HomeMy WebLinkAbout11-15-01 AGENDA BACKUP
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
No.: 3.a. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE FURNACE TOTAL HYDROCARBONS
MONITORING SYSTEM PROJECT, DISTRICT PROJECT NO. 7195, AND AUTHORIZE
THE FlUNG OF THE NOTICE OF COMPLETION
Submitted By:
Munawar Husain, Associate Engineer
Initiating Dept./Dlv. :
Engineering / Capital Projects
W. Brennan
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REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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M. Husain
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ISSUE: Construction has been completed on the Furnace Total Hydrocarbons Monitoring
System Project, District Project No. 7195, and the work is now ready for acceptance.
RECOMMENDATION: Accept contract work.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
required under California Civil Code, Section 3093.
BACKGROUND: Improvements completed under this project included the fabrication, shop
testing, and installation of a new continuous emission monitoring system (CEMS) cabinet
on the third floor of the Solids Conditioning Building. Test and monitoring system
instruments were provided in this cabinet. Work also included installation of power feeds,
instrumentation wiring, and sample tubing to the exhaust stacks of the two furnaces. The
completed work provides for continuous furnace emission monitoring for total
hydrocarbons, oxygen, and carbon monoxide, and will enable testing required under
USEPA regulations.
The Board of Directors authorized the award of a construction contract for this work in
the amount of $196,500 to HSa Technology on September 21, 2000. The contractor
was issued a Notice to Proceed, which was effective October 23, 2000, with a required
contract completion date of April 23, 2000. The contract completion date was extended
to July 27, 2001, to enable the contractor to procure long lead time (not stocked) CO
analyzer equipment and to complete change order work requiring the addition of
components and switches on the CEMS cabinet. The District had beneficial use of the
work on August 21, 2001.
11/6/01
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Page 1 of 2
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject: ACCEPT CONTRACT WORK FOR THE FURNACE TOTAL HYDROCARBONS
MONITORING SYSTEM PROJECT, DISTRICT PROJECT NO. 7195, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $353,000. An accounting of the project costs will be provided to the Board
of Directors at project close-out.
RECOMMENDED BOARD ACTION: Accept contract work for the Furnace Total
Hydrocarbons Monitoring System Project, District Project No. 7195, by HSQ Technology,
and authorize the filing of the Notice of Completion.
11/6/01
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Page 2 of 2
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
Type of Action: APPOINT ARBITRATOR
Subject: DIRECT STAFF TO APPOINT AN ARBITRATOR TO HEAR THE STEP FOUR
GRIEVANCE OF WILSON BROOKS, MAINTENANCE CREW MEMBER I
No.: 3. b. CONSENT CALENDAR
Submitted By.
Cathryn Freitas, Human Resources
Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Initiating Dept./Div.:
Administrative/Human Resources
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C. Freitas
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G. Davis
ISSUE: Wilson Brooks, Maintenance Crew Member I, has filed a grievance at Step Four of the
grievance procedure. According to the Memorandum of Understanding between Local One
and the District, Article III, Section 2.5, lithe Board of Directors shall employ a neutral third party
to hear the matter and recommend action to the Board."
RECOM M EN DATION: Direct staff to appoint an arbitrator to hear the grievance.
FINANCIAL IMPACTS: The District and the Union share the costs of the grievance equally.
The cost to the District for the arbitrator and court reporter should be approximately $1500.
AL TERNA TIVES/CONSIDERA TIONS: None.
BACKGROUND: Mr. Brooks filed a grievance concerning time he spent off work without pay.
Operations Department Director James Kelly heard the grievance at Step Two and denied the
grievance. General Manager Char1es Batts held a Step Three grievance hearing and similarly
denied the grievance. Mr. Brooks is now appealing to the Board for a Step Four hearing with
an arbitrator. The arbitrator's decision will be advisory to the Board. The Board may adopt,
reject, or modify the arbitrator's recommendation.
The details of the grievance have been provided to the Board under separate cover.
RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator to hear
the Step Four grievance of Wilson Brooks.
11/7/01
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 1 5, 2001
No.: 5.a. BIDS AND AWARDS
Type of Action AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY FOR THE WASTE-ACTIVATED SLUDGE
PUMP REPLACEMENT PROJECT NO. 6149A
Submitted By:
James L. Belcher, Senior Engineer
Initiating Dept./Dlv. :
Plant Operations / Maintenance
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
IC-
ISSUE: On October 30, 2001, sealed bids were received and opened for the ste-
Activated Sludge Pump Replacement Project, DP 61496. The Board of Directors must
authorize award of the contract or reject bids within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract to Kaweah
Construction Company.
FINANCIAL IMPACTS: Approximately $138,000 including bid price, contingency, and
construction management.
ALTERNATIVES/CONSIDERATIONS: Reject all bids.
BACKGROUND: For the location of this project see Attachment 1.
This project was advertised on October 10 and 17, 2001. Three bids, ranging from a low
of $98,449 to a high of $113,219, were received and publically opened on October 30,
2001. A summary of these bids is shown on Attachment 2. Plant Operations
Department staff conducted a commercial and technical evaluation of these bids and has
determined that Kaweah Construction Company is the lowest responsible bidder, with a
bid amount of $98,449, which is lower than the engineer's estimate of $105,000.
Waste-activated sludge (WAS) is a critical part of the secondary process. WAS is excess
biologic sludge that is removed from the process and eventually returned to the furnaces
for burning. As part of the on-going Treatment Plant Equipment Replacement Project,
District Project No. 6149, treatment plant staff has identified the need to replace a
11/8/01
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Page 1 of 5
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject:
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY FOR THE WASTE-ACTIVATED SLUDGE
PUMP REPLACEMENT PROJECT, DP 6149A
vintage 1970's waste-activated sludge pump and drive assembly that has failed beyond
economical repair. While replacing this pump unit, additional improvements will be made
to the discharge and suction piping and valving.
Construction management services will be provided by District staff and WRMS
Engineering, Inc., under the terms of the previously approved contract. WRMS
Engineering, Inc., has provided successful inspection and construction management
services on recent projects.
The project manager has reviewed the expenditure requirements for this allocation, and
has determined that they are consistent with the Capital Improvement Budget and Plan.
Project costs for this phase of Project 6149 are shown in Attachment 3. This project is
part of the 2001-2002 Capital Improvement Program TP 110 and TP-111 .
Staff has also concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves
minor replacement of an existing sewage facility on the same site with no increase in
capacity. Approval of this project will establish the Board of Directors' independent
finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $98,449 for the Waste-Activated Sludge Pump Replacement Project,
DP6149A, to Kaweah Construction Company, the lowest responsible bidder.
11/8/01
S:\Correspondence\POSPAPR\2001 \6149A.pp. wpd
Page 2 of 5
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Central Contra Costa
Sanitary District
Attachment
WASTE ACTIVATED SLUDGE PUMP REPLACEMENT
PROJECT
District Project 6149A
Project Location
1
Pa~e 3 of 5
Central Contra Costa Sanitary District
ATTACHMENT 2
SUMMARY OF BIDS
Project: WASTE-ACTIVATED SLUDGE
PUMP REPLACEMENT
PROJECT. DP NO. 6149A
Location: Martinez. California
Date: October 30.2001
Engr. Est. $1 05.000
1 D. W. Nicholson Corporation $113,219
24747 Clawiter Road
Hayward, CA 94540
2 S. R. Hamilton Construction Inc. $106,200
Scott Hamilton
309 Houston Ct.
Danville, CA 94526-3946
3 Kaweah Construction Company $ 98,449
P. O. Box 7780
Fresno, CA 93747
Bids Opened by:/s/ Victoria Lamica
Date: October 30.2001
Sheet No. 1
of 1
S:\Projects\6149A\SUMBIDR.WPD
Page 4 of 5
Central Contra Costa Sanitary District
ATTACHMENT 3
WASTE ACTIVATED SLUDGE PUMP REPLACEMENT PROJECT
DISTRICT PROJECT Nll DP6149A
POST - BID I PRE - CONSTRUCTION ESTIMATE
Percent of
Estimated
Construction
Item Description Amount Cost
1 CONSTRUCTION
Construction Contract $ 98,449
Contingency at 20% $ 19,651
Total Construction $ 118,100 100%
2 CONSTRUCTION MANAGEMENT
WRMS Engineering $ 16,800
District Staff $ 3,200
Total Construction Management $ 20,000 17%
5 TOTAL CONSTRUCTION PHASE $ 138,100 117%
COST
6 PRE-PURCHASED EQUIPMENT $ 35,900 30%
(VFD, pump, & flow meter)
7 COMBINED CONSTRUCTION COST
(total construction phase cost and pre- $ 174,000 147%
purchased equipment)
8 PREBID EXPENDITURES $ 15,430 13%
9 TOTAL ESTIMATED PROJECT COST $ 189,430 160%
10 FUNDS AUTHORIZED TO DATE* $ 571,000
*District Project 6149 total project costs to date $434,000
G:IGrossmanIPROJECTSIWAS Pump DP 6149AIPosPaper-Estimate Ver2.wpd
Page 5 of 5
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
No.: 5.b. BIDS AND AWARDS
Type of Action AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO
D&D PIPELINES FOR THE AERATION AIR LEAKS DAMAGE ASSESSMENT
PROJECT, DISTRICT PROJECT NO. 6157A
Submitted By:
James L. Belcher, Senior Engineer
Initiating Dept./Dlv. :
Plant Operations / Maintenance
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REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ISSUE: On October 31, 2001, sealed bids were received and opened for the Aera 'on Air
Leaks Damage Assessment Project, DP 6157A. The Board of Directors must authorize
award of the contract or reject bids within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract to D&D Pipelines.
FINANCIAL IMPACTS: Approximately $146,980 including bid price, contingency, and
construction management.
AL TERNATIVES/CONSIDERATIONS: Reject all bids.
BACKGROUND: For the location of this project see Attachment 1.
This project was advertised on October 17 and 24, 2001. Six bids, ranging from a low
of $94,000 to a high of $158,000, were received and publically opened on October 31,
2001. A summary of these bids is shown on Attachment 2. Plant Operations
Department staff conducted a commercial and technical evaluation of these bids, and has
determined that D&D Pipelines is the lowest responsible bidder, with a bid amount of
$94,000, which is lower than the engineer's estimate of $100,000.
Construction management services will be provided by District staff, in conjunction with
WRMS Engineering, Inc. WRMS Engineering, Inc., has previously provided successful
inspection and construction management services on recent projects.
11/8/01
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POSITION PAPER
Board Meeting Date: November 15, 2001
Subject:
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO
D&D PIPELINES FOR THE AERATION AIR LEAKS DAMAGE ASSESSMENT
PROJECT, DISTRICT PROJECT NO. 6157A.
Additional funds needed to complete this project are $132,000, as shown in
Attachment 3. This project is part of the 2001-2002 Capital Improvement Program
TP-104 and TP-1 05, which was approved by the Board of Directors. Staff has conducted
a cash flow evaluation of the Sewer Construction Fund and concluded that adequate
funds are available for this project.
Staff has also concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves
minor replacement of an existing sewage facility on the same site with no increase in
capacity. Approval of this project will establish the Board of Directors' independent
finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $94,000 for the Aeration Air leaks Damage Assessment Project DP 6157 A,
to D&D Pipelines, the lowest responsible bidder.
11/8/01
S:\Correspondence\POSPAPR\2001 \6157 A.pp. wpd
Page 2 of 5
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AERATION AIR LEAKS DAMAGE ASSESSMENT
PROJECT
District Project 6157 A
Project Location
Attachment
1
Page 3 of 5
Central Contra Costa Sanitary District
ATTACHMENT 2
AERATION AIR LEAKS DAMAGE ASSESSMENT PROJECT
DISTRICT PROJECT NO. 6157
SUMMARY OF BIDS
Date:Oct. 31, 2001
Location:
Martinez, California
Engineer's Est:
$100,000
BIDDER (Name & Address) BID PRICE
1 D & D Pipelines $ 94,000
2 William G. McCullough $ 98,000
3 Gilbert Excavating, Inc. $ 98,066
4 McGuire & Hester Construction Company $ 108,700
5 Carone & Sons, Inc. $ 133,830
6 W. R. Ford Associates $ 158,000
Bids Opened By: Joyce Murphy
Date:Oct. 31, 2001
Sheet: 1 of 1
S:IProjects\6157AIPosPaper-SummaryofBids.wpd Page 4 of 5
Central Contra Costa Sanitary District
ATTACHMENT 3
AERATION AIR DAMAGE ASSESSMENT PROJECT
DISTRICT PROJECT NO. 6157
POST -BID I PRE-CONSTRUCTION ESTIMATE
Percent of
Estimated
Construction
Item Description Amount Cost
1 CONSTRUCTION
Construction Contract $ 94,000
Contingency at 30% $ 30,000
Total Construction $ 124,000 100%
2 CONSTRUCTION MANAGEMENT
WRMS Engineering $ 19,980
District Staff $ 3,000
TOT AL CONSTRUCTION $ 22,980 19%
MANAGEMENT
3 TOT AL CONSTRUCTION PHASE $ 146,980 119%
COST
4 TOT AL PREBID EXPENDITURES $ 10,000 8%
5 TOT AL ESTIMATED PROJECT $ 156,980 127%
COST
6 FUNDS AUTHORIZED TO DATE $ 25,000
7 ADDITIONAL FUNDS NEEDED TO
COMPLETE THIS PHASE OF THE $ 131,980
PROJECT
S:\Projects\6157 A\Construct.Est.wpd
Page 5 of 5
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Roadway North of the A&N Tanks
Air Leaks at the Anode Boxes
in roadway north of the A&N Tanks
Differential Settlement
NE Corner of the A&N Tanks
SE Corner A&N Tanks
sandy material blown
out of the ground
Differential Settlement
SW Corner of the A&N Tanks
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: AERATION AIR LEAKS
: DAMAGE AtSSESMENT PROJECT
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
Type of Action: Human Resources
Subject: ADOPT RESOLUTION APPOINTING RANDALL M. MUSGRAVES TO THE
POSITION OF DIRECTOR OF ADMINISTRATION, M-20 ($9,383 - $11,852/Mo.),
EFFECTIVE DECEMBER 1, 2001
No.: 7. a. HUMAN RESOURCES
Submitted By:
Charles W. Batts, General Manager
Initiating Dept./Div.:
Administration
U?Ak
C. Freitas
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ISSUE: Appointment of individuals to management positions requires the approval of the
of Directors.
RECOMMENDATION: Adopt the attached resolution appointing Mr. Randall Musgraves to the
position of Director of Administration, M"-20, ($9,383 - $11,852/Mo.), effective December 1,
2001.
FINANCIAL IMPACTS: As the position of Director of Administration is currently budgeted, and
as an interim Director is filling the position, there will be a slight savings until the time when the
appointed Director advances to the top of the salary range.
AL TERNA TIVES/CONSIDERA TIONS: Altematives to filling the position at the level of Director,
and the dissemination of duties to other positions were considered and rejected as a viable
alternative.
BACKGROUND: The Director of Administration position became vacant on April 27, 2001 with
the retirement of Mr. Paul Morsen from the District. Mr. Gerald Davis, a retired city manager,
was retained from Public Service Skills, Inc. a nonprofit corporation serving public agencies,
to act as interim Director until a suitable successor could be appointed. The firm of Hughes,
Perry & Associates was retained by the District to conduct the recruitment. They performed an
extensive recruitment process, using numerous statewide advertisements. Video interviews
were conducted of potential candidates, with the final oral interview of the top candidates held
on October 10, 2001. An extremely qualified panel of executive managers with strong
organizational and financial backgrounds interviewed eight candidates and selected the most
qualified. Based on the review and consideration of the recommendations of the selection
panel, the qualifications and references of the candidates, and an interview of the highest rated
candidates, Mr. Randall M. Musgraves was selected.
11/7/01
Page 1 of 3
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject ADOPT RESOLUTION APPOINTING RANDALL M. MUSGRAVES TO THE
POSITION OF DIRECTOR OF ADMINISTRATION, M-20 ($9,383 - $11,852/Mo.),
EFFECTIVE DECEMBER 1, 2001
Mr. Musgraves has more than twenty-four years of experience in the public sector, most of
which is in the management of financial and administrative activities for special districts. He
is currently Administrative Services Manager for Delta Diablo Sanitation District in Antioch,
California. In this position, Mr. Musgraves has been responsible for financial planning and
reporting, budget preparation and rate structures, safety and risk management, management
information systems and services, human resources and labor negotiations, and other
administrative support services. Mr. Musgraves has worked directly for the general manager
during this period, and staffed several Board committees. Mr. Musgraves has been directly
involved in strategic planning, productivity increases, and cost reduction activities. As an
industry peer organization in our watershed, District staff has tremendous respect for Mr.
Musgraves and the efforts achieved at Delta Diablo Sanitation District.
Mr. Musgraves obtained his Bachelor of Science degree with a minor in Business
Administration from San Jose State University. Mr. Musgraves has been active in several
professional organizations, and is currently the Vice President of the California Sanitation Risk
Management Association. The announcement of the selection of Mr. Musgraves as Director
of Administration, pending Board appointment, has been well received by District management
and Administrative Department staff. The Board Personnel Committee has reviewed and
approved the recommended appointment. I would recommend the appointment of Mr. Randall
Musgraves to the position of Director of Administration to be effective on December 1, 2001.
RECOMMENDED BOARD ACTION: Adopt the attached resolution appointing Mr. Randall
Musgraves to the position of Director of Administration, M-20, ($9,383 - $11,852/Mo.), effective
December 1, 2001.
11/7/01
Page 2 of 3
RESOLUTION NO. 2001-
A RESOLUTION APPOINTING RANDALL M. MUSGRA YES
TO THE POSITION OF
DIRECTOR OF ADMINISTRATION
BE IT RESOLVED that effective December 1, 2001, Randall M. Musgraves be
appointed to the position of DIRECTOR OF ADMINISTRATION, Range M-20 ($9,383 _
$11,852), and be entitled to benefits accorded to the Management Group by Resolution
No. 85-042 and subsequent Memoranda of Understanding.
PASSED AND ADOPTED this 15th day of November, 2001, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
Page 3 of 3
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
No.: 7 . b. HUMAN RESOURCES
Type of Action: DELETE AND ADD JOB CLASSIFICATION DESCRIPTIONS; ADOPT RESOLUTION
Subject: CREATE AND ADD THE POSITION OF DIRECTOR OF OPERATIONS M-20
($9,383 - $11,852); ADOPT CLASS DESCRIPTION; DELETE PLANT OPERATIONS AND
COLLECTION SYSTEM OPERATIONS DIRECTOR JOB CLASSIFICATIONS; ADOPT
RESOLUTION APPOINTING JAMES M. KELLY TO THE POSITION OF DIRECTOR OF
OPERATIONS, M-20
Submitted By: Charles W. Batts,
General Manager
Initiating Dept./Dlv.: Administrative
c. Freitas
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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ISSUE: Board action is required to delete and create new job classification description
establish salary ranges, as well as to appoint management employees.
RECOMMENDATION: Consolidate the management of the Collection System Operations
and Plant Operations Departments by deleting the job classification descriptions for the
two Department Director positions; creating and adding a job classification description for
a Director of Operations, M-20; and adopting the resolution appointing Plant Operations
Department Director James M. Kelly as the Director of Operations.
FINANCIAL IMPACTS: With the deletion of the Collection System Operations Department
Director and the proposed request to add an Associate Engineer and Shift Supervisor to
Plant Operations as detailed in another position paper before the Board at this meeting,
there will be little or no financial impact of this action to the District.
I
ALTERNATIVES/CONSIDERATIONS: Maintain the current departmental structure and fill
the Director of Collection System Operations position.
BACKGROUND: With the retirement Collection System Operations (CSO) Department
Director John Larson in June, Mr. Kelly, Director of Plant Operations, was temporarily
assigned to manage and provide oversight to both the Plant Operations and CSO
Departments. The initial concept was to use the resources of both departments to
improve service, centralize support, and strengthen the team of excellent supervisors
already in place. During this time, the District has benefitted from improved
communications and coordination between the operational departments and field
11/8/01
C:\MyFiles\OPS.DIR .pp. wpd
Page 1 of 10
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject: CREATE AND ADD THE POSITION OF DIRECTOR OF OPERATIONS, M-20
($9,383 - $11,852); ADOPT CLASS DESCRIPTION; DELETE PLANT OPERATIONS AND
COLLECTION SYSTEM OPERATIONS DIRECTOR JOB CLASSIFICATIONS; ADOPT
RESOLUTION APPOINTING JAMES M. KELLY TO THE POSITION OF DIRECTOR OF
OPERATIONS, M-20
employees. The recent promotion of Bill Echols and the hiring of Don Rhoads, both as
Field Superintendents at CSO responsible for daily field activities, provided staff with the
opportunity to analyze the managerial and supervisorial responsibilities and functions at
CSO. After evaluating the benefits and effectiveness of this interim arrangement, it is
proposed that a permanent reorganization be implemented. The proposed approach to the
organizational changes would be to create a position of Director of Operations that would
have overall responsibility for both Collection System Operations and Plant Operations.
I would recommend that the Board appoint Director of Plant Operations James M. Kelly
to the position of Director of Operations and adopt the new job classification description
reflecting those duties.
The division managers now reporting to the Director of Plant Operations would also have
their responsibilities expanded. The additional responsibility of plant maintenance would
be added to the current position of Doug Craig, Plant Operations Division Manager. The
District Laboratory Section would report directly to the Director of Operations rather than
to the division manager. The current position of Maintenance Division Manager with
incumbent John Pearl would be given responsibility for the Collection System Operations
Division and would continue with responsibility for the Pumping Stations Section. Through
this reorganization the District can achieve operational efficiencies by reducing managerial
staff and eliminating the CSO department director position, while improving coordination
and support of field activities.
The Board Personnel Committee has reviewed and endorsed the recommended actions.
The proposed job classification description, staffing charts reflecting the proposed
organizational changes, and resolution are attached for the Board's consideration.
RECOMMENDED BOARD ACTION: Delete the Director of Plant Operations and the Director
of Collection System Operations job classifications, M-20; create and add one Director of
Operations position, M-20; adopt the Director of Operations job classification description;
and adopt the resolution appointing James M. Kelly as the Director of Operations.
11/8/01
C:\MyFiles\OPS.DIR.pp. wpd
Page 2 of 10
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective:
Range:
Respirator Class:
11/16/01
M-20
3
DIRECTOR OF OPERATIONS
DEFINITION
Manage the Operations Department of the District, including the operation and
maintenance of the Water Pollution Control/Reclamation Plant, Collection System and
Pumping Stations; and assist the General Manager in the overall formulation and
administration of District programs and activities.
SUPERVISION RECEIVED AND EXERCISED
Receive general direction from the General Manager.
Exercise direct and general supervision over division heads, professional, and technical
personnel in the Operations Department.
EXAMPLES OF ESSENTIAL DUTIES. Duties may include, but are not limited to, the
following:
Manage the Operations Department of the District, making independent decisions as
necessary in the management of the department.
Attend administrative/management meetings reporting on department activities, making
personnel recommendations, taking an active part in the establishment of District policies,
standards, and procedures and assist in long-range planning.
Manage departmental staffing matters, including evaluations, promotions, selections,
transfers, and disciplinary actions; demonstrate a commitment to recruit, hire, and retain
a diverse workforce.
Hold departmental staff meetings, delegating responsibilities and authorities to various
personnel and divisions of the department.
Coordinate work with other departments; promote team work and consensus building.
Administer the fiscal affairs of the department, including preparation of annual budget and
control of expenditures.
Page 3 of 10
CENTRAL CONTRA COSTA SANITARY DISTRICT
Director of Operations (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Review and critique designs, plans, and specifications.
Review department-related correspondence and prepare responses.
Confer with the public and representatives of other agencies; maintain positive community
relations.
Represent the District at public and professional meetings and conferences in regard to
present and future projects.
Prepare reports and position papers and submit appropriate materials to administration
and/or the Board of Directors for necessary action.
Negotiate and resolve claims arising from operations and vehicle incidents in coordination
with the District's risk management procedures.
Research and implement the use of technological developments.
Arrange for public services as required; arrange for the services of consultants and
oversee their work.
Coordinate and direct all investigation, studies, research, analyses, programs, projects,
operations, and maintenance assigned to or being a responsibility of the department.
Responsible for maintaining an effective safety program.
Responsible for maintaining effluent standards within state regulations.
Act on behalf of the General Manager as required.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles and techniques of organization, management, personnel administration,
budgeting, cost control, and staff development including and understanding the
importance of authority, responsibility, accountability, motivation, and delegation.
Page 4 of 10
CENTRAL CONTRA COSTA SANITARY DISTRICT
Director of Operations (Continued)
Knowledge of:
Engineering principles, methods, and practices as applied to: the design,
construction and operation of wastewater collection, treatment, and disposal
systems and facilities; the operation of a wide variety of wastewater treatment
processes; and facilities.
Materials, procedures, and equipment used in the construction, operations, and
maintenance of wastewater collection, treatment, and disposal facilities.
Principles of project management and construction administration.
Principles, methods, and techniques of implementing comprehensive maintenance
programs.
Principles of financial management, budget, and cost control.
Principles of operation and maintenance of equipment and instruments common to
a modern wastewater treatment/reclamation facility.
Principles, practices, and methods of problem identification and data analyzing
techniques including critical path scheduling techniques.
Principles and practices of industrial safety regulations and guidelines.
Local, regional, state and federal collection system and wastewater treatment
related programs.
Ability to:
On a continuous basis analyze legal requirements, operational data, budgets and
user reports, identify key issues, interpret detailed reports and contracts, know
projects, observe work practices and methods, problem solve interpersonal and
technical problems, remember facts on operations and budget, understand
technical manuals and complex issues, and explain presentations.
Sit at desk and in meetings for long periods of time on a continuous basis.
Intermittently twist to reach equipment surrounding desk, walk and climb stairs to
tour plant, perform simple grasping and fine manipulation; use telephone, write or
use keyboard to communicate through written means; and lift or carry weight of
10 pounds or less.
Page 5 of 10
CENTRAL CONTRA COSTA SANITARY DISTRICT
Director of Operations (Continued)
Ability to:
Plan, organize, direct and manage the work activities of a large and diversified
group of professional, technical, nontechnical and maintenance employees.
Prepare correspondence and technical reports which are complete, clear, and
concise.
Prepare budgets and control expenditures.
Perceive and analyze problems correctly and take effective action.
Make effective and professional presentations to the Board of Directors, regulatory
officials, members of the public, and other groups as required.
Establish and maintain cooperative working relationships in the department with
other departments and divisions of the District and with persons and organizations
dealing with the District.
EXPERIENCE AND EDUCATION:
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
Experience:
At least ten years of increasingly responsible professional process
experience, six years of which were in a management position within a
wastewater treatment plant or similar process industry.
Education:
Equivalent to a bachelm's degree from an accredited college or university
with major work in civil, chemical, or mechanical engineering. A master's
degree in engineering or business administration is desirable.
LICENSES AND CERTIFICATES
Possession of a valid California Driver's License.
Possession of a valid Certificate of Registration as a professional engineer issued
by the State of California in the area of civil, chemical, or mechanical engineering
is desirable.
Page 6 of 10
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RESO~UTION NO. 2001-
A RESOLUTION ~PPOINTING JAMES M. KELLY
TO ITHE POSITION OF
DIRECtOR OF OPERATIONS
r
BE IT RESOLVED that JameslM. Kelly be appointed to the position of DIRECTOR
OF OPERATIONS, Range M-20 ($9,3~3 - $11,852), and be entitled to benefits accorded
to the Management Group by Resdlution No. 85-042 and subsequent Memoranda of
Understanding.
,
PASSED AND ADOPTED this ~ 5th day of November, 2001, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
,
I
Kenton Lt. Aim
District dounsel
r
,
Page 10 of 10
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Type of Action: Human Resources
No.: 7. c. HUMAN RESOURCES
Board Meeting Date: November 15, 2
Subject: DELETE PLANT MAINTENIANCE DIVISION MANAGER JOB CLASSIFICATION
DESCRIPTION, M-26 ($8,097 -I $9,842); CREATE AND ADD ONE COLLECTION
SYSTEM OPERATIONS DIVISION ~ANAGER JOB CLASSIFICATION DESCRIPTION, M-
26 ($8,097 - $9,842); ADOPT RIESOLUTION APPOINTING JOHN C. PEARL TO THE
POSITION OF COLLECTION SYSnlM OPERATIONS DIVISION MANAGER, M-26; ADOPT
MODIFICATIONS TO PLANT OPER~TIONS DIVISION MANAGER JOB CLASSIFICATION
DESCRIPTION, M-26 ($8,097 - $~,842)
r
I
Submitted By: James M. Kelly
Director of Plant Operations
Initiating Dept./Div.: Plant Operations
~
GM
C. Freitas
REVIEWED AND RECOMMENDED FOR BO~RD ACTION:
ISSUE: Board action is required to delete and create new job classification descrip ions
and establish salary ranges, as we~1 as to appoint management employees.
RECOMMENDATION: Consolidate tihe management of the Collection System Operations
Department (CSOD) and Plant Operations Department (POD) by deleting the job
classification description for the Plarit Maintenance Division Manager, M-26, and creating
a job classification description for qollection System Operations Division Manager; adopt
the resolution appointing John C. Pearl to the position of Collection System Operations
Division Manager, M-26. Adopt modifications to the job classification description of Plant
Operations Division Manager, M-2$.
FINANCIAL IMPACTS: There will be no financial impact with this redistribution of
management duties; however, the dleletion of the Director of Collection System Operations
position and the request for additlonal positions, as detailed in another position paper
before the Board will have only mi~or overall financial impacts to the District.
. Maintain the current departmental structure and fill
the Director of Collection System perations position.
i
BACKGROUND: Since John Larson ~etired as the Director of Collection System Operations
in June 2001, James Kelly, Directoir of Plant Operations, has been temporarily assigned
I
to manage both POD and CSOD.: During this time, the District has benefitted from
improved communications and coorJination between the operational departments and field
I
11 /7/01
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Page 1 of 14
POSITION PAPER
Board M66ting Date: November 15, 20p1
i
r
I
Subject: DELETE PLANT MAINTEN~NCE DIVISION MANAGER JOB CLASSIFICATION
DESCRIPTION, M-26 ($8,097 - i $9,842); CREATE AND ADD ONE COLLECTION
SYSTEM OPERATIONS DIVISION MANAGER JOB CLASSIFICATION DESCRIPTION, M-
26 ($8,097 - $9,842); ADOPT R~SOLUTION APPOINTING JOHN C. PEARL TO THE
POSITION OF COLLECTION SY$TEM OPERATIONS DIVISION MANAGER, M-26.
ADOPT MODIFICATIONS TO ~LANT OPERATIONS DIVISION MANAGER JOB
CLASSIFICATION DESCRIPTION, ~-26 ($8,097 - $9,842)
i
employees. Reducing managerial Istaff and eliminating a department director position
requires modifications to a number of duties assigned to the Plant Operations Division
Manager and the Plant Maintenanc~ Division Manager.
r
The proposed approach, which is ti sed in many agencies, would formalize the current
provisional structure where a Division Manager directs the CSOD and a Division Manager
directs Plant Operations, while re orting to a Director. To accomplish this, a new
Collection System Operations Division Manager job classification would be created,
including the responsibility for the District's Pumping Stations Section, and the current
Plant Maintenance Division Manag~r John C. Pearl would be appointed to that position,
thereby coming the District's "fieldl activities" within the CSOD and providing for future
I
efficiencies and cross-training. C~~currently, the Plant Operations Division Manager job
classification for Doug Craig would ~e modified to include the Plant Maintenance Section,
while reassigning the Laboratory ISection to report directly to the new Director of
Operations. These changes woul~ aid in communication of plant priorities and overall
coordination of activities within tre treatment plant. Additional positions would be
required in the treatment plant to s~pport this change, and are outlined in other position
papers before the Board at this me~ting. The Board Personnel Committee has reviewed
and approved the recommended actions. The job classification descriptions, proposed
organizational staffing charts and rtsolution are attached.
RECOMMENDED BOARD ACTION: i
,
I
· Delete Plant Maintenance Dlvision Manager job classification description (M-26,
$8,097 - $9,842).
· Create and add a new C~lIection System Operations Division Manager job
classification (M-26, $8,097[- $9,842).
i
i
· Adopt the attached resoluti9n appointing John C. Pearl to the Collection System
Operations Division Managerl position.
,
· Adopt modifications to the plant Operations Division Manager job classification
description. '
11 !7 /0 1
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Page 2 of 14
.. ---..---.--------.-.,.--..--.----1--------...--------_.______~._~_____"_~_.._..__.._.,~..~>_._____.__~_____.__
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective:
Range:
Respirator Class:
11/16/01
M-26
2
,
COLLECTION SYSTE~ OPERATIONS DIVISION MANAGER
DEFINITION
I
I
Direct the activities of the Collecti~n System Operations Division, including collection
system and pumping stations facilitles; perform related work as required.
I
I
,
I
DISTINGUISHING CHARACTERISTI~
I
This class is distinguished from t~e Director of Operations in that the latter has full
responsibility for all departmental ac~ivities and functions. This class is distinguished from
the superintendent level in that the latter has responsibility for section functions.
i
The use of respiratory equipment (in~luding self-contained breathing apparatus (S.C.B.A.))
may be required for this position. ltherefore, the Collection System Operations Division
Manager will be required to be free: of facial hair that would interfere with the use of a
respirator for annual fit tests and for any occasion which requires the use of respiratory
equipment to comply with the Distrlct's respiratory program and Cal/OSHA standards.
SUPERVISION RECEIVED AND EXE~CISED
I
Receive general direction from the ~irector of Operations.
i
Exercise direct and general superv,sion over professional, technical and nontechnical
positions in the Collection System qperations Division.
i
EXAMPLES OF ESSENTIAL DUTIE~ - Duties may include, but are not limited to, the
following: i
,
Plan, direct, and coordinate the operations and maintenance of a large wastewater
collection system and pumping statIons facilities.
I
Provide professional engineering jexpertise in planning, organizing, directing, and
coordinating the operation and main~enance of a large wastewater collection system and
I
pumping stations facilities; investi~ate field conditions and recommend solutions to
engineering problems; and direct rr1odifications to wastewater collection and pumping
equipment.
Page 3 of 14
i
I
CENTRAL CONTRA COSTA SANIT 4RY DISTRICT
Collection System Operations Divisipn Manager (Continued)
i
i
I
EXAMPLES OF ESSENTIAL DUTIESI
i
i
Provide for a program of regular inspection, preventive maintenance, and reporting.
!
Prepare engineering studies and reqorts; review and study collection and maintenance
procedures to improve efficiency anp reduce cost.
I
I
Review, develop, implement and enforce departmental safety rules and policies.
I
,
Prepare a division budget for t~e department director and monitor the division
expenditures; review construction pl~ns and specifications for compatibility with division
goals and objectives.
Participate in District-level planning i~ matters which affect collection system and pumping
station operations. i
,
I
Set priorities for Collection Systel1j1 Operations Division work orders in cases where
equipment problems, reliability of operation, or safety is involved.
i
I
Act on behalf of Director of Operati~ns as required.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledge of:
,
Engineering principles, met~ods, and practices as applied to the design,
construction, operation and nlaintenance of wastewater collection, treatment and
disposal, and related facilitie~.
i
I
Materials, procedures, and [equipment used in construction, operation, and
maintenance of wastewate~ collection, treatment and disposal, and related
facilities. I
Principles of project managen(1ent and construction administration.
I
I
Local, regional, state, and I federal collection system related programs and
i
regulations. i
,
Principles of training and sup$rvision.
Page 4 of 14
CENTRAL CONTRA COSTA SANITARY DISTRICT
Collection System Operations Divisi~n Manager (Continued)
Knowledge of:
i
Modern integrated computer maintenance management systems.
Ability to:
On a continuous basis analyzel operating data, identify key issues, interpret detailed
reports and contracts, know practical aspects of work, observe work practices and
methods/operating facilities, ~roblem solve interpersonal and technical problems,
remember facts on operation$ and budget, understand complex problems/issues,
and explain presentation. :
,
I
i
Sit at a desk and in meetings for long periods of time on a continuous basis.
Intermittently twist to reach 1 equipment surrounding desk, and perform simple
grasping and fine manipulati~n; use telephone, and write or use a keyboard to
communicate through written imeans; lift or carry weight of 25 pounds or less; and
I
for confined space entry, lift ~r carry weight of 50 pounds or less.
Plan, organize, and coordina~e the work activities of a group of professional,
technical and nontechnical enjlployees.
I
i
Apply engineering principles ,nd techniques in the solution of design, operation,
and maintenance problems ofl substantial technical difficulty; design difficult and
complex projects. :
I
I
I
Deal with personnel budget I and other matters relating to the administrative
supervision of collection system and pumping station operations.
I
Review the economic feasi~i1ity of various operational alternatives and their
effectiveness to the overall Dlvision objectives.
I
Prepare correspondence and I technical reports which are complete, clear, and
i
concise. I
I
Special Physical Requirement:1
I
i
May be required to enter con~ined space and/or respond in an emergency. Must
be able to wear S.C. B.A. apd perform confined space entry and emergency
response duties in protective ~Iothing and equipment including S.C. B.A. weighing
32 pounds.
Page 5 of 14
CENTRAL CONTRA COSTA SANIT A~Y DISTRICT
Collection System Operations DiViSiOr Manager (Continued)
i
EXPERIENCE AND EDUCA TIO
Any combination equivalent tol experience and education that could likely provide
the required knowledge and ab Iities would be qualifying. A typical way to obtain
the knowledge and abilities w~uld be:
I
E . I
xpenence: I
Five years of increaSitglY responsible engineering experience involving
processes, maintenan e and techniques applicable to the District's
wastewater collection s stem and pumping station operations and facilities.
Education: I
Equivalent to a baChelfr's degree from an accredited college or university
with major work in ci ii, environmental, or mechanical engineering or a
closely related field. A aster's degree in engineering is desirable.
I
I
I
LICENSES AND CERTIFICA TE~
I
I
Possession of a valid Californi~ Driver's License.
Page 6 of 14
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective: 11/16/01 7/1/98
Range: M-26
Respirator Class: 2
PLANT OPERA IONS DIVISION MANAGER
I
I
i
DEFINITION I
Direct the operation and maintenance ~ctivities of a large advanced water pollution control
facility; perform related work as req~ired.
DISTINGUISHING CHARACTERISTICS
This class is distinguished from the Dtrector of PlaRt Operations in that the latter has full
responsibility for all departmental acti ities and functions. This class is distinguished from
the superintendent level in that the I tter has responsibility for section functions.
The use of respiratory equipment (iniUding self-contained breathing apparatus (S.C.B.A.))
may be required for this position. T erefore, the Plant Operations Division Manager will
be required to be free of facial hair hat would interfere with the use of a respirator for
annual fit tests and for any occasionl which requires the use of respiratory equipment to
comply with the District's respiratory program and Cal/OSHA standards.
I
i
I
SUPERVISION RECEIVED AND EXE CISED
Receive general direction from the qirector of PlaRt Operations.
I -
Exercise direct and general supervis~on over professional and technical personnel in the
Operations and Maintenance DiviSiOrS.
I
I
EXAMPLES OF ESSENTIAL DUTIE~ - Duties may include, but are not limited to, the
following: I
I
Plan, direct, and coordinate the oppration and maintenance of a large advanced water
pollution control facility. I
Provide professional engineering fxpertise in planning, organizing, directing, and
coordinating the maintenance of a I rge water pollution control facility; investigate field
conditions and recommend solution to engineering problems; and direct modifications to
wastewater treatment equipment. I
Provide for a program of regular in~pection, preventive maintenance and reporting.
I
I
I
i
Page 7 of 14
I
I
I
I
I
I
I
CENTRAL CONTRA COSTA SANITAiV DISTRICT
Plant Operations Division Manager (CrntinUed)
EXAMPLES OF ESSENTIAL DUTIES I
I
i
Direct the operation, preventive mailntenance, and repair of the direct digital control
system including mainframe computer and field microprocessors.
,
I
Plan and direct the modification of software, computer, microprocessors, and field
instrumentation for more efficient, re iable, and economical plant operation; reviO'.r.. and
I
Plan and direct the maintenancer preventive maintenance, and repair of the
instrumentation and repair of compu~er systems common to a modern water pollution
control facility. I
I
Prepare engineering studies and rep4rts; review and study maintenance procedures to
improve efficiency and reduce costs. I
i
Analyze and maintain records on operating conditions.
I
Direct modifications of the treattent processes with the technical advice and
recommendations of the laboratory; I develop emergency and contingency plans and is
responsible for their implementation irl the event of failure or unusual operating conditions.
I
I
Develop safety procedures and be re ponsible for their implementation.
Prepare a division budgets for the de artment manager director and monitor the division
expenditures; review construction pia s and specifications for compatibility with division
goals and objectives.
I
Participate in District-level planninm In matters which affect plant operations and
maintenance. T
I
Set priorities for Maintenance DiviJion work orders in cases where effluent quality,
reliability of operation, equipment pr~blems or operations plant safety is involved.
i
Act on behalf of the Director of opelations as required.
Perform related duties as required.
Page 8 of 14
I
CENTRAL CONTRA COSTA SANIT AR~ DISTRICT
Plant Operations Division Manager (ctntinUed)
MINIMUM QUALIFICATIONS
I
Knowledge of: 1
Engineering principles, metho1s, and practices as applied to the design, aR6
operation and maintenance of J wide variety of wastewater treatment processes.
Water chemistry, sanitary ngineering microbiology, sedimentation theory,
laboratory analyses of water a d wastewater, and instrumentation and computer
applications common to a modern water pollution control facility.
Fundamentals of applied resea ch.
Standard specifications and b i1ding codes.
Principles of training and supetvision.
Modern integrated computer taintenance management systems.
Ability to: I
On a continuous basis ident fy and analyze operating/maintenance problems,
identify, interpret drawings, k ow operation and maintenance techniques, observe
activities, problem solve pers nnel problems, remember regulations, understand
processes, and explain data, p licies and procedures and take appropriate action.
i
Sit at desk and in meetings for long periods of time on a continuous basis.
Intermittently walk and climb tairs to tour plant, bend and squat to observe jobs,
perform simple grasping, pus ing and pulling, and fine manipulation; and lift or
carry weight of -1-G 25 pound or less; and for confined space entry, lift or carry
weight of 50 pounds or less. I
I
Plan, organize, and coordinat~ the work activities of a group of professional, aR6
technical and nontechnical enrployees.
I
Apply engineering principles apd techniques in the solution of difficult and complex
engineering problems. i
I
Evaluate the results of labora/ory experiments and studies.
Deal with personnel budgetl and other matters relating to the administrative
supervision of plant operatio~s and maintenance.
I
I
I
Page 9 of 14
I
CENTRAL CONTRA COSTA SANITAR~ DISTRICT
Plant Operations Division Manager (C1ntinued)
I
I
Ability to:
Review the economic feasibil ty of various operational alternatives and their
effectiveness to the overall pia t objectives.
Prepare correspondence and t chnical reports which are complete, clear, and
concise.
Special Physical Requirement: I
May be required to enter confifed space and/or respond in an emergency. Must
be able to wear S.C. B.A. an perform confined space entry and emergency
response duties in protective cI thing and equipment including S.C. B.A. weighing
32 pounds. i
i
i
EXPERIENCE AND EDUCA TIO~
i
Any combination equivalent to rxperience and education that could likely provide
the required knowledge and abi ities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
I
Experience:
i
I
i
I
Five years of increaSinrlY responsible engineering experience involving
processes, maintenance and techniques applicable to the District's water
pollution control facility.
i
i
Education:
Equivalent to a bachelo 's degree from an accredited college or university
with major work in environmental engineering or a closely related field. A
master's degree in engi eering is desirable.
I
i
LICENSES AND CERTIFICA TE~
Possession of a valid californi, Driver's License.
Must obtain a Grade V Oper~or Certification issued
within three years of apPoint1ent.
I
i
,
,
I
by the State of California
Page 10 of 14
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RESOLUTION NO. 2001-
A RESOLUTION APPOINTING JOHN C. PEARL
TO THE POSITION OF
COLLECTION SYSTEM OPERATIONS DIVISION MANAGER
BE IT RESOLVED that John C. Pearl be appointed to the position of COLLECTION
SYSTEM OPERATIONS DIVISION MANAGER, Range M-26 ($8,097 - $9,842), and be
entitled to benefits accorded to the Management Group by Resolution No. 85-042 and
subsequent Memoranda of Understanding.
PASSED AND ADOPTED this 15th day of November, 2001, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Aim
District Counsel
Page 14 of 14
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 1 5, 2001
No.:
7.d. HUMAN RESOURCES
Type of Action: Human Resources
Subject: ADD ONE ASSOCIATE ENGINEER POSITION, S-77 ($5,813 - $7,044) AND ONE
SHIFT SUPERVISOR POSITION, S-73 ($5,292 - $6,402)
Submitted By: James M. Kelly,
Director of Plant Operations
Initiating Dept./Div.: Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
() /~ it;
~
~
C. Freitas
ISSUE: Board action is required to create new positions.
RECOMMENDATION: Authorize a new Associate Engineer position and an additional Shift
Supervisor position in the Plant Operations Division.
FINANCIAL IMPACTS: With the expansion of responsibilities of the Plant Operations
Division Manager position, the proposed request to add an Associate Engineer and Shift
Supervisor are required, there will be little or no financial impact within the Operations
Department.
AL TERNATIVES/CONSIDERATIONS: Maintain the current departmental structure and
assign these duties to existing staff where possible. This alternative is not recommended
by staff since these duties are critical to both efficient operation and permit compliance.
BACKGROUND: The consolidation of the Plant Operations Department (POD) and
Collection System Operations Department (CSOD) into a central Operations Department
requires changes in a number of individual duties, as detailed in other position papers
before the Board at this meeting. In addition, the compliance-related workload for new
air and water permits has created significant increases in staff time requirements. The
proposed managerial reassignments increase the span of control of the existing three
managers; thus, some of their duties will need to be assigned. In addition, the Operations
Section needs to help direct and assist the maintenance efforts to more effectively
maintain and operate the treatment plant.
11/8/01
C :\MyFiles\AA.SS.pp. wpd
Page 1 of 3
POSITION PAPER
Board M66ting Date: November 15, 2001
Subject: ADD ONE ASSOCIATE ENGINEER POSITION, S-77,($5,813 - $7,044); ADD ONE
SHIFT SUPERVISOR POSITION, S-73 ($5,292 - $6,402)
The proposed organizational approach to support the consolidation of the operations
departments would create an Associate Engineer position to focus on regulatory
compliance and assume duties to support plant management and to create a new Shift
Supervisor position to help direct and assist Plant Maintenance staff. With the deletion
of the Director of Collection System Operations, these staffing changes would increase
the total number of authorized positions by one.
The new Associate Engineer position would focus on regulatory compliance of the new
Bay Area Air Quality Management District (BAAQMD) Title V requirements, additional
National Pollutant Discharge Elimination System (NPDES) permit requirements, and the
special studies required by the Regional Water Quality Control Board (RWQCB). In
addition, this position would support the managers by assuming some of the project
management duties, process optimization efforts, and maintenance engineering activities
previously conducted by the managers.
It is also recommended that a Shift Supervisor position be created to help direct and assist
maintenance activities; to accomplish this, the position would require knowledge and
experience to understand maintenance requirements, plant equipment problems, and the
implications of maintenance activities on the overall treatment process. The position
would also be expected to fill in as a Shift Supervisor when necessary and, therefore,
would have current working knowledge and skills of a Shift Supervisor. This approach
would reduce operator overtime.
The Board Personnel Committee has reviewed and approved this proposal. The proposed
organizational changes are reflected on the attached staffing chart.
RECOMMENDED BOARD ACTION:
· Create a new Associate Engineer position (S-77, $5,813 - $7,044).
· Create a new Shift Supervisor position (S-73, $5,292 - $6,402).
11/8/01
C:\MyFiles\AA.SS.pp. wpd
Page 2 of 3
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: Novem~er 1 5, 2001
No.: 7.e. HUMAN RESOURCES
Type of Action: Human Resources
Subject: CREATE TWO NEW POSITIONS OF SOURCE CONTROL INSPECTOR 1/11 (G-60,
$3859-$4787; G-65, $4345 to $5397). RECLASSIFY KEN NULL TO THE POSITION
OF SOURCE CONTROL INSPECTOR I. DELETE THE POSITIONS OF SOURCE CONTROL
COORDINATOR 1/11 (G-47, $2845-$3510; G-51, $3122-$3866) AND COLLECTION
SYSTEM OPERATIONS TECHNICIAN (G-59, $3771-$4,677)
Submitted By:
Curtis W. Swanson
Division Manager
REVIEWAD AND RECOMMENDED FOR BOARD ACTION:
~fu ~f<< ~
c. Swanson A. Farrell C. Freitas
Initiating Dept./Div. :
Engineering/Environmental Services
ISSUE: Board approval is required to create and delete positions, and to reclassify an
individual.
RECOMMENDATION: Create two new positions of Source Control Inspector 1/11 (G-60,
$3859-$4787; G-65, $4345 to $5397). Reclassify Ken Null to the position of Source
Control Inspector 1. Delete the positions of Source Control Coordinator 1/11 (G-47, $ 2845-
$3510; G-51, $3122-$3866) and Collection System Operations Technician (G-59, $3771-
$4677) .
FINANCIAL IMPACTS: The reclassification of Ken Null to Source Control Inspector I will
result in a 2%% salary increase from G-59 to G-60 ($3,859 to $4,787). The replacement
of the Source Control Coordinator 1/11 position with another Source Control Inspector 1/11
will result in a net salary cost increase of initially $12,168 per year.
ALTERNATIVES/CONSIDERATIONS: Do not approve the reclassification. Do not approve
the new Source Control Inspector 1/11 positions and retain the Source Control Coordinator
1/11 position.
BACKGROUND: The Source Control Section is responsible for the District Pretreatment
Program and Stormwater Inspection Program. A portion of the funding for the Source
Control Section employees comes from a contract with Contra Costa County to provide
stormwater inspection and enforcement services for the County Clean Water Program.
11/7/01
U: \PPr\Bertera \SourceControll nsp. wpd
Page 1 of 4
- ----,-_._---.....--.-----<'-'~._.,...~.._---'-"---'-_._------ .._~~._.._..._.".~._._-"_._-,..__._"..._-_.,...,--_._~---~._--- _._,----,--_.~_._.._-----_._._._.._~-"."._...__. ._.._....~.~...._._------
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject: CREATE TWO NEW POSITIONS OF SOURCE CONTROL INSPECTOR 1/11 (G-60,
$3859-$4787; G-65, $4345 to $5397). RECLASSIFY KEN NULL TO THE POSITION
OF SOURCE CONTROL INSPECTOR I. DELETE THE POSITIONS OF SOURCE CONTROL
COORDINATOR 1/11 (G-47, $2845-$3510; G-51, $3122-$3866) AND COLLECTION
SYSTEM OPERATIONS TECHNICIAN (G-59, $3771-$4677)
The Collection System Operations Department has one Collection Systems Operations
Technician (Ken Null) who is responsible for grease control at restaurants and other food
service businesses. He interacts with the Source Control Section frequently and conducts
stormwater inspections at food service facilities.
Because the CSO and Source Control Section Inspectors interact frequently and have
shared responsibilities, staff proposes to combine all source control, pretreatment,
stormwater and grease control activities into one section (see attached organization
chart). This consolidation will provide for a uniform approach to dealing with customers,
and better planning and coordination of pretreatment and stormwater activities. Ken Null
would be transferred to the Engineering Department Source Control Section and
reclassified to a Source Control Inspector I. The Source Control Section will provide
proactive and reactive grease-related sewer overflow inspection/investigation services to
CSO.
With the recent promotion of Earlene Millier to Executive Assistant, the duties of the now
vacant Source Control Coordinator 1/11 position have been reviewed. Staff proposes to
eliminate the Coordinator position and create an additional Source Control Inspector 1/11.
The duties of the Coordinator position will be 'split and/or rotated amongst the Source
Control Inspectors and the Department secretarial staff. An additional inspector will allow
for an increased focus on grease control and industrial user permitting, and meeting the
increasing quota of stormwater inspections. The addition of another Source Control
Inspector will create a more versatile work group capable of handling the anticipated
activities in the pretreatment and pollution prevention areas.
The increased cost of this proposal will be more than offset by additional billable hours
under the County Stormwater Program contract and additional revenues to be collected
under the Industrial User Permit Fee Program. Staff estimates that $45,000 to $50,000
can be collected through the Stormwater and Industrial User Permit Programs with the
addition of an additional inspector.
RECOMMENDED BOARD ACTION: Create two new positions of Source Control Inspector
(G-60, $3859-$4787; G-65, $4345 to $5397). Reclassify Ken Null to the position of
Source Control Inspector I. Delete the positions of Source Control Coordinator 1/11 (G-47,
$2845-$3510; G-51, $3122-$3866) and Collection System Operations Technician (G-59,
$3771-$4677).
11/7/01
U :\PPr\Bertera\SourceControllnsp. wpd
Page 2 of 4
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Source Control Section
Proposed Reorganization
. 2 Aspects
1. Consolidation
2. Additional Inspector
. Uniform Approach to Dealing With
Businesses and Industries
. Increased Field Presence
Field Inspection Efforts
· Increased Stormwater Inspections & Studies
· Industrial User Surveys & Inspections
· Pollution Prevention Education
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
Type of Action: HUMAN RESOURCES
Subject DELETE THE AUTOMATED MAPPING AND PRODUCTION COORDINATOR
POSITION, S-68 ($4,960-5,678). CREATE ONE ENGINEERING SUPPORT INFORMATION
SYSTEMS ANALYST, S-72 ($5,163-$6,250) AND ADOPT JOB CLASSIFICATION
DESCRIPTION. RECLASSIFY AUTOMATED MAPPING AND PRODUCTION
COORDINATOR DOUG DREWES TO ENGINEERING SUPPORT INFORMATION
SYSTEMS ANALYST.
No.: 7. f . HUMAN RESOURCES
Submitted By:
Ann Farrell, Director of Engineering
Initiating DeptJDiv.:
Engineering
7l!!FECOM;iijOR BOARD ACnoN,
ISSUE: Board approval is required to delete a position, create a job classification des ription
and salary range, and to reclassify an individual.
Recommendation: Delete the Automated Mapping and Production Coordinator position (S-68,
$4,960 - $5678). Create one Engineering Support Information Systems Analyst (S-72,$5163-
$6250) and adopt job classification description. Reclassify Automated Mapping and Production
Coordinator Doug Drewes to Engineering Support Information Systems Analyst.
FINANCIAL IMPACTS: The salary differential between a S-68 and an S-72 is approximately
$3400 for the first year.
AL TERNATIVES/CONSIDERATIONS: Do not approve the reclassification request.
BACKGROUND: Doug Drewes has submitted a request for reclassification. Per the
Memorandum of Understanding between CCCSD and Management Support! Confidential
Group, the District hired Chris Casey of Casey and Associates to review the reclassification
request. Ms. Casey has conducted several studies of District positions in the information
technology field and was chosen for her knowledge of the District and its classification system.
After conducting a thorough classification analysis, Ms. Casey found that Mr. Drewes was
working at a higher skill level than the skill and knowledge level outlined in his current position
job class description and recommended that he be reclassified to an Engineering Support
Information Systems Analyst at S-72. Her analysis is attached.
The Board Personnel Committee has reviewed and approved the recommended action. The
proposed job classification description and staffing organizational chart are attached.
11/7/01
C:\WINDOWS\TEMP\dougdrewes.reclassppr.wpd
Page 1 of 13
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject. DELETE THE AUTOMATED MAPPING AND PRODUCTION COORDINATOR
POSITION. CREATE ONE ENGINEERING SUPPORT INFORMATION SYSTEMS ANALYST
(S-72,$5, 163-$6,250) AND ADOPT JOB CLASSIFICATION DESCRIPTION. RECLASSIFY
AUTOMATED MAPPING AND PRODUCTION COORDINATOR DOUG DREWES (S-68
$4,960-5,678) TO ENGINEERING SUPPORT INFORMATION SYSTEMS ANALYST
RECOMMENDED BOARD ACTION: Delete the Automated Mapping and Production
Coordinator position, S-68( $4,960 - $5678 ). Create one Engineering Support Information
Systems Analyst, S-72($5163-$6250) and adopt job classification description. Reclassify
Automated Mapping and Production Coordinator Doug Drewes to Engineering Support
Information Systems Analyst.
11/7/01
C:\WINDOWS\TEMPldougdrewes.reclassppr.wpd
Page 2 of 13
RESPONSE TO
RECLASSIFICATION REQUEST
EMPLOYEE:
Douglas Drewes
CURRENT JOB CLASS:
Automated Mapping and Production Coordinator
REQUESTED JOB CLASS: Programmer-Analyst
DETERMINATION:
Reclassify Mr. Drewes' position to the Departmental Information
Systems Analyst job class.
The Central Contra Costa Sanitary District (District) has contracted with the firm of Casey and
Associates (Consultants) to review and analyze Mr. Doug Drewes' position; its duties, functions,
and responsibilities. This position is currently classified as an Automated Mapping and
Production Coordinator. The following report presents the background, analyses, findings, and
recommendations of this study.
BACKGROUND AND ANALYSIS
Doug Drewes has been employed as an Automated Mapping and Production Coordinator with
the Central Contra Costa Sanitary District for approximately seven years. When Mr. Drewes
began his work at the District as the Automated Mapping and Production Coordinator, the
position was a combination of lead supervisory responsibilities, programming duties and
technical map checking and training tasks. The digital mapping system was in the process of
being developed at that time.
Since 1994/95, the digital mapping system has been implemented and is being maintained and
upgraded by Mr. Drewes. A Mapping Technician III position has also been brought into the
work unit which has relieved Mr. Drewes' position of the map checking and staff training in this
area.
Currently Mr. Drewes' assigned duties and responsibilities are over 90% direct systems support,
maintenance, and administration. These functions are broken down as follows:
· 70% "hands-on" programming, software application modifications, and writing user
commands.
Page 3 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
· 20% system and database administration including network administration for four (4)
servers.
More specifically, Mr. Drewes performs the following duties:
· Provides routine to complex installation, modification, maintenance, updating, and
report-writing for designated specialized software applications.
· Modifies, upgrades, re-formats, and/or maintains existing software
packages/applications utilizing program language specific to designated software;
creates appropriate documentation of any changes/modifications.
· Develops, designs, and installs new and/or modified databases and user commands
utilizing knowledge of assigned engineering support work unit and its functions.
· Acts as a primary resource to engineering support staff regarding software, hardware,
and networking questions and problems; troubleshoots, analyzes, and diagnoses
specific software application problems/inadequacies and resolves; coordinates problem-
solving and resolution processes with outside vendors as necessary.
· Provides technical assistance to the AM/CADD and GIS users within the Engineering
Support Section; coordinates implementation of software documentation with program
modifications.
· Installs, tests, and monitors the operations of designated information systems
(AM/CADD and GIS); configures hardware and software for engineering spport needs;
coordinates and implements applications and user commands to facilitate the transfer of
computerized data across various platforms and systems.
· Acts as an initial resource and interface between the AM/CADD and GIS users and
technical support, application programmers, and hardware/network maintenance
contractors/personnel.
· Acts as systems and database administrator for all systems utilized by Engineering
Support including AM/CADD, GIS, and GDI; develops and implements back-up functions
and system; maintains system security and ensures appropriate user access.
· Supports four (4) servers and administers the network utilizing these servers and
providing access to multiple software applications and databases; acts as Primary
Domain Controller for NT Server.
· Participates in the evaluation of current information systems utilized in the Engineering
Support Section; assists in the preparation of system specifications and requirements.
2
Page 4 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
In addition to these functions, Mr. Drewes' position is currently assisting in the development and
implementation of the Geographic Data Integration (GDI), a major software application/system.
In this project, Mr. Drewes will be customizing and developing computer programs that use the
Internet Information Web Server and the Cold Fusion Web Application Server, as well as
integrating applications throughout the District to attain a more centralized functionality.
Functions defining the Automated Mapping and Production Coordinator job class but no longer
assigned to or performed by Mr. Drewes' position include:
· Exercising direct and indirect supervision over engineering and facilities mapping
technical support staff on a daily and continuous basis.
· Directing the production of sewerage facilities design drafting and mapping.
· Using the AM/CADD system to perform facilities mapping, GIS analysis, and/or
collection systems drafting.
Mr. Drewes' position is not responsible for
· working with District staff to identify operating problems and specific output
requirements;
· reviewing current systems and procedures to identify economical and feasible methods
for developing, modifying or standardizing work processes;
· performing applications systems design;
· preparing system design specifications and documentation required to programming
batch and on-line systems; or
· developing and analyzing workflow diagrams and system requirements from a user
perspective.
Bill Clement, Engineering Support Supervisor, provides Mr. Drewes' direction and overview
regarding system needs, priorities, and programming requirements. Mr. Drewes carries out
these directives in support of the application systems design as presented. All of the application
systems maintained and supported by Mr. Drewes have been developed and programmed by
outside vendors through continuous and on-going contracts. Mr. Drewes' position currently
supports approximately twelve to fourteen users.
FINDINGS AND RECOM MENDA TIONS
A thorough review and analysis of the data was completed including 1} a memorandum from
Douglas Drewes to Cathryn Freitas dated September 20, 2001, detailing a representational
listing of assigned duties and tasks as currently performed by Mr. Drewes and 2} a review of the
3
Page 5 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
all of the District's computer support/information technology job descriptions. The Consultant
also conducted detailed interviews with the following District employees and managers:
· Douglas Drewes, Automated Mapping and Production Coordinator
· Bill Clement, Engineering Support Supervisor
· William Brennan, Capital Projects Division Manager
· Ann Farrell, Director of Engineering
· Mark Greenawalt, Management Information Systems Administrator
At the completion of the data review and analysis process, the following conclusions have been
drawn:
· Although a few of the programming and system support functions performed by Mr.
Drewes are referred to in the job description for Automated Mapping and Production
Coordinator, this job class no longer represents or reflects the majority of duties
currently being performed by Mr. Drewes. Mr. Drewes' assigned functions and
responsibilities fall outside the parameters of the Automated Mapping and Production
Coordinator classification.
· The District's Engineering Support work unit within the Engineering Department's
Capital Projects Division has an on-going and real need for specialized information
technology support as all of its current and future operations are based entirely on
specialized computerized systems.
· Mr. Drewes' position performs a variety of tasks and functions currently represented
by multiple job classes within the District's Classification Plan and including 1}
Departmental Information Systems Analyst (G72), 2} Programmer-Analyst (G77), 3}
Network Coordinator (G70), and 4} MIS Systems Analyst (G72).
· The District's Programmer-Analyst job class has been designed specifically to
"perform applications systems design, modification, and programming of a routine to
complex nature in support of District administrative and business services for
primarily mid-ranQe applications. . . ". This position supports over thirty (30) regular
users, however, all District employees have access to and use of these systems as
necessary. In addition to the District-wide finance and permitting systems, the
Programmer-Analyst classification is responsible for the preventative maintenance
software (MainSaver), the operational system for the AS400 (OS 400), Netsoft and
Rumba. These applications serve users throughout the District.
Based on the preceding findings and conclusions, the following recommendation is presented:
· It is recommended that Mr. Drewes' position be reclassified to the Departmental
Information Systems Analyst classification.
4
Page 6 of 13
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
Type of Action: HUMAN RESOURCES
Subject DELETE THE AUTOMATED MAPPING AND PRODUCTION COORDINATOR
POSITION, S-68 ($4,960-5,678). CREATE ONE ENGINEERING SUPPORT INFORMATION
SYSTEMS ANALYST, S-72 ($5,163-$6,250) AND ADOPT JOB CLASSIFICATION
DESCRIPTION. RECLASSIFY AUTOMATED MAPPING AND PRODUCTION
COORDINATOR DOUG DREWES TO ENGINEERING SUPPORT INFORMATION
SYSTEMS ANALYST.
No.: 7. f . HUMAN RESOURCES
Submitted By:
Ann Farrell, Director of Engineering
Initiating DeptJDiv.:
Engineering
7l!!FECOM;iijOR BOARD ACnoN,
ISSUE: Board approval is required to delete a position, create a job classification des ription
and salary range, and to reclassify an individual.
Recommendation: Delete the Automated Mapping and Production Coordinator position (S-68,
$4,960 - $5678). Create one Engineering Support Information Systems Analyst (S-72,$5163-
$6250) and adopt job classification description. Reclassify Automated Mapping and Production
Coordinator Doug Drewes to Engineering Support Information Systems Analyst.
FINANCIAL IMPACTS: The salary differential between a S-68 and an S-72 is approximately
$3400 for the first year.
AL TERNATIVES/CONSIDERATIONS: Do not approve the reclassification request.
BACKGROUND: Doug Drewes has submitted a request for reclassification. Per the
Memorandum of Understanding between CCCSD and Management Support! Confidential
Group, the District hired Chris Casey of Casey and Associates to review the reclassification
request. Ms. Casey has conducted several studies of District positions in the information
technology field and was chosen for her knowledge of the District and its classification system.
After conducting a thorough classification analysis, Ms. Casey found that Mr. Drewes was
working at a higher skill level than the skill and knowledge level outlined in his current position
job class description and recommended that he be reclassified to an Engineering Support
Information Systems Analyst at S-72. Her analysis is attached.
The Board Personnel Committee has reviewed and approved the recommended action. The
proposed job classification description and staffing organizational chart are attached.
11/7/01
C:\WINDOWS\TEMP\dougdrewes.reclassppr.wpd
Page 1 of 13
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject. DELETE THE AUTOMATED MAPPING AND PRODUCTION COORDINATOR
POSITION. CREATE ONE ENGINEERING SUPPORT INFORMATION SYSTEMS ANALYST
(S-72,$5, 163-$6,250) AND ADOPT JOB CLASSIFICATION DESCRIPTION. RECLASSIFY
AUTOMATED MAPPING AND PRODUCTION COORDINATOR DOUG DREWES (S-68
$4,960-5,678) TO ENGINEERING SUPPORT INFORMATION SYSTEMS ANALYST
RECOMMENDED BOARD ACTION: Delete the Automated Mapping and Production
Coordinator position, S-68( $4,960 - $5678 ). Create one Engineering Support Information
Systems Analyst, S-72($5163-$6250) and adopt job classification description. Reclassify
Automated Mapping and Production Coordinator Doug Drewes to Engineering Support
Information Systems Analyst.
11/7/01
C:\WINDOWS\TEMPldougdrewes.reclassppr.wpd
Page 2 of 13
RESPONSE TO
RECLASSIFICATION REQUEST
EMPLOYEE:
Douglas Drewes
CURRENT JOB CLASS:
Automated Mapping and Production Coordinator
REQUESTED JOB CLASS: Programmer-Analyst
DETERMINATION:
Reclassify Mr. Drewes' position to the Departmental Information
Systems Analyst job class.
The Central Contra Costa Sanitary District (District) has contracted with the firm of Casey and
Associates (Consultants) to review and analyze Mr. Doug Drewes' position; its duties, functions,
and responsibilities. This position is currently classified as an Automated Mapping and
Production Coordinator. The following report presents the background, analyses, findings, and
recommendations of this study.
BACKGROUND AND ANALYSIS
Doug Drewes has been employed as an Automated Mapping and Production Coordinator with
the Central Contra Costa Sanitary District for approximately seven years. When Mr. Drewes
began his work at the District as the Automated Mapping and Production Coordinator, the
position was a combination of lead supervisory responsibilities, programming duties and
technical map checking and training tasks. The digital mapping system was in the process of
being developed at that time.
Since 1994/95, the digital mapping system has been implemented and is being maintained and
upgraded by Mr. Drewes. A Mapping Technician III position has also been brought into the
work unit which has relieved Mr. Drewes' position of the map checking and staff training in this
area.
Currently Mr. Drewes' assigned duties and responsibilities are over 90% direct systems support,
maintenance, and administration. These functions are broken down as follows:
· 70% "hands-on" programming, software application modifications, and writing user
commands.
Page 3 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
· 20% system and database administration including network administration for four (4)
servers.
More specifically, Mr. Drewes performs the following duties:
· Provides routine to complex installation, modification, maintenance, updating, and
report-writing for designated specialized software applications.
· Modifies, upgrades, re-formats, and/or maintains existing software
packages/applications utilizing program language specific to designated software;
creates appropriate documentation of any changes/modifications.
· Develops, designs, and installs new and/or modified databases and user commands
utilizing knowledge of assigned engineering support work unit and its functions.
· Acts as a primary resource to engineering support staff regarding software, hardware,
and networking questions and problems; troubleshoots, analyzes, and diagnoses
specific software application problems/inadequacies and resolves; coordinates problem-
solving and resolution processes with outside vendors as necessary.
· Provides technical assistance to the AM/CADD and GIS users within the Engineering
Support Section; coordinates implementation of software documentation with program
modifications.
· Installs, tests, and monitors the operations of designated information systems
(AM/CADD and GIS); configures hardware and software for engineering spport needs;
coordinates and implements applications and user commands to facilitate the transfer of
computerized data across various platforms and systems.
· Acts as an initial resource and interface between the AM/CADD and GIS users and
technical support, application programmers, and hardware/network maintenance
contractors/personnel.
· Acts as systems and database administrator for all systems utilized by Engineering
Support including AM/CADD, GIS, and GDI; develops and implements back-up functions
and system; maintains system security and ensures appropriate user access.
· Supports four (4) servers and administers the network utilizing these servers and
providing access to multiple software applications and databases; acts as Primary
Domain Controller for NT Server.
· Participates in the evaluation of current information systems utilized in the Engineering
Support Section; assists in the preparation of system specifications and requirements.
2
Page 4 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
In addition to these functions, Mr. Drewes' position is currently assisting in the development and
implementation of the Geographic Data Integration (GDI), a major software application/system.
In this project, Mr. Drewes will be customizing and developing computer programs that use the
Internet Information Web Server and the Cold Fusion Web Application Server, as well as
integrating applications throughout the District to attain a more centralized functionality.
Functions defining the Automated Mapping and Production Coordinator job class but no longer
assigned to or performed by Mr. Drewes' position include:
· Exercising direct and indirect supervision over engineering and facilities mapping
technical support staff on a daily and continuous basis.
· Directing the production of sewerage facilities design drafting and mapping.
· Using the AM/CADD system to perform facilities mapping, GIS analysis, and/or
collection systems drafting.
Mr. Drewes' position is not responsible for
· working with District staff to identify operating problems and specific output
requirements;
· reviewing current systems and procedures to identify economical and feasible methods
for developing, modifying or standardizing work processes;
· performing applications systems design;
· preparing system design specifications and documentation required to programming
batch and on-line systems; or
· developing and analyzing workflow diagrams and system requirements from a user
perspective.
Bill Clement, Engineering Support Supervisor, provides Mr. Drewes' direction and overview
regarding system needs, priorities, and programming requirements. Mr. Drewes carries out
these directives in support of the application systems design as presented. All of the application
systems maintained and supported by Mr. Drewes have been developed and programmed by
outside vendors through continuous and on-going contracts. Mr. Drewes' position currently
supports approximately twelve to fourteen users.
FINDINGS AND RECOM MENDA TIONS
A thorough review and analysis of the data was completed including 1} a memorandum from
Douglas Drewes to Cathryn Freitas dated September 20, 2001, detailing a representational
listing of assigned duties and tasks as currently performed by Mr. Drewes and 2} a review of the
3
Page 5 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
all of the District's computer support/information technology job descriptions. The Consultant
also conducted detailed interviews with the following District employees and managers:
· Douglas Drewes, Automated Mapping and Production Coordinator
· Bill Clement, Engineering Support Supervisor
· William Brennan, Capital Projects Division Manager
· Ann Farrell, Director of Engineering
· Mark Greenawalt, Management Information Systems Administrator
At the completion of the data review and analysis process, the following conclusions have been
drawn:
· Although a few of the programming and system support functions performed by Mr.
Drewes are referred to in the job description for Automated Mapping and Production
Coordinator, this job class no longer represents or reflects the majority of duties
currently being performed by Mr. Drewes. Mr. Drewes' assigned functions and
responsibilities fall outside the parameters of the Automated Mapping and Production
Coordinator classification.
· The District's Engineering Support work unit within the Engineering Department's
Capital Projects Division has an on-going and real need for specialized information
technology support as all of its current and future operations are based entirely on
specialized computerized systems.
· Mr. Drewes' position performs a variety of tasks and functions currently represented
by multiple job classes within the District's Classification Plan and including 1}
Departmental Information Systems Analyst (G72), 2} Programmer-Analyst (G77), 3}
Network Coordinator (G70), and 4} MIS Systems Analyst (G72).
· The District's Programmer-Analyst job class has been designed specifically to
"perform applications systems design, modification, and programming of a routine to
complex nature in support of District administrative and business services for
primarily mid-ranQe applications. . . ". This position supports over thirty (30) regular
users, however, all District employees have access to and use of these systems as
necessary. In addition to the District-wide finance and permitting systems, the
Programmer-Analyst classification is responsible for the preventative maintenance
software (MainSaver), the operational system for the AS400 (OS 400), Netsoft and
Rumba. These applications serve users throughout the District.
Based on the preceding findings and conclusions, the following recommendation is presented:
· It is recommended that Mr. Drewes' position be reclassified to the Departmental
Information Systems Analyst classification.
4
Page 6 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
This job class most accurately reflects the level of responsibility, scope and impact of
Mr. Drewes' position within the District's over-all hierarchy and organizational
structure and reflected in stated needs and priorities.
5
Page 7 of 13
RESPONSE to RECLASSIFICATION REQUEST
Mr. Douglas Drewes
This job class most accurately reflects the level of responsibility, scope and impact of
Mr. Drewes' position within the District's over-all hierarchy and organizational
structure and reflected in stated needs and priorities.
5
Page 7 of 13
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Effective: 11/16/017/1/91
Range: 5-72 s.-eg
Respirator Class: 3
^UTOM^ TED Mf.PPING AND PRODUCTION COORDIN^ TOR
ENGINEERING SUPPORT INFORMATION SYSTEMS ANALYST
DEFINITION
Provide professional computer systems administration services to the District's Automated
Mapping/ Computer Aided Design Drafting/Geographic Information System
(AM/CADD/GIS) system.
SUPERVISION RECEIVED AND EXERCISED
'1
Receive general supervision from the Engineering Support Supervisor.
Exercise direct and indirect supervision over engineering and facilities mapping technical
support staff.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Supervise engineering and facilities mapping technical support staff in the absence of the
Engineering Support Supervisor; assist in performance evaluations and administration of
discipline; supervise contract and temporary staff as needed.
Direct production of sewerage facilities design drafting and mapping.
Use the AM/CADD system to perform facilities mapping, GIS analysis, database design,
and collection systems drafting.
Train other Section staff on techniques and methods for using the AM/CADD system.
Establish and update written procedures for digital mapping and the AM/CADD system.
Manage the digital mapping data created and stored on the AM/CADD system, including
but not limited to, directories, files, cells, user commands, and Microstation Development
Language (MDL) applications.
Research available digital mapping software packages and functions and recommend
techniques using system software to meet customer needs.
Maintain AM/CADD system related hardware and software inventory information.
Page 8 of 13
CENTRAL CONTRA COSTA SANITARY DISTRICT
Autom::ltod Mapping ::lnd Production Coordinator (Continued)
Engineering Support Information Systems Analyst
EXAMPLES OF ESSENTIAL DUTIES
Perform AM/CADD system recovery, scheduled backups, and routine system cleanup.
Write user commands, MDL applications, and user interface routines for AM/CADD
system optimization.
Coordinate with vendor to ensure that hardware and system software problems are
corrected and that the AM/CADD system undergoes periodic maintenance.
Maintain the AM/CADD system networking utilities software to ensure continued
functionality of the network.
Manage the printing/plotting environment to include using queues, customized plotting
routines, and troubleshooting.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledge of:
Engineering principles, practices, and specialized methods for the use of GIS to
perform automated mapping and facilities management.
Principles, practices, and methods related to catographic design, coordinate
systems, and spatial operations.
AM/CADD concepts and practices as applied to engineering applications.
Intergraph computer software commonly used for AM/CADD and GIS.
Computer systems general principles and configurations to include storage,
plotting, data bases, computer graphics, networks, and user level care and
maintenance.
Principles, practices, methods, and techniques used in the operation, maintenance,
and administration of computer operating systems and hardware.
Page 9 of 13
~
CENTRAL CONTRA COSTA SANITARY DISTRICT
^utom~tcd Mapping and Production Coordinator (Continued)
Engineering Support Information Systems Analyst
Knowledge of:
Computer software packages commonly used for program management such as
spreadsheets, databases, and project management software.
Principles and procedures used in computer programming, including knowledge of
Unix and a other programming languages.
Ability to:
On a continuous basis, analyze, identify, interpret, know, observe, problem solve,
remember, understand, and explain computer programming and troubleshoot
problems.
Sit at desk or computer for long periods of time on a continuous basis; twist to
reach equipment in surrounding work area; perform simple grasping, pushing,
pulling, and fine manipulation; use telephone; write or use a keyboard to
communicate through written means; and lift or carry weight of 25 pounds or less.
Use sound judgement in supervisory practices.
Use computers to perform AM/CADD and GIS analysis.
Perform NT administration duties.
Write user commands, MDL applications, and user interface routines for AM/CADD
system.
Manage the digital data created and stored on the AM/CADD system, including
directories, files, cells, and user commands.
Design and administer databases.
Train others in techniques and methods for using the AM/CADD system to perform
utility mapping, GIS analysis, and cartographic design.
Establish and update written procedures for digital mapping both functionally and
as applied on the AM/CADD system.
Deal with complex and difficult AM/CADD/GIS software and hardware systems.
Page 10 of 13
..
CENTRAL CONTRA COSTA SANITARY DISTRICT
^utom~tcd M~pping ~nd Production Coordin~tor (Continued)
Engineering Support Information Systems Analyst
Ability to:
Customize and develop computer programs that use various web application server
packages.
Troubleshoot hardware and software problems.
Communicate clearly and concisely, both orally and in writing.
Maintain records to monitor complex systems and procedures.
Work shift, on-call, weekends, and holidays as assigned.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
Experience:
Two years of experience in performing digital utility mapping and geographic
analysis and cartographic output and two years of experience in system
administration for a networked system supporting an AM/CADD operation.
Education:
Equivalent to a bachelor's degree from an accredited college or university
with major work in geography, planning, computer science, engineering, or
a related field with coursework relating to GIS, computer science, and
mapping. A master's degree in a related field may substitute for up to one
year of experience required.
LICENSES AND CERTIFICATES
May need to possess a valid California Driver's License as required by the position.
Page 11 of 13
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Page 12 of 13
RESOLUTION NO. 2001-
A RESOLUTION ESTABLISHING AN ADDITIONAL POSITION TO BE
A MEMBER OF THE MANAGEMENT SUPPORT/CONFIDENTIAL GROUP
REPRESENTATION UNIT
WHEREAS, in accordance with the Central Contra Costa Sanitary District Code,
those staff positions to be included in the Management Support/Confidential Group
Representation Unit of the District shall be so designated by resolution of the Board of
Directors; and
WHEREAS, it has been determined that in addition to those employees holding
positions currently designated as members of the Management Support/Confidential Group
Representation Unit, the employee holding the position under the following listed
"Additional Member Position Classification", should also be a member of the Management
Support/Confidential Group Representation Unit:
Additional Member Position Classification:
Engineering Support Information Systems Analyst
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Central Contra
Costa Sanitary District does, by this resolution, establish that the employee holding the
position under the hereinabove listed Additional Member Position Classification shall from
November 15, 2001 become a member of the Management Support/Confidential Group
Representation Unit of the District.
PASSED AND ADOPTED this 15th day of November, 2001 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
Counsel for the District
Page 13 of 13
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
8.a.
Type of Action: APPROVE LEASE FOR LAGISS PROPERTY
No.:
REAL PROPERTY
Subject: AUTHORIZE STAFF AND LEGAL COUNSEL FOR THE DISTRICT TO EXECUTE A
PROPERTY LEASE WITH MR. & MRS. JOE QUIGLEY
Submitted By:
Victoria L. Lamica, Purchasing &
Materials Manager
~/EWED AND RECOM;;;;R BOARD A2'~
4 G. D.~. K. Aim
Initiating Dept./Div. :
Ad m inistration/Purc hasing
ISSUE: Board of Directors' authorization is required for a five (5) year Lease Agr
for the leasing of District property.
RECOMMENDATION: Authorize Staff and Legal Counsel for the District to execute a
property lease with Mr. & Mrs. Joe Quigley for grazing cattle.
FINANCIAL IMPACTS: Lease revenue of $600 per year would be received by the District.
The District would not have the expense of hiring a weed abatement contractor to
maintain the property for fire control.
AL TERNATIVES/CONSIDERATIONS: Reject the Lease Agreement and perform weed
abatement on the property. This would increase the real property repairs/maintenance
budget.
BACKGROUND: The District staff has identified the Lagiss Property, Parcel L, Assessor's
#159-140-042-7 consisting of approximately 50 acres, as suitable for leasing. A
geotechnical consultation service report, dated April 10, 1984 reported the site consists
of elevated ridges adjacent to level marshlands. Natural slopes of the hills are generally
gentle. The property is adjacent to a residential area. The site is currently used for
grazing purposes.
The District staff established a competitive bidding process to allow for the greatest
economic return to the District, consistent with the recommended use of the property,
11/8/01
H:\Lease Properties\PPproplease. wpd
Page 1 of 2
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject: AUTHORIZE STAFF AND LEGAL COUNSEL FOR THE DISTRICT TO EXECUTE A
PROPERTY LEASE WITH MR. & MRS. JOE QUIGLEY
and compatible with the District's buffer area operations and general uses in the
neighborhood. One bid was received on October 30, 2001 in accordance with District
Ordinance No. 154 relative to leasing of District property.
Mr. & Mrs. Joe Quigley were the successful bidders for the grazing lease. They currently
graze cattle on approximately 343 acres at various locations in the Martinez area, with a
portion of their operations located at 4500 Blum Road. They live in the immediate area
which will enable them to monitor the property. They have provided the adequate levels
and type of insurance coverage as required by the lease. Their references note their cattle
operation is consistent with good grazing practices. This is a five (5) year Lease
Agreement, terminable on thirty (30) calendar days written notice.
RECOMMENDED BOARD ACTION: Authorize Staff and Legal Counsel for the District to
execute a Property Lease with Mr. & Mrs. Joe Quigley for grazing cattle, for a term of five
years.
11/8/01
H :\Lease Properties\PPproplease. wpd
Page 2 of 2
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November 15. 2001
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
No.: 11.a. BUDGET AND FINANCE
Type of Action: RECEIVE AUDITED FINANCIAL STATEMENTS
Subject: RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR
ENDED JUNE 30, 2001, AND APPROVE EXTENDING HOOD AND STRONG FOR AN
ADDITIONAL YEAR.
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept./Div. :
Ad m inistrative/Fina ncing
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
~
D. Ratcliff
~
ISSUE: The audited financial statements of the Central Contra Costa Sanitary Dist Ict for
the Fiscal Year ended June 30, 2001 are being submitted to the Board of Directors.
RECOMMENDATION: Receive the audited financial statements for the Fiscal Year ended
June 30, 2001.
FINANCIAL IMPACTS: None
AL TERNA TIVES/CONSIDERA TIONS: None
BACKGROUND: The firm of Hood and Strong, Certified Public Accountants, has
completed its examination of the District's financial statements for the Fiscal Year ended
June 30, 2001, and has submitted the audited financial statements and auditor's opinion
thereon.
In the routine performance of their examination of the financial statements, the auditors
evaluate the District's internal accounting controls to determine the nature and extent of
the auditing procedures required. Based on their observations during the course of the
examination, the auditors routinely advise District management of any recommendations
to improve the system of internal accounting controls. There were no recommendations
for improvements this year.
The audited financial statements were reviewed in detail at a Budget and Finance
Committee meeting on November 6, 2001. There were no recommended changes to the
audited financial statements. A copy of the audited financial statements has been
received by the Board under separate cover.
11/2/01
S:\ADMIN\POSPAPER\AUDFIN01.PP.wpd
Page 1 of 2
POSITION PAPER
Board Meeting Date: November 15, 2001
Subject: RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR
ENDED JUNE 30, 2001, AND APPROVE EXTENDING HOOD AND STRONG FOR AN
ADDITIONAL YEAR.
Staff discussed the pros and cons of rotating auditors with the Board Budget and Finance
Committee. The Committee recommended extending the audit engagement with Hood
and Strong for an additional year due to their good performance and reasonable rates.
In accordance with Government Code Section 53891, information from the audit was
used to prepare a report to the State Controller's office. The report was sent by the
annual deadline of October 30, 2001.
RECOMMENDED BOARD ACTION: Receive the audited financial statements for the Fiscal
Year ended June 30, 2001, and approve extending the audit term of Hood and Strong for
an additional year.
11/2/01
S:\ADMIN\POSPAPER\AUDFIN01.PP.wpd
Page 2 of 2
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 15, 2001
No.:
l1.b.
BUDGET AND FINANCE
Type of Action: APPROVE FINANCIAL REPORT
Subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE
30, 2001 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS
ASSOCIA TION.
Submitted By:
Colette Curtis-Brown
Initiating Dept./Div. :
Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
(l#--
C. Curtis-Brown
~~
D. Ratcliff
QK)
-
G. Davis
ISSUE: Board approval is requested to submit a Comprehensive Annual Financial Report (C FR)
to the Government Finance Officers Association of United States and Canada (GFO ) for
review.
RECOMMENDATION: Review and approve the June 30, 2001 CAFR for GFOA submission.
FINANCIAL IMPACTS: There is an application fee for submission of a CAFR for review based
on total revenues of the entity applying. The District fee is $415 based on this sliding fee
schedule.
AL TERNATIVES/CONSIDERATIONS: None for the current year. Staff recommends placing
this item on the consent calendar in future years.
BACKGROUND: The GFOA is a professional association of state/provincial and local finance
officers in the United States and Canada, and has served the public finance profession since
1906. The association's members are dedicated to the sound management of government
financial resources and the GFOA provides input to the Governmental Accounting Standards
Board (GASB). The GFOA sponsors the Certificate of Achievement for Excellence in Financial
Reporting Program.
The Finance and Accounting Division has prepared the District's CAFR as of June 30, 2001.
The District submitted its first CAFR for the fiscal year ending June 30, 2000 and was
awarded a Certificate of Achievement for Excellence in Financial Reporting by the GFOA. The
Certificate of Achievement is the highest form of recognition for excellence in state and local
government financial reporting. In order to be awarded a Certificate of Achievement, a
government must publish an easily readable and efficiently organized comprehensive annual
financial report. The CAFR includes ten years of historical financial and statistical data. This
report must satisfy both generally accepted accounting principles and applicable legal
requirements.
11 /7/01
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POSITION PAPER
Board Meeting Date: November 15,2001
Subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE
30, 2001 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS
ASSOCIATION.
A Certificate of Achievement is valid for a period of one year only. We believe our current
comprehensive financial report continues to meet the Certificate of Achievement Program's
requirements and we are asking approval to submit it to the GFOA to determine its eligibility
for another certificate.
RECOMMENDED BOARD ACTION: Approve the CAFR for submission to the GFOA.
11/8/01
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