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Home My WebLink AboutAGENDA BACKUP 04-15-99 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 15, 1999 No.: 4. CONSENT CALENDAR c. Type of Action: ACCEPT EASEMENTS Subject: ACCEPT GRANTS OF EASEMENTS FOR EXISTING SANITARY SEWERS SERVING THE COMMUNITY OF ROSSMOOR, DISTRICT PROJECT NO.1 001 Submitted By: Jay S. McCoy Initiating Dept./Div. : Engineering/Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: d,~ / JSM ISSUE: Board of Directors' action is required to transfer existing sanitary sewers from the privately maintained Rossmoor system to the District's public sewer system. BACKGROUND: The agreement between Rossmoor and Central Contra Costa Sanitary District (CCCSD) provides for the improvement and transfer of portions of the Rossmoor sanitary sewer system to CCCSD. The agreement formalized a process by which sewers with diameters of 6 inches and greater would become publicly maintained. The easements and sewer mains to be accepted at this time will add approximately 6,077 feet of additional sewers to this Districts public sewer system. The District has previously accepted approximately 76,000 feet of sewers within the Rossmoor area. The parcel designations and grantors of the easements which are being accepted now are as follows: PARCEL GRANTOR 11 8 A thru E 108,109, 110and 111 107,113,114,115, and 116 11 7 A and B Golden Rain Foundation First Walnut Creek Mutual Second Walnut Creek Mutual Shea Homes, Inc. Once the easements are accepted by the Board of Directors, staff will record them. The sewers within the easements will become part of CCCSD's public sewer system upon the recordation of the easements. RECOMMENDATION: Authorize the President of the District Board of Directors and the Secretary of the District to accept Grants of Easements for District Project No. 1001, Parcels 107,108,109,110,111,113,114,115,116,117 A and B, and 118 A through E, and authorize the Grants to be recorded. 3/31/99 U:\PPr\Raposa\Rossmoor Grants.BG. wpd Page 1 of 1 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 15, 1999 No.: 4. CONSENT CALENDAR d. Type of Action: ACCEPT GRANT OF EASEMENT Subject: ACCEPT GRANT OF EASEMENT FROM THE MOUNT DIABLO UNIFIED SCHOOL DISTRICT FOR SANITARY SEWER AND RECYCLED WATERLINE PURPOSES IN CONNECTION WITH THE PLEASANT HILL RELIEF INTERCEPTOR AND RECYCLED WATER PIPELINE PROJECT, DISTRICT PROJECT 4985 Submitted By: Ricardo Hernandez, Engineering Assistant Initiating Dept./Div. : Engineering Dept./Capital Projects Div. WEB REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ RH -4!- ~ ISSUE: Board approval is required for the District to accept Grants of Ease BACKGROUND: This Grant of Easement is for permanent sanitary sewer and recycled waterline easements through Sequoia Middle School in Pleasant Hill (map attached). The easements, along with temporary construction and access rights, are being acquired to accommodate the next phase of the Pleasant Hill Relief Interceptor and Recycled Water Pipeline projects. To reduce impact on school activities, construction through the campus will be restricted to the summer months. Construction is tentatively scheduled for the summers of 2002 and 2003. An appraisal has been prepared by a licensed real estate appraiser contracted by the District to determine the value of the proposed easements based on sales of comparable land and on the impact our proposed easement will have on the value of the School District's property. Staff has negotiated a settlement with the School District in the amount of $102,500, based on the appraiser's opinion of market value. A signed Purchase Agreement and Grant of Easement have been obtained. Funds for the purchase of right of way are included in the authorized Pleasant Hill Easement Acquisition Project, DP 4985. This project was addressed in the 1991 Pleasant Hill/A-Line Environmental Impact Report and the 1993 Recycled Water Pipeline Project Negative Declaration. No additional environmental documentation is required. RECOMMENDATION: Accept the Grant of Easement from the Mount Diablo Unified School District, and authorize staff to record said Grant of Easement with the Contra Costa County Recorder. 4/6/99 H:\Oesign\PP\4985 Sequoia GOE.RH.wpd Page 1 of 2 3 ~ en ~ 0: <( J: () I I II PROPOSED 20' SANITARY SEWER I EASEMENT I I I 1-50' I I I I I I I I I I I I I I I I I I I I I I I I I I + lIT. DIABLO UNIFIED SCHOOL DISTRICT PROPOSED 15' WIDE RECYCLED ~TERUNE ~EMENT AlT. DIABLO UNIFIED SCHOOL DISTRICT AlT. DIABLO UNIFIED SCHOOL DISTRICT ~ .... ACCESS Roun: TO CONSTRUcnON AREA 10' TEMPORARY CONSTRUCTIO :s EASEMENT .. 1 o 00 & = .,- . ? on ao 0> .... .,- .. .. o ... ~ Central Contra Costa Sanitary District .... 'f! N 0> 0> i~ O' ~8 BOYD RD SEQUOIA MIDDLE SCHOOL EASEMENT ACQUISITION t t t ~ N , o ,. u;o I""""""""" b.....--.....d FeET ATTACHMENT MAP Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 15, 1999 No.: 4. CONSENT CALENDAR e. Type of Action: ACCEPT ANNEXATION FOR PROCESSING Subject: AUTHORIZATION FOR P.A. 99-10 (ALAMO) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT ' Submitted By: Dennis Hall, Associate Engineer Initiating Dept./Div. : Engineering Dept./Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: "U f tfJlJ1 DH ~ JSM Parcel Owners/ Address Lead No. Area Parcel No. & Acreage Remarks Agency P.A.99-10 Alamo T.P. & S.N. Bennett Existing house with a CCCSD (7805) 175 Marks Road failing septic system; Alamo, CA 94507 must connect to the 196-070-004 public sewer system. ( 1.36AC) Project is exempt from CEQA. RECOMMENDATION: Authorize P.A. 99-10 (Alamo) to be included in a future formal annexation. 4/5/99 U:\PPr\HaIl\Authorization for P.A. 99-10.wpd Page 1 of 2 , , I FS ~ C1,' AKJANlJ II <;:;. <{ ~:3 ~ -_~: .fljp, ~o J/ cr -'J' _..:.' ---- ROAD BAILEY * #93-25751 PROPOSED ANNEXATION P.A.99-10 y Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 15, 1999 Type of Action: SET PUBLIC HEARING No.: 4. CONSENT CALENDAR f. Subject: ESTABLISH MAY 6, 1999, AT 2 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING ON DISTRICT ANNEXATION 148 (LAWRENCE ROAD PHASE 11), AS APPROVED BY THE LOCAL AGENCY FORMATION COMMISSION (LAFCO) Submitted By: Dennis Hall, Associate Engineer Initiating Dept./Div. : Engineering/Environmental Ser REVI~ND RECOM~rOR BOARD AC"; /rJ DH CWS I JSM ISSUE: A public hearing must be held by this District to complete the annexation of territory included within District Annexation 148. BACKGROUND: The request to annex the subject territory into this District was submitted to LAFCO by the Town of Danville. The proposal contains approximately 157 acres and includes more than 12 registered voters and is therefore considered inhabited for annexation purposes. LAFCO held a hearing on March 10, 1999 to consider the annexation of the subject territory into this District. LAFCO designated the CCCSD Board of Directors as Conducting Authority and authorized CCCSD to conduct further proceedings with notice and hearing. RECOMMENDATION: Establish a public hearing date on May 6, 1999, at 2 p.m. for the annexation of the above referenced District Annexation 148, as approved by LAFCO. 4/5/99 U :\PPr\Raposa\Annex 148 .BG. wpd Page 1 of 2 -.. t ~J_ _ ~ ~NCIIO SAN , 'W'ON /-vtAWI,'J rs .. ................... rg '~ iitftji! I I \ ~ \.:.:.:.:.: .......... .......... .......... .......... . ..... - - . \ T f:':' ( t..... DISTRICT ANNEXATION 148 ( LAWRENCE ROAD PHASE II ) DANVILLE AREA Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 15, 1999 No.: 4. CONSENT CAL ENDAR g. Type of Action: AUTHORIZE TRAINING ATTENDANCE Subject: AUTHORIZE THE ATTENDANCE OF ANDREW J. ANTKOWIAK, ASSOCIATE ENGINEER, AT THE DECKER EFFECTIVE COMMUNICATION COURSE IN SAN FRANCISCO, CALIFORNIA, MAY 13 AND 14, 1999, AT A COST OF $1,200 Submitted By: Tad J. Pilecki, Senior Engineer Initiating Dept./Div. : Engineering Dept./Capital Projects Div. REVIEWED AND RECOMMENDED FOR BOARD ACTION: ti? WEB fig / JSM ~ ISSUE: Approval of the Board of Directors is required to travel outside of Cali the expense will exceed $500. BACKGROUND: Andrew Antkowiak, Associate Engineer, works in the design section of the Capital Projects Division where he is involved in design and construction of pumping station and collection system improvement projects. In this role he is expected to make presentations to the public, city councils, management, and the District Board. The Decker Effective Communication Course is designed to improve an individual's oral communication and presentation skills through the use of video taping and individual coaching. By participating in this course, Mr. Antkowiak will learn to improve his communication style and effectiveness. Several District employees who have attended this course in the past have recommended it as very effective. This specific course was not anticipated at the time the training budget was complied, however, due to the cancellation of a budgeted course, there are adequate funds in the Capital Projects Division's Technical Training, Conference, and Meetings Account to cover the cost of attendance. RECOMMENDATION: Authorize attendance of Andrew J. Antkowiak, Associate Engineer, at the Decker Effective Communication Course in San Francisco, California, May 13 and 14, 1999, at a cost of $1,200. 4/6/99 H:\Design\PP\Decker Effective Comm.AJA.T JP.wpd Page 1 of 1 _.~,---,_._---,-_._---_.._._---,----~~----'---------~'-..--.---...--------.--.-- PUBLIC HEARING TO RECEIVE COMMENTS ON THE DEMONSTRATION PROJECT, CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 SUGGESTED AGENDA APRIL 15,1999 I. Request staff report II. Public Hearing A. State Purposes of Public Hearing 1. Announce Tabulation of Ballots 2. Consider Testimony on Resolution of Intention and Engineer's Report B. Open Public Hearing C. Request Staff to Announce Results of Ballots D. Receive Public Comments E. Request Staff Response as Appropriate F. Close Public Hearing III. Board Deliberation Leading to: · Adoption of Three Resolutions · Authorization to Execute an Agreement 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 1 of 1 5 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: April 15, 1999 No.: 5. HEARINGS a. Type of Action: CONDUCT PUBLIC HEARING; ADOPT RESOLUTIONS; AUTHORIZE AGREEMENT Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH CHARLES HILL CIRCLE AND HARTFORD ROAD PARCEL OWNERS IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2, DISTRICT PROJECT NO. 5307. Submitted By: Dennis Hall, Associate Engineer Initiating Dept./Div. : Engineering/Environmental S REVIEWED AND RECOMMENDED FOR BOARD ACTION: DH ~ cws f/~ f)-- ISSUE: A public hearing must be conducted to consider comment regarding the pliO posed assessment, the Resolution of Intention, the Engineer's Report, and any other comments from the public, including the affected parcel owners, relating to the proposed Charles Hill Circle Contractual Assessment District No. 98-2 (C.A.D. No. 98-2). BACKGROUND: A group of twelve parcel owners on Charles Hill Circle and Hartford Road in Orinda have requested that the District form an assessment district for the purpose of financing and constructing a public sewer system that will benefit their properties. The proposed sewer includes approximately 2250 linear feet of 8-inch sewer main and eleven manholes that will serve the proponents' twelve existing properties, all but one of which have existing homes presently relying on septic tanks. A map showing the proposed boundary and the proposed sewer location is attached as Exhibit A. On September 3, 1998, the Board of Directors adopted a resolution directing the preparation of a report for a demonstration project known as Charles Hill Circle C.A.D. No. 98-2. A report has been prepared, and assessments have been estimated. (The Engineer's Report is being provided to the Board under separate coveL) On February 4, 1999, the Board of Directors set a public hearing for April 15, 1999. Since assessments are proposed to be levied on properties, the procedural requirements of Proposition 218 do apply. Compliance with these requirements has been included in the documents and actions proposed for Board consideration. In order to continue the process for Charles Hill Circle C.A.D. No. 98-2 the following actions are necessary: 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 2 of 15 POSITION PAPER Board Meeting Date: April 15, 1999 Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH CHARLES HILL CIRCLE AND HARTFORD ROAD PARCEL OWNERS IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2, DISTRICT PROJECT NO. 5307. 1 . Conduct a public hearing to: a. announce the tabulation of ballots submitted by owners of each affected parcel indicating approval or opposition to the proposed assessment. b. consider public testimony on the Resolution of Intention and the Engineer's Report. 2. If, at the close of the hearing, the Board finds that protests and ballot opposition are insufficient, the following resolutions may be considered and adopted: a. Resolution overruling protests of improvement (Exhibit B) b. Resolution confirming compliance with California Constitution, Article XIIID, Section 4 (Exhibit C). c. Resolution approving the Engineer's Report, and ordering improvement (Exhibit D). An agreement between the owners and the District is needed to establish the rights and obligations of both parties. District Counsel has prepared such an agreement in which the owners agree to: · assessments being placed on their property tax bills; · pay the assessments; · accept total responsibility for the design and construction of the sanitary sewer extension; · require the contractor who is selected by the owners to maintain certain Insurance coverage; · accept total responsibility for the costs associated with the sanitary sewer extension, including interest for District financing; and 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 3 of 15 POSITION PAPER Board M86ting Date: April 15, 1999 Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH CHARLES HILL CIRCLE AND HARTFORD ROAD PARCEL OWNERS IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2, DISTRICT PROJECT NO. 5307. · have the sanitary sewer extension constructed in accordance with District standards. The District will: · finance the costs of the sanitary sewer extension; · accept the work of the contractor, provided the work is done in accordance with District standards; · place assessments on owners' tax bills; · record as liens on the participants' properties the obligation of each participant to pay assessments; and · be reimbursed in full by receiving payments, including interest, for the total amount financed from owners over a ten-year period. The agreement has been executed by all twelve affected parcel owners. It is appropriate, therefore, to authorize the General Manager to execute the agreement on behalf of the District. A summary of project costs is shown in Exhibit E. The estimated total project cost is $357,520. Funding for this C.A.D. will be obtained from the $1,000,000 included in the 1998-99 Capital Improvement Budget (CIB) on page CS-69. Funds in the amount of $549,000 remain for future C.A.D.s. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Statue, Section 21080.21, since it results in a pipeline project less than a mile in length in a public right-of-way. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEOA. RECOMMENDATION: If a majority protest is not filed and if less than a majority of returned ballots from affected parcel owners oppose the assessment, staff recommends that the Board of Directors take the following actions: · Conduct public hearing. · Adopt a resolution overruling protests. 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 4, of 15 POSITION PAPER Board Meeting Date: April 15, 1999 Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH CHARLES HILL CIRCLE AND HARTFORD ROAD PARCEL OWNERS IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2, DISTRICT PROJECT NO. 5307. · Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4. · Adopt a resolution approving the Engineer's Report, and ordering improvement. · Authorize the General Manager to execute an agreement with the Charles Hill Circle and Hartford Road parcel owners. 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 5 of 15 o E .. .. :: .. o o o -;;; Q. l u .. /' .;< Central Contra Costa Sanitary District - WOOD COYNE .COOK COOK COOK DIERKES ~ N , o 80 160 240 , , FEET LEGEND: ................... PROPOSED SEWER ------ EXISTING SEWER ASSESSMENT DISTRICT BOUNDARY EXHIBIT o on ci PLAN OF IMPROVEMENT CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT C.A.D. NO. 98-2 A '" '" 2! i~ .. .. ... ... Page 6 of r5 EXHIBIT B RESOLUTION NO. RESOLUTION OVERRULING PROTESTS DEMONSTRATION PROJECT CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: On April 15, 1999, the Board of Directors held a public hearing on the Resolution of Intention and the Engineer's Report on the proposed improvement in Charles Hill Circle Contractual Assessment District No. 98-2. At or before the time set for hearing, certain interested persons made or may have made protests or objections to the proposed improvement, the extent of the Contractual Assessment District, or the proposed assessment. The Board hereby overrules each of these protests, written or oral. The Board finds that the protest against the proposed improvement (including all written protests not withdrawn in writing before the conclusion of the protest hearing) is made by the owners of less than one half of the area of the land to be assessed for the improvement. 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 7 of 1 5 PASSED AND ADOPTED this 15th day of April, 1999, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: Gerald Lucey President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 8 of 1 5 EXHIBIT C RESOLUTION NO. RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4 DEMONSTRATION PROJECT CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: 1. The Board set 2 p.m. on April 15, 1999, at the Meeting Room of the Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for a public hearing pursuant to California Constitution, Article XIIID, Section 4. 2. Pursuant to Article XIIID of the California Constitution, as amended by Proposition 218, commonly known as the "Right to Vote on Taxes Act," notice of the proposed assessment was provided to all owners of affected parcels within the District, which notice contained a ballot whereby each owner could indicate support or opposition to the proposed assessment. 3. At the time and place for which notice was given, the Board of Directors conducted public hearing, pursuant to California Constitution, Article XIIID, Section 4, and gave every person present an opportunity to comment on and object to the amount of the proposed assessment. 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page9 of 15 4. The Board finds that less than a majority of parcel owners who returned ballots, weighted by financial obligation, opposed the proposed assessment. PASSED AND ADOPTED this 15th day of April, 1999, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: Gerald Lucey President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 10' of 15 EXHIBIT D RESOLUTION NO. RESOLUTION APPROVING ENGINEER'S REPORT AND ORDERING IMPROVEMENT DEMONSTRATION PROJECT CHARLES HILL CIRCLE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to ordering the improvement in the Demonstration Project - Charles Hill Circle Contractual Assessment District No. 98-2, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1 . The Board adopted a map showing the boundaries of the land benefitted by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Maps of Assessment and Community Facilities Districts. 2. The Board adopted its Resolution of Intention to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Principal Engineer, as the Engineer of Work for the Assessment District, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 11 of 15 The improvement is generally described as follows: Construction and installation of approximately 2,250 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Charles Hill Circle and Hartford Road in Orinda, California. 3. The Board called a hearing of protests on the Charles Hill Circle Contractual Assessment District No. 98-2. Notice of the hearing was given by publication, by street posting, and by mailing to affected parcel owners, all according to the Municipal Improvement Act of 1911. Affidavits of publication, posting, and mailing were filed with the Secretary of the District. 4. At the time and place for which notice was given, the Board of Directors conducted a public hearing pursuant to Section 5898.26 of the Streets and Highways Code, which included a summary of the Engineer's Report and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program improvement and the extent of the Assessment District. 5. The Board further finds that written protests against the proposed improvement have not been made by owners representing more than one half of the area of the land to be assessed for the improvement. 6. The documents and events described in paragraphs 1 to 4, inclusive, are stated here in tabular form, with their dates and, where appropriate, their numbers. All documents are now on file with the District except as otherwise noted. 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page12' of 15 Document or Event Qa1a 09/03/98 09/03/98 09/16/98 03/17/99 03/17/99 03/21/99 Number or Action a. Resolution of Intention b. Resolution Approving Boundary Map c. Boundary Map Filed with County Recorder d. Certificate of Mailing Notice of Improvement e. Certificate of Posting Notice of Improvement f. Affidavit of Publication of Notice of Improvement 98-097 98-098 Filed Dated Dated Dated 7. The Board approves the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report. 8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the agreement between the owners and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. 9. This Board orders the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. According to Section 10603 of the Streets and Highways Code, the Board designates the District Controller to collect and receive payment of the assessments. 11 . The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment. This certainty is based on the 4/6/99 U:\PPr\HaII\Charles Hill Cir 98-2.wpd Page 13 of 15 District's past experience with numerous similar sewer construction projects, the developed nature of the project environment, and the limited service area of the project (no potential for growth inducement). PASSED AND ADOPTED this 15th day of April, 1999, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: Gerald Lucey President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Joyce E. Murphy Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd Page 14 of 15 SUMMARY OF PROJECT COSTS Construction Construction Contingency Engineering District Services TOTAL 4/6/99 U:\PPr\Hall\Charles Hill Cir 98-2.wpd $269,000 40,350 37,000 11 .170 $357.520 EXHIBIT E Page 15 of 15 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: APRIL 15, 1999 Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH VILLALOBOS & ASSOCIATES FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 1999 DISTRICT-WIDE SURVEY OF CORROSION MONITORING SYSTEMS No.: 8 . TREATMENT PLANT a. Submitted By: James L. Belcher, Senior Engineer Initiating Dept./Div. : Plant Operations Department/Maintenance AND RECOMMENDED FOR BOARD ACTION: J)~(? ~ JMK ISSUE: Authorization of the Board of Directors is required for the General Manager to execute a professional services agreement in an amount greater than $50,000. BACKGROUND: In 1995-1996, Villalobos & Associates completed a comprehensive survey of the District's corrosion prevention and monitoring facilities. This baseline survey included inspection and testing of approximately 800 separate corrosion test points. The results of this baseline survey were compiled into a three-binder "Cathodic Protection System Operation and Maintenance Plan." The 1995-1996 survey also included a three-year project plan, which proved to be an effective planning tool for scheduling an orderly replacement of spent or ineffective "protective" devices. The baseline data, originally incorporated as hard copy in a binder, will be entered into a computerized management program. This program will further improve data collection, evaluation, and planning. Although District staff regularly monitors the corrosion protection facilities, it is prudent to periodically have a corrosion expert verify that the test equipment is properly connected to the protected facilities and that the test stations are providing accurate readings of the field conditions. Furthermore, the District has constructed several new facilities, which are not included in the survey database. These facilities include the equipment for the Recycled Water Project, the new recycled water force main, and the new force main piping at the Orinda Crossroads and Moraga Pumping Stations. This 1999 survey update work effort will include: 1. A field survey of 500 test stations 2. Adjust 25 rectifiers to meet cathodic protection criteria 3. Inspect and record data on 300 anodes 4. Provide recommendations for improvements 5. Update the District's comprehensive Operation and Maintenance Plan binders 6. Incorporate new data into computerized maintenance program 4/7/99 POD/Correspondence/PosPapr/1999-00N&A.pp Page 1 of 2 POSITION PAPER Board Meeting Date: APRIL 15, 1999 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH VILLALOBOS & ASSOCIATES FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 1999 DISTRICT-WIDE SURVEY OF CORROSION MONITORING SYSTEMS Villalobos & Associates was selected to perform this study because it performed the initial survey, has performed annual data collection, and is intimately familiar with the District's cathodic protection facilities. The 1999 District-wide survey of corrosion monitoring systems is included in the Fiscal Year 1998-99 Capital Improvement Budget in two places. The Treatment Plant portion of the work is under Cathodic Protection Systems Replacement, page TP-40. The Collection systems portion is under Cathodic Protection Systems Replacement, page CS-86. RECOMMENDATION: Authorize the General Manager to execute a professional engineering services agreement with a cost ceiling of $75,000 with Villalobos & Associates for the 1999 District-wide survey of corrosion monitoring systems. 4/7/99 POD/Correspondence/PosPapr/1999-00/V&A.pp Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: APRIL 15, 1999 No.: 9. HUMAN RESOURCES ~ . Type of Action: DELETE POSITION. CREATE AND ADD NEW POSITION AND ADOPT CLASS DESCRIPTION Subject DELETE POSITION OF EXECUTIVE SECRETARY, S-56. $3095-$37 44; CREATE AND ADD POSITION AND ADOPT CLASS DESCRIPTION FOR EXECUTIVE ASSISTANT, S-60, $3406-$4118; ADOPT RESOLUTION ASSIGNING THE EXECUTIVE ASSISTANT POSITION TO THE MANAGEMENT SUPPORT/CONFIDENTIAL GROUP Submitted By: CATHRYN R. FREITAS. HUMAN RESOURCES MANAGER Initiating Dept./Div.: ADMINISTRATIVE/HUMAN RESOURCES C. FREITAS REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ ISSUE: The creation of new positions, adoption of job class descriptions, and assig ment of bargaining unit and salary range require Board approval. BACKGROUND: With the recent retirement of Executive Secretary Betty Willems, General Manager Charles Batts has had the opportunity to evaluate the requirements for the position and consider other duties that he would like to assign to the position. Specifically, he would like to have the position be responsible for some analytical work to assist him in the operation of the General Manager's Office (see attached description). Budget analysis, compiling spread sheets, and general analysis of projects and programs as assigned, in addition to secretarial support, will be helpful to the General Manager in providing a high level of Board support and staff direction. Consequently, staff is proposing to delete the Executive Secretary position, S-56, $3095- $3744; create and adopt a job class description for a new position of Executive Assistant, S-60, $3406-$4118; and assign the position to the Management Support/Confidential Group. There will be no net change in staff positions. The Management Support/Confidential Group concurs with this proposed addition to their bargaining unit. A salary survey of agencies with a similar position has been conducted. Positions of this type range in salary from $3500-$5700 per month at the top of the range (see attached). However, the duties and responsibilities of these positions vary greatly. Staffs expectations of this position will emphasize less complex analytical responsibilities than those of agencies with higher salary ranges; therefore, it is recommended that the salary be raised four ranges or ten percent above the previous Executive Secretary position. 4/8/99 C:\WPDocs\EXECASST.PPR2.wpd Page 1 of 9 POSITION PAPER Board Meeting Date: APRIL 15,1999 Subject. DELETE POSITION OF EXECUTIVE SECRETARY, S-56, $3095-$3744; CREATE POSITION AND ADOPT CLASS DESCRIPTION FOR EXECUTIVE ASSISTANT, S-60, $3406-$4118 With the Board's approval of this action, the General Manager will direct Human Resources to begin the recruitment for the Executive Assistant. RECOMMENDATION: Board approval is requested to delete the position of Executive Secretary, S-56, $3095-$3744; create and add the position of and adopt the job classification description for Executive Assistant, S-60, $3406-$4118; assign the Executive Assistant position to the Management Support/Confidential Group. 4/8/99 C:\WPDocs\EXECASST.PPR2.wpd Page 2 of 9 EXECUTIVE ASSISTANT Salary Survey April 6, 1999 A T"tl 5 I R N t ~gency I e a ary ange o es CCCSD Executive Secy $3213 - $3886 Current title CCCSD Executive Asst $3535 - $4274 Proposed title effective 4/18/99 and salary C.C. County Executive Secy $3422 - $3773 Clerical only (no match) Admin Analyst $2897 - $3521 Analyst Contra Costa Executive Asst. to $4730 - $5749 Water (no match) the General Mgr City of Concord Admin Secy $3073 - $3737 Clerical only (no match) Asst to City Mgr $4800 - $5600 Analytical support Delta Diablo Assistant to the $3276 - $4092 Salary to be Sanitation (match) General Manager increased Dublin San Ramon No asst to the GM Services District (no match) Admin Analyst 1111 I $3728 - $4532 Asst to Eng Mgr II $4219 - $5128 EBMUD Asst to the G. M. $4315 - $5232 Clerical only (close match to Admin. Asst. $4076 - $4719 Admin Asst) Paraprofessional Clerical/Analytical East Bay Regional Administrative $4316 - $5505 Management Parks District Assistant (no match-Mgmt) City of Livermore Executive Asst $4015 - $5019 Clerical/Analytical (match) City of Pleasant Executive Secy $3192 - $4165 Clerical only Hill (no match) Admin Asst to CM* $3975 - $5550 Management Union Sanitary Asst to the GM Market Salary MSA = entry step District (close) Average = $4442 City of Walnut Secy to the CM $3317 - $3991 Clerical only Creek (no match) Admin Analyst II $4148 - $5000 Analyst West County Secy to the Board $3625 - $4407 Clerical: Board/GM Sanitary District $3661 - $4455 (Analyst - close) Admin Analyst H R + spec projects * Also serves as Deputy City Clerk. Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: Range: Respirator Class: 4/16/99 S-60 3 EXECUTIVE ASSISTANT DEFINITION Perform a variety of complex and confidential analytical duties and administrative assistance for the General Manager or department directors including composing correspondence and reports; compile and analyze information and data from external and internal documents; use word-processing, spreadsheets, and databases; handle highly sensitive files and records; research technical, administrative, legal, and budget issues; prepare a variety of complex letters, memoranda, statistical charts and reports; maintain calendars and schedule appointments, track assignments and projects; screen calls, visitors, and mail; make travel arrangements; and work with a variety of internal and external groups and committees including organizing meetings and agendas, record meeting summaries and action items. DISTINGUISHING CHARACTERISTICS This class is distinguished from the Administrative Secretary class in that the focus of the class is on providing responsible analytical and administrative support to high level management staff on District-wide issues, as opposed to managing and supervising an office staff. This class is distinguished from the Management Analyst in that the analytical functions are less complex and the administrative duties more comprehensive. SUPERVISION RECEIVED AND EXERCISED Receive direction from the General Manager or department directors at the General Manager's direction. May exercise functional supervision over administrative assistants or clerical positions as appropriate. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Perform a variety of complex and confidential administrative duties for the General Manager and department directors. Perform research and statistical analysis on technical issues and budgets; and interpret information and data in order to provide recommendations on a course of action. Page 4 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Executive Assistant (Continued) EXAMPLES OF ESSENTIAL DUTIES Prepare reports, memoranda, and/or correspondence summarizing data analysis, and representing District's management position. Serve as a liaison between the General Manager and department directors, and other District management staff, boards, committees, outside agencies and the general public. Make travel arrangements, maintain appointment schedules and calendars, and arrange meetings and conferences. Compose correspondence for signature of management staff. Prepare difficult to complex reports, analyze summaries, correspondence, and other documents or materials based on management request. Compile historical data for budget preparation; prepare budget estimates and projections for assigned area of responsibility. Perform various bookkeeping functions related to ordering budget items, renewing memberships, and preparing expense reports. Perform confidential tasks; transcribe a variety of confidential and non-confidential written material from handwritten copy and/or disk or other electronic media. Use a personal computer to perform word processing, spreadsheet, database, e-mail, Intemet and other specialized functions. Serve as administrative support to both intemal and extemal groups and committees; take and transcribe minutes; prepare agenda and agenda packets as appropriate. Screen calls, visitors, and mail and refer inquiries as appropriate; respond to complaints and requests for information based upon District policies and procedures. Set up and maintain complex filing and record keeping systems. Perform related duties as required. Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Executive Assistant (Continued) MINIMUM QUALIFICATIONS Knowledae of: Standard and accepted principles and method of analytical and organizational analysis and data collection. Standard and accepted public and community relations, communication, customer service methods and procedures. English usage, spelling, grammar, and punctuation. Modem office methods, procedures, and equipment including personal computers and related software for assigned area of responsibility. Abilitv to: Continuously understand District policies and procedures; interpret inquiries from others; analyze and plan travel arrangements and cost; identify and route mail received; and understand project overview in order to assist General Manager in appointments, etc. Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk, and perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. Organize, coordinate, and prioritize the assignments given in an effective and timely manner. Communicate clearly and concisely, both orally and in writing. Deal tactfully and effectively with those encountered in the course of work. Work cooperatively with other departments, outside agencies, and the public; interpret and apply departmental policies, procedures, and rules. Work effectively under pressure with frequent interruptions. Compile and maintain complex and extensive records and files. Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Executive Secretary (Continued) EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of directly related and increasingly responsible secretarial experience, including some experience serving as an administrative or executive assistanUanalyst to high level management personnel. Education: Equivalent to the completion of two years of college level course in business or public administration, English or a related field. A bachelor's degree from an accredited college or university may substitute for up to three years of experience. LICENSES AND CERTIFICATES May require possession of a valid California Driver's License. Page 7 of 9 RESOLUTION NO. 99- A RESOLUTION ESTABLISHING AN ADDITIONAL POSITION TO BE A MEMBER OF THE MANAGEMENT SUPPORT/CONFIDENTIAL GROUP REPRESENTATION UNIT WHEREAS, in accordance with the Central Contra Costa Sanitary District Code, those staff positions to be included in the Management Support/Confidential Group Representation Unit of the District shall be so designated by resolution of the Board of Directors; and WHEREAS, it has been determined that in addition to those employees holding positions currently designated as members of the Management Support/Confidential Group Representation Unit, the employee holding the position under the following listed "Additional Member Position Classification", should also be a member of the Management Support/Confidential Group Representation Unit: Additional Member Position Classification: Executive Assistant NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Central Contra Costa Sanitary District does, by this resolution, establish that the employee holding the position under the hereinabove listed Additional Member Position Classification shall from April 15, 1999 become a member of the Management Support/Confidential Group Representation Unit of the District. 1 Page 8 of 9 PASSED AND ADOPTED this 15th day of April, 1999 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Counsel for the District 2 Page 9 of 9