HomeMy WebLinkAbout08-23-01 AGENDA BACKUP
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 23, 2001
No.: 4.a. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE COLLECTION SYSTEMS
RENOVATIONS, DISTRICT PROJECT NO. 5421, IN WALNUT CREEK AND ORINDA,
AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
Submitted By:
Alex Rozul, Associate Engineer
Initiating Dept./Div. :
Engineering/Capital Projects
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REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ISSUE: Construction has been completed on the Collection System Renovations, District
Project (DP) 5421, in Walnut Creek and Orinda, and the work is now ready for
acceptance.
RECOMMENDATION: Accept the contract work for the Collection System Renovations,
DP 5421, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
AL TERNATIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
advisable under the California Civil Code, Section 3093.
BACKGROUND: The Collection System Operations Department identified and ranked
numerous critical sewer line deficiencies throughout the District which required repair.
Several of the most urgent deficiencies were compiled into the Collection System
Renovation project and consisted of nine site locations (shown in Attachment 1) referred
to as Schedule A in the plans. In addition, a budget was allocated to handle emergency
work and new work, which arose during the year. This work was referred to as Schedule
B of the Collection System Renovation Project and was unknown at the time of award.
The direction to proceed with Schedule B work, as well as the method and manner of
payment was made pursuant to the standard contract change order procedures set forth
in the Project Documents. A total of five sites (shown in Attachment 2) were completed
under Schedule B eliminating some of our most urgent collection system deficiencies.
Schedule B work included replacement of deteriorated pipelines and manhole installations
to provide access to previously unaccessible sewer lines.
8/14/01
CPD-Gl-I:\Construction\Position Papers\2001 \5421 \AcceptWork 1. wpd
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--.-----------------,--
POSITION PAPER
Board M88ting Date: August 23, 2001
Subject: ACCEPT THE CONTRACT WORK FOR THE COLLECTION SYSTEMS
RENOVATIONS, DISTRICT PROJECT NO. 5421, IN WALNUT CREEK AND ORINDA,
AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
On March 16, 2000, the Board of Directors (Board) authorized the award of a contract for
the construction of the project to TGH Pipelines of Larkspur. The Notice to Proceed was
issued on April 3, 2000. The work was completed on July 13, 2001.
The total authorized budget for the project is $294,000. The budget includes the cost of
engineering design, District forces, testing services, geotechnical services, contractor
services, etc. An accounting of the project costs will be provided to the Board at the time
of project close-out. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Collection System
Renovations, District Project (DP) 5421, and authorize the filing of the Notice of
Completion.
8/14/01
CPD-GL-I:\Construction\Position Papers\2001 \5421 \AcceptWork 1. wpd
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COLLECTION
SYTEM RENOVATIONS
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COLLECTION SYSTEM RENOVATIONS
DP 5421
SCHEDULE B SITES
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 23, 2001
No.: 4.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION
Subject:
ACCEPT CONTRACT WORK FOR THE ELEVATED WORK PLATFORMS
PROJECT, DISTRICT PROJECT NO. 6132, AND AUTHORIZE FILING OF
THE NOTICE OF COMPLETION
Submitted By:
James L. Belcher, Senior Engineer
Initiating Dept./Div. :
Plant Operations/Maintenance
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ND RECOMMENDED FOR BOARD ACTION:
ISSUE: Construction has been completed on the Elevated Work Platforms Project, District
Project (DP) No. 6132, and the work is now ready for acceptance.
RECOMMENDATION: Accept contract work.
FINANCIAL IMPACTS: None related to this action.
Al TERNATIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
required under the California Civil Code, Section 3093.
BACKGROUND: This project installed the Medusa access platform, the Super Vacuum
access platform, and the ash unloading conveyor platform. The need for these
improvements was generated by employees as safety improvements.
The Board of Directors authorized the award of a construction contract for this work in
the amount of $89,000 to D. W. Nicholson Corporation on November 1, 2000. The
contractor was issued the Notice to Proceed, which was effective December 18, 2000,
with a required contract completion date of July 30, 2001. The District took beneficial
use of the platforms on July 30, 2001, with all work being completed on August 2, 2001.
This project was not included in the Fiscal Year 2000-2001 Capital Improvement Budget.
Funds were allocated from the Treatment Plant Program Contingency Account.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $179,000. An accounting of this project will be provided to the Board of
Directors at close out.
RECOMMENDED BOARD ACTION: Accept contract work for the Elevated Work
Platforms Project, DP 6132, from D. W. Nicholson Corporation, and authorize filing of the
Notice of Completion.
S:\Correspondence\POSPAPR\2001 \Accept Elev Platforms. wpd
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ELEVATED WORK ACCESS PLATFORM
District Project 6132
Project Location
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: Aug. 23, 2001
No.: 4.c. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE STANDBY POWER SUPPLEMENTAL
COOLING PROJECT, DISTRICT PROJECT 6138, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
Submitted By:
James L. Belcher, Senior Engineer
Initiating Dept./Div. :
Plant Operations/Maintenance
ISSUE: Construction has been completed on the Standby Power Supplemental Cooling
Project, District Project No. 6138, and the work is now ready for acceptance.
RECOMMENDATION: Accept contract work.
FINANCIAL IMPACTS: None related to this action.
AL TERNATIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
required under the California Civil Code, Section 3093.
BACKGROUND: This project installed a supplemental, water-cooled, heat exchang~
stiffened the radiator fan support frames and improved the design of the radiator fan be\f
drive on each of the two diesel generators.
The Board of Directors authorized the award of a construction contract for this work in
the amount of $161,554 to Kaweah Construction Company on April 19, 2001. The
contractor was issued the Notice to Proceed, which was effective May 14, 2001, with
a required contract completion date of July 30, 2001. The District took beneficial use of
the two standby generators on July 1, 2001, with all work being completed on August 2,
2001. This project was included in the Fiscal Year 2001-2002 Capital Improvement
Budget on pages TP-91 through TP-93.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $215,000. An accounting of this project will be provided to the Board of
Directors at close out.
RECOMMENDED BOARD ACTION: Accept contract work for the Standby Power
Supplemental Cooling Project, District Project No. 6138, from Kaweah Construction
Company, and authorize filing of the Notice of Completion.
S:\Correspondence\POSPAPR\2001 \Accept Stdby Power.wpd
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STANDBY POWER SUPPLEMENTAL
COOLING PROJECT
District Project 6138
Project Location
Attachment
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 23, 2001
No.: 4.d. CONSENT CALENDAR
Type of Action: SET HEARING DATE
Subject: ESTABLISH SEPTEMBER 20,2001, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE ANGELO STREET/EL SOMBRO
CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3
Submitted By:
Russell B. Leavitt, Management Analyst
Initiating DeptJDiv. :
Eng i ne ering/Environm e nta I
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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R. Leavitt C. Swanson A. Farrell
ISSUE: A public hearing is required to establish the Angelo Street/EI Sombro Contractual
Assessment District (CAD) No. 2000-3. A public hearing is also required to create an
assessment district pursuant to the procedure adopted under Proposition 218, which
amended the California Constitution, Article XIII D, Section 4.
RECOMMENDATION: Establish September 20, 2001, as the date for a public hearing
regarding Angelo Street/EI Sombro CAD No. 2000-3 pursuant to California Constitution,
Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and
5898.24.
FINANCIAL IMPACTS: There are minor costs for publishing a legal notice advertising the
public hearing and for staff preparation and attendance. These costs eventually will be
paid by the CAD participants.
AL TERNA TIVES/CONSIDERA TIONS:
1. Select a later date for the public meeting - This would delay the CAD proceedings
since the holding of a public hearing is required by law.
2. No action by the Board - No action will delay the CAD proceedings until a different
public hearing date is set since the holding of a public hearing is required by law.
BACKGROUND: On July 6, 2000, the Board of Directors adopted a resolution of intention
to create Angelo Street/EI Sombro CAD No. 2000-3 for the purpose of installing sewer
improvements on Angelo Street/EI Sombro in Lafayette (see Exhibit 1). The proposed
Angelo Street/EI Sombro CAD No. 2000-3 complies with the revised CAD policy approved
at the February 1, 2001 Board of Directors meeting. Sixteen properties could be served
by an Angelo Street/EI Sombro public sewer. As required by Proposition 218, an
Engineer's Report estimating assessments for properties within the CAD is being prepared.
It is now appropriate to schedule a public hearing to offer interested parties the
8/10/01
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Page 1 of 5
POSITION PAPER
Board Meeting Date: August 23, 2001
Subject: ESTABLISH SEPTEMBER 20,2001, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE ANGELO STREET/EL SOMBRO
CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-3
opportunity to comment on the proposed assessments and related issues. A resolution
has been prepared and is attached, which, if adopted, will set the date of the public
hearing as September 20, 2001.
RECOMMENDED BOARD ACTION: Establish September 20, 2001, as the date for a public
hearing regarding Angelo Street/EI Sombro CAD No. 2000-3 pursuant to California
Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20
and 5898.24.
8/10/01
T:\TP _Planning\Leavitt\CADS\Angelo-EI Sombro\Set Hearing Date-Contract PP.wpd
Page 2 of 5
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PROPOSED BOUNDARY OF
ANGELO ST/EL SOMBRO
CAD 2000-3
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RESOLUTION NO. 2001-_
RESOLUTION SETTING HEARING OF PROTESTS ON
ANGELO STREET/EL SOMBRO CONTRACTUAL ASSESSMENT DISTRICT
(CAD NO. 2000-3)
WHEREAS, on July 6, 2000, this Board of Directors adopted Resolution 2000-
089 expressing the intent of the District to proceed with Angelo Street/EI Sombro
Contractual Assessment District (CAD) No. 2000-3 for the purpose of installing sewer
improvements on Angelo Street and EI Sombro Court in Lafayette; and
WHEREAS, at the direction of this Board of Directors, Curtis W. Swanson,
Environmental Services Division Manager, as Engineer of Work for improvement
proceedings for the Angelo Street/EI Sombro CAD No. 2000-3, Central Contra Costa
Sanitary District, Contra Costa County, California, has prepared a report described in
Section 5898.22 of the Streets and Highways Code (Municipal Improvement Act of
1911); and
WHEREAS owners of each affected parcel will be provided written notice of the
proposed assessment and ballot to indicate approval or opposition of the assessment
pursuant to the procedures required by California Constitution Article XIII D, Section 4,
as amended by Proposition 218;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves:
1. This Board sets 2 p.m. on September 20, 2001, at the Meeting Room of
the Board of Directors, 5019 Imhoff Place, Martinez, California, as the
time and place for hearing protests to the proposed improvements and
the creation of the proposed Contractual Assessment District and
assessment.
8/1 0/01
Page 4 of 5
2. The Secretary of the District is directed to publish, post, and mail the
notices of improvement required by the Municipal Improvement Act of
1911, and to file an affidavit of compliance. The notice shall be
published in the CONTRA COSTA TIMES not later than twenty (20) days
before the date of the hearing.
PASSED AND ADOPTED this 23rd day of August, 2001, by the Board of
Directors of the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
8/10/01
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
I .
Board Meeting Date: August 23, 2001
Type of Action: AUTHORIZE RECONVEYANCE
No.:
l.a. ENGINEERING
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE RECONVEYANCE
DOCUMENTS FOR A PROMISSORY NOTE AND DEED OF TRUST FROM
CLAUDE B. SMITH FOR CONNECTION OF 1010 SCOTS LANE, WALNUT
CREEK TO THE DISTRICT'S PUBLIC SEWER SYSTEM
Submitted By:
Russell B. Leavitt, Management Analyst
Initiating DeptJDiv.:
Engineering/Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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R. Leavitt ~ Swanson A. Farrell
ISSUE: Board authorization is required for the General Manager to execute reconveyance
documents necessary to collect on a promissory note held by the District.
RECOMMENDATION: Authorize the General Manager to execute reconveyance documents
for a promissory note and Deed of Trust from Claude B. Smith for connection of 1010
Scots Lane, Walnut Creek to the District's public sewer system.
FINANCIAL IMPACTS: Beneficial - this action will allow the District to receive funds owed
to it by a private party.
At TERNA TIVES/CONSIDERA TIONS: None.
BACKGROUND: On June 19, 1997, at the request of County's Neighborhood Preservation
Program, the Board approved Resolution No. 97-110 authorizing acceptance of a
promissory note and Deed of Trust from Claude B. Smith for fees due in conjunction with
the connection of Mr. Smith's home (1010 Scots Lane, Walnut Creek) to the District's
public sewer system. The obligation of the promissory note is for $4,849.92, together
with interest at a rate of 7.25 percent compounded annually. The principal and all
accrued interest is due and payable upon sale of the property and is secured by the Deed
of Trust. According to an August 2, 2001 letter from Placer Title Company, the property
is now in escrow to be sold. To collect on the promissory note, the District must submit
to the title company a demand for payoff, the promissory note, and reconveyance
documents. If escrow closes on August 24, 2001, the District will receive $6,502.26,
of which $1,652.43 will be interest.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute
reconveyance documents for a promissory note and Deed of Trust from Claude B. Smith
for connection of 1010 Scots Lane, Walnut Creek to the District's public sewer system.
8/1 0/01
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