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Home My WebLink About10-18-01 AGENDA BACKUP Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 18, 2001 No.: 4.a. CONSENT CALENDAR Type of Action: Accept Grant of Easement Subject: ACCEPT A GRANT OF EASEMENT FROM MR. RICHARD R. RYAN FOR AN EASEMENT AT 402 GILGER AVENUE, MARTINEZ, DISTRICT PROJECT 5421. Submitted By: Ricardo Hernandez, Engineering Asst. Initiating Dept./Div. : Engineering/Environmental Services -R~" ~'~~ C. Swanson REVIEWED AND RECOMMENDED FOR BOARD ACTION: ISSUE: Board approval is required for the District to accept Grants of Easements. RECOMMENDATION: Accept the Grant of Easement. FINANCIAL IMPACTS: The property owner was compensated $1,050. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: An easement was needed at 402 Gilger Avenue, Martinez, to extend an existing sewer from a private backyard to the street (map attached). Extending the sewer to the street will provide a better access point to service the existing sewer. All construction work at this location has been completed. Staff concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15304, since it involves a minor alteration in land use limitations. Acceptance of this easement will establish the Board of Director's independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Accept the Grant of Easement from Mr. Richard R. Ryan and authorize staff to record the Grant of Easement with the Contra Costa County Recorder. 10/1 0/01 U :\PPr\Bertera\402Gilger. wpd Page 1 of 2 \ , '" . ~,..' ~.., ";:: ,.' .....::,:..... ,,,::,:~ ",. ': :'............-:.': N.T.S. "'~~ \) GILGER AVE [l,@U~\ ~@} {L@f ~t w > <( APN-370- 082-001 en [jJjJ OJ/: 0 fFJ ~ [5' ~,S.E. c en "C .-; 5:! '0 N .... ." ...- -'= u .E '0 ...- N .... ." ...- Q) > '.2 ~ o ...- .:< Central Contra Costa Sanitary District ~ N , r&U & IMi @ [l,@u !L@'[' ~f @.!iMJ. f/@! $J@ <2." ~' ~ o 50 ~-- FEET 100 H ST Attachment co o ~ COLLECTION SYSTEM RENOVATIONS D.P. 5421 402 GILGER AVENUE MAP c; o <;' >- u o S? Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board MlHJting Date: October 18, 2001 Type of Action: AUTHORIZE AWARD Subject: AUTHORIZE AWARD OF A CONTRACT TO PACIFIC BELL SBC GLOBAL NETWORK FOR PROVIDING INSTALLATION OF NEW COMPUTER NETWORK No.: 6.a. BIDS AND AWARDS Submitted By: Mark Greenawalt, MIS Administrator Initiating Dept./Div. : Administration / Accounting G. Davis , REVIEWED AND RECOMMENDED FOR BOARD ACTION: 7f~ ~~ ~,&. ISSUE: Board authorization is required to contract with Pacific Bell SSC Global Network to provide installation of a new computer network. RECOMMENDATION: Award a contract to Pacific Bell SBC Global Network through the CALNET Integrated Services program to replace the District's existing computer network with a high speed ethernet network. FINANCIAL IMPACTS: Expenditure of approximately $446,246.50, including contingency, will be required to complete this project. Due to the buying power of the State of California, the District is able to take advantage of competitive pricing for public sector agencies throughout the state. Discount pricing is estimated to be 33% lower than list price. At TERNATIVES/CONSIDERATIONS: The District could develop a Request for Proposal and solicit for competitive bids on the project although the State of California has already undertaken the competitive bid process to establish the CALNET Integrated Services contract. CALNET was established by the State of California Department of General Services. In a competitive bid by the State of California, this seven-year contract was awarded to Pacific Bell based on the overall value of the services they will provide. BACKGROUND: Through the MIS Five-Year Master Plan, the Information Technology Development Capital Project was developed and approved for the 2001-2002 budget period. The Information Technology Development Capital Project was established to support the improvement of communication, customer service and support, network and system reliability, integration of systems and data, and provide District-wide solutions and standardization within the District. 10/10/01 S :\ADMIN\POS P APER\NewComputerNetwork. G raenawalt. wpd Page 1 of 4 POSITION PAPER Board MHting Date: October 18, 2001 Subject: AUTHORIZE AWARD OF A CONTRACT TO PACIFIC BELL SBC GLOBAL NETWORK FOR PROVIDING INSTALLATION OF NEW COMPUTER NETWORK The Information Technology Development Capital Project's first priority is to make improvements to the District's computer network infrastructure. The current Token-ring (16 Megabit) network infrastructure has been in use at the District for many years and has become slow, inadequate, obsolete, difficult to support and has reached its growth limitations. In recent years, new Ethernet network sections have been added to the District's network infrastructure in the Maintenance and Reliability Center, Material Services, Head Works, Solids, Household Hazardous Waste Facility, 4737 Imhoff Place facility and Laboratory, but the core of the network in the HOB, POD and CSO have remained Token-ring. With this current configuration, the entire computer network provides limited speed and bandwidth to the user community. The network upgrade contract consists of the following items: . Installation of fiber optic lines beginning from a central area in the POD basement to each floor of the HOB and POD. In addition, fiber optic lines will be run to the Maintenance and Reliability Center, Solids building, Material Control building and the Waste Activated Sludge Pump area. . Installation of fiber optic lines beginning in the main CSO building to the Vehicle Equipment Shop and Construction Field House. . Installation of fifteen (15) high speed Cisco ethernet switches (3500 series) at the end of each fiber optic location. A primary switch (6500 series) will be located in the "central hub" of the POD basement. . Installation of fiber optic line extensions for existing Household Hazardous Waste Facility, 4737 Imhoff Place facility and Laboratory ethernet networks from the POD Telephone Room to the primary switch location. . Installation of a communication module in the primary switch for connecting T1 data lines to the District's network from the CSO and Pumping Stations. . Installation of CA T5 lines from each desktop to switch in the HOB, POD and CSO buildings. Existing CA T5 lines will remain in use at all other facilities. The new 100 Megabit Ethernet network with 1 Gigabit backbone infrastructure will provide the higher bandwidth and speed necessary to support the District's growing information technology systems such as the Geographical Data Integration (GDI), 10/10/01 S :\ADMIN\POS P APER\NewComputerNetwork. G reena walt. wpd Page 2 of 4 POSITION PAPER Board MtI6ting Date: October 18, 2001 Subject: AUTHORIZE AWARD OF A CONTRACT TO PACIFIC BELL SBC GLOBAL NETWORK FOR PROVIDING INSTALLATION OF NEW COMPUTER NETWORK Document Imaging and SCADA projects. The proposed network design will provide expandable growth to meet the District's future needs. RECOMMENDED BOARD ACTION: Authorize award of a contract in the amount of $406,246.50 with Pacific Bell SBC Global Network, through the State of California CALNET Integrated Services contract to provide the implementation of a new District computer network. 10/10/01 S :\ADMIN\POS P APER\NawComputerNetwork. Greenawalt. wpd Page 3 of 4 ATTACHMENT 1 SUMMARY OF CONTRACT Project: Item: INFORMATION TECHNOLOGY DEVELOPMENT #8195CY REPLACEMENT OF NETWORK INFRASTRUCTURE 1. DESIGN / DEVELOPMENT / CONSUL TING $0 . Pacific Bell SBC Global Network . Cisco Systems Inc. . Contra Costa Electric Inc. 2. NETWORK EQUIPMENT $247,845.50 - Martinez and Walnut Creek sites Quote No: 02043 . Materials $190,710.50 . Services $41,878.00 . Taxes $15,257.00 3. CONSTRUCTION - Martinez Site $136,936.00 Quote No: 010915TN . Materials $68,840.00 . La bor $47,385.00 . Taxes $3,790.00 REVISIONS: . Conduit $4,120.00 . Core / Conduit $900.00 . Fiber - WAS Building $5,450.00 . Fiber - Solids $6,451.00 4. CONSTRUCTION - Walnut Creek Site $21,465.00 Quote No: 010801102TN . Materials $11,330.00 . La bor $9,235.00 . Taxes $900.00 5. CONTRACT COST 406,246.50 6. CONTINGENCY (10%) $40.000.00 ALLOCATION REQUIRED TO COMPLETE PROJECT: $446.246.50 10/10/01 S ;\ADMIN\POS P APER\NewComputerNetwork.G reenawalt. wpd Page 4 of 4 en ZOJ mo -IG) ~r 00 ;tJOJ A)> r )> C --I I )>0 :E2Q )>N ;0)> O:j .. 0 Z --I o o · CDC) < .., 92.. CD o Q) -Or-+ 3~ CD - ::J ::J r-+ d' ().., Q) 3 -00) -. r-+ r-+ _. 0) 0 -::J 4'., .0 CD -. 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"'C CD ;;0 0 0 ~ s: 3 - ;0 0 m ~ en Q) Q) CD "'C -< 0 0 --I - ::4- ~ 3 "-"" ~ -- r-+ 0 C c ~ Qo CD - r-+ CD ~ -n ;;0 () N () r-+ m ..., 0 () 0 CD ~ 0 CD -i'\ " -- co Z c --I ..., Q) ;0 r-+ -- )> ~ ~ ~ ~ 0 ~ ~ () ~ .....J. f\) 0 ~ 0 f\) w ~ --I 0 en en --..J .. .. .....J. .. .. 0 I\.) ~ co ex> 0 ~ en w ~ 0 (j') (J1 en (J1 zo . . CD 0 )> 0 . I :J ~ . I C C ..., 0 Q) . I CD ::::T ..., 0 en " . I 0 . I ..., -- . I -- 0 0 N :J Q) en en . I -- OJ 0 () :J G) . I 0 0 Q) 0- ~ Q) Q) ..., 0.. Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 18, 2001 No.: 6.b. BIDS AND AWARDS Type of Action: AUTHORIZE AWARD Subject: AUTHORIZE AWARD OF A CONTRACT TO ARROW DRILLERS, INC., FOR CONSTRUCTION OF THE WILKINSON LANE SEWER RELOCATION PROJECT, DISTRICT PROJECT 5472. Submitted By: Tom Godsey, Associate Engineer Initiating Dept./Div. : Engineering/Capital Projects ~ T. Godsey ~" T. Pillki tJf13 ~ REVIEWED AND RECOMMENDED FOR BOARD ACTION: W. Brennan ISSUE: On October 8, 2001, sealed bids were received and opened for construction of the Wilkinson Lane Sewer Relocation Project, District Project (DP) 5472. The Board of Directors must authorize award of the contract or reject bids within 50 days of bid opening. RECOMMENDATION: Authorize award of a construction contract. FINANCIAL IMPACTS: Expenditure of approximately $64,000, including contingency and construction management, will be required to complete the project. ALTERNATIVES/CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: During the winter of 1994/95, a large tree fell on top of a 6-inch diameter steel creek crossing sewer pipe behind homes on Wilkinson Lane, Lafayette (Attachment 1). Collection System Operations Department maintenance staff responded and removed the fallen tree and noted that retaining walls supporting the creek crossing were failing. Operations staff inspected the sewer, found it in good condition, and monitored the condition of the creek crossing. In 1999, one of the affected property owners, Lafayette Methodist Church, repaired and restored its side of the embankment. At the time, Engineering Department staff communicated to the owner of the opposing creek bank that it needed to be repaired/restored. The owner declined to take action and invited the District to perform the retaining wall repairs. Engineering staff investigated retaining wall repairs and determined they would be complicated and expensive since the wall would have to be repaired in whole, thus extending the repair outside the District's easement. Further investigation revealed that 10/10/01 I :\Design\Position Papers\547 2\DP54 7 2PosPpr. wod. wpd Page 1 of 5 POSITION PAPER Board Meeting Date: October 18, 2001 Subject: AUTHORIZE AWARD OF A CONTRACT TO ARROW DRILLERS, INC., FOR THE CONSTRUCTION OF THE WILKINSON LANE SEWER RELOCATION PROJECT, DISTRICT PROJECT 5472. the only connection to the sewer from the upstream side of the creek crossing was for the Lafayette Methodist Church building. Field surveys revealed that this particular connection could be re-routed to a different sewer main at a substantially lower cost, thus eliminating the need for the creek crossing. This project will re-route the church lateral to Moraga Road using directional drilling, remove one creek crossing, and construct one new rodding inlet. The contractor will drill the installation of the lateral in order to minimize disruption to the church and to traffic on Moraga Road. The plans and specifications were prepared by District staff. The Engineer's pre-bid estimate for construction was $50,000. Two sealed bids were received and publicly opened on October 8, 2001. A summary of bids received is shown in Attachment 2. Capital Projects Division staff conducted a technical and commercial review of the bids and determined that the bid submitted by Arrow Drillers, Inc., is the lowest responsible bid. The District will administer the construction contract and will provide inspection, office engineering, and shop drawing review. An initial allocation of $25,000 was made from the Collection System Program Contingency Account to do the initial investigation. This project is included in the fiscal year 2001-2002 Capital Improvement Budget (CIB). The funds required to complete this project, as shown in Attachment 3, are $64,000. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262, since it involves construction of a small facility necessary for the provision of wastewater-related services for a single structure. Approval of this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $44,400 for construction of the Wilkinson Lane Sewer Relocation Project, DP 5472 to Arrow Drillers, Inc., the lowest responsible bidder. 10/10/01 I :\Design\Position Papers\547 2\DP54 7 2PosPpr. wod. wpd Page 2 of 5 . . -----------------. , , c en ~ ~ '0 N r- .... ." ...- '5 .8 '0 ...- N r- ... ." -;;; ~ e ...- .:< BROOK Central Contra Costa Sanitary District N ~ C; o N >- U o S? ~ j BLvD .... .... i: ~ <( o LOCA liON MAP N.T.S. l J DIABl.O a: U WILKINSON LN [=~==E.::~=-:=-.;..~_-:-.-=~= i I I I Q a: ..~. eI) MORAGA . BLVD l- ei) a: u: LAFAYETTE ~ SCHOOL N I 0 120 240 I""""""""" - FEET S1 I I l u ... WILKINSON LANE SEWER RELOCATION D.P. 5472 Attachment 1 ------.-------.----.. -..--...--."-.---.-.---.-'---__..'-_~~._._..__..___..___._+w~_.._.._.._.~_.__.._<_._k,____,__.>._"__.__._._~ Page 3 of 5 ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 5472 Wilkinson Lane Sewer Relocation DATE October 8. 2001 LOCATION Lafayette. CA ENGR. EST. $ 50.000 BIDDER (Name, Telephone & Address) BID PRICE 1 Arrow Drillers, Inc. dba (916)349-0220 $44,400 Arrow Construction 7307 Roseville Rd #6 Sacramento, CA 95842 2 Hess Construction Co., Inc. (707)552-7931 $67,410 4484 Hess Drive American Canyon, CA 94589-9715 3 $ 4 $ 5 $ 6 $ 7 $ Page 4 of 5 BIDS OPENED BY Joyce E. Murohy. Secretary of the District DATE October 8. 2001 SHEET NO ..l.. OF ..l.. ATTACHMENT 3 WILKINSON LANE SEWER RELOCATION PROJECT DISTRICT PROJECT NO. X5472 PROJECT BUDGET ITEM DESCRIPTION TOTAL PERCENT OF ESTIMA TED CONSTRUCT ION COST 1 Construction Cost $44,400 2 Contingency at 20% $8,600 Construction Subtotal $53,000 1 00.0 % 3 Project Management/ Contract Administration $2,000 Project Inspection $ 5,000 Construction Management Subtotal $ 7 , 000 13.2% 4 Miscellaneous $2,000 Record Drawings $1,000 Collection System Operations/Pumping $1 ,000 Stations Permits/Inspection by Others $2,000 Materials Testing $1 ,000 Miscellaneous Subtotal $ 7 , 000 13.2% Construction Management Total $14,000 26.4% 5 Prebid Expenditures $22,000 41.5% 6 Total Project Cost $89,000 167.9% 7 Funds Allocated to Date $25,000 8 Allocation Required to Complete Project $64,000 Page 5 of 5 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 18, 2001 No.: 6.c. BIDS AND AWARDS Type of Action: AUTHORIZE A WARD/AUTHORIZE AGREEMENT Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CONTROL MANUFACTURING COMPANY, INC. AND AUTHORIZE A CONSULTANT AGREEMENT FOR THE PUMPING STATIONS SUPERVISORY CONTROL AND DATA ACQUISITION PROJECT, DISTRICT PROJECT NO. 6127 Submitted By: Ba T. Than, Associate Engineer Initiating Dept./Div. : Engineering / Capital Projects ~ (Jft /) W. Brennan 09x\ A. Farrell - REVIEWED AND RECOMMENDED FOR BOARD ACTION: ISSUE: On September 27, 2001, sealed bids were received and opened for construction of the Pumping Stations Supervisory Control and Data Acquisition (SCADA) Project, District Project No. 6127. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. Authorization of the Board of Directors is required for the General Manager to execute a professional service agreement in an amount greater than $50,000. RECOMMENDATION: Authorize award of a construction contract and authorize a professional service agreement. FINANCIAL IMPACTS: Approximately $2,575,000 including bid price, contingency, and construction management. ALTERNATIVES/CONSIDERATIONS: Reject all bids. BACKGROUND: The existing pumping stations telemetry system was installed in 1989 to monitor pumping station alarms and equipment status from 13 remote pumping station sites. This equipment has been expanded to monitor six additional stations, bringing the total to 19 facilities. As originally installed, the system provides for only limited alarms or status input from each station and is limited in future expansion. Although the system has proven reliable, the current telemetry system is at the end of its useful life. On May 20, 1999, the Board of Directors authorized staff to execute an amendment to the existing contract with G. S. Dodson and Associates and its subconsultant, Electrical & Control System Engineering, Inc. (E&C) to design a SCADA system for Orinda Crossroads and Moraga Pumping Stations as an upgrade to the existing telemetry and instrumentation system. The Board also authorized development of a District-wide 10/10/01 L:\Position Papers\BTHAN\6127 Award.wpd Page 1 of 5 POSITION PAPER Board Meeting Date: October 18, 2001 Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CONTROL MANUFACTURING COMPANY, INC. AND AUTHORIZE A CONSULTANT AGREEMENT FOR THE PUMPING STATIONS SUPERVISORY CONTROL AND DATA ACQUISITION PROJECT, DISTRICT PROJECT NO. 6127 SCADA standard. E&C submitted a SCADA Master Plan and that was accepted by Staff. The advantages of a SCADA system for pumping stations includes: (1) enhancement of daily operations by providing comprehensive remote monitoring, (2) better information and improved decision making under alarm conditions, (3) remote manual control is available for response to critical conditions, and (4) logging of data and equipment run times for automated scheduling of equipment maintenance. The Pumping Stations Power Metering Modifications project was merged with this project because its scope of work can be easily incorporated into the SCADA system. This merger will save the construction cost and minimize shutdown sequences of pumping stations during construction. The Pumping Stations Power Metering Modifications project will install electrical metering equipment at each station so that electrical power can be monitored in real time. The design of the Pumping Stations SCADA Project was a combined effort of District staff and E&C. The engineer's estimate for construction cost for this project was about $1,900,000. The project was advertised on August 16 and 22, 2001. Three (3) bids ranging from $1,471,628 to $1,892,255 were received and publicly opened on September 27, 2001. A summary of these bids is shown in Attachment 1. The Capital Projects Division conducted a technical and commercial evaluation of these bids and has determined that Control Manufacturing Company, Inc. is the lowest responsible bidder with a bid amount of $1,471,628. The allocation of funds required to complete this project, as shown in Attachment 2, is $2,575,000. The Pumping Station SCADA Project is included in the Fiscal Year 2001- 2002 and 2002-2003 Capital Improvement Budget on pages CS-90 through CS-91. The construction contract doesn't include the cost for telephone installation and SCADA software. Due to a rapid change in technologies and cost reduction for telephone and SCADA software, it would be a significant saving to purchase these services by the District as the project proceeds. Construction management, contract administration, and construction inspection will be performed by District staff. The total construction management cost for this project is higher than normal (34 percent of construction cost) because of a long construction duration (2 years), operational constraints and remote site locations. E&C has satisfactorily performed in the planning and design phases of this project, thus staff recommends retaining E&C to provide support services during construction. Construction support services include reviewing shop drawings and submittals, responding to design questions, evaluating change order requests, and performing site visits to verify 10/10/01 L:\Position Papers\BTHAN\6127 Award.wpd Page 2 of 5 POSITION PAPER Board Meeting Date: October 18, 2001 Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CONTROL MANUFACTURING COMPANY, INC. AND AUTHORIZE A CONSULTANT AGREEMENT FOR THE PUMPING STATIONS SUPERVISORY CONTROL AND DATA ACQUISITION PROJECT, DISTRICT PROJECT NO. 6127 compliance with the design intent. A construction support services contract with a ceiling of $200,000 has been negotiated with E&C. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301, since it involves a minor alteration to an existing sewage facility with no increase in capacity. Approval of this project establishes the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Staff recommends for the Board's approval the following: 1. Authorize award of a construction contract in the amount of $1,471,628 for construction of the Pumping Stations Supervisory Control and Data Acquisition Project, District Project No. 6127, to Control Manufacturing Company, Inc., the lowest responsible bidder. 2. Authorize the General Manager to execute a professional service agreement not to exceed $200,000 with Electrical and Control System Engineering, Inc. to review shop drawings and submittals, respond to design questions, evaluate change order requests, and perform site visits to verify compliance with the design intent. 10110/01 L:\Position Papers\BTHAN\6127 Award.wpd Page 3 of 5 ATTACHMENT 1 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO.: 6127 PROJECTS NAME: PUMPING STATIONS SUPERVISORY CONTROL AND DATA ACQUISITION DATE: SEPTEMBER 27. 2001 LOCATION: CONTRA COSTA COUNTY. CALIFORNIA ENGINEER EST.: $1.900.000 No BIDDER BID PRICE (Name & address) 1 Control Manufacturing Company. Inc. $ 1,471,628 2650 Napa Valley Corporate Drive Napa, CA 94558 2 Blocka Construction, Inc. $ 1,652,739 4450 Enterprise Street, Suite 101 Fremont, CA 945380 3 Great Salt Lake Electric, Inc. $ 1,892,255 8540 S. Sandy Pkwy - 11+~h R4()7() BIDS OPENED BY /sl Joyce Murphy DATE September 27. 2001 10110/01 L:\Position Papers\BTHAN\6127 Award.wpd Page 4 of 5 A TT ACHM ENT 2 PUMPING STATION SUPERVISORY CONTROL AND DATA ACQUISITION PROJECT DISTRICT PROJECT NO. 6127 POST -BID/PRECONSTRUCTION ESTIMATE 1m.. ITEM DESCRIPTION 1 . CONSTRUCTION a. Construction Contract b. Contingency at 20 percent c. Telephone Communication and SCADA Software TOTAL CONSTRUCTION 2. CONSTRUCTION MANAGEMENT a. District Forces - Construction Management - Construction Inspection - Project Engineering - Plant Operations Department - Engineering Support/Survey - Materials and Supplies/Spare Parts/ Permit Inspection Fees SUBTOTAL b. Consultants - Construction Support Services - Legal - Material Testings: Concrete, Compaction, Chemical, etc. SUBTOTAL TOTAL CONSTRUCTION MANAGEMENT 3 . TOTAL CONSTRUCTION PHASE COST 4. TOTAL PREBID EXPENDITURES a. Master Plan b. Design SUBTOTAL 5. TOTAL ESTIMATED PROJECT COST 6. FUNDS AUTHORIZED TO DATE 7. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT 10/10/01 L:\Position Papers\BTHAN\6127 Award.wpd ESTIMATED COST ($) 1,471,628 294,372 1 60.000 1,926,000 134,000 1 77,000 34,000 54,000 5,000 10.000 414,000 200,000 10,000 25.000 235,000 649,000 2,575,000 1 05,000 305.000 410,000 2,985,000 410,000 2,575,000 PERCENT OF ESTIMATED CONSTRUCTION COST 100 21 12 34 134 21 Page 5 of 5 e e :;. 0 ::!! C )> 0 m cr-g ~ ~ Ai" 0 >< "'3 .., fJ) Q) .., :s "C Q) '-II n 3 en Q) ,..... - · :::s ~ Q 3 2. 5' ~ c. o Q) -CQ (I) Q) :s 5' -. (I) _ :s C" ,..... ~~ 0 n- (I) (I) -. '< (I) ~:so J:!o en Q) Q) :::s Q) --It '< n :::s 0 :::s CD en CD n --It """.c ,..... en (I) Q) Q) (I) ..... _. =- :s =. 3 ~ ::J ~ C. -c '-II (I) (03 _3 s: ~ <~fJ) 0 (I) 0 fJ) Q) (") s: ~ ; -c U; 0 0 Q) 0 .., '-II ::J c- :::s o (l)c.=c.~ < ,..... _. CD '" _. n""" 0 WI c. · -. -c n (I) o:::r "C -. C" :so~~ (I) In:s Q) ,..... CD ~ ,..... en 0 ~ :::s TJ) n > o >> TJ) ~ ~ rj) ~ CD ~ ;-) ~ ~ co ~ r-+ C ..... ~ (D en e It TJ) n - -e-e -e- n 3 Q) c: .., c: 3 > -c-c 3 0 3~ Q) .., < U 0-0 -c -. -c CD -- < -- 0- -- 3 > - ::s CD ::s CD -- CD r+ (Q (f) (Q ::s -- 0- CD Q.) C/):;O C/)r+ (/) en _ ~ r+CD r+en Q) Q) ~c: CJj .., e;3 ~ 3 0 0 -. -c (D 0(Q .... ::s r+ ::s .., ~ .., (f) CD ,.....J CD -cQ.) n OJ (f) .., 0- 0 -c .2. m (D ::s 0 r+ CD r+ ~ ::s .., (f) 0 ~o (D :::n CD - (f) r- 0 ~ Q) ~ (/) .., r- (Q Q.) CD .., (Q CD Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 18, 2001 No.: 6.d. BIDS AND AWARDS Type of Action AUTHORIZE AWARD Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY FOR THE DEAERA TOR STORAGE TANK REPLACEMENT PROJECT, DISTRICT PROJECT NO. 6160 Submitted By: James L. Belcher, Senior Engineer Initiating Dept./DIv. : Plant Operations / Maintenance RECOMMENDED FOR BOARD ACTION: ISSUE: On October 9, 2001, sealed bids were received and opened for the Deaerator Storage Tank Replacement Project, District Project No. 6160. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Authorize award of a construction contract to Kaweah Construction Company. FINANCIAL IMPACTS: Approximately $213,000 including bid price, contingency, and construction management. AL TERNATIVES/CONSIDERATIONS: Reject all bids. BACKGROUND: This project will purchase and install a new deaerator storage tank. During the Steam System Improvements Project, the deaerator was inspected and temporary repairs were made to the tank due to time constraints. Excessive pitting and corrosion within the tank warrants replacement at this time. The estimate for the total cost of the project is for an "in-kind" replacement of the tank. For the location of this project, see Attachment 1. The project was advertised on September 10 and September 17, 2001. Three bids, ranging from a low of $147,431 to a high of $164,610, were received and publicly opened on October 9, 2001. A summary of these bids is shown in Attachment 2. Plant Operations Department staff conducted a commercial and technical evaluation of these bids and has determined that Kaweah Construction Company is the lowest responsible bidder with a bid amount of $147,431, which is lower than the engineer's estimate of $180,000. 10/9/01 S :\Correspondence\POSP APR\200 1 \Deaerator Tank. wpd Page 1 of 5 POSITION PAPER Board MfHlting Date: October 18, 2001 Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY FOR THE DEAERA TOR STORAGE TANK REPLACEMENT PROJECT, DISTRICT PROJECT NO. 6160. Construction management services will be provided by District staff, in conjunction with WRMS Engineering, Inc. WRMS Engineering has previously provided successful inspection and construction management services on recent projects. This project was included in the 2001-2002 Capital Improvement Budget. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has also concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves replacement of an existing sewage facility on the same site with no increase in capacity. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $147,431 for the Deaerator Storage Tank Replacement Project, DP 6160, to Kaweah Construction Company, the lowest responsible bidder. 10/9/01 S:\Correspondence\POSP APR\200 1 \Deaerator Tank. wpd Page 2 of 5 ~ N , 0 150 300 ..............- FEET Q :J n' ;::;: II> ~ 0' '< "C o ~ ~ ~ <D :J Ii: n o Q. 5' ~ i3 :E ~. l!!. m j 'E. ~' Central Contra Costa Sanitary District 11 II ;I ;I ;I ;I I I ;' / ;/ / ;1 ;/ ;I 1/ ,j DEAERATOR STORAGE TANK REPLACEMENT PROJECT District Project 6160 Project Location Attachment 1 Page 3 of 5 Central Contra Costa Sanitary District ATTACHMENT 2 DEAERATOR STORAGE TANK REPLACEMENT PROJECT DISTRICT PROJECT Nl! DP6160 SUMMARY OF BIDS Date: Oct. 9,2001 Location: Martinez, California Engineer's Est: $180,000 BIDDER (Name & Address) BID PRICE 1 D.W.Nicholson Corporation $ 164,610 2 Albay Construction Company $ 149,000 3 Kaweah Construction Company $ 147,431 Bids Opened By: Joyce Murphy Date: Oct. 9, 2001 Sheet: 1 of 1 G:IGrossmanISWG\6160 Deaerator Storage TIc\PosPaper-Summ"'Y of Bids,wpd Page 4 of 5 Central Contra Costa Sanitary District ATTACHMENT 3 DEAERATOR STORAGE TANK REPLACEMENT PROJECT DISTRICT PROJECT NO. 6160 POST - BID / PRE - CONSTRUCTION ESTIMATE Percent of Estimated Construction Item Description Amount Cost 1 CONSTRUCTION Construction Contract $ 147,431 Contingency at 15% $ 23,000 Total Construction $ 170,431 100% 2 CONSTRUCTION MANAGEMENT WRMS Engineering $ 19,560 District Staff $ 3,000 TOTAL CONSTRUCTION $ 22,560 13% MANAGEMENT 3 TOTAL CONSTRUCTION PHASE $ 192,991 113% COST 4 TOTAL PREBID EXPENDITURES $ 20,020 12% 5 TOTAL ESTIMATED PROJECT COST $ 213,011 125% 6 FUNDS AUTHORIZED TO DATE $ 25,000 7 ADDITIONAL ALLOCATION $ 188,011 NEEDED TO COMPLETE PROJECT G:\GrossmanISWG\6160 Deaemtor Storage TklPosPaper-Estimate,wpd Page 5 of 5 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 18, 2001 No.: B.a. ENGINEERING Type of Action: CONCUR WITH DETACHMENT Subject: CONCUR WITH DETACHMENT OF THE THOMAS/DENOVA PROPERTY ON EVORA ROAD, CONCORD FROM CCCSD SO THAT FUTURE SERVICE CAN BE PROVIDED BY DELTA DIABLO SANITATION DISTRICT Submitted By: Russell B. Leavitt, Management Analyst Initiating Dept./Div. : Engineering/Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ R. Leavitt ~~ C. Swanson ~ ISSUE: The Contra Costa County Local Agency Formation Commission (LAFCO) has requested a resolution from the District Board concurring with a property owner's proposed detachment of the Thomas/DeNova property from the District so that a future development on that property can be served by Delta Diablo Sanitation District (DDSD). RECOMMENDATION: Concur with detaching the Thomas/DeNova property from the District. FINANCIAL IMPACTS: No direct impacts at this time. Detachment could cause the loss of some future revenues and the avoidance of potential future expenses for public main maintenance and treatment/disposal of wastewater. AL TERNATIVES/CONSIDERATIONS: Postpone or oppose detachment of the Thomas/De Nova property. These actions would be contrary to the request of the property owner for detachment. Also, LAFCO could still choose to detach the property over the District's objection as part of a larger reorganization action. BACKGROUND: In 1989, about 73 acres of uninhabited property on the north side of Evora Road in Concord (see Exhibit 1) was included in Central Contra Costa Sanitary District's (CCCSD) Sphere of Influence (SOl) and annexed to CCCSD as part of the 1989 Lesher Boundary Reorganization (DA 109). The development project related to that boundary reorganization never occurred. Recently, the current owners of the property, Thomas/DeNova L.L.C., proposed a new light industrial development for the property to be used by Frito Lay as a distribution center. After investigating wastewater utility service options, the property owners determined that they would prefer to connect to DDSD rather than CCCSD. A main extension of more than one mile through several other properties would be needed to connect to CCCSD, while a somewhat shorter and less 10111/01 Page 1 of 7 POSITION PAPER Board Meeting Date: October 18, 2001 Subject: CONCUR WITH DETACHMENT OF THE THOMAS/DENOVA PROPERTY ON EVORA ROAD, CONCORD FROM CCCSD SO THAT FUTURE SERVICE CAN BE PROVIDED BY DELTA DIABLO SANITATION DISTRICT expensive pumping system could be used to connect to DDSD. As such, the property owner has initiated actions to detach from CCCSD and annex to DDSD Staff has concluded that this action is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15061 (b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This action is a jurisdictional decision that will not directly allow for development of the project site or produce any environmental changes. Before future development can occur, environmental review of the future project and future wastewater service improvements will be conducted by other public agencies. RECOMMENDED BOARD ACTION: Adopt the attached resolution concurring with the proposed detachment of the Thomas/DeNova property from CCCSD. 1 0/11 /01 Page 2 of 7 RESOLUTION NO. 2001-_ RESOLUTION CONCURRING WITH DETACHMENT OF THE THOMAS/DENOVA PROPERTY ON EVORA ROAD, CONCORD FROM THE CENTRAL CONTRA COSTA SANITARY DISTRICT WHEREAS, in 1989, approximately 73.10 acres of uninhabited property on the north side of Evora Road in Concord was included in Central Contra Costa Sanitary District's (CCCSD) Sphere of Influence (SOl) and annexed to CCCSD as part of the 1989 Lesher Boundary Reorganization (LAFC 88-46; DA 109); and WHEREAS, the current owners of the property, Thomas/DeNova L.L.C., prefer to receive future wastewater utility service from Delta Diablo Sanitation District, rather than CCCSD, as such service is more convenient and economical to accomplish and DDSD is willing to provide it; and WHEREAS, Central Contra Costa Sanitary District has determined that it is in the public interest to allow detachment of uninhabited territory from CCCSD so that it can be annexed to DDSD. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District hereby concurs with the proposed detachment of the property shown on the attached map marked Exhibit 1, described on the attached description of the exterior boundaries marked Exhibit 2, and generally known as the Thomas/DeNova property on Evora Road, Concord. 1 0111 /01 Page 3 of 7 PASSED AND ADOPTED this 18th day of October, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim District Counsel 10/11/01 Page 4 of 7 co ~ c; o ('OJ ~ u o S? L__J ~ 1 SITE C. C. COUNTY R 0 LOCATION MAP N.T.S. STATE ROUTE ()) C 0> "C c:: ,2 ~ 'c o ~ o ~ ...- ~ o c Q) "C In o E ~ ~ ~ "0 u -;;; 0.. o E U g. ...- .:< ~ N ~ 0 400 800 I I FEET Central Contra Costa Sanitary District EXHIBIT PROPOSED THOMAS/DENOVA PROPERTY DETACHMENT FROM CCCSD 1 Page 5 of 7 Local Agency Formation Commission Contra Costa County, California 64-89 EXHIBIT 2 Approved Description Date: 5-16-89 By: Tim Aiello (L.A.F.e. 88-46) RECEIVED JUN Z 1989 ..sstsSOFO Sl"ND..RD~ DIV, LESHER BOUNDARY REORGANIZATION (ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT) EXHIBIT A All deed and map reference hereinafter referred to are as recorded in the Office of the Recorder of Contra Costa County, State of California. All that certain real property situated in the County of Contra Costa, State of California, described as follows: All that portion of Lots 50, 51, and 52, Map of Government or Gwen Ranch, filed November 8, 1884, Map Book "0"; Page 87, Contra Costa County Records, more particularly described as follows: Beginning at a point on the northwest line of Lot 52 of said Government Ranch (D Maps 87) at its intersection with the north line of the Contra Costa Canal; thence from said point of beginning along the northwestern line of said Lot 52, North 63048'51" East, 1,596.83 feet to a point on the western property line of that parcel ~f land described in the deed to Pacific Gas and Electric Company, recorded September 2, 1975, in Book 7609 of Official Records, at Page 380, Contra Costa County Records; thence leaving said northwestern property line southerly and easterly along said Pacific Gas and Electric Company parcel property line (7609 or 380) the following courses: South 01014'02" West, 252.60 feet; thence South 89022'19" East, 85.00 feet; thence leaving said line South 01014'02" West, 470.00 feet; thence South 51015'40" East, 125.00 feet; thence South 89922'19" East, 400.00 feet; thence South 70000'00" East, 400.00 feet; thence South 60057'08" East, 703.89 feet to the Eastern line of said Pacific Gas and Electric Company parcel; thence along said line South 13007'40" West, 134.74 feet; thence leaving said line South 72023'08" East, 196.16 feet to the beginning of a curve; thence southeasterly 266.88 feet along the arc of said curve concave to the southwest having a radius of 680.00 feet and a central angle of 22029'11"; thence South 49053'57" Eest, 105.03 feet; thence North 88027'28" East, 13.29 feet to a point on the northern right-of-way line of Evora Road, said point being on a curve from which the radius point bears South 43011'06" East; thence northeasterly along said curve with a radius of 1,030.0 feet concave to the southeast, to its intersection Page 6 of 7 PAGE 2 RECEIVED JUN Z 1989 64-89 (L.A.F.C. 88-46) A55E550"_.. 51 A"CARe::. _' J. with the northerly extension of the northeast line of Willow Pass Road; thence southeast along said extension to the southern line of Evora Road; thence southwesterly along said southern line to its intersection with the existing bounaary of the Central Contra Costa Sanitary District; thence along said boundary northwest, southwest, and northwest to the northwest line of the aforementioned Lot 52 of said Government Ranch (0 Maps 87); thence leaving said Sanitary District boundary along the northwest line of Lot 52 North 63048'51" East to the point of beginning. Containing 73.10 acres, more or less. Page 7 of 7 Thomas / OeNova Property Economic Considerations . Current tax allocation $ 350 / year . Estimated tax allocation after development $ 2,500 / year . Estimated connection fee $60,000 to $70,000