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Home My WebLink About10-04-01 AGENDA BACKUP Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: 3.a. CONSENT CALENDAR Type of Action: ACCEPT GRANTS OF EASEMENTS Subject: ADOPT RESOLUTION ACCEPTING GRANTS OF EASEMENT FROM THREE PROPERTY OWNERS IN CONNECTION WITH THE LAFAYETTE SEWER RENOVATION PROJECT, DISTRICT PROJECT NO. 5166, AND AUTHORIZING STAFF TO RECORD THE GRANT OF EASEMENT DOCUMENTS Submitted By: Ricardo Hernandez, Engineering Asst. Initiating Dept./Div. : Engineering/Environmental Services A. Farrell R:ei= RECOMM~~R BOARD A~~ R. H.mood" J. M;yomoto.Mm, ~. Swoo", ~ ISSUE: Board approval is required for the District to accept easements. RECOMMENDATION: Adopt resolutions accepting the subject Grants of Easement. FINANCIAL IMPACTS: Property owners were compensated $1,000 per easement. AL TERNA TIVEs/CONsIDERA TIONs: None. BACKGROUND: The subject easements were acquired to perfect property rights for an existing sewer serving homes on Monroe Avenue and First Street in Lafayette (map attached). Easements for this sewer segment were never acquired and all previous maintenance and repair work was accomplished via prescriptive rights. Property rights are generally improved where needed when pursuing renovation projects. A total of four easements are being acquired from the following three property owners: Ashley Charles Daggs and Kelly M. Daggs Reigh R. Granlund and Anne N. Granlund J.W. Curtis-Crockett and M.1. Curtis Crockett J. W. Curtis-Crockett and M .1. Curtis Crockett 3491 Monroe Avenue 592 First Street 3493-A Monroe Avenue 3493-B Monroe Avenue Staff has concluded that these transactions are exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15304, since they involve minor alterations in land use limitations. Acceptance of these easements will establish the Board of Directors' independent finding that these actions are exempt from CEQA. 9/27/01 U:\PPr\Bertera\GOE.5166Lafayette.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: ADOPT RESOLUTIONS ACCEPTING GRANTS OF EASEMENT FROM THREE PROPERTY OWNERS IN CONNECTION WITH THE LAFAYETTE SEWER RENOVATION PROJECT, DISTRICT PROJECT NO. 5166, AND AUTHORIZING STAFF TO RECORD THE GRANT OF EASEMENT DOCUMENTS. RECOMMENDED BOARD ACTION: Adopt resolutions accepting the Grants of Easement from Ashley Charles Daggs and Kelly M. Daggs, Reigh R. Granlund and Anne N. Granlund, and J. W. Curtis-Crockett and M.1. Curtis-Crockett, and authorize staff to record the Grants of Easement with the Contra Costa County Recorder. 9/25/01 U:\PPr\Bertera\GOE.5166Lafayette.wpd Page 2 of 3 ~ N , c: CO> ." ...; C '" ~ <D :n /' .r: u B C :;; 0 50 ~ r------_- ~ FEET i:;' "0 u /' :;: Central Contra Costa Sanitary District .,., .,., 00 o c; o N "- ..... '{> ~ I I \ I \ ~ MONROE AVE ~ , 75' ""'- ------------- 7-- ~---N8-~26'-30-'~--;------ 175' ~ , (J'\ - I - \ I \ \ \ I:!] 1:0 \(f) ---4 I !~ \ ~~ uu~ 0=0 {ffJfL@~ << 7J ~ &:U ~ @@~ z o VJ o fl,@u 1J ~ N _ (J'\ VJ - GRAIVLt/IVD ~ ::E @J! fl, ~ fMJ f2t{J fP #J fJ9~[gfb 11 Ct/RT/S-c' fP #J fJ9~[gfb ~ 'KETT fl, @ If t{J DAGGS 50' N86026'30"E 66.45' 5' SANIT ARY SEWER EASEMENT <TYP) 50' 33.55' 100 I Attachment LA FA VETTE SEWER IMPROVEMENT PROJECT FIRST SREET/MONROE AVENUE EASEMENTS DP 5166 MAP Page 3 of 3 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: 3.b. CONSENT CALENDAR Type of Action: ACCEPT GRANT OF EASEMENT Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM SHAPELL INDUSTRIES, INC., FOR TWO PARCELS ASSOCIATED WITH THE DOUGHERTY TUNNEL AND TRUNK PROJECT, DISTRICT PROJECT NO. 5902, AND AUTHORIZE RECORDING OF THE GRANT OF EASEMENT. Submitted By: Ricardo Hernandez, Engineering Asst. Initiating Dept./Div.: Engineering/Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ J:'~:-M;U' ~~"'O" (]!hk A. Farrell ISSUE: Board approval is required for the District to accept easements. RECOMMENDATION: Adopt the resolution accepting the subject Grant of Easement. FINANCIAL IMPACTS: The easements are being granted at no charge to the District per the "Agreement Between Central Contra Costa Sanitary District, Windemere Ranch Partners, and Shapelllndustries of Northern California for Planning, Design, Property Rights Acquisition and Construction of the Dougherty Valley Tunnel and Trunk Sewers", dated August 3, 1998. AL TERNA TIVES/CONSIDERA TIONs: None. BACKGROUND: The subject easements are to accommodate the portion of the tunnel and east portal lying within land owned by Shapelllndustries (map attached). Granting the easement at this time was at the request of Shapelllndustries who wanted to wait until other development issues were completed before finalizing land transactions. An additional easement for access to the east portal and for the connecting sewer to the Windemere property will be granted by Shapell Industries when the sewer plans are approved for construction. The environmental impacts of construction and operation of the tunnel and trunk sewer facilities were addressed in the County's 1996 Final Subsequent Environmental Impact Report, Windemere - Phase I and Gale Ranch - Phase II (SCH# 96012003). The CCCSD Board of Directors reviewed this EIR during its deliberations regarding annexation of the Windemere property in June 1997, and established its independent finding that the environmental impacts of providing wastewater utility service can be reduced to less-than 9/24/01 U:\PPr\Bertera\G OEShapell. wpd Page 1 of3 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM SHAPELL INDUSTRIES, INC., FOR TWO PARCELS ASSOCIATED WITH THE DOUGHERTY TUNNEL AND TRUNK PROJECT, DISTRICT PROJECT NO. 5902, AND AUTHORIZE RECORDING OF THE GRANT OF EASEMENT. significant levels through implementation of the mitigation measures required of the project by Contra Costa County. RECOMMENDED BOARD ACTION: Accept the Grant of Easement from Shapelllndustries, Inc., and authorize staff to record the Grant of Easement with the Contra Costa County Recorder. 9/24/01 U :\PPr\Bertera\G OEShapell. wpd Page 2 of 3 SITE ~~ -,... ---- .L- DOUGHERTY RD ./ ../ G."x.. ../ 1'llc'J /" ") ,0 '2-~',"\\x.. S'\'./" ~\. ./- O:"~ ../. '2-0 ./ 100~';.' J:-- / ~('@ 5 ~"\ SHAPELL \.\-@ INDUSTRIES POINT "8" \.[ 14029 O.R. 677 POINT "A" , ~6,~r <D1 \\-@ \ \ P.G. & E. 321/ O.R. 565 ~ OJ] ~ @@@@ [Fl~[Rj~~[L ~ c: '" ::; " U"l ... ~ N o '" '" ,/" .<:. u 2 " ,/" N o '" '" -;;; >- }!! o v ,/" .:>: Central Contra Costa Sanitary District ---z_ 100 200 400 FEET @ STD. MONUMENT ./-e::-. <2> "-@ ~ (UJ ~ (j(j@@ NO. BEARING 1 S36032'24"E 2 N64028'25"E 3 N79050'41"E 4 N79050'41"E 5 N79050'41"E 6 N79050'41"E 7 N7" 19'36"E 018T. 173.61' (TIE) 502.62' (TIE) 1064.10' (TIE) 2999.14' 105.00' 100.00' 167.88'<TIE> Attachment ..... '" ci6 o DOUGHERTY TUNNEL AND TRUNK PROJECT SHAPELL EASEMENTS DP 5902 MAP o o N cl.. u.J '{' :r Page 3 of 3 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: 3.c. CONSENT CALENDAR Type of Action: APPROVE REAL PROPERTY AGREEMENT Subject: APPROVE REAL PROPERTY AGREEMENT WITH JOEL AND HEIDI YODOWITZ, JOB 1606, LAFAYETTE, AUTHORIZE EXECUTION AND RECORDING OF THE AGREEMENT Submitted By: Jarred Miyamoto-Mills Principal Engineer RE~;ND RECOMMG~FOR BOARD ~ J. Miyamoto-Mills C. Swanson A. Farrell Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Joel and Heidi Yodowitz, the owners of the home at 4055 Happy Valley Road, Lafayette, have requested that the District allow an existing retaining wall and pool deck to remain in a District easement. RECOMMENDATION: Approve real property agreement; authorize the President of the Board of Directors and the Secretary of the District to execute the agreement; and authorize staff to record the agreement with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. AL TERNATIVEs/CONsIDERATIONS: 1) Reject agreement and seek removal of improvements; or, 2) Rely on existing easement for future maintenance, rehabilitation or replacement access. BACKGROUND: A one to three-foot high retaining wall and patio were erroneously constructed within a District easement at 4055 Happy Valley Road in Lafayette (see attached map). The encroachment was discovered when the property owner applied for a building permit for unrelated work. The property owners, Joel and Heidi Yodowitz, have requested that the District allow the encroachment to remain subject to a real property agreement. Staff has determined that the existing sewer is in acceptable condition and that the encroachments will not interfere with the District's use. The agreement limits what may be installed or planted in the easement in the future. The property owner accepts the liability for any damage to District's facilities and for additional costs to the District for maintenance and replacement of the sewer in the area of the encroachment. The property 9/26/01 U :\PPr\Bertera\ Y odowitz. wpd Page 1 of 3 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: APPROVE REAL PROPERTY AGREEMENT WITH JOEL AND HEIDI YODOWITZ, JOB 1606, LAFAYETTE, AUTHORIZE EXECUTION AND RECORDING OF THE AGREEMENT owner holds the District free and harmless from all claims and liability for injury to persons or to their property within the easement area. The property owner agrees not to impede the District's access to the property. The agreement provides for the District's emergency access, and requires that the property owner remove the encroachments upon 30 days notice. Staff has concluded that this project (the proposed agreement) is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15304, since it involves a minor alteration in land-use limitations. The Board's approval of this agreement will constitute a determination that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Approve the real property agreement; authorize the President of the Board of Directors and the Secretary of the District to execute the agreement; and authorize staff to record the agreement with the Contra Costa County Recorder. 9/26/01 U :\PPr\Bertera\ Y odowitz. wpd Page 2 of 3 EX/STING R/l1 (45C~ I I I EX/STING 10' ~ CCCSD EASEMENT \ I , I I I , 1 , , ~ I I , I 1 I 1 I RE T A1NING WAll " '" "0 ~ "i o "0 o >- :S "i o "0 o >- -;;; ;;- e /' en 0. o E U 0. en ~ -'< \~ 1 USI I ::!I 1<::1 Ie;) \ 0)1 1 'I I C/) 1 \~I , ::0 1 1"8\ ~\ ~I ~ I I I I , I I N I I I , I 1 1 I I EXIST. 10' I I I CCCSD I 0 30 60 EASEMENT ---I 1 '-- I 1 I I I FEET I I Central Contra Costa Sanitary District Attachment YODOWITZ PROPERTY 4055 HAPPY VALLEY RD LAFAYETTE, CA MAP .,., .... 52 o C> '" c.. w Vl ~ Page 3 of 3 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: 3. d. CONSENT CALENDAR Type of Action: QUITCLAIM SEWER EASEMENT; ACCEPT EASEMENT Subject: ADOPT RESOLUTIONS AUTHORIZING EXECUTION OF A QUITCLAIM DEED AND ACCEPTANCE OF A GRANT OF EASEMENT FROM LANCE A. AND CAROL A. PIEROVICH IN CONNECTION WITH THE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT (CAD 2000-2), AND AUTHORIZE RECORDING OF BOTH DOCUMENTS. Submitted By: Jarred Miyamoto-Mills, Principal Engineer REV~::D RECOMME~OR BOAR~ J. M;y,moto-MUI, ~ Sw,n,on A. 'm"II Initiating Dept./Div. : Engineering/Environmental Services ISSUE: The Board of Directors must authorize quitclaiming and acceptance of easements. RECOMMENDATION: Authorize quitclaiming of one easement and acceptance of another easement from Lance A. and Carol A. Pierovich in connection with the Regent Place CAD. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: A sanitary sewer easement was created in 1982 across the Pierovich parcel at 165 Patricia Lane in Alamo in connection with Job No. 3604, extension of the Patricia Lane public sewer. The easement is located in Patricia Lane, a private road, and extends to the southern boundary of the Pierovich parcel. The new sanitary sewer for the Regent Place Contractual Assessment District (CAD 2000- 2), begins in Patricia Lane and extends easterly across adjacent property owned by the Macomber Trust. A new sanitary sewer easement across the Macomber property has been granted to the District. An additional easement on the Pierovich parcel is needed and the portion of the sanitary sewer easement created in 1982 south of the beginning of the new sanitary sewer is no longer needed and may be quitclaimed. Staff agreed to quitclaim this portion of the easement in exchange for Mr. and Mrs. Pierovich granting the new sewer easement. Staff has concluded that these transactions are exempt from the California Environmental Quality Act (CEQA) 'under District CEQA Guidelines Section 15304, since they involve 9/27/01 U:\CAD\Pierovich\PPr 10-4Pierovich CAD 2000-2.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: ADOPT RESOLUTIONS AUTHORING EXECUTION OF A QUITCLAIM DEED AND ACCEPTANCE OF A GRANT OF EASEMENT FROM LANCE A. AND CAROL A. PIEROVICH IN CONNECTION WITH THE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT (CAD 2000-2), AND AUTHORIZE RECORDING OF BOTH DOCUMENTS. minor alterations in land use limitations. Authorization of the quitclaim and acceptance of the easement will establish the Board of Directors' independent finding that these actions are exempt from CEQA. RECOMMENDED BOARD ACTION: Adopt resolutions accepting an easement, authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Lance A. and Carol A. Pierovich, and authorizing staff to record both documents with the Contra Costa County Recorder. 9/27/01 U:\CAD\Pierovich\PPr 10-4Pierovich CAD 2000-2.wpd Page 2 of 3 MACOMBER 00-006//40 ____C~~~:~~~_~_~__J66 168 EXISTING (15') (2001-66395) ---1'---~~;:~~:N~~----161165-~ -------- (102 PM 35) -<(\'''~'':::::~~~~~'::::'~''~0':~.,..,;"7 ~ ----~G.0.,.~'""'^'-"'"7'-"="" PORTION OF EXISTING EASEMENT TO BE QUITCLAIMED "A" P/EROV/CH /0953 0.R.427 c: ~ " iJ@~ fPfiMJ @@ ""! o u cr .... .... .... oJ") ..- ~ ..- .... .... .... oJ") ..- en >- en e ..- .>: Central Contra Costa Sanitary District "B" o I 40 80 I FEET ...... N ij, o o o N 0.. .... V'l ~ N 165 PATRICIA LN QUITCLAIM EASEMENT ALAMO AREA Attachment MAP Page 3 of 3 --_._"---'--_..,_._-~.-<"-~---,----_...~,_._______..__.____~._".,..M.._.._,~,."'___._...._,..._._._,_____.___.m...._.__.,__.,."_.__...___,__._._~..~,...._ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: 3.e. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION Subject: ACCEPT CONTRACT WORK FOR THE TREATMENT PLANT SEISMIC UPGRADE PROJECT, DISTRICT PROJECT NO. 7144, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Munawar Husain, Associate Engineer Initiating Dept./Div. : Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: JJh. ~ M. Husain W. Brennan WK A. Farrell ISSUE: Construction has been completed on the Treatment Plant Seismic Upgrade ProJect, District Project No. 7144, and the work is now ready for acceptance. RECOMMENDATION: Accept contract work. FINANCIAL IMPACTS: None related to this action. AL TERNA TIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is required under California Civil Code, Section 3093. BACKGROUND: Improvements completed under this project included the strengthening of the internal divider walls in the aeration tanks, structural upgrade of clarifier feedwell rings, and the addition of pressure relief doors. Structural restraints were provided to various facilities throughout the treatment plant, including piping systems, overhead crane rails, raised computer floors in control rooms, fuel and chemical tanks, centrifuges, boilers, motor control centers and electric conduits and duct banks. Another major component of this project was the upgrade made to the electrical distribution system. This allows switching to alternate sources of power (onsite standby or cogeneration power) if the PG&E system is damaged. A new electrical switchgear building was built to house some of the new electrical equipment. The Board of Directors authorized the award of a construction contract for this work in the amount of $5,514,484 to Kaweah Construction Company on November 19, 1998. The contractor was issued a Notice to Proceed, which was effective January 6, 1999, with a required contract completion date of February 3, 2001. At its March 15, 2001 meeting, the Board of Directors authorized the General Manager to execute a change order in an amount not to exceed $100,000 with Kaweah Construction Company to add 9/24/01 L:\Position Papers\HUSAIN\ 7144complete.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: ACCEPT CONTRACT WORK FOR THE TREATMENT PLANT SEISMIC UPGRADE PROJECT, DISTRICT PROJECT NO. 7144, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION improvements to directly provide outside air to the cogeneration turbine in the Solids Conditioning Building in order to increase the peak power output of the turbine. The contract completion date was extended to May 31, 2001, to enable the contractor to complete the change order work. The District had beneficial use of the work on May 25, 2001. The remaining items of work consist of punch list items which do not affect the project acceptance. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $8,917,000. An accounting of the project costs will be provided to the Board of Directors at project close-out. RECOMMENDED BOARD ACTION: Accept contract work for the Treatment Plant Seismic Upgrade Project, District Project No. 7144, by Kaweah Construction Company, and authorize the filing of the Notice of Completion. 9/24/01 L:\Position Papers\HUSAIN\ 7144complete. wpd Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: 3.f. CONSENT CALENDAR Type of Action: AUTHORIZE TRAINING ATTENDANCE Subject: AUTHORIZE THE ATTENDANCE OF TIM POTTER, SOURCE CONTROL SUPERINTENDENT AT THE WATER ENVIRONMENT FEDERATION ANNUAL TECHNICAL CONFERENCE TO BE HELD IN ATLANTA, GEORGIA, OCTOBER 14-17,2001 AT A COST OF $2,000 Submitted By: Curtis Swanson, Division Manager Initiating Dept./Div. : Engineering/Environmental Services REVlEW~D RECOMMENDED FOR BOARD ACTION, Q~,"~n ~ ISSUE: Specific approval by the Board of Directors is required for traveling outside of California or if the expense will exceed $1,000 if the activity was not included in the current year Operations and Maintenance Budget. RECOMMENDATION: Authorize the attendance of Tim Potter at the Water Environment Federation Annual Technical Conference (WEFTEC) to be held in Atlanta, Georgia, October 14-17, 2001 at a cost of $2000. FINANCIAL IMPACTS: Funds were not included in the 2000-01 budget and there are insufficient funds in the Environmental Services Division training, conference, and travel account to cover the cost of attendance at this conference. Approval of this request may result in a budget overrun in the Division Training budget. ALTERNATIVES/CONSIDERATIONS: The alternatives are to not send an attendee to this conference or to send a different attendee. BACKGROUND: On September 14, 2001, the District was notified that it had been selected by the U.S. Environmental Protection Agency to receive the 2001 National First Place Award for an Outstanding Pretreatment Program. EPA will officially announce the national winners at the EPA Wastewater Management Excellence Awards Ceremony on October 15, 2001 at the 74th Annual WEFTEC in Atlanta, Georgia. Staff requests that Mr. Tim Potter be sent to represent the District and receive the award. Mr. Potter, as Source Control Superintendent, was instrumental in developing and improving the Districts Pretreatment Program. While at WEFTEC, Mr. Potter will be able 9/27/01 U :\PPr\Bertera\Potter .Attnd. pp. wpd Page 1 of 2 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: AUTHORIZE THE ATTENDANCE OF TIM POTTER, SOURCE CONTROL SUPERINTENDENT AT THE WATER ENVIRONMENT FEDERATION ANNUAL TECHNICAL CONFERENCE TO BE HELD IN ATLANTA, GEORGIA, OCTOBER 14-17, 2001 AT A COST OF $2,000. to attend several technical presentations on pretreatment, pollution prevention and regulatory topics. The estimated cost of attendance at WEFTEC is $2,000. This attendance was not included in the Environmental Services Division training, conference, and travel budget for 2001-02. RECOMMENDED BOARD ACTION: Authorize the attendance of Tim Potter, Source Control Superintendent, at Water Environment Federation Annual Technical Conference to be held in Atlanta Georgia, October 14-17, 2001 at a cost of $2000. 9/27101 U: \PPr\Bertera \Potter.A ttnd. pp. wpd Page 2 of 2 ~.".-+,.._---_..._---~-"._----~--~_._--_.._-'_.__._~_.--~-_._------,-,-,.,._-._--_.- Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: 4 . a. HEARINGS Type of Action: CONDUCT PUBLIC HEARING Subject: CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH ANGELO STREET/EL SOMBRO PARCEL OWNERS IN CONJUNCTION WITH THE ANGELO STREET/EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3 Submitted By: Curtis Swanson, Division Manager Initiating Dept ./Div. : Engineering/Environmental Services REVIE D AND RECOMMENDED FOR BOARD AC~!021 ~ ;h'\1 I<~ ("' t ,"" ~ A. Farrell K. Aim ISSUE: A public hearing must be conducted to consider objections and inquiries regarding the proposed assessment, the Resolution of Intention, the Engineer's Report, annexation, and any other comments regarding Angelo Street/EI Sombro Contractual Assessment District No. 2000-3 (CAD No. 2000-3). RECOMMENDATION: Conduct the public hearing and consider approval of Angelo Street/EI Sombro CAD 2000-3. FINANCIAL IMPACTS: The estimated total project cost is $230,604. The District has authorized up to $1,000,000 for CADs in 2001-02. To date, the Board has approved two CAD projects with a total project cost of $369,755. If approved, there will be $399,641 available for other CADs. AL TERNA TIVEs/CONsIDERA TIONs: 1 . Continue the public hearing to receive additional public comment or allow additional deliberation. 2. Withhold or delay approval of the project. BACKGROUND: A group of 15 parcel owners on Angelo Street/EI Sombro Court in Lafayette have requested that the District form a contractual assessment district for the purpose of financing and constructing a public sewer system that will benefit their properties. The Angelo Street/EI Sombro CAD meets all of the criteria for formation of a contractual assessment district. The Board of Directors adopted a Resolution of Intention to form a contractual assessment district on July 6, 2000. The proposed sewer includes 9/26/01 U :\CAD\Angelo/EISombro\PubHear. PP. wpd Page 1 of 11 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH ANGELO STREET/EL SOMBRO PARCEL OWNERS IN CONJUNCTION WITH THE ANGELO STREET/EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3. approximately 1,255 linear feet of 8-inch sewer main, five standard manholes that will serve the proponents' 15 existing properties, all of which have existing homes presently relying on septic tanks. A map showing the proposed boundary and the proposed sewer location is presented as Attachment A. On July 6, 2000, the Board of Directors adopted a resolution directing the preparation of a report for a Contractual Assessment District known as Angelo Street/EI Sombro CAD No. 2000-3. A report has been prepared, and assessments have been estimated. (The Engineer's Report is being provided to the Board under separate cover.) On August 23, 2001, the Board of Directors set a public hearing for September 20, 2001. The public hearing was continued to October 4, 2001. Since assessments are proposed to be levied on properties, the procedural requirements of Proposition 218 do apply. Compliance with these requirements has been included in the documents and actions proposed for Board consideration. In order to continue the process for Angelo Street/EI Sombro CAD No. 2000-3, the following actions are necessary: 1. Conduct a public hearing to: a. announce the tabulation of ballots submitted by owners of each affected parcel indicating approval or opposition to the proposed assessment; b. consider public testimony on the Resolution of Intention and the Engineer's Report; and c. consider public testimony related to annexation of the affected parcels to the District. 2. If, at the close of the hearing, the Board finds that protests and ballot opposition are insufficient, the following resolutions may be considered and adopted: a. Resolution overruling protests of improvement (Exhibit B). 9/26/01 U :\CAD\Angelo/EISombro\PubHear. PP. wpd Page 2 of 11 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH ANGELO STREET/EL SOMBRO PARCEL OWNERS IN CONJUNCTION WITH THE ANGELO STREET/EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3. b. Resolution confirming compliance with California Constitution, Article XIIID, Section 4 (Exhibit C). c. Resolution approving the Engineer's Report, assessments, and ordering improvement (Exhibit D). The hearing also serves as a public hearing for annexation purposes as required by LAFCO. An agreement between the owners and the District is needed to establish the rights and obligations of both parties. District Counsel has prepared such an agreement in which the owners agree to: . assessments being placed on their property tax bills; · pay the assessments; . accept total responsibility for the design and construction of the sanitary sewer extension; . require the contractor who is selected by the owners to maintain certain insurance coverage; . accept total responsibility for the costs associated with the sanitary sewer extension, including interest for District financing; and . have the sanitary sewer extension constructed in accordance with District standards. The District will: · finance the costs of the sanitary sewer extension; . accept the work of the contractor, provided the work is done in accordance with District standards; · place assessments on owners' tax bills; . record as liens on the participants' properties the obligation of each participant to pay assessments; and · be reimbursed in full by receiving payments, including interest, for the total amount financed from owners over a ten-year period. 9/26/01 U:\CAD\Angelo/EISombro\PubHear.PP.wpd Page 3 of 11 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH ANGELO STREET/EL SOMBRO PARCEL OWNERS IN CONJUNCTION WITH THE ANGELO STREET/EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3. The agreement has been executed by all 15 affected parcel owners. It is appropriate, therefore, to authorize the General Manager to execute the agreement on behalf of the District. The estimated cost of the Angelo Street/EI Sombro CAD No. 2000-3 is $201,604. A summary of project costs is shown in Exhibit E. Funding for the CAD Program is included in the 2000-01-02 Capital Improvement Budget (CIB). The District has authorized up to $1,000,000 for CAD projects during Fiscal Year 2001-02. This is the third CAD to be considered for approval in 2001-02. If approved, there will be $399,641 available for other CADs. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15061 (b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment. This certainty is based on the District's past experience with numerous similar sewer construction projects, the developed nature of the project environment, and the limited service area of the project (no potential for growth inducement). Approval of the Engineer's Report will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: If a majority protest is not filed and if less than a majority of returned ballots from affected parcel owners oppose the assessment, staff recommends that the Board of Directors take the following actions: . Conduct public hearing . Adopt a resolution overruling protests. . Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4. . Adopt a resolution approving the Engineer's Report, assessments, and ordering improvement. . Authorize the General Manager to execute an agreement with the Angelo Street/EI Sombro Court owners. 9/26/01 U :\CAD\Angelo/EISombro\PubHear. PP. wpd Page 4 of 11 c "" "0 .,; '" o 6 o o N "0 8 ...- a.. o ~ ~ o o o -;;; a.. o E U g. :: Central Contra Costa Sanitary District "" '" co o o o N "- ..... '" s2 ~ \ ~ \ LOCATION MAP \ \ \ \ \ \ \ \ \ ~ \\ N \ \ , ~\ \ \ ~ ~ O~ ""Z ~ ~ -y LEGEND: t I POTENTIAL CAD AREA EXISTING SEWER 111111111111 PLANNED CAD SEWER * LIKELY CAD PARTICIPANTS 80 + LIKELY NON- FEET PARTICIPANT PROPOSED BOUNDARY OF ANGELO ST/EL SOMBRO CAD 2000-3 District Project No. 5548 Exhibit A Page 5 of 11 RESOLUTION NO. EXHIBIT B RESOLUTION OVERRULING PROTESTS ANGELO STREET/EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3 The Board of Directors of the Central Contra Costa Sanitary District resolves: On October 4, 2001, the Board of Directors held a public hearing on the Resolution of Intention and the Engineer's Report on the proposed improvement in Angelo Street/EI Sombro Contractual Assessment District No. 2000-3. At or before the time set for hearing, certain interested persons made or may have made protests or objections to the proposed improvement, the extent of the Contractual Assessment District, or the proposed assessment. The Board hereby overrules each of these protests, written or oral. The Board finds that the protest against the proposed improvement (including all written protests not withdrawn in writing before the conclusion of the protest hearing) is made by the owners of less than one half of the area of the land to be assessed for the improvement. PASSED AND ADOPTED this 4th day of October, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: NOES: ABSENT: Members: Members: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 9/26/01 U :\CAD\Angelo/EISombro\PubHear. PP. wpd Page 6 of 11 EXHIBIT C RESOLUTION NO. RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4 ANGELO STREET/EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3 The Board of Directors of the Central Contra Costa Sanitary District resolves: 1. The Board set 2 p.m. on October 4, 2001, at the Meeting Room of the Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for a public hearing pursuant to California Constitution, Article XIIID, Section 4. 2. Pursuant to Article XIIID of the California Constitution, as amended by Proposition 218, commonly known as the "Right to Vote on Taxes Act," notice of the proposed assessment was provided to all owners of affected parcels within the District, which notice contained a ballot whereby each owner could indicate support or opposition to the proposed assessment. 3. At the time and place for which notice was given, the Board of Directors conducted a public hearing, pursuant to California Constitution, Article XIIID, Section 4, and gave every person present an opportunity to comment on and object to the amount of the proposed assessment. 4. The Board finds that less than a majority of parcel owners who returned ballots, weighted by financial obligation, opposed the proposed assessment. PASSED AND ADOPTED this 4th day of October, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: NOES: ABSENT: Members: Members: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 9/26/01 U:\CAD\Angelo/EISombro\PubHear.PP.wpd Page 7 of 11 -_.,.._._--_._._--_._.~-~--~._._..~-------_.._~.,~--- ._...~-."_._----------_._~,_._._----_._-~---~"'_.,-_...'......---------...---------- EXHIBIT 0 RESOLl,JTION NO. RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT ANGELO sTREET/EL sOMBRO CONtRACTUAL ASSESSMENT DISTRICT NO. 2000-3 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to ordering the improvement in the Angelo Street/EI Sombro Contractual Assessment District No. 2000-3, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted a map showing the boundaries of the land benefitted by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Maps of Assessment and Community Facilities Districts. 2. The Board adopted its Resolution of Intention to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Environmental Services Division Manager, as the Engineer of Work for the Assessment District, to prepare the report required by Section 5989.22 of the Streets and Highways Code. The improvement is generally described as follows: Construction and installation of approximately 1,255 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Angelo Street and EI Sombro Court in Lafayette, California. 3. The Board called a hearing of protests on the Angelo Street/EI Sombro Contractual Assessment District No. 2000-3. Notice of the hearing was given by publication, by street posting, and by mailing to affected parcel owners, all according to the Municipal Improvement Act of 1911. Affidavits of publication, posting, and mailing were filed with the Secretary of the District. 4. At the time and place for which notice was given, the Board of Directors conducted a public hearing pursuant to Section 5898.26 of the Streets and Highways Code, which included a summary of the Engineer's Report and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program improvement and the extent of the Assessment District. 5. The Board further finds that written protests against the proposed improvement have not been made by owners representing more than one half of the area of the land to be assessed for the improvement. 9/26/01 U :\CAD\Angelo/EISombro\PubHear .PP. wpd Page 8 of 11 6. The documents and events described in paragraphs 1 to 4, inclusive, are stated here in tabular form, with their dates and, where appropriate, their numbers. All documents are now on file with the District except as otherwise noted. Document or Event Date Number or Action a. Resolution of Intention b. Resolution Approving Boundary Map c. Boundary Map Filed with County Recorder d. Certificate of Mailing Notice of Improvement e. Certificate of Posting Notice of Improvement f. Affidavit of Publication of Notice of Improvement 7/6/00 7/6/00 7/27/00 9/24/01 9/24/01 Pending 2000-089 2000-090 Filed Filed Filed 7. The Board approves the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report. 8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the agreement between the owners and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. The Board hereby confirms and levies each individual assessment as stated in the Engineer's Report. 9. The Board orders the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. According to Section 10603 of the Streets and Highways Code, the Board designates the District Controller to collect and receive payment of the assessments. 11 . The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15061 (b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment. This certainty is based on the District's past experience with numerous similar sewer construction projects, the developed nature of the project environment, and the limited service area of the project (no potential for growth inducement). 9/26/01 U :\CAD\Angelo/EISombro\PubHear. PP. wpd Page 9 of 11 PASSED AND ADOPTED this 4th day of October, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 9/26/01 U :\CAD\Angelo/EISombro\PubHear .PP. wpd Page 10 of 11 Construction Engineering District Services TOTAL SUMMARY OF PROJECT COSTS ANGELO STREET/EL SOMBRO CAD NO. 2000-3 9/26/01 U :\CAD\Angelo/EISombro\PubHear. PP. wpd $206,000 1 7,000 7.604 $230.604 EXHIBIT E Page 11 of 11 .. ~ ANGELO T HILLSIDE TER LAFAYETTE '\ ~\ LOCATION MAP \ \ \ \ \ \ \ \ \ ~ \\ N \ \ , ~\ \ \ \ \ \ \ "I "I 0"1 "'Z ~ LEGEND: ~ -y I I POTENTIAL CAD AREA EXISTING SEWER 111111111111 PLANNED CAD SEWER * LIKELY CAD PARTICIPANTS + LIKELY NON- 80 PARTICIPANT FEET CD ASSESSMENT NUMBER c: '" -c ;:S o 6 o o N -c o u ..- C- o E l:l .. '" '" o o o ..- '" C- o E u C- '" :: Central Contra Costa Sanitary District Exhibit PROPOSED ASSESSMENT BOUNDARY OF ANGELO ST/EL SOMBRO CAD 2000-3 District Project No. 5548 F o ..., co o 5 o N "- W V"l 52 11 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER BoardMeetingDate: OCTOBER 4,2001 Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO SIGN AN AGREEMENT WITH THE CITY OF CONCORD FOR INSTALLMENT PAYMENTS FOR BUFFER ZONE PROPERTY No.: 7.a. ADMINISTRATION Submitted By: Debbie Ratcliff, Controller Initiating Dept./Div.: Accounting G. Davis A. Farrell /. f.;.> I':A::" t<' "..."" K. Aim REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~/( D. Ratcliff ~ ~K ISSUE: Board authorization is requested to authorize the General Manager to sig n Agreement with the City of Concord for installment payments to reimburse the District for the City of Concord's proportionate share of the costs for the purchase of the Animal Control Facility. RECOMMENDATION: Authorize the General Manager to sign an Agreement with the City of Concord for installment payments for buffer zone property. FINANCIAL IMPACTS: This Agreement with the City of Concord will spread the repayment of Concord's share of the capital costs ($905,255) over four years beginning in July 2004. Interest will be charged at the one year T-Bill rate in effect the month prior to signing the Agreement. ALTERNATIVES/CONSIDERATIONS: Different terms and conditions could potentially be negotiated, however, this recommended Agreement supports the continued efforts of the District to work through difficult contractual issues. BACKGROUND: The District had the opportunity in November 1999, to purchase the Animal Control Facility adjacent to the HOB and Treatment Plant Facility to be used as buffer zone property in the future. Buffer property is purchased by the District to ensure compatible land use surrounding the District treatment facility. This purchase was unbudgeted and therefore unexpected by the City of Concord. The City's portion of the capital costs associated with the purchase of the Animal Control Facility is $905,255. Because this capital purchase was unbudgeted by the District, the City of Concord was unable to prepare for this expenditure. This issue could be simply resolved by spreading the repayment over several years. This is just one of several issues raised by the City of Concord in regard to its contract with the District. The District staff 9/27101 S:\ADMIN\RATCLlFF\POSPAP.10.4.01.wpd Page 1 of 2 POSITION PAPER Board M88ting Date: OCTOBER 4, 2001 Subj8Ct: AUTHORIZE THE GENERAL MANAGER TO SIGN AN AGREEMENT WITH THE CITY OF CONCORD FOR INSTALLMENT PAYMENTS FOR BUFFER ZONE PROPERTY committee has been meeting regularly with the City of Concord over the past several months in order to resolve these issues where possible. The District's committee recommends that the Board approve such an agreement. The City has asked that the District allow annual installment payments over four years beginning in July 2004. Interest would be charged at the rate of the one year T-BiII and would begin to accrue as of the date of the signed Agreement. RECOMMENDED BOARD ACTION: Authorize the General Manager to sign an Agreement with the City of Concord for installment payments beginning in July 2004. 9/27101 S:\ADMIN\RATCLlFF\POSPAP.10.4.01.wpd Page 2 of 2 AGREEMENT BETWEEN THE CITY OF CONCORD AND THE CENTRAL CONTRA COSTA SANITARY DISTRICT This AGREEMENT is made and entered into as of the dates hereinafter affixed, by and between the CITY OF CONCORD, a general law city in the County of Contra Costa, State of California (hereinafter "City"'), and the CENTRAL CONTRA COSTA SAN'ITARY DISTRICT, a special district created pursuant to the laws of the State of California (hereinafter "District"). WITNESSETH: WHEREAS, on September 10, 1974, the parties hereto executed an agreement whereby the District agreed to furnish sewage treatment and disposal services to the City (hereinafter "Sewage Treatment Agreement"); and WHEREAS, the Agreement has been amended previously on four occasions, namely on November 16, 1976, on June 11, 1982, on June 6, 1985, and on July 6, 1987; and WHEREAS, paragraphs 8 and 12 of the Sewage Treatment Agreement, as amended, provide that the City shall pay the District for its share of operational and maintenance costs as well as capital costs based on a prorated share on the strength and flow of sewage generated within each party's service area, and such payments will be made by City to District within 30 calendar days of receipt of an invoice from the District on the last day of December and the last day of June each fiscal year; and WHEREAS, the District had the opportunity to make an unexpected capital purchase of real property adjacent to its existing treatment plant on Imhoff Place, known as the Animal Control Facility (Property), for the amount of $2,935,591 during the fiscal years 1999-2000; and WHEREAS, full payment of the City's $905,255 of this capital cost during fiscal years 2000- 2001 would work a financial hardship on the City; and WHEREAS, the City and District seek to minimize this financial hardship by entering into an agreement for payment of this unanticipated capital sum over a period of years, NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties mutually covenant and agree as follows: 1. The City, for value received, hereby promises to pay to the District the principal sum of nine hundred five thousand two hundred fifty-five dollars ($905,255) together with interest thereon from the date of this Agreement to the date of payment at the rate of 2.06 % per annum (reflecting the one year T-Bill rate for the month ending prior to the date of C:\windows\TEMP\6i-PW _MS_ApproveAgreementCCCSD-Attach I.doc ___________.__~_~__~_...~~_'__.,__~__'_".."_.,_'~._.m.'.._._.._.____~..~_..,..._.~_._____"__'__"____.. - execution of this Agreement), payable in installments unless earlier redeemed by City, at its option, without penalty, premium or notice. at which time City will pay the principal sum hereof together with interest thereon from the date of issue to the date of redemption, said interest to be computed on the basis of 365 days a year or, as appropriate 366 days a year. The schedule for repayment in installments of principal and interest unless earlier redeemed at the discretion of the City, shall be in four (4) equal annual payments beginning July 1, 2004 and annually thereafter on July 1,2005, July 1,2006, and July 1,2007. The interest shall accrue on the declining balance basis and each installment payment will be in the amount of ($246,000.00) based on the amortization schedule attached as Exhibit A hereto. 2. This Agreement evidences an indebtedness of the City, and the full faith and credit of the City are hereby irrevocably pledged for the punctual payment of the principal and interest on this debt according to the terms of this Agreement. However, the City anticipates that the debt payments called for under this Agreement will be collected from ratepayers through future rate adjustments. If changes in law or legal actions, such as referendums or initiatives, prevent the City from collecting current sewer fees or instituting rate adjustments, the parties will meet and confer in good faith to discuss adjustment of the payment schedule or means of payment. No official, officer, agent or employee of the City shall be liable personally on this indebtedness by reason of the issuance of this Agreement. 3. This Agreement for deferred installment payments of an obligation of the City is intended to address the unanticipated capital expenditure concerning the purchase of the Property and does not evidence a general amendment to the Sewage Treatment Agreement concerning any other payment due thereunder. 4. It is hereby warranted, that all conditions, act and things required by the laws of the State of California, ordinances and resolutions of the City and the District have been performed prior to the execution of this Agreement by City and District, and the entering into this Agreement does not violate any constitutional or statutory limitation, or any limitation imposed by existing resolutions or ordinances of either City or District. C:\windows\TEMP\6i-PW _Ms_ApproveAgreementCCCSD-Attach I.doc IN WITNESS WHEREOF, the parties execute this Agreement on the dates affixed below. Dated: II /~,/ 0 ) , m] CONCORD By " CitY~ ATTEST: By '/Mk ~ Assistant City Clerk Dated: 1)../1.0 /0 I ( ( APPROVED AS TO FORM l"'" ~~Q",.~." City Att e'i :trtm District Counsel #256732 C:\windows\TEMP\6i-PW _MS_ApproveAgreementCCCSD-Attach I.doc -----_.._----".._-"-,-,----~------------- Finance Director's Certification City of Concord .....{' \ Date: \~V;:''\'~ ~ ~:)[)/) \ I hereby certify that adequate funds exist or will be received during the current fiscal year 2001/2002 to pay the anticipated expenses to be incurred pursuant to this contract. To wit: the sum of $ q OJ )....J-J"': 1)0 . flv~ Iv'Ittr(4). '1f)$~b{).IY , ry olloj" A(..vYlH~01..j.l~li- Ii)/ p)).'!1 ~ or b 0 ) J 0/ l.o l ff;)IJ-dO Account Code w Director of Finance & Management Services _~'M__~__""_"_______"___~___"~"+"________'_'~__'_'.'",_,._._."__,._,~_._~_._._..______.~_~._~__._U__'''~''_"''...,' - EXHIBIT A Ammortization Schedule City of Concord - Animal Control Facility Re-payment Agreement 2.06% Principal Interest Payment Balance Nov 2001 15 905,255.00 765.25 906,020.25 Dee 2002 31 906,020.25 1,582.85 907,603.11 Jan 2002 31 907,603.11 1,585.62 909,188.73 Feb 2002 28 909,188.73 1,434.67 910,623.40 Mar 2002 31 910,623.40 1,590.90 912,214.30 Apr 2002 30 912,214.30 1,542.27 913,756.56 May 2002 31 913,756.56 1,596.37 915,352.93 Jun 2002 30 915,352.93 1,547.57 916,900.51 July 2002 31 916,900.51 1,601.86 918,502.37 Aug 2002 31 918,502.37 1,604.66 920,107.03 Sept 2002 30 920,107.03 1,555.61 921,662.64 Oct 2002 31 921,662.64 1,610.18 923,272.82 Nov 2002 30 923,272.82 1,560.96 924,833.79 Dee 2002 31 924,833.79 1,615.72 926,449.51 Jan 2003 31 926,449.51 1,618.55 928,068.06 Feb 2003 28 928,068.06 1,464.47 929,532.52 Mar 2003 31 929,532.52 1,623.93 931 ,156.45 Apr 2003 30 931,156.45 1,574.29 932,730.75 May 2003 31 932,730.75 1,629.52 934,360.27 Jun 2003 30 934,360.27 1,579.71 935,939.97 July 2003 31 935,939.97 1,635.13 937,575.10 Aug 2003 31 937,575.10 1,637.98 939,213.08 Sept 2003 30 939,213.08 1,587.91 940,801.00 Oct 2003 31 940,801.00 1,643.62 942,444.61 Nov 2003 30 942,444.61 1,593.38 944,037.99 Dee 2003 31 944,037.99 1,649.27 945,687.26 Jan 2004 31 945,687.26 1,652.15 947,339.42 Feb 2004 29 947,339.42 1,548.26 948,887.68 Mar 2004 31 948,887.68 1,657.75 950,545.43 Apr 2004 30 950,545.43 1,607.07 952,152.50 May 2004 31 952,152.50 1,663.45 953,815.95 Jun 2004 30 953,815.95 1,612.60 246,000.00 709,428.55 July 2004 31 709,428.55 1,239.40 710,667.95 Aug 2004 31 710,667.95 1,241.57 711,909.52 Sept 2004 30 711,909.52 1,203.61 713,113.13 Oct 2004 31 713,113.13 1,245.84 714,358.97 Nov 2004 30 714,358.97 1,207.76 715,566.73 Dee 2004 31 715,566.73 1,250.12 716,816.85 Jan 2005 31 716,816.85 1,252.31 718,069.16 Feb 2005 28 718,069.16 1,133.09 719,202.25 Mar 2005 31 719,202.25 1,256.48 720,458.73 Apr 2005 30 720,458.73 1,218.07 721,676.80 May 2005 31 721,676.80 1,260.80 722,937.60 Jun 2005 30 722,937.60 1,222.26 246,000.00 478,159.86 July 2005 31 478,159.86 835.36 478,995.22 Aug 2005 31 478,995.22 836.82 479,832.05 Sept 2005 30 479,832.05 811.24 480,643.29 Oct 2005 31 480,643.29 839.70 481,483.00 Nov 2005 30 481,483.00 814.04 482,297.03 Dee 2005 31 482,297.03 842.59 483,139.62 Jan 2006 31 483,139.62 844.06 483,983.69 Feb 2006 28 483,983.69 763.71 484,747.40 Mar 2006 31 484,747.40 846.87 485,594.28 Apr 2006 30 485,594.28 820.99 486,415.26 May 2006 31 486,415.26 849.79 487,265.05 Jun 2006 30 487,265.05 823.81 246,000.00 242,088.86 July 2006 31 242,088.86 422.94 242,511.80 Aug 2006 31 242,511.80 423.68 242,935.48 Sept 2006 30 242,935.48 410.73 243,346.21 Oct 2006 31 243,346.21 425.14 243,771.34 Nov 2006 30 243,771.34 412.14 244,183.48 Dee 2006 31 244,183.48 426.60 244,610.08 Jan 2007 31 244,610.08 427.34 245,037.42 Feb 2007 28 245,037.42 386.66 245,424.09 Mar 2007 31 245,424.09 428.77 245,852.85 Apr 2007 30 245,852.85 415.66 246,268.51 May 2007 31 246,268.51 430.24 246,698.75 Jun 2007 30 246,698.75 417.09 247,115.84 0.00 79,860.84 11/15/2001 12:54 PM 6i-PW-MS-ApproveAgreementCCCSD-Atlach-ExhibitA.xIS Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 4, 2001 No.: B.a. ENGINEERING Type of Action: AUTHORIZE AGREEMENT AMENDMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AMENDMENT WITH THE FIRM OF CALIFORNIA CAD SOLUTIONS (CALCAD) FOR COMPLETION OF THE GEOGRAPHIC DATA INTEGRATION (GDI) IMPLEMENTATION Submitted By: William V. Clement, Engineering Support Supervisor REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div. : Engineering/Capital Projects (~ W. Clement IJ.fI1J ~ W. Brennan ISSUE: Board authorization is required when a capital program amendment will increase the cost ceiling above $50,000. RECOMMENDATION: Authorize a $100,000 amendment to the current cost ceiling for the professional services agreement with California CAD Solutions (CaICAD) for implementing GDI. FINANCIAL IMPACTS: The agreement would add $100,000 to the current cost ceiling. The proposed increase would be charged to District Project 8189, Geographic Data Integration (GDI), through December, 2002. AL TERNATIVES/CONSIDERATIONS: Alternatives to this authorization would be: 1) Not complete the GDI project; this is not recommended because the GDI project is anticipated to reduce duplication of effort and significantly improve the ability for multiple District working groups to access information; 2) Perform the programming, documentation and training work in-house; this is not feasible because District staff do not have the expertise; 3) Utilize another consultant to complete the work. CalCAD was selected due to unique qualifications, has satisfactorily completed the preliminary stage of this project, and has acquired extensive background and working knowledge of the project. BACKGROUND: Approximately 90% of District data is related to a location on the ground, and a map interface is the most logical way to access the data. It is convenient and natural for an employee to locate an address or pipe segment on a digital map and then use that as the starting point to access other information. The Geographic Data Integration (GDI Project, DP 8189) connects data in different databases on different computer systems throughout the District to make data access and data entry more efficient for District employees, reduce inefficiencies stemming from 9/27/01 L:\Position Papers\ESG\CadCAD Amendment.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: October 4, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AMENDMENT WITH THE FIRM OF CALIFORNIA CAD SOLUTIONS (CALCAD) FOR COMPLETION OF THE GEOGRAPHIC DATA INTEGRATION (GD!) IMPLEMENTATION maintenance of duplicate data sets, and allow concurrent use of the data. This project has a total project cost of $252,000 as described in the 2001-02/2002-03 Capital Improvement Budget and Capital Improvement Plan. In 1999 a task force made up of personnel from several Departments was formed that thoroughly investigated the feasibility of such a map-based data access method. Three software packages were demonstrated for and evaluated in detail by the District task force. The task force's final report recommended a comprehensive, pre-existing software package that was manufactured by a major vendor of utility management software (Autodesk, the makers of the CAD package AutoCAD). An independent consultant was hired to review the choice of software, who concurred with the task force's choice. Autodesk was asked for the names of northern California firms who could provide implementation services for a pilot project, and they could provide only one that was qualified, California CAD Solutions of Modesto, California. This pilot project, completed by CaICAD, demonstrated that the District's data could be combined and displayed on one mapping system that was available to all District employees; and, subsequently, all of the District's maps, sewer maintenance data, parcel, permit, and collection system planning capacity data were brought into the system. This current state of the implementation is considered a full scale prototype, designed to prove that the system can function in conjunction with the District's major computer systems. The bulk of the required applications are ready to be added to the system, including the digital ortho-photography (the detailed digital aerial photographs of the whole District), permit applications report, sewer billing report, a data entry capability, and access to all District as-builts, permit records, and easement documents. CalCAD was selected to continue the implementation of G DI based on their proven ability to meet the District's needs and their background knowledge of the project. At the time of the initial contract, CalCAD was the only firm in Northern California with expertise in this software, and the alternatives at this time are two other small firms with minimal expertise. This amendment will bring the cost ceiling of their contract to $150,000. This will allow us to complete the first phase of implementation. Other capabilities may be added in the future. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an amendment of $100,00 to increase the cost ceiling to $1 50,000 for the contract with California CAD Solutions for the GDI project implementation. 9/27/01 L:\Position Papers\ESG\CadCAD Amendment.wpd Page 2 of 2