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Home My WebLink AboutAGENDA BACKUP 07-15-99 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 15, 1999 Type of Action: HUMAN RESOURCES Subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE DISTRICT'S DISCIPLINARY APPEAL PROCEDURES No.: 3. a. CONSENT CAL ENDAR Submitted By. PAUL MORSEN, DIRECTOR OF ADMINISTRATION Initiating DeptJDiv.: Administrative/Human Resources :[D AND RECOMMENDED FOR BOARD ACTION; ~ . orsen ISSUE: In accordance with the Memorandum of Understanding (M.O.U.) between the District and the Central Contra Costa Sanitary District Employees' Association, Public Employees' Union, Local One, Article III, Section 3.4.B, the Board must employ a neutral third party to render a recommendation when discipline is appealed to the Board level. BACKGROUND: Plant Operator II Walter Norman was given a Notice of Intent to Terminate by the Director of Plant Operations James Kelly. Subsequently, Director of Administration Paul Morsen served as the Hearing Officer and upheld the proposed termination of Mr. Norman. Mr. Norman is now appealing this matter to the Board in accordance with the M.O.U., Article III, Section 3.4.A. In matters that are appealed to the Board, the M.O.U. reads as follows: A. "An employee, ... may appeal the Hearing Officer's decision by appealing to the Board via filing a written request for hearing with the Secretary of the District within ten (10) working days of receipt of the Hearing Officer's decision. The Secretary shall calendar the matter at the next regularly scheduled Board Meeting in keeping with established guideline for calendaring an agenda item." B. "The Board shall employ a neutral third party to hear the appeal and to recommend action to the Board." C. "The Board may adopt, reject, or modify the recommendation of the Board- appointed neutral third party. The decision of the Board is the final action of the District." RECOMMENDATION: Authorize staff to secure the services of an arbitrator in accordance with the District's appeal procedures in the discipline of Plant Operator II Walter Norman. 7/2/99 C:\WPDocslnorman.ppr.wpcl Page 1 of 1 . _._---_._---_._-,._--~._--~._-------._-_.._-----,---_.----_.._-~._-------~-_.__.~-_.,.-'_.__...._-_._---_._---." ._~-----,._~,_._-_._----'_. --------- Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 15, 1999 No.: 3.b. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK Subject: ACCEPT THE CONTRACT WORK FOR THE MARTINEZ EAST SIDE TRUNK SEWER IMPROVEMENTS, DISTRICT PROJECT NO. 4950, IN MARTINEZ, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Alex Rozul, Associate Engineer Initiating Dept./Div. : Engineering Dept./Capital Projects Div. H. Thorn W. Brennan .f/;t f' J. McCoy REVIEWED AND RECOMMENDED FOR BOARD ACTION: ctB A. Rozul +Ai Wf!3 ISSUE: Construction has been completed on the Martinez East Side Trunk Sewer Improvements Project (DP 4950) in Martinez, and the work is now ready for acceptance. BACKGROUND: There are two joint projects between the District and the City of Martinez (City) being implemented concurrently. The Pacheco Boulevard Street and Sewer Improvement Project is being constructed and managed by the City. This position paper addresses the Martinez East Side Trunk Sewer Improvements Project. The District's portion of this project replaced approximately 17,000 feet of deteriorated sewers ranging in size from 8 inches to 24 inches in diameter. Sewer installation methods included conventional open-cut construction, as well as the trench less methods of microtunneling and directional drilling. The City's portion of this joint project was street and storm drain improvements along Pine Street . On June 9, 1998, the Board of Directors (Board) authorized the award of a contract for construction of the project to McGuire And Hester of Oakland. Notice to Proceed was issued on July 20, 1998. The contract work was substantially completed on June 18, 1999. The remaining work consists of minor punch list items which do not affect the project acceptance. 6/30/99 H:\Design\PP\4950 Accept Proj.AR.wpd Page 1 of 2 -_..._..__._-,...__._-----_._----_._---~_....-.._---~ ,...,~.---_._------------- POSITION PAPER Board Meeting Date: July 15, 1999 Subject: ACCEPT THE CONTRACT WORK FOR THE MARTINEZ EAST SIDE TRUNK SEWER IMPROVEMENTS, DISTRICT PROJECT NO. 4950, IN MARTINEZ, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION The total authorized budget for the two joint projects (including the Pacheco Boulevard Street and Sewer Improvement Project which is being contracted separately by the City) is $9,008,000. The budget includes the cost of engineering design, District and City forces, testing services, geotechnical services, contractor services, etc. An accounting of the project costs will be provided to the Board at the time of project close-out. It is appropriate to accept the contract work by the District's contractor, McGuire and Hester, at this time. RECOMMENDATION: Accept the contract work for the construction of the Martinez East Side Trunk Sewer Improvements (DP 4950) and authorize the filing of the Notice of Completion. 7/8/99 H:\Design\PP\4950 Accept Proj.AR.wpd Page 2 of 2 .--------------.,---..,.--------.--.--.-.-.--..----.-.-.--.-..--------.-.-.-.- Central Contra Costa Sani ..ary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Dllte: July 15, 1999 No.: 6.a. ADMINISTRATIVE TYfJIJ of Action: APPROVE PROGRAM CONTINUANCE Subject: APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE PURCHASE ASSISTANCE PROGRAM Submitted By: Mark Greenawalt Initiating Dept./Div. : Administrative/MIS 71tJ<J ~ D. Ratcliff REVIEWED AND RECOMMENDED FOR BOARD AC M. Greenawalt ISSUE: The MIS Committee is recommending continuance of the District's Employee Computer Hardware Purchase Assistance Program. BACKGROUND: The District's Employee Computer Hardware Purchase Assistance Program was initially approved by the Board effective July 1, 1995 _with a condition for Board review every two years. Both the employees and the District benefit from this program. On the one hand, the program provides employees with a low cost resource to purchase a home computer. On the other hand, it benefits the District by providing an opportunity for employees to enhance their computer skills. The utilization of computers continues to increase at the District and there are now few staff positions that do not use a computer in some facet of their job; i/e., Maintenance, Operations, Human Resources, Graphics, Accounting and Sewer Service work. Employee's computer skills dramatically increase by working on their home computer, a benefit of the program gained at no cost to the District. Many District employees have taken advantage of this program. The revolving loan fund of $70,000 currently has $39,000 in outstanding loans with a $31,000 balance available for new loans as of June 30, 1999. In the past two years 54 loans have been extended for a total dollar amount of $98,427. The program will continue to operate from the same approved funds and will retain the same basic structure. Program Overview .:. The District will charge participants at the LAIF interest rate, and will get the same rate of return as it would if the loan fund were invested rather than extended to employees. 7/8/99 Page 1 of 2 . __~___.______,________...,..__.___"__.._.._.._'_'___"_....M__.____..___"..~__,~.."..___.~_"__.__" -~_.,-.---..._-"-.~.-.".----'---" POSITION PAPER Board Meeting Date: July 15, 1999 Subject: APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE PURCHASE ASSISTANCE PROGRAM + The program will continue to be administered by the Accounting Office according to the original program rules. + The minimum loan amount is $600. .) Only one loan can be outstanding at a time per employee for a maximum of $2,000 over the program's two year term. +:. Purchased computers must be compatible with current District standards, and will require the review of the MIS Administrator. As computer systems continue to change in this fast paced industry, employees will want to take advantage of newer technology. Continuing the District's Employee Computer Hardware Purchase Assistance Program would allow employees to take advantage of new technology. It will also allow employees who desire to improve their computer skills and have not taken advantage of this program to do so. Staff recommends that this program be continued and will report to the Board every two years via Position Paper on the Consent Calendar. RECOMMENDATION: Approve the continuance of Employee Computer Hardware Purchase Assistance Program effective July 1, 1999. 7/8/99 Page 2 of 2 __.__._.____._..' ,_,~.___..__~.._.,__..,..~____~.__________.^_.._.____,_N__.___,._,_~.._..._~_____....~_~._.._.________,___".._.,~,_,____,_,,__.__~,,___,__,,_".'____'M"_....._..,__._.,._.__.~... '--'~'-"-'-'--'-'--'-~"'-----------~- Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 1, 1999 No.: 7.a. REAL PROPERTY Type of Action: ADOPT RESOLUTION Subject: ADOPT RESOLUTION APPROVING THE PURCHASE OF PARCELS 159-150-046, 159-150-050, A PORTION OF OLD IMHOFF DRIVE, AND IMHOFF PLACE, MARTINEZ, CA; AUTHORIZE $2,970,000 FROM THE SEWER CONSTRUCTION FUND FOR THE GENERAL IMPROVEMENTS PROGRAM CONTINGENCY ACCOUNT; AND AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $2,970,000 FOR PURCHASE OF THE PROPERTIES Submitted By: Initiating Dept./Div. : Ken F. Laverty, C.P.M., Purchasing & Administrative Materials Manager ~ZRE~OMM~ FOR 80~RDAC1Jri K. Laverty P. Morsen K. Aim ISSUE: The District Board of Director's adoption of a resolution is required for the purchase of real property by the District and authorization is required for allocations from the Sewer Construction Fund in amounts greater than $25,000. BACKGROUND: At the March 18, 1999 Board Meeting and at the July 1, 1999 Board Meeting, the Board authorized the District's real property negotiators to pursue the purchase of Contra Costa County's real property consisting of four parcels of land, adjacent to and west of the District's 5019 Imhoff Place property. The property consists of Assessor's parcel 159-150-046 (Animal Services), Assessor's parcel 159-150-050 (vacant parcel), a portion of old Imhoff Drive, and Imhoff Place. The parcels comprise approximately 4.8 acres and include parking, a 10,700 square foot animal services building, 1,200 square foot trailer and other improvements. The County wishes to build a new Animal Services Facility elsewhere and therefore needs to sell these redundant properties to obtain some of the necessary funding. The negotiated purchase price in the agreement for all of the real property is $2,928,631. The agreement allows the County to occupy and be responsible for all of their currently occupied property, excepting parcel 159-150-050, the vacant parcel, which the District will take over after close of escrow. The County will be paying a lease back fee of $5,800 per month for 36 months. If the County cannot vacate by this time, then on the 37th month the fee will be $23,200 per month and increase every three months by $5,800 per month. 7/8/99 H: \FORMS\AnimaIServicesPurchasePositionPaper2. wpd Page 1 of 4 POSITION PAPER Board Meeting Date: July 1, 1 999 Subject: ADOPT RESOLUTION APPROVING THE PURCHASE OF PARCELS 159-150-046, 159-150-050, A PORTION OF OLD IMHOFF DRIVE, AND IMHOFF PLACE, MARTINEZ, CA; AUTHORIZE $2,970,000 FROM THE SEWER CONSTRUCTION FUND FOR THE GENERAL IMPROVEMENTS PROGRAM CONTINGENCY ACCOUNT; AND AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $2,970,000 FOR THE PURCHASE OF THE PROPERTIES The primary purpose of this purchase by the District is to prevent future use of this site for commercial purposes which would be incompatible with possible impacts associated with treatment plant operations. In the past the District has actively pursued acquisition of other surrounding parcels in order to ensure a buffer zone of acceptable uses between the treatment plant and neighboring properties to mitigate possible noise and odor impacts. This property will also allow the District to expand the District's facilities into adjacent property if required to do so by changing environmental laws or changes in operations. In the near term after the County vacates the site, the District would be using the parking, the street (Imhoff Place), and office space as needed for the District's operations. The value of this purchase is primarily associated with land's value. There is usable office space in the main building, but the other buildings are unique to animal services activities and have little value. In the future a portion of these properties may be required for an 1680 improvements project, at which time the District will be fairly compensated for the value of the land. This project is not included in the 1999-2000 Capital Improvement Budget. Funds must be authorized from the Sewer Construction Fund. The requested authorization is $2,970,000, which includes additional funds of $41,000 for the estimated costs of the escrow, title search and insurance, environmental conditions assessment, legal review, etc. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guideline Section 18.2, since the project involves the operation of existing public facilities (offices, parking lots, and the street) involving negligible or no expansion of use beyond that existing at this time. Approval of this project will establish the Board of Director's independent finding that this project is exempt from CEQA. Further appropriate environmental analysis will be conducted if, in the future, the District considers using the property for other, currently unknown purposes. 7/8/99 H :\FO RMS\AnimaIServicesPurchasePositionPaper2. wpd Page 2 of 4 POSITION PAPER Board Meeting Date: July 1, 1999 Subject: ADOPT RESOLUTION APPROVING THE PURCHASE OF PARCELS 159-150-046, 159-150-050, A PORTION OF OLD IMHOFF DRIVE, AND IMHOFF PLACE, MARTINEZ, CA; AUTHORIZE $2,970,000 FROM THE SEWER CONSTRUCTION FUND FOR THE GENERAL IMPROVEMENTS PROGRAM CONTINGENCY ACCOUNT; AND AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $2,970,000 FOR THE PURCHASE OF THE PROPERTIES RECOMMENDATION: 1) Approve the purchase of Assessor's Parcels 159-150-046 and 159-150-050, a portion of Old Imhoff Drive, and Imhoff Place from the County of Contra Costa in the amount of $2,928,631 ; 2) adopt the attached Resolution; 3) authorize $2,970,000 from the Sewer Construction Fund to the General Improvements Program Contingency Account; and 4) authorize the General Manager to allocate $2,970,000 for the purchase of the properties. 7/8/99 H :\FORMS\Animal ServicesPurchasePositionPaper2. wpd Page 3 of 4 RESOLUTION NO. 99- A RESOLUTION AUTHORIZING THE PURCHASE OF REAL PROPERTY BETWEEN THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND THE COUNTY OF CONTRA COSTA BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT, this District hereby consents to the execution of the Purchase and Sale Agreement and all applicable legal documents for Assessor's Parcel Nos. 159-150-046 and 159-150-050, a Portion of Old Imhoff Drive, and Imhoff Place, between the Central Contra Costa Sanitary District and the County of Contra Costa; THAT, District staff is hereby authorized and directed to execute the Purchase and Sale Agreement and all required escrow documents; THA T, the President and Secretary of the District are hereby authorized and directed to accept the Grant Deed for and on the behalf of the Central Contra Costa Sanitary District; and THAT, the District staff is authorized and directed to record said Grant Deed. PASSED AND ADOPTED this 15th day of July, 1999, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel