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Home My WebLink About08-09-01 AGENDA BACKUP ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 No.: 3.a. CONSENT CALENDAR TVfJ8 of Action: REVISE D.A. 156 Subject: REVISE DISTRICT ANNEXATION 156; REDUCE DISTRICT ANNEXATION 156 TO INCLUDE FIVE SEPARATE AREAS AND CREATE DISTRICT ANNEXATION 157 TO INCLUDE THE REMAINING FIVE AREAS. Submitted By: Lesley Klein, Supervising Engineer Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div.: Engineering/Environmental Services Lfl{~~ Ji.:to-Mm, _~'V lw ~ c. Swanson A. Farrell iL- ISSUE: The District processed ten separate areas for formal annexation under the title District Annexation (DA) 156, which was approved by the Board of Directors on June 7, 2001. In subsequent conversations with Ms. Annamaria Perella, Executive Director of the Contra Costa County Local Agency Formation Commission (LAFCO), staff was advised that Ms. Perella had received several requests from the County Assessor's Office asking that the size of the CCCSD annexations be reduced. Given the size of some areas included in DA 156, one includes 23 individual properties and the other includes 39 individual properties, staff agreed that it may be advisable to split this group into two formal annexations. Complying with Ms. Perella's request will not have a noticeable impact on the work done by District staff, but will mean a great deal in promoting goodwill with the County agencies involved in processing annexations. RECOMMENDATION: Revise District Annexation 156 to include five of the original ten separate areas, create District Annexation 157 to include the remaining five separate areas, and adopt two Resolutions of Application for the annexation of properties to Central Contra Costa Sanitary District under District Annexations 156 and 157. These new resolutions would supercede Resolution 2001-075 adopted June 7, 2001. FINANCIAL IMPACTS: None related to this action. AL TERNATIVES/CONSIDERATIONS: Not applicable. BACKGROUND: District staff has historically processed annexations in groups of ten or more separate areas. In the past, each of these areas was comprised of only a few properties, but with the advent of the our Contractual Assessment District (CAD) program, these areas now frequently include five to thirty-five properties. The County Assessor's Office prefers to process District annexations with fewer individual properties than we have recently been submitting to better manage their work-flow. Since they must add a 8/2/01 U :\PPr\Annexations\ 156& 157. wpd Page 1 of 11 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: REVISE DISTRICT ANNEXATION 156; REDUCE DISTRICT ANNEXATION 156 TO INCLUDE FIVE SEPARATE AREAS AND CREATE DISTRICT ANNEXATION 157 TO INCLUDE THE REMAINING FIVE AREAS code for CCCSD and change the tax area code for each property (to allow CCCSD to receive a portion of future property taxes), this can be a significant level of effort. Recent changes in procedures and technology make it possible, and in most cases desirable, to comply with the County's request that we process annexations comprised of fewer properties. One procedural change that took effect in January of this year requires that the District send written notices to owners of properties within 300 feet of each parcel proposed for annexation prior to submittal to LAFCO for formal processing. This change alone makes it desirable to process annexations in smaller, more manageable groups to reduce the number of notices to be prepared and mailed for each annexation. In addition, technological changes have improved staff's ability to produce maps and generate position papers and descriptions, allowing the use of templates in many cases and making revisions easier. Staff also wishes to foster a cooperative working relationship with LAFCO and other County agencies. The revision to District Annexation 156 and creation of District Annexation 157 does not entail any additional work apart from writing this position paper, revising the resolutions, and the Board action of approval. Future annexations would be processed in groups of no larger than five separate areas but would require no change in District procedures. RECOMMENDED BOARD ACTION: Revise District Annexation 156 to include five of the original ten separate areas, create District Annexation 1 57 to include the remaining five separate areas, and adopt two Resolutions of Application for the annexation of properties to Central Contra Costa Sanitary District under District Annexation 156 and 157. 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 2 of 11 --- - ----------~--- ATTACHMENT I REVISED DISTRICT ANNEXATION NO. 156 TABULATION OF PARCELS Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 1 PA 01- Alhambra Venture LLC January 11, 2001 02 Mark L. Pringle Proposed 1 2 lot Martinez 90 Camino Real subdivision. 10.48 Burlingame, CA 94010 Negative declaration by Ac. 366-140-01 5 City of Martinez. 2 PA 01- Jules and Linda Agostini January 11, 2001 05 339 EI Toyonal Septic system conversion. Orinda Orinda, CA 94563 Project is categorically 0.28 265-090-004 exempt. Ac. CCCSD is the lead agency. 3 PA 01- Lisa Lane Development LLC March 15, 2001 09 1250 Addison Street #113 Proposed 32 unit Pleasant Berkeley, CA 94702 condominium. Hill 147-050-049 Negative Declaration by 1.1 Ac. City of Pleasant Hill. 4 PA 01- R & S Homes Inc. January 11, 2001 03 Robert C. Waal Septic system conversion. Alamo 974 Juanita Drive Project is categorically 3.09 Ac. Walnut Creek, CA 94595 exempt. 1 93-030-009 CCCSD is the lead agency. 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 3 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 5 PA 01- Coffey Family Trust May 24, 2001 1 1 1488 Casa Vallecita Septic system conversion. Alamo Alamo, CA 94507 Project is categorically 7.2 Ac. 192-020-011 exempt. CCCSD is the lead agency. Stephen and Kathleen Septic system conversion. Armstrong (CAD 2001-1). 1404 Entrada Verde Project is categorically Alamo, CA 94507 exempt. 192-020-045 CCCSD is the lead agency John & Kristin Schinnerer 1405 Entrada Verde Alamo, CA 94507 192-020-041 Eugene & Kathleen Daly 1407 Entrada Verde Alamo, CA 94507 190-020-022 Sherman & Helen Odegard, Tre. 1408 Entrada Verde Alamo, CA 94507 190-020-028 John & Jane Schnittker, Tre. 1409 Entrada Verde Alamo, CA 94507 190-020-021 Marilyn Penland, Tre. 1418 Entrada Verde Alamo, CA 94507 190-020-029 John & Linda Knowles 1419 Entrada Verde Alamo, CA 94507 190-020-039 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 4 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 5 Judith Peterson Dobbins, (Entrada Verde CAD cont'd) (cont'd) Tre. 1428 Entrada Verde Alamo, CA 94507 190-020-030 Mary Lou Alexander, Tre. 1429 Entrada Verde Alamo, CA 94507 1 90-020-01 9 Fredrick & Ann Pier 1432 Entrada Verde Alamo, CA 94507 190-020-031 Richard & Sandrine Wright 1439 Entrada Verde Alamo, CA 94507 190-020-018 Donald & Cheryl Pensotti 1448 Entrada Verde Danville, CA 94526 192-020-032 Andrew & Julie Sinclair 1449 Entrada Verde Alamo, CA 94507 190-020-017 Eric & Sonia Miller 1458 Entrada Verde Alamo, CA 94507 190-020-033 Harry & Bonnie Summers 1459 Entrada Verde Alamo, CA 94507 1 90-020-01 6 Marc & Susan Connelly 1468 Entrada Verde Alamo, CA 94507 1 90-020-034 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 5 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 5 Ferm McWhorter, Tre. (Entrada Verde CAD cont'd) (cont'd) 1469 Entrada Verde Alamo, CA 94507 192-020-015 Marion Henstrand, Tre. 1478 Entrada Verde Alamo, CA 94507 192-020-035 Thomas & Amy Souza 1479 Entrada Verde Alamo, CA 94507 192-020-014 David & Sari Garger 1488 Entrada Verde Alamo, CA 94507 192-020-036 Mallory Montero 1489 Entrada Verde Alamo, CA 94507 192-020-013 Ted & Elenor Rusley, Tre. 1499 Entrada Verde Alamo, CA 94507 192-020-012 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 6 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 1 PA 01- Taylor Woodrow Homes March 15, 2001 10 1252 Danville Blvd. Proposed 5 lot subdivision. Alamo Alamo, CA 94507 Negative Declaration by Contra 3.0 Ac. 197-040-010 Costa County. 2 PA 01- Edwin and Tracy Croll March 15, 2001 07 1 Corwin Drive Septic system conversion. Alamo Alamo, CA 94507 (CAD 2001-1). 16.57 198-031-030 Project is categorically exempt. Ac. CCCSD is the lead agency. Lawrence and Carole Jewick 2 Corwin Drive Alamo, CA 94507 198-031-003 Jiro and Aya Kodama 3 Corwin Drive Alamo, CA 94507 1 98-031-004 Clark and Kathryn Gant 4 Corwin Drive Alamo, Ca 94507 198-131-029 Steven Coutches 5 Corwin Drive Alamo, CA 94507 1 98-031-005 John Prucha and Jane Dolliver 6 Corwin Drive Alamo, CA 94507 198-131-028 Igor and Tania Gradov 7 Corwin Drive Alamo, CA 94507 198-131-006 ATTACHMENT II DISTRICT ANNEXATION NO. 157 TABULATION OF PARCELS 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 7 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 2 Colson Family Trust (Corwin Drive CAD cont'd) (cont'd) 9 Corwin Drive Alamo, CA 94507 1 98-1 31 -007 Jeanette Rivero 8 Corwin Drive Alamo, CA 94507 1 98-1 31 -002 Stephan and Suzanne Cross 10 Corwin Drive Alamo, CA 94507 1 98-1 31-008 Robert and Betsy Miner 11 Corwin Drive Alamo, CA 94507 198-131-008 David and Charlotte Speck 12 Corwin Drive Alamo, CA 94507 198-140-007 Gerland and Joanne Cunningham 20 Corwin Drive Alamo, CA 94507 198-140-008 Ralph and Dorothy Chase 25 Corwin Drive Alamo, CA 94507 198-140-019 John and Catherine Rubin 30 Corwin Drive Alamo, CA 94507 198-140-021 Steven Fleisher 35 Corwin Drive Alamo, CA 94507 198-140-018 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 8 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 2 Peter and Janecke Stauffer (Corwin Drive CAD cont'd) (cont'd) 40 Corwin Drive Alamo, CA 94507 198-140-009 Edwin and Jean James 45 Corwin Drive Alamo, CA 94507 198-140-017 Steven Fleisher 35 Corwin Drive Alamo, CA 94507 1 98-1 40-01 8 Peter and Janecke Stauffer 40 Corwin Drive Alamo, CA 198-140-009 Edwin and Jeanne James Tre 45 Corwin Drive Alamo, CA 94507 1 98-1 40-01 7 Joel and Linda Goldman 55 Corwin Drive Alamo, CA 94507 1 98-140-020 Laverne Riley 60 Corwin Drive Alamo, CA 94507 198-140-011 Timothy Leach and Teresa Mattos 65 Corwin Drive Alamo, CA 94507 198-140-016 David Dena 11 La Sonoma Drive Alamo, CA 94507 1 98-1 40-004 8/2/01 U:\PPr\Annexations\156&157.wpd Page 9 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 2 Evan and Pamela Peugh (Corwin Drive CAD cont'dl (cont'd) 21 La Sonoma Drive Alamo, CA 94507 198-140-005 Steven and Lorraine Dallons 23 La Sonoma Drive Alamo, CA 94507 1 98-140-006 Timothy and Betty Ahlberg 10 Los Alamos Court Alamo, CA 94507 1 98-1 31-009 Frank and Linda Marasco 15 Los Alamos Court Alamo, CA 94507 1 98-1 31 -01 9 James and Hedi Hill 20 Los Alamos Court Alamo, CA 94507 198-131-018 Raymond and Marabelle Bennett 25 Los Alamos Court Alamo, CA 94507 198-131-018 Robert and Susan Green 30 Los Alamos Court Alamo, CA 94507 198-131-011 George and Judi Barbarosh 34 Los Alamos Court Alamo, CA 94507 198-131-012 John and Gloria Campbell 35 Los Alamos Court Alamo, CA 94507 198-131-007 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 10 of 11 Parcel PA No. Owners Address and Date Board Authorized for No. Location Assessor's Parcel Number Annexation and and Remarks Acreage 2 Charles and Claire Bisson (Corwin Drive CAD cont'd) (cont'd) 55 Los Alamos Court Alamo, CA 94507 1 98-1 31 -01 5 Joseph and Marcelle Roise 70 Corwin Drive Alamo, CA 94507 198-140-012 Chris and Christine Reder 75 Corwin Drive Alamo, CA 94507 198-140-015 James and Kathleen Strinz 80 Corwin Drive Alamo, CA 94507 1 98-1 40-01 3 James and Melinda Strout 85 Corwin Drive Alamo, CA 94507 198-140-014 3 PA 01- James Zygutis March 15, 2001 06 322 Wayne Avenue Septic system conversion. Alamo Alamo, CA 94507 Project is categorically exempt. 1.09 Ac. 201-030-004 CCCSD is the lead agency. 4 PA 01- Lisa and Donald Fung March 15, 2001 08 771 EI Pintado Road Septic system conversion. Alamo Danville, CA 94526 Project is categorically exempt. 2.72 197-150-007 CCCSD is the lead agency. Ac. 5 PA 01- Kim and Bill Short January 11, 2001 04 282 La Questa Septic system conversion. Danville Danville, CA 94526 Project is categorically exempt. 0.94 Ac. 216-182-003 CCCSD is the lead agency. 8/2/01 U:\PPr\Annexations\ 156& 157 .wpd Page 11 of 11 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 No.: 3.b. CONSENT CALENDAR Type of Action: ACCEPT ANNEXATION FOR PROCESSING Subject: AUTHORIZATION FOR P.A. 01-17 (WALNUT CREEK); P.A. 01-19 (ALAMO); P.A. 01-20 (ORINDA); P.A. 01-21 (MARTINEZ); P.A. 01-22 (MARTINEZ); AND P.A. 01- 23 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT. Submitted By: Lesley Klein, Supervising Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~~ v jf\'l/ ~ C. Swanson CfJJ( A. Farrell harles W. Batts, eneral Manager ISSUE: Board action is required on the following listed properties to initiate the annexation process. RECOMMENDATION: Authorize Proposed Annexations 01-17,01-19,01-20,01-21; 01- 22 and 01-23 to be included in future formal annexations. FINANCIAL IMPACTS: None related to this action. AL TERNA TIVES/CONSIDERA TIONS: Not applicable. BACKGROUND: The owners of the properties listed below have petitioned for their properties to be annexed to the District: Parcel Ownersl Address Lead No. Area Parcel No. & Acreage Remarks Agency 01-17 Walnut Ronald & Suzanne Bueche Existing house to be CCCSD Creek 676 North Gate Road connected to the (50C7) Walnut Creek, CA 94598 public sewer system. 138-110-006; 138-110- Project is exempt 016 (8.14 Ac.) from CEQA. 01-18 n/a Included in a previous n/a n/a acceptance. 8/2/01 U:\PPr\Annexations\Annex. 01-17 _01-22.wpd Page 1 of 8 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: AUTHORIZATION FOR P.A. 01-17 (WALNUT CREEK); P.A. 01-19 (ALAMO); P.A. 01-20 (ORINDA); P.A. 01-21 (MARTINEZ); P.A. 01-22 (MARTINEZ); AND P.A. 01- 23 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT. Parcel Owners/Address Lead No. Area Parcel No. & Acreage Remarks Agency 01-19 Alamo David Hagemann Existing house to be CCCSD (78A 7) 1 50 Wayne A venue connected to the Alamo, CA 94507 public sewer system. 201-021-001 (1.06 Ac.) Project is exempt from CEOA. 01-20 Orinda Margaret Silverman & Existing house to be CCCSD (69C4) Robert Ziegler connected to the 12 Miramonte Road public sewer system. Orinda, CA 94563 Project is exempt 264-250-016 from CEOA. 01-21 Martinez Edith Cowan Failed septic system; CCCSD (10B6) 4816 John Muir Road house connected to Martinez, CA 94553 the public sewer 162-142-007 (1.14 Ac.) system. Project is exempt from CEOA. 01-22 Martinez Mark Turner Existing houses to CCCSD (10A6) 5 Barber Lane be connected to the Martinez, CA 94553 public sewer system. 162-180-001 (0.55 Ac.) Projects are exempt from CEOA. Betty J. Dowdy 4 Barber Lane Martinez, CA 94553 162-180-038 (0.31 Ac.) 01-23 Danville Robert & Carol Olson Existing house to be CCCSD (98C3) 130 Willow Drive connected to the Danville, CA 94526 public sewer system. 216-171-005 (0.30 Ac.) Project is exempt from CEOA. 8/2/01 U:\PPr\Annexations\Annex. 01-17 _01-22.wpd Page 2 of 8 RANCH o a:: ><:: WALNUT ~ CREEK ~ en tS NORTH LOCATION MAP NT.S. COURT ~ 1999 I I I I I I ------------J$UNNY HILL FARM, LLC --------____~~l~________ ANNEX c: '" "0 t::: 5 o Q. ..- Q. o ~ Q) 2 o o o -;;; Q. o E U Q. CIl ::: Central Contra Costa Sanitary District ~ N ~ LEGEND: ---- ANNEXATION BOUNDARY 120 240 @ PREVIOUS , DATE ANNEXATION FEET ------------------------------ o , Attachment ...., .... 52 5 o '" .:.. ~ PROPOSED ANNEXATION P.A. 01-17 Page 3 of 8 _____ ___ _ _ ._ .__ .____.__ __1_ ___ c: '" "0 >ti o " 0- /' 0- " ~ '" 2 " o o -;;; 0- " E u g- /' -'< '" :D ." o :D m ~ o ~ ~ ~ 2 ~ ~ ~ / , ALAMO .... z tD "' '" SITE EL PORTAL LOCATION MAP N.T.S. ~ 1971 ~ N '''' 0 60 120 I (;) FEET 2001 LEGEND: ---- ANNEXATION BOUNDARY @ PREVIOUS DATE ANNEXATION Central Contra Costa Sanitary District Attachment .,., N c:: o o N --' ;;: .}, N PROPOSED ANNEXATION P.A.01-19 Page 4 of 8 LOCATION MAP ~ ~ -\ 9 o z ?- @ 1982 c: '" "0 ci ';" c; o a. / a. o ~ Ql c: c: o o o -;;; a. o E V 5l- ~ Central Contra Costa Sanitary District LEGEND: ---- ANNEXATION BOUNDARY 0 120 ~ PREVIOUS DATE FEET ANNEXATION Attachment PROPOSED ANNEXATION P .A. 01-20 <0 o := Page 5 of 8 c; o '" .:.. ~ J 5890 VENEER ROAD ~ ________ N ~ c: '" ~ N 5 o Q. -- Q. o ~ Q> c: c: o o o -- en Q. o E U ~ ~ Central Contra Costa Sanitary District o I .... o 2 5 o '" :.. ~ l M , LOCATION MAP N.T.S. 100 LEGEND: LE.~ ____ ANNEXATION n BOUNDARY ~ PREVIOUS ~ ANNEXATION FEET Attachment PROPOSED ANNEXATION P .A. 01-21 Pa~e 6 of 8 --+---. <= '" .., N N 5 o a. /' a. o ~ Q) <= <= o o o /' u> a. o E U a. u> ::: Central Contra Costa Sanitary District ) ) 11( I LOCATION MAP NT.S. ~ ~ ~ N , LEGEND: ---- ANNEXATION BOUNDARY 0 60 120 @ PREVIOUS I I DATE ANNEXATION FEET Attachment PROPOSED ANNEXATION P .A. 01-22 Page 7 of 8 c: '" ." ...; ';' o c a. ./ a. c ~ '" c: c: c o o -;;; a. c E U g. ./ :,;, Central Contra Costa Sanitary District '" .... 52 o o '" --' ~ LOCATION MAP N.T.S. LEGEND: ---- ANNEXATION BOUNDARY PREVIOUS ANNEXATION ~ ~ Attachment PROPOSED ANNEXATION P .A. 01-23 - Page 8 of 8 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 No.: 3. c. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT / AUTHORIZE NOTICE OF COMPLETION Subject: ACCEPT CONTRACT WORK FOR THE STEAM SYSTEM IMPROVEMENTS PROJECT, DISTRICT PROJECT 6144, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: David J. Reindl, Associate Engineer Initiating Dept./Div. : Plant Operations / Maintenance R BOARD ACTION: fL,- ISSUE: Construction has been completed on the Steam System Improvements Project, District Project 6144, and the work is now ready for acceptance. RECOMMENDATION: Accept contract work. FINANCIAL IMPACTS: None related to this action. AL TERNATIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is required under the California Civil Code, Section 3093. BACKGROUND: The treatment plant steam system was originally installed during the 5A treatment plant expansion in the late 1970's. The steam system, as designed, is an integral part of plant operations, and is an economical source of energy for aerating the secondary process. Over 85 percent of the steam generated is a result of the heat- recovery operation in the furnace waste-heat boilers and cogeneration systems. This project replaced numerous valves, inspected and corrected leaks in the existing deaerator. The deaerator leak repairs provided only an interim fix. This project identified the urgent need to replace the deaerator tank, which will be accomplished in a subsequent project to be bid later this year. Additional work included replacing the boiler makeup water softener, and the turbine-driven boiler feed-water pumps, which are both 25 years old and at the end of their useful life. The boiler chemical feed system was upgraded to accept delivery of bulk chemicals. In addition, controls for the waste-heat exchanger and aeration blowers and auxiliary boilers were upgraded to provide a more effective system operation. 8/2/01 S:\Correspondence\POSPAPR\2001 \6144.pp. wpd Page 1 of 2 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: ACCEPT CONTRACT WORK FOR THE STEAM SYSTEM IMPROVEMENTS PROJECT, DISTRICT PROJECT 6144, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION The Board of Directors authorized the award of a construction contract for the work in the amount of $817,000 to Pacific Mechanical Corporation on August 17, 2000. The contractor was issued a Notice to Proceed, which was effective August 28, with a contract completion date of March 19, 2001. A time extension for 60 additional days resulted from difficulties encountered performing the repairs to the existing deaerator, which extended the completion date to May 17, 2001. The District took beneficial use of the project on May 5, 2001. All work, with the exception of minor punch list items to reinsulate piping, has been completed. This project is included in the fiscal year 2001-02 Capital Improvement Budget on pages TP-94 and TP-95. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $1,555,000. An accounting of this project will be provided to the Board of Directors at closeout. RECOMMENDED BOARD ACTION: Accept contract work for the Steam System Improvements Project, District Project 6144, to Pacific Mechanical Corporation, and authorize the filing of the Notice of Completion. 8/2/01 S:\Correspondence\POSPAPR\2001 \6144.pp. wpd Page 2 of 2 .'_. ~"-'-_.---".'--""-"---'-----"---'-------'._._' . ------.---4---__... Central Contra Costa SOllitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 Type of Action: CONFIRM PUBLICATION No.: 3.d. CONSENT CALENDAR Subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 219 AMENDING DISTRICT CODE CHAPTER 2.24 "COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT" Submitted By: Joyce E. Murphy Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div.: Administrative Department ~~< J. Murphy ISSUE: Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the ordinance has been published shall constitute conclusive evidence that publication has been properly made. RECOMMENDATION: Adopt a resolution confirming the publication of District Ordinance No. 219. FINANCIAL IMPACTS: None related to this issue. AL TERNATIVES/CONSIDERATIONS: Establishes presumption that the ordinance was correctly published and therefore would be deemed procedurally valid by a court. BACKGROUND: District Ordinance No. 219 which was adopted by the Board at the meeting of June 21, 2001, and which amends District Code Chapter 2.24 "Compliance with the California Environmental Quality Act", was published in the Contra Costa Times on June 28, 2001. Proof of publication is attached. RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of District Ordinance No. 219. 7/23/01 Page 1 of 3 .~ -_.~.._._--_.--____.~.__~____"__""_.._~,~___....._.___.'.m_._'_.___..._._.,,_~...____.,___._.,_..___~__~______~__..._.__,".._..._._M.__..___.._..~"M_._..~__. ..__._______..._.,.._..._~._..._.____,______~.,___+___-. PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Contra Costa I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the Principal Legal Clerk of the Contra Costa Times, a newspaper of general circulation, printed and published at 2640 Shadelands Drive in the City of Walnut Creek, County of Contra Costa, 94598. And which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Contra Costa, State of California, under the date of October 22, 1934. Case Number 19764. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and 6ntire isSLloi of said n;;wspapar ana root in ;:,.ny supplement thereof on the following dates, to-wit: ~ all in the year of 2001 I certify (or declare) under penalty of pe~ury that the foregoing is true and correct. Executed at Walnut Creek, California. On is2.8d.. ..~~JU~~~......... Contra Costa Times POBox4147 Walnut Creek, CA 94596 (925) 935.2525 Proof of Publication of: (attached is a copy of the legal advertisement that published) ORDINANce NO. 21. AN ORDINANce AMENDING DISTRICT DOe CHAPTER 2.24 "COMPLlANCBWITH THI! CALIFORNIA ENVIRONMENTAL. QUAUIY ACr" WHEREAS, the Cenlr8l Contra COiIta SanItary Ole- \rIct (OIatrlct) II ~ to ~~~ Ing It8 responeIbWlIea under the CaU1llmla Envtronmen- WI Qudty Act (CEQA); 8ncl ~=-~:e=; 21 082 dowlI !lP.lIOIl of IUCh Ioc8l guldlitu. by IWICllulIon; ana WHEREAS..!. 8doPtIna the OlIItrlcl'a ",EQA GuIdilllnea by resolutlon would aharnIlne the Ioc8l gulde- line update proceaa; NON, THEREFORE, BE rr E?~~~ Sllllitary 0IItI1ct .. fallow&: Sec1lon 1 . Chapter 2.24 Of the Oll\rlct Code shall be herebv amended to reed .. fol:. IaNa: Chapter 2.24 COMPUANCE WITH THE CALIFORNIA ENVIRONMENTAL QUAUTY ACT SectIcns: 2.24.001 ~. 2.24.010 !;ccjpe Of ~=~lIlIonftle. 2.24.001 PURPOSES. lDcel ft:lellnea I~emen~ lIIonI~C8Hfomla Envt- romentaI Quality act, re- , ferred to In thla 9hapter ..' "CEQA," have been pro- ,~s=.=~ I Raaoun:ea. The Oli\rlct &I-.:Ill ~"I wlth ll'.s appll- I cable state CECA GLiIde- Ilnea .. DI'OmUklated from time to trme by 1he CalIfor- nia 6ecretaIv JorReaourc- a. .. and the 0IlI\rIct ahaII by E~u:~ hi amendmenta and ahaII paaa IUc:tI rwaoIutlanI .. IlIC..-ry g:'~there_nrau:~ It! ~the cable the calIfor.1 ~tary'Reaourcea I and ~ lidop!IK! by the I 0IlI\rIct .." 1WIOIulkln, the ~S:=::IlJ~~ ICUcea ahaII prev8lI. 2.24.010 SCOPE OF APPU- CABlUTY.Th8ai guidelines IPP.lY to .. dtlCretion8lY ~~orcar- boerd~tiy the~~ nItIcant ~on the elM- n:lI'lII'Wlt. 2.24.020 COPIES ON FILE. ~f!II tItXt at the dlatrlCt'a &__~ InClud~ and the Stale CEQA~e- IIr-. as Il'lC9.'PO'8ted by reference, wII be kept In ~the~ the Secriltary SECTION 2. 1l1Ia OrdInance' shall be DUbIIIhed once In the C0n- tra Coeta 11rMa, a~- PI!' of ~ cIrcuIauga ~ ~clrcuc:m. Coeta SanItIuv OI8trlct, and IhalI be.etrwc1Ive u~ ex. = at the _k Of pub- PASSED AND ADOPTED th1121 at dav. at June, 2oo!. !!y the BclarO Of OIrectDra or tile . Centra Contra Costa !I8I!Itary 0Ia\rIct, by the f0l- lowing \IOlaa: AYES: Members: !looeYB:- ~ ~, MeneSlnl, NOes"'M::~: None ABSENT: Members None ~ at the Board . ~~ Costa Sant. ~~:- Costa, COUNTERSIGNED: ~' Central Contra ta~trtct tate Of 8kromla COsta, APPROVED AS TO FORM: ~~ Leaal COT 2458 Pufillah June 28, 2001 Page 2 of 3 ... .................---..---..-..-...--..-.. RESOLUTION NO. 2001- RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 219 AMENDING DISTRICT CODE CHAPTER 2.24 "COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT" WHEREAS, Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the Ordinance has been published shall constitute conclusive evidence that publication has been properly made. NOW, THEREFORE, be it resolved by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT District Ordinance No. 219 which was adopted on June 21, 2001, and which amends District Code Chapter 2.24 "Compliance with the California Environmental Quality Act", has been properly published once since its adoption in a newspaper of general circulation within Contra Costa County. PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 9th, day of August, 2001 by the following vote: AYES: NOES: ABSENT: Members: Members: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Aim District Counsel S:\ADMIN\MURPHY\Resolutions\CONF .PUB. wpd Page 3 of 3 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 No.: 3.e. CONSENT CALENDAR Type of Action: CONFIRM ASSESSMENTS Subject: CONFIRM AND LEVY REVISED FINAL ASSESSMENTS FOR THE GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT NO. 98-4, DISTRICT PROJECT 5426 Submitted By: Curtis W. Swanson, Division Manager Initiating Dept./Div. : Engineering/Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Swanson 00A: A. Farrell ~~ ISSUE: Final assessments were levied for the Grothman Lane/Alhambra Way Area Contractual Assessment District No. 98-4 (CAD No. 98-4) on July 5, 2001. There was an error on the original assessments and revised assessments need to be levied. RECOMMENDATION: Adopt a resolution confirming and levying revised final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for the Grothman Lane/Alhambra Way Area CAD No. 98-4, District Project 5426. FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs totaling $156,890. Al TERNA TIVES/CONSIDERA TIONS: Not applicable. BACKGROUND: At its July 5, 2001 meeting, the Board of Directors confirmed and levied final assessments for the Grothman lane/Alhambra Way Area CAD No. 98-4. The area is shown is Exhibit A and the final costs are shown in Exhibit B. The original final assessments for Alhambra Way were based on 7 participants instead of the actual 6 participants in the CAD. One of the expected participants along Alhambra Way decided not to participate just prior to CAD approval. Staff has recalculated the final assessments based on the actual number of participants. Based on these final costs, the revised final assessments for each property have been determined and appear as Exhibit C, Assessments Roll. For Grothman Lane properties, the final assessment would remain at $10,867.50 (prepaid) or $1,493.54 per year (1 O-year payments). For Alhambra Way properties, the revised final assessment would be $11,658.33 (prepaid) or $1,602.22 per year (1 O-year payments). The Board is requested to confirm and levy these revised final assessments and to authorize a Notice of Assessment to be recorded. A resolution has been prepared, which, if adopted, will 8/2/01 U :\PPr\Bertera\G rothmanAlhambra 542 6Revised. w pd Page 1 of 10 ___..._________~-_______.___l___... POSITION PAPER Board Meeting Date :August 9,2001 Subject: CONFIRM AND LEVY REVISED FINAL ASSESSMENTS FOR THE GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT NO. 98-4, DISTRICT PROJECT 5426 confirm and levy assessments and authorize the recording of the Notice. This resolution is included as Exhibit D. RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying revised final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for the Grothman Lane/Alhambra Way Area CAD No. 98-4, District Project 5426. 8/2/01 U :\PPr\Bertera \G rothmanAlhambra 542 6 Revised. w pd Page 2 of 10 o I A ~ ~ .. ~ N , 200 I FEET ! 1_'1 EXIST. CAD AREA % 1 1 PROPOSED CAD AREA a> "0 8 .......... PLANNED CAD SEWER -' 0.. o E ::: Cl) ::: o o o -' '" 0.. o J; U 0.. '" -' .:.< Central Contra Costa Sanitary District o b.. ALHAMBRA WAY PARTICIPANT + ALHAMBRA WAY NON-PARTICIPANT G) ASSESSMENT NUMBER MAP Exhibit PROPOSED BOUNDARY & ASSESSMENT NUMBERS FOR GROTHMAN LN / ALHAMBRA WAY AREA CAD N~. 98-4 DISTRICT PROJECT NO. 5426 A ..... ... ciO o o o ..... '" ;{ N o Page 3 of 1 0 "__,h,___,,, J_"", EXHIBIT B GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 98-4; FOURTEEN PARCELS FINAL COST REPORT - June 18, 2001 ITEM QUANTITY /UNITS UNIT COST AMOUNT Construction 8-inch sewer DIP 400 LF $70 $28,000 8-inch sewer PVC 1036 LF $60 $62,160 Standard Manhole 7 EA $2,000 $14,000 4-inch lateral for 15 homes 381 LF $50 $19,050 @ 25 feet each Paving $1 $8,000 Construction Subtotal $131,210 Contingency 0 0 Total Construction Cost $131,210 Private Enqineering Survey and Design 1 lump sum $12,000 Easem~nt Acquisition 1 lump sum $1,500 Material Testing 1 lump sum included Other Agency Fees 1 lump sum $4,500 Engineering Design 1 lump sum 0 Contingency Total Private Engineering Cost $18,000 District Services Plan Review 1 lump sum $2,355 Construction Inspection 1 lump sum $3,825 Administrative Charges 1 lump sum $1 .500 Total District Costs $7.680 PROJECT COST SUBTOTAL (CONSTRUCTION + $156,890 PRIVATE ENGINEERING + DISTRICT) RESERVE FUND - 5% OF CONSTRUCTION COST $7,110 TOT AL PROJECT COST $164,000 8/2/01 U :\PPr\Bertera \G rothmanAI hambra 5 42 6 Revised. w pd Page 4 of 10 EXHIBIT B (Continued) GROTH MAN LANE SEGMENT GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 98-4; EIGHT PARCELS FINAL COST REPORT - June 18, 2001 ITEM QUANTITY /UNITS UNIT COST AMOUNT Construction 8-inch sewer DIP 400 LF $70 $28,000 8-inch sewer PVC 320 LF $60 $19,200 Standard Manhole 4 EA $2,000 $8,000 4-inch lateral for 8 homes 203 LF $50 $10,150 Overlay LS $8,000 Construction Subtotal $73,350 Contingency 0 0 Total Construction Cost $73,350 Private Enqineerinq Survey and Design 1 lump sum $6,000 Easement Acquisition 1 lump sum $1 ,500 Material Testing 1 lump sum included Other Agency Fees 1 lump sum $2,250 Engineering Design 0 Contingency Total Private Engineering Cost $9,750 District Services Plan Review 1 lump sum $1,177 Construction Inspection 1 lump sum $1,913 Administrative Charges 1 lump sum $750 Total District Costs $3.840 PROJECT COST SUBTOTAL (CONSTRUCTION + $86,940 PRIVATE ENGINEERING + DISTRICT) RESERVE FUND - 5% OF CONSTRUCTION COST $4,060 TOT AL PROJECT COST $91,000 8/2/01 U: \PPr\Bertera\G rothmanAlham bra 542 6Revised. wpd Page 5 of 1 0 EXHIBIT B (Continued) ALHAMBRA WAY SEGMENT GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 98-4; SIX PARCELS FINAL COST REPORT - June 18, 2001 UNIT ITEM QUANTITY IUNITS COST AMOUNT Construction 8-inch sewer PVC 71 6 LF $60 $42,960 Standard Manhole 3 EA $2,000 $ 6,000 4-inch lateral for 7 homes 178 LF $50 $8,900 Construction Subtotal $57,860 Contingency , 0 0 Total Construction Cost $57,860 Private Enqineerinq Survey and Design 1 lump sum $6,000 Material Testing 1 lump sum included Other Agency Fees 1 lump sum $2,250 Engineering Design 1 lump sum 0 Contingency Total Private Engineering Cost $8,250 District Services Plan Review 1 lump sum $1,178 Construction Inspection 1 lump sum $1,912 Administrative Charges 1 lump sum $750 Total District Costs $3,840 PROJECT COST SUBTOTAL (CONSTRUCTION + $69,950 PRIVATE ENGINEERING + DISTRICT) RESERVE FUND - 5% OF CONSTRUCTION COST $3,050 TOT AL PROJECT COST $73,000 8/2/01 U: \PPr\Bertera \GrothmanAlhambra 542 6Revised. wpd Page 6 of 10 ~ ~~~~-~~~~~~.~ ~ ~ EXHIBIT C GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 98-4 REVISED FINAL ASSESSMENT ROLL TAX ROLL ASSESSMENT AMOUNT ASSESSMENT PARCEL (10-YR EQUAL PREPAID NUMBER DESCRIPTION PAYMENTS)(1) AMOUNT(2) 1 162-242-035 $1,493.54 $10,867.50 2 162-242-024 $1,493.54 $10,867.50 3 162-242-023 $1,493.54 $10,867.50 4 162-242-022 $1,493.54 $10,867.50 5 162-242-021 $1,493.54 $10,867.50 6 162-242-0200 $1,493.54 $10,867.50 7 162-242-019 $1,493.54 $10,867.50 8 162-242-018 $1,493.54 $10,867.50 9 162-242-008 $1,602.22 $11,658.33 10 162-242-009 $1,602.22 $11,658.33 1 1 162-242-010 $1,602.22 $11,658.33 12 162-242-011 $1,602.22 $11,658.33 13 162-242-012 $1,602.22 $11,658.33 14 162-243-002 $1,602.22 $11,658.33 (1) Interest rate for annual assessments is 6.48%. (2) Does not include reserve fund. 8/2/01 U :\PPr\Bertera \G rothmanAlhambra 542 6Revised. w pd Page 7 of 10 ---------..--....~.--.--...---... . --.-----------.. --' -...-.----..-----~--_______.._____.___l____ EXHIBIT D RESOLUTION NO. 2001-_ RESOLUTION CONFIRMING REVISED FINAL ASSESSMENTS AND AUTHORIZING RECORDING GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT NO. 98-4 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to establishing final assessments for the Grothman Lane/Alhambra Way Area Contractual Assessment District No. 98-4, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted its Resolution of Intention (Resolution No. 98-153) to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Principal Engineer, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 2. Pursuant to Resolution No. 98-154, the Board approved a map showing the boundaries of the land benefitted by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa on the 1st day of December 1998, on page 29 in Book 63 of Maps of Assessment and Community Facilities Districts. The improvement is generally described as follows: Construction and installation of approximately 1 ,436 linear feet of sanitary sewer line, together with appurtenant work and facilities located along Grothman Lane/Alhambra Way in Martinez, California. 3. The Board established March 16, 2000 as the date for a public hearing to create the Grothman Lane/Alhambra Way Area Contractual Assessment District No. 98-4. 4. The owners of record were provided ballots 45 days before the hearing on which owners could indicate approval of or opposition to the imposition of assessments. 5. The Board of Directors conducted a public hearing on March 16, 2000 pursuant to Section 5898.26 of the Streets and Highways Code and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program, the improvement and the extent of the Assessment District. 6. The Board found that no written protests against the proposed improvement were made by owners representing more than one half of the area of the land to be assessed for the improvement. All of the owners of record voted to approve the imposition of assessments. 7. The Board approved the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report, one of which was a table of estimated assessments. 8/1 /01 U: \PPr\Bertera\GrothmanAlhambra 542 6Revised. w pd Page 8 of 10 -.--.---------.----".,-----~-.-----.------....,.,--,-.-----....-.,-----..---,.-----.-,.----,-~-"'-------,------_-.-.-~_,___._._^'_.,',.________*.""___._...___J.-.'"__.- 8. The Board found that the Engineer's Report, fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the Agreement between the owners and District and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. A draft version of the Agreement, within which the owners voluntarily and unanimously agreed to the imposition of an assessment, was attached as an exhibit to the Engineer's Report and was incorporated by reference. 9. Lastly, the Board ordered the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. The work on the improvement has been completed pursuant to a private agreement entered into by the owners, and was accepted on July 30, 2000. The final costs for the improvement have been determined; the final assessments for each property have been determined; and a Notice of Assessment will be sent to each property owner after the Board confirms the final assessments. 11. On July 5, 2001, the Board of Directors confirmed and levied final assessments for the Assessment District. Due to an error in the original assessments, a revised assessment for each property has been calculated and appears on the Revised Final Assessment Roll. The Board hereby confirms and levies each individual assessment as stated in the Revised Final Assessment Roll, attached hereto as Exhibit A. 12. Payment of all or any part of such final assessments may be made at the office of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, California 94553. The deadline for receipt of such payment by the Controller is the close of business on August 17, 2001. Thereafter, unpaid assessments will be payable in yearly installments of principal and interest at 6.48 percent compounded annually over a period of ten (10) years. PASSED AND ADOPTED this 9th day of August, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 8/2/01 U :\PPr\Bertera \G rothmanAlhambra 542 6 Revised. w pd Page 9 of 10 EXHIBIT A GROTHMAN LANE/ALHAMBRA WAY AREA CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 98-4 REVISED FINAL ASSESSMENT ROLL TAX ROLL ASSESSMENT AMOUNT ASSESSMENT PARCEL (10-YR EQUAL PREPAID NUMBER DESCRIPTION PA YMENTS)(1) AMOUNT(2) 1 162-242-035 $1,493.54 $10,867.50 2 162-242-024 $1,493.54 $10,867.50 3 162-242-023 $1,493.54 $10,867.50 4 162-242-022 $1,493.54 $10,867.50 5 162-242-021 $1,493.54 $10,867.50 6 162-242-0200 $1,493.54 $10,867.50 7 162-242-019 $1,493.54 $10,867.50 8 162-242-018 $1,493.54 $10,867.50 9 162-242-008 $1,602.22 $11,658.33 10 162-242-009 $1,602.22 $11,658.33 1 1 162-242-010 $1,602.22 $11,658.33 12 162-242-011 $1,602.22 $11,658.33 13 162-242-012 $1,602.22 $11,658.33 14 162-243-002 $1,602.22 $11,658.33 (1) Interest rate for annual assessments is 6.48%. (2) Does not include reserve fund. 811 /01 U:\PPr\Bertera\GrothmanAlhambra5426Revised.wpd Page 10 of 10 .------^+ --j.---.^. Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 No.: 3. f. CONSENT CALENDAR Type of Action: APPROVE PROGRAM CONTINUANCE Subject: APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE PURCHASE ASSISTANCE PROGRAM SubmiUed By: Mark Greenawalt, MIS Administrator Initiating Dept./Div. : Administrative/MIS REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ #'~~~/ ~ M. Greenawalt D. Rat If ' J. Davis VU- ISSUE: The MIS Administrator is recommending continuance of the District's Employee Computer Hardware Purchase Assistance Program. RECOMMENDATION: Approve the continuance of the Employee Computer Hardware Purchase Assistance Program effective August 9, 2001. FINANCIAL IMPACTS: None ALTERNATIVES/CONSIDERATIONS: The Employee Computer Hardware Purchase Assistance Program could be eliminated, however, this is not recommended by staff. BACKGROUND: The District's Employee Computer Hardware Purchase Assistance Program was initially approved by the Board effective July 1, 1995 with a condition for Board review every two years. Both the employees and the District benefit from this program. On the one hand, the program provides employees with a low cost resource to purchase a home computer. On the other hand, it benefits the District by providing an opportunity for employees to enhance their computer skills. The utilization of computers continues to increase at the District and there are now few staff positions that do not use a computer in some facet of their job; Le., Maintenance, Operations, Human Resources, Graphics, Accounting and Sewer Service work. Employees's computer skills dramatically increase by working on their home computer, a benefit of the program gained at no cost to the District. Many District employees have taken advantage of this program. The revolving loan fund of $70,000 currently has $27,000 in outstanding loans with a $43,000 balance available for new loans as of June 30, 2001. In the past two years 37 loans have been extended 811 /01 S:\ADMIN\POSPAPER\computer purchase program.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE PURCHASE ASSISTANCE PROGRAM for a total dollar amount of $64,872. The program will continue to operate from the same approved funds and will retain the same basic structure. Program Overview .:. The District will charge participants at the LAIF interest rate, and will get the same rate of return as it would if the loan fund were invested rather than extended to employees. .:. The program will continue to be administered by the Accounting Office. .:. The minimum loan amount is $600. .:. Only one loan can be outstanding at a time per employee for a maximum of $2,000 over the program's two year term. .:. Purchased computers must be compatible with current District standards, and will require the review of the MIS Administrator. .:. Peripherals purchased with computers are covered by this program (i.e.: printers, disk drives, palm pilots). As computer systems continue to change in this fast paced industry, employees will want to take advantage of newer technology. Continuing the District's Employee Computer Hardware Purchase Assistance Program would allow employees to take advantage of new technology. It will also allow employees who desire to improve their computer skills and have not taken advantage of this program to do so. Staff recommends that this program be continued and will report to the Board every two years via Position Paper on the Consent Calendar. RECOMMENDED BOARD ACTION: Approve the continuance of the Employee Computer Hardware Purchase Assistance Program effective August 9, 2001. 8/1/01 S:\ADMIN\POSPAPER\computer purchase program.wpd Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 Type of Action: AUTHORIZE AWARD Subject: AUTHORIZE AWARD OF CONTRACT FOR TELEVISION INSPECTION OF SANITARY SEWERS TO ROTO-ROOTER SEWER SERVICE FOR THE TV INSPECTION PROGRAM, DISTRICT PROJECT NO. 5547 No.: 5.a. BIDS AND AWARDS Submitted By: Tom Godsey, Associate Engineer Initiating Dept./Div. : Engineering/Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: W. Brennan ~ 11- T. Godsey 6i? ~~ ISSUE: On July 27, 2001, sealed bids were received and opened for a contract for the Television Inspection of Sanitary Sewers Project, District Project No. 5547. The Board of Directors must authorize award of the contract or reject bids within 50 days of bid opening. RECOMMENDATION: Authorize award of a television inspection contract for $450,000. FINANCIAL IMPACTS: Approximately $500,000 including contingency, inspection management and pre bid expenditures. ALTERNATIVES/CONSIDERATIONS: Reject all bids, and do work with District staff which is not recommended. BACKGROUND: The District's current closed-circuit television (CCTV) inspection program focuses on new pipe construction, sewer failures or frequent maintenance, and limited areas for planned construction projects. Approximately 30 miles of the District's 1,400- plus miles of collection system gets CCTV inspected each year. The majority of the collection system has not recently, or more likely, never, been CCTV inspected. The TV Inspection Program is a new approach that was shared with the Board in several of the Capital Project Budget Workshops. Staff is utilizing this approach to facilitate the budgeting of capital dollars for the sewer renovation program. The CCTV inspection results, coupled with maintenance records will provide a comprehensive assessment of the District's collection system condition. This comprehensive assessment will allow staff and the Board to make better informed decisions with respect to the Capital Budget and Sewer Service Charge rates. The TV Inspection Program will be a large-scale multi-year effort. The first year of the program will focus on approximately 60 miles of sewers in the Orinda area which maintenance records indicate are in the poorest condition. The contractor's data will be integrated with existing CCTV inspection data and ultimately with 1:\Design\PPR\5547\DP554 7PP A wdContr. wpd Page 1 of 4 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: AUTHORIZE AWARD OF CONTRACT FOR TELEVISION INSPECTION OF SANITARY SEWERS TO ROTO-ROOTER SEWER SERVICE FOR THE TV INSPECTION PROGRAM, DISTRICT PROJECT NO. 5547 the District's on-going Geographic Database Integration efforts. Staff will make a brief presentation on the District's overall CCTV inspection program at this Board Meeting. The CCTV inspection work was advertised on July 13 and 20, 2001, and five (5) sealed bids were received and publicly opened on July 27, 2001. A summary of bids received is shown in Attachment 1. All of the bids received were substantially higher than the Engineer's estimate. The Engineer's estimate was based on the most recent TV inspection work. Post-bid discussion with the bidders revealed that the current blanket TV inspection contractor claims to be losing money and that the increased percentage of sewers in backyard easements and the difficulty in accessing these sewers contributed to the increased cost reflected in the bids. It is anticipated that unit costs will be lower when CCTV work is performed in the newer parts of the District where sewers are in public rights of ways. Capital Projects Division staff conducted a technical and commercial review of the bids and determined that the bid submitted by Roto-Rooter Sewer Service is the lowest responsible bid. The bid package is a unit price contract with provisions allowing the District to vary the quantities by 50 percent with out impacting the unit price. Staff will limit the expenditures on CCTV inspection to $450,000, matching the dollars provided in the 2001/02 fiscal year budget. Staff has discussed this budget limitation with Roto- Rooter and they will stand by their unit bid prices. The District will administer the television inspection contract and provide intermittent technical and safety inspections and CCTV inspection data review. Additionally, the contractor is required to follow the District's Safety Requirements for Sewer Construction Projects which was included with the Bid Packages. This project is included in the fiscal year 2001-2002 Capital Improvement Budget (CIB). The funds required to complete this project, as shown in Attachment 2, are $475,000. The total cost for the multi-year CCTV program is budgeted at $6,500,000. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262, since it will provide information for design of sewer improvements and will not have a legally binding effect on later activities. Authorization of the award of the contract will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the award of a service contract in the amount of $450,000 for completion of the Television Inspection of Sanitary Sewers Project, D.P. 5547 to Roto-Rooter Sewer Service, the lowest responsible bidder. I :\Design\PPR\554 7\DP5541PP A wdContr. wpd Page 2 of 4 ATTACHMENT 1 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 5547 TELEVISION INSPECTION OF SANITARY SEWERS DATE JULY 27.2001 LOCATION ORINDA. CALIFORNIA ENGR. EST. $ 450.000 BIDDER (Name, Address, and Telephone) BID AMOUNT 1 JCC, Incorporated (707) 575-4011 $1,078,355.00 3100 Dutton Avenue, Suite 154F Santa Rosa, CA 95407 2 Roto-Rooter Sewer Service (925) 939-3100 $ 824,918.00 185 Mason Circle Concord, CA 94520 3 Miller Pipeline Corporation (510) 382-2170 $1,106,382.00 P. O. Box 34141 Indianapolis, IN 46234 4 National Plant Service (567) 436-7600 $2,223,173.00 1461 Harbor A venue Long Beach, CA 90813 5 Gelco Services, Incorporated (503) 364-1199 $ 889,815.00 1705 Salem Industrial Drive NE Salem, OR 97303 BIDS OPENED BY Jovce Murohv DATE 07/27/01 SHEET NO OF----L Page 3 of 4 -l- ATTACHMENT 2 TELEVISION INSPECTION OF SANITARY SEWERS DISTRICT PROJECT NO. 5547 ITEM DESCRIPTION TOTAL PERCENT OF ESTIMATE CONTRACT COST 1 Contract Cost $450,000 Contract Subtotal $450,000 2 Contract Administration/Inspection 25,000 5.5% 3 Pre-Bid Expenditures $25,000 5.5% 4 Total Project Cost $500,000 111 % 5 Funds Allocated to Date $25,000 6 Allocation Required to Complete Project $475,000 Page 4 of 4 z g~ ~ 0 8 > z 0 crJ rT"1 Z U '""i 0 ~ :::c: r/) ~ ~ ~~~ ~~r:F1~~~ L..... U "J ~;;> 0 ['""""""" ~ ~ 0 z ~ ~~~~g~ ~~~b~~ U~r:F1~~U ~ ~ OOu ~, ~~ U ~ ~o ~ ~ 0 r./J U u 08 ~ U Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 No.: l.a. ENGINEERING Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH G.S. DODSON AND ASSOCIATES FOR ADDITIONAL CONSTRUCTION SUPPORT SERVICES FOR THE MORAGA/ORINDA CROSSROADS PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT NO. 5237 Submitted By: William Brennan, Capital Projects Division Manager Initiating Dept./Div. : Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ ~ A. Farrell ISSUE: Board of Directors' authorization is required for the General Manager to execute professional service agreements for amounts greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a professional services agreement with G.S. Dodson and Associates (GSDA) for additional construction support services for the Moraga/Orinda Crossroads Pumping Station Renovation Project (D.P. 5237) . FINANCIAL IMPACTS: The cost of the proposed additional construction services is $80,000, which will bring the total construction services agreement for GSDA to $390,000. ALTERNATIVES/CONSIDERATIONS: Do not have the design engineer continue to provide shop drawing review, office engineering, or provide record drawings. This is not recommended as it would compromise the quality of the final product. BACKGROUND: On March 16, 2000, the Board authorized an agreement with GSDA that provided a budget of $310,000 for shop drawing review, office engineering, and record drawings. As of the most recent payment, for the month of June, $212,587.82 have been expended. The project has a contract completion date of December 16, 2001. The following major items were not included in the original contract scope: · Assistance in dealing with the supplier of engine driven portable pumps which were purchased separately but are part of this project; most of this cost was recovered from the pump vendor. L:\Position Papers\Brennan\5237GSDAAdd. wpd 811 /01 Page 1 of 2 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH G.S. DODSON AND ASSOCIATES FOR ADDITIONAL CONSTRUCTION SUPPORT SERVICES FOR THE MORAGA/ORINDA CROSSROADS PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT NO. 5237 · GSDA was asked to develop an engineering solution to repair a structural concrete beam at the Moraga Pumping Station which was damaged by the contractor due to a misplaced core drill. The cost of the structural engineering to develop a repair method will be recovered from the contractor. · Relocation of the new control panel for one of the pumping stations at the pump station operations group request. · GSDA negotiated with PG&E to provide new power service without a large increase in costs or project delay. This was needed because PG&E took a position during the project construction that differed from the PG&E position during the design (due to the energy crisis and PG&E financial problems) that could have cost the District more than $100,000 above anticipated project costs. In addition, PG&E would not commit to a construction schedule. · Extra effort was expended to expedite submittals and correct poor quality submittals for such items as the adjustable speed drives, instrumentation and controls, and programmed systems. · The review of the test procedure for the control systems factory testing and the actual factory testing, ongoing at the present time, have already taken more effort than anticipated. The District will recover an estimated $19,000 from the contractor and pump supplier. These expenses, plus staff's projection of the level of effort required for support in both the mechanical and electrical and instrumentation area of the construction during these next months (when the pumping station's new equipment is put into service), create the need for this request for additional funding. It is necessary for the resident engineer and inspector on the project to make immediate decisions as to when to involve GSDA in order not to delay the contractor. Therefore, it is necessary to get advance approval from the Board for additional funds to avoid any possibility of staff exceeding their authorization limits. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a professional services agreement with GSDA for $80,000, which will increase the total contract cost to $390,000, for additional construction support services for the Moraga/Orinda Crossroads Pumping Station Renovation Project, District Project No. 5237. L:\Position Papers\Brennan\5 237GSDAAdd. wpd 8/1/01 Page 2 of 2 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 No.: 7.b. ENGINEERING Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH TMP WORLDWIDE FOR ADDITIONAL CONSTRUCTION INSPECTION SERVICES FOR THE MORAGA/ORINDA CROSSROADS PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT NO. 5237 Submitted By: William Brennan, Capital Projects Division Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div. : Engineering / Capital Projects ~ (f)}s A. Farrell ISSUE: Board of Directors' authorization is required for the General Manager to execute professional service agreements for amounts greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a professional services agreement with TMP Worldwide (TMP) for additional construction inspection services for the Moraga/Orinda Crossroads Pumping Station Renovation Project (D.P. 5237). FINANCIAL IMPACTS: The cost of the proposed additional construction inspection services is $36,000, which will bring the total construction inspection services agreement for TMP to $70,700. ALTERNATIVES/CONSIDERATIONS: Do not continue to use a consultant inspector. This is not recommended, as at this time no District staff is available to replace the consultant inspector. Because this is a short duration need, adding permanent District staff is not recommended. BACKGROUND: On March 16, 2000, the Board awarded the construction contract for the Moraga/Orinda Crossroads Pumping Station Renovation Project (DP 5237). As part of the funds authorized for the project, $112,000 was budgeted for a second construction inspector during the second year of construction. This is due to the fact that both pumping stations are under construction at the same time. At the time the construction contract was awarded it was not clear whether this position would be filled by in-house staff or by a consultant inspector. The position paper noted that, "Staff may need to hire a consultant inspector to provide this additional inspection." L:\Position Papers\Brennan\5 23 7TMPadd. wpd 811101 Page 1 of 2 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH TMP WORLDWIDE FOR ADDITIONAL CONSTRUCTION INSPECTION SERVICES FOR THE MORAGA/ORINDA CROSSROADS PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT NO. 5237 In February, 2001, it became apparent that it would be necessary to hire a consultant inspector. Proposals were solicited from seven firms. The successful candidate was from TMP Worldwide. At that time, staff decided to retain the consultant inspector for a period of four months (for the original contract amount of $34,700) and amend the contract if and when it was necessary to continue the inspection services. The alternative would have been to move a District inspector to this project. The demands of the work in San Ramon make in-house staff currently unavailable. It is now necessary to amend the contract to have the funds in place to provide consultant inspection services until the end of the construction contract - December 16, 2001. If it is possible to end these services prior to the contract completion date, staff will do so. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a professional services agreement with TMP Worldwide for an amendment of $36,000 for a total of $70,700 for additional construction inspection services for the MoragalOrinda Crossroads Pumping Station Renovation Project, District Project No. 5237 . L:\Position Papers\Brennan\5237TMPadd. wpd 811101 Page 2 of 2 Central Contra Costa Sallitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 9, 2001 Type of Action: AUTHORIZE PUBLIC NOTICE No.: lO.a. BUDGET AND FINANCE Subject: AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT Submitted By: Debbie Ratcliff, Controller Initiating Dept./Div. : Administrative/Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION: A d~[' ~ '?//~'''--:?>/. ~~~ D. Rat If J. Davis ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit in accordance with Article XIII B of the California Constitution. RECOMMENDATION: Authorize a public notice advertising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 6, 2001, at which the appropriations limit for the Sewer Construction Fund for the fiscal year of 2001-2002 will be established. FINANCIAL IMPACTS: None AL TERNATIVES/CONSIDERATIONS: The appropriations limit could be calculated using the California per capita personal income percentage change of 7.82 as opposed to the local assessment roll due to local non-residential construction of 9.2 percent. BACKGROUND: Proposition 4 was approved on November 6, 1979, and was incorporated in the California Constitution as Article XIII B. As amended, Article XIII B imposes a limit on the rate of growth in governmental spending. It limits appropriations of state and local governments to the appropriations of the 1978 - 1979 base year adjusted in each subsequent year for changes in the California per capita personal income from the preceding year or the percentage change in the local assessment roll from the preceding year due to the addition of local nonresidential new construction. Article XIII B requires government agencies to establish their appropriations limit by resolution each year at a regularly scheduled meeting. Notice to the public of availability of documentation in support of the appropriations limit must be given fifteen days prior to adoption. The appropriations limit is open to challenge within 45 days of the effective date of the resolution. 7/13/01 S :\A DMI N\POS P A PER\Prop4 .pp 7 -00. wpd Page 1 of 2 POSITION PAPER Board Meeting Date: August 9, 2001 Subject: AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT Methodology: The appropriations limit is increased annually by a factor comprised of the change in population combined with either the change in California per capita personal income or the change in the local assessment roll due to local nonresidential construction. The Board is to select between the per capita personal income or the change in the local assessment roll due to local nonresidential construction by a recorded vote. The change in the local assessment roll for the 2001-2002 fiscal year has been reported by the County Assessor to be 9.2 percent. The California per capita personal income percentage change is 7.82. The change in the local assessment roll is being used in the calculation of the 2001-2002 appropriations limit. Last fiscal year's appropriations limit was calculated to be $42,890,560. The appropriations limit for 2001-2002 is calculated to be $47,637,396. RECOMMENDED BOARD ACTION: Authorize a public notice advertising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 6, 2001, at which the appropriations limit for the Sewer Construction Fund for the fiscal year of 2001-2002 will be established. 7/13/01 S:\ADMIN\POSP APER\Prop4.pp 7 -00. wpd Page 2 of 2