CONSTRUCTION PHASE COST $993,400 147.3% 4 TOTAL PRE-BID EXPENDITURES a. Pre-Design $39,000 b. Design and Bidding $110,000 SUBTOTAL $149,000 22.1% 5 TOTAL ESTIMATED PROJECT COST $1,142,400 169.4% 6 EXPENDITURES TO DATE $149,000 7 ALLOCATION NEEDED TO COMPLETE PROJECT $993,400 Page 5 of 5 Central Contra Costa Scanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 16, 1999 No.: 8.a. TREATMENT PLANT TyPB of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH AMBITECH ENGINEERS FOR PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF THE STEAM SYSTEM IMPROVEMENTS PROJECT, DP 6144 Submitted By: David J. Reindl, Associate Engineer Initiating Dept./Div. : Plant Operations Department/Maintenance .,yEWED AND m;.CDMMENDED F " BOARD ACTION: lYf& J. Kelly (~..... ISSUE: Authorization of the Board of Directors is required for the General Manager to execute a professional services agreement in an amount greater than $50,000. BACKGROUND: The treatment plant steam system was originally installed during the 5A treatment plant expansion in the late 1970's. The steam system header piping was upgraded in 1981 to provide for thermal expansion and piping movement. In 1984 the furnace waste-heat boilers came on-line. The cogeneration heat-recovery boiler added a source of steam in 1995. Most recently, the burners on the auxiliary steam boilers have been replaced with low NOx burners to comply with recent emissions requirements. The steam system is an integral part of the treatment process. It provides the energy to produce aeration air for the secondary process. Over 90 percent of the steam generated is a result of the heat-recovery operation in the furnace waste-heat boilers and cogeneration systems. This "free" energy in the form of steam provides a savings to the District of over $1,000,000 per year. The steam system has become increasingly more difficult to operate and maintain since the addition of the recent cogeneration system. In this complex system, steam users operate independently of the steam producers, leading to difficult operating conditions and production of excess steam. Customary levels of system maintenance have not been achievable due to leaking essential valves and inadequate system isolation valving. Ambitech Engineers has recently completed a study of the deficiencies associated with the steam system. Ambitech was selected by staff from three candidates participating in the District's informal consultant selection process. Ambitech's recent experience on design of the cogeneration steam equipment and Ambitech staff's overall background and 9/9/99 S:\Correspondence\POSPAPR\ 1999-00\Steam.pp. wpd Page 1 of 2 . -_._--~._--_..,-_._-..-....---------~--'_.._.__._--~-----_._.,.__..,.~.-_._-._-,-_._.._~---_._---------_...,-_.- POSITION PAPER Board M88ting Date: September 16, 1999 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH AMBITECH ENGINEERS FOR PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF THE STEAM SYSTEM IMPROVEMENTS PROJECT, DP 6144 abilities made them the most qualified to perform this study. Ambitech's scope of work included evaluating the condition of all equipment associated with the production and conveyance of the steam. Since Ambitech has the most recent knowledge of the steam system and its current operating conditions, Ambitech is uniquely qualified to complete the needed engineering design. Ambitech's initial report identified significant system deficiencies and provided recommendations for improvements. The report recommends immediate repairs and modifications to the boiler feed pumps and auxiliary steam boilers to restore lost performance. It also recommends control system modifications, including upgrades of individual unit controls, and implementation of a master control strategy. Consideration for repair and/or replacement of all major steam system components is included. Additional valving will also be installed to isolate system components and to provide maintenance access. The estimated project cost is $700,000, which includes design improvements by Ambitech for $100,000. The Steam System Improvements Project is included in the Fiscal Year 1999-2000 Capital Improvement Budget, pages TP-90 through TP-93 and is currently budgeted at $684,000. Staff has concluded that the design agreement with Ambitech Engineers is exempt from the California Environmental Ouality Act (CEOA) under District CEOA Guidelines, Section 17.3, since it involves design tasks for possible future actions which the District has not approved, adopted, or funded, and the outcome of these tasks will not have a legally binding effect on future activities. Approval of this agreement will establish the Board of Directors' independent finding that this project is exempt from CEOA. The District will conduct an environmental evaluation of any capital projec't that is proposed in the future as a result of these tasks to determine the appropriate CEOA compliance process. RECOMMENDATION: Authorize the General Manager to execute a professional engineering services agreement with Ambitech Engineers at a cost of $100,000 for the design of the Steam System Improvements Project, DP 6144. 9/9/99 S:\Correspondence\POSPAPR\ 1999-00\Steam.pp. wpd Page 2 of 2