HomeMy WebLinkAbout03-15-01 AGENDA BACKUP
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: MARCH 1 5, 2001
No.:
4.a.
CONSENT CALENDAR
Type of Action: ACCEPT PETITIONS FOR FUTURE ANNEXATION
Subject: AUTHORIZATION FOR P.A. 01-06 (ALAMO); P.A. 01-07 (ALAMO); P.A. 01-08
(DANVILLE); P.A. 01-09 (PLEASANT HILL); AND P.A. 01-10 (ALAMO) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT
Submitted By:
Lesley Klein, Supervising Engineering
Assistant
Initiating Dept./Div. :
Engineering/Environmental Services
~/EWED AND RECDMMENDEo;R BOARD ~~~~
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J. iyamoto-Mills
C. Swanson
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ISSUE: Board action is required on the following listed properties to begin the annexation
process. Annexation petitions are submitted to the District by property owners who wish
to make a connection to the public sewer system. The first step in the annexation
process is Board action to accept the petitions as Proposed Annexations for future
inclusion in a formal annexation.
RECOMMENDATION: Authorize Proposed Annexations 01-06, 01-07, 01-08, 01-09 and
01-10 to be included in future formal annexations.
FINANCIAL IMPACTS: None related to this action.
AL TERNA TIVES/CONSIDERA TIONS: Not applicable.
BACKGROUND: The owners of the properties listed below have petitioned for their
properties to be annexed to the District:
Parcel Owners/Address Lead
No. Area Parcel No. & Acreage Remarks Agency
01-06 Alamo James Zygutis Existing house with CCCSD
(78A 7) 322 Wayne Avenue a failing septic
Alamo, CA 94507 system and one new
201-030-004 (1.09 Ac.) house to be
connected to the
public sewer system.
Project is exempt
from CEQA.
3/2/01
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Page 1 of 12
POSITION PAPER
Board Meeting Date: March 15, 2001
Subject: AUTHORIZATION FOR P.A. 01-06 (ALAMO); P.A. 01-07 (ALAMO); P.A. 01-08
(DANVILLE); P.A. 01-09 (PLEASANT HILL); AND P.A. 01-10 (ALAMO) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT.
Parcel Owners/Address Lead
No. Area Parcel No. & Acreage Remarks Agency
01-07 Alamo Edwin and Tracy Croll The thirty-four CCCSD
(77E6) 1 Corwin Drive petitioned properties
Alamo, CA 94507 have septic systems
198-031-030 (0.52 Ac.) and wish to connect
to the public sewer
Lawrence and Carole system. The District
Jewick is forming the
2 Corwin Drive Corwin Drive/La
Alamo, CA 94507 Sonoma/Los Alamos
198-031-003 (0.53 Ac.) Contractual
Assessment District
Jiro and Aya Kodamn (CAD 2000-4) to
3 Corwin Drive finance the required
Alamo, CA 94507 public sewer
198-031-004 (0.45 Ac.) improvements. The
Board authorized
Steven Couches formation of the
5 Corwin Drive CAD on July 20,
Alamo, CA 94507 2000.
198-031-005 (0.50 Ac.) This project is
exempt from CEQA.
John Prucha and Jane
Dolliver
6 Corwin Drive
Alamo, CA 94507
198-131-028 (0.58 Ac.)
Jeanette Rivero
8 Corwin Drive
Alamo, CA 94507
198-131-002 (0.59 Ac.)
Colson Family Trust
9 Corwin Drive
3/2/01
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Page 2 of 12
POSITION PAPER
Board Meeting Date: March 15, 2001
Subject: AUTHORIZATION FOR P.A. 01-06 (ALAMO); P.A. 01-07 (ALAMO); P.A. 01-08
(DANVILLE); P.A. 01-09 (PLEASANT HILL); AND P.A. 01-10 (ALAMO) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT.
Parcel Owners/Address Lead
No. Area Parcel No. & Acreage Remarks Agency
01-07 Alamo Stephan and Suzanne Cross
Cont'd (77E6) 10 Corwin Drive
Alamo, CA 94507
198-131-008 (0.50 Ac.)
Robert and Betsy Miner
11 Corwin Drive
Alamo, CA 94507
198-131-008 (0.50 Ac.)
David and Charlotte Speck
12 Corwin Drive
Alamo, CA 94507
198-140-007 (0.50 Ac.)
Gerland and Joanne
Cunningham
20 Corwin Drive
Alamo, CA 94507
198-140-008 (0.50 Ac.)
Ralph and Dorothy Chase
25 Corwin Drive
Alamo, CA 94507
198-140-019 (0.36 Ac.)
John and Catherine Rubin
30 Corwin Drive
Alamo, CA 94507
198-140-021 (0.50 Ac.)
Steven Fleisher
35 Corwin Drive
Alamo, CA 94507
3/2/01
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Page 3 of 12
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POSITION PAPER
Board Meeting Date: March 15, 2001
Subject: AUTHORIZATION FOR P.A. 01-06 (ALAMO); P.A. 01-07 (ALAMO); P.A. 01-08
(DANVILLE); P.A. 01-09 (PLEASANT HILL); AND P.A. 01-10 (ALAMO) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT.
Parcel Owners! Address Lead
No. Area Parcel No. & Acreage Remarks Agency
01-07 Alamo Peter and Janecke Stauffer
Cont'd (77E6) 40 Corwin Drive
Alamo, CA 94507
198-140-009 (0.50 Ac.)
Edwin and Jean James
45 Corwin Drive
Alamo, CA 94507
198-140-017 (0.46)
Joel and Linda Goldman
55 Corwin Drive
Alamo, CA 94507
198-140-020 (0.53 Ac.)
Laverne Riley
60 Corwin Drive
Alamo, CA 94507
198-140-011 (0.51 Ac.)
Timothy Leach and Teresa
Mattos
65 Corwin Drive
Alamo, CA 94507
198-140-016 (0.53 Ac.)
David Dena
11 La Sonoma Drive
Alamo, CA 94507
198-140-004 (0.50 Ac.)
Evan and Pamela Peugh
21 La Sonoma Drive
Alamo, CA 94507
3/2/01
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Page 4 of 12
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POSITION PAPER
Board Meeting Date: March 15, 2001
Subject: AUTHORIZATION FOR P.A. 01-06 (ALAMO); P.A. 01-07 (ALAMO); P.A. 01-08
(DANVILLE); P.A. 01-09 (PLEASANT HILL); AND P.A. 01-10 (ALAMO) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT.
Parcel Owners/ Address Lead
No. Area Parcel No. & Acreage Remarks Agency
01-07 Alamo Steven and Lorraine Dallons
Cont'd (77E6) 23 La Sonoma Drive
Alamo, CA 94507
198-140-006 (0.50 Ac.)
Timothy and Betty Ahlberg
10 Los Alamos Court
Alamo, CA 94507
198-131-009 (0.51 Ac.)
Frank and Linda Marasco
15 Los Alamos Court
Alamo, CA 94507
198-131-019 (0.50 Ac.)
James and Hedi Hill
20 Los Alamos Court
Alamo, CA 94507
198-131-018 (0.50 Ac.)
Robert and Susan Green
30 Los Alamos Court
Alamo, CA 94507
198-131-011 (0.51 Ac.)
George and Judi Barbarosh
34 Los Alamos Court
Alamo, CA 94507
198-131-012 (0.50 Ac.)
John and Gloria Campbell
35 Los Alamos Court
Alamo, CA 94507
198-131-007 (0.50 Ac.)
Page 5 of 12
3/2/01
U:\PPr\Annexations\01-06_01-10.wpd
POSITION PAPER
Board Meeting Date: March 15, 2001
Subject: AUTHORIZATION FOR P.A. 01-06 (ALAMO); P.A. 01-07 (ALAMO); P.A. 01-08
(DANVILLE); P.A. 01-09 (PLEASANT HILL); AND P.A. 01-10 (ALAMO) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT.
Parcel Owners! Address Lead
No. Area Parcel No. & Acreage Remarks Agency
01-07 Alamo Charles and Claire Bisson
Cont'd (77E6) 55 Los Alamos Court
Alamo, CA 94507
198-131-015 (0.48 Ac.)
Joseph and Marcelle Roise
70 Corwin Drive
Alamo, CA 94507
198-140-012 (0.50 Ac.)
Chris and Christine Reder
75 Corwin Drive
Alamo, CA 94507
198-140-015 (0.50 Ac.)
James and Kathleen Strinz
80 Corwin Drive
Alamo, CA 94507
198-140-013 (0.50 Ac.)
James and Melinda Strout
85 Corwin Drive
Alamo, CA 94507
198-140-014 (0.50 Ac.)
01-08 Alamo Lisa and Donald Fung Existing house to be CCCSD
(78C5) 771 EI Pintado Road connected to the
Danville, CA 94526 public sewer system.
197-150-007 (2.72 Ac.) Project is exempt
from CEQA.
Page 6 of 12
3/2/01
U:\PPr\Annexations\01-06_01-10.wpd
POSITION PAPER
Board Meeting Date: March 15, 2001
Subject: AUTHORIZATION FOR P.A. 01-06 (ALAMO); P.A. 01-07 (ALAMO); P.A. 01-08
(DANVILLE); P.A. 01-09 (PLEASANT HILL); AND P.A. 01-10 (ALAMO) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT.
Parcel Owners/Address Lead
No. Area Parcel No. & Acreage Remarks Agency
01-09 Pleasant Lisa Lane Development LLC Proposed 32 unit City of
Hill 1250 Addison Street #113 condominium. Pleasant
(47C7) Berkeley, CA 94702 Negative Declaration Hill
147-050-049 (1.1 Ac.) by City of Pleasant
Hill
01-10 Alamo Taylor Woodrow Homes Proposed 5 lot Contra
(77E5) 1252 Danville Blvd. subdivision. Costa
Alamo, CA 94507 Negative Declaration County
197-040-010 (3.0 Ac.) by Contra Costa
County.
RECOMMENDED BOARD ACTION: Authorize Proposed Annexations 01-06, 01-07, 01-
08, 01-09 and 01-10 to be included in future formal annexations.
3/2/01
U:\PPr\Annexations\01-06_01-10.wpd
Page 7 of 12
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 15, 2001
No.: 4. b. CONSENT CALENDAR
Type of Action: INITIATE ANNEXATION D.A. 155
Subject: INITIATE PROCEEDINGS TO FORMALLY ANNEX TEN SEPARATE AREAS
UNDER THE TITLE OF DISTRICT ANNEXATION 155
Submitted By:
Lesley Klein, Supervising Engin. Assistant
Initiating Dept./Div. :
Engineering/Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACT~
~ ~ J MI mo::" ~sw,"'o,
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ISSUE: Previous Board actions accepted Proposed Annexations for the parcels shown on
the attached tabulation and maps (the Board acceptance date for each parcel is shown in
the Remarks column of Attachment 1). Further Board action is now required to initiate
formal annexation proceedings with the Local Agency Formation Commission (LAFCO).
RECOMMENDATION: Adopt a Resolution of Application for the annexation of properties
to Central Contra Costa Sanitary District under District Annexation 155.
BACKGROUND: The owners of the properties listed in Attachment 1 have petitioned the
District for their properties to be annexed to the District. These properties are located in
Moraga, Alamo, Danville, Lafayette, Orinda, and Walnut Creek. A Resolution of
Application must be submitted to LAFCO with the District's request to begin the
annexation process.
FINANCIAL IMPACTS: None related to this action.
AL TERNATIVES/CONSIDERATIONS: Not applicable.
RECOMMENDED BOARD ACTION: Adopt a Resolution of Application for District
Annexation 155.
3/2/01
U:\PPR\SMC\ANNEX155.wPD
Page 1 of 5
ATTACHMENT I
DISTRICT ANNEXATION NO. 155
TABULATION OF PARCELS
DA TE BOARD AUTHORIZED
PARCEL P.A. No. & OWNER ADDRESS FOR ANNEXATION
NO. AREA PARCEL NO. & ACREAGE AND REMARKS
1 00-1 7 Richard Sullivan July 20, 2000
Orinda 26 Camino Del Diablo Septic system conversion.
(69C4) Orinda, CA 94563 CCCSD is lead agency.
264-102-023 (0.43 Ac.) Categorically exempt.
2 00- 21 James O. Collins, Trustee August 17, 2000
Moraga 426 Springfield Place New house construction.
(96B4) Moraga, CA 94556 CCCSD is lead agency.
257-240-013 (3.07 Ac.) Categorically exempt.
3 00-1 9 S.F. Bay Girl Scout Council July 20, 2000
Lafayette P.O. Box 2249 Septic system conversion.
(46A6) Oakland, CA 94621 CCCSD is lead agency.
365-230-034 (30.73 Ac.) Categorically exempt.
4 00-24 Sharon L. Castro August 17, 2000
Lafayette 1729 Toyon Road Septic system conversion.
(46C2) Lafayette, CA 94549 CCCSD is lead agency.
167-090-009 (1.78 Ac.) Categorically exempt.
5 01-01 Thomas F. Camp January 11, 2001
Walnut 2318 Brighton Way Septic system conversion.
Creek Walnut Creek, CA 94598 CCCSD is lead agency.
(50C7) 138-100-004 (1.09 Ac.) Categorically exempt.
6 00-1 8 Alfred G. Delgado, Jr. July 20, 2000
Walnut 700 Castle Rock Road Septic system conversion.
Creek Walnut Creek, CA CCCSD is lead agency.
(76C1 ) 138-150-005 (4.81 Ac.) Categorically exempt.
7 00-23 Roy S. and Roberta M. Bloss August 1 7, 2000
Alamo 1490 Laurenita Way Septic system conversion.
(7702) Alamo, CA 94507 Laurenita Way C.A.D.
192-011-009 (0.50 Ac.) CCCSD is lead agency.
Categorically exempt.
3/2/01
U:\PPR\SMC\ANNEX155.WPD
Page 2 of 5
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DATE BOARD AUTHORIZED
PARCEL P.A. No. & OWNER ADDRESS FOR ANNEXATION
NO. AREA PARCEL NO. & ACREAGE AND REMARKS
8 00-23 Margaret L. Rice August 17, 2000
Alamo 1470 laurenita Way Septic system conversion.
(77D2) Alamo, CA 94507 laurenita Way C.A.D.
192-011-011 (0.50 Ac.) CCCSD is lead agency.
Categorically exempt.
Arthur J. and M.M. Ferreira
1460 Laurenita Way
Alamo, CA 94507
192-011-012 (0.50 Ac.)
Joseph E. and Margaret H.
Kehrig
1450 laurenita Way
Alamo, CA 94507
192-011-013 (0.50 Ac.)
Mitchell and Jean Hertz
1471 Laurenita Way
Alamo, CA 94507
192-012-003 (0.50 Ac.)
Thomas M. and Gail L. Chin
1461 Laurenita Way
Alamo, CA 94507
192-012-004 (0.50 Ac.)
Kenneth and Joan Dulany
1451 Laurenita Way
Alamo, CA 94507
192-012-005 (0.50 Ac.)
Lorraine Christophe
1441 Laurenita Way
Alamo, CA 94507
192-012-006 (0.50 Ac.)
Phil J. and Elaine R. Baffert
1431 Laurenita Way
Alamo, CA 94507
192-012-007 (0.50 Ac.)
Jeffrey M. Deuel
1421 Laurenita Way
Alamo, CA 94507
192-012-008 (0.50 Ac.)
3/2/01
U:\PPR\SMC\ANNEX155.wPD
Page 3 of 5
DATE BOARD AUTHORIZED
PARCEL P.A. No. & OWNER ADDRESS FOR ANNEXATION
NO. AREA PARCEL NO. & ACREAGE AND REMARKS
8 00-23 Victoria Figone Pope for the August 17, 2000
Cont'd Alamo Estate of Robert S. Figone, Sr. Septic system conversion.
(77D2) 1061 Homestead Avenue Laurenita Way C.A.D.
Walnut Creek, CA 94598 CCCSD is lead agency.
192-020-045 (0.42 Ac.) Categorically exempt.
9 00-22 Nita E. Ferree August 17, 2000
Danville 134 EI Dorado Avenue Eliminate island.
(98C3) Danville, CA 94526 CCCSD is lead agency.
208-041-005 (0.34 Ac.) Categorically exempt.
10 00-20 Thomas P. Ricketts August 1 7, 2000
Danville 190 Willow Drive Septic system conversion.
(98D3) Danville, CA 94526 CCCSD is lead agency.
216-171-008 (0.40 Ac.) Categorically exempt.
3/2/01
U:\PPR\SMC\ANNEX155.WPD
Page 4 of 5
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Page 5 of 5
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 1 5, 2001 No.: 4. c . CONSENT CAL ENDAR
Type of Action: ACCEPT CONTRACT/AUTHORIZE NOTICE OF COMPLETION
Subject:
ACCEPT CONTRACT WORK FOR THE 2,400-VOL T FEEDER
REPLACEMENT PROJECT, DISTRICT PROJECT 6154, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept./Div. :
James L. Belcher, Senior Engineer Plant Operations/Maintenance
~VlEWED ~D RECOMMENDED FOR BOARD ACTION, (]
~ Charles W. B tts,
~ell' General Manager
ISSUE: Construction has been completed on the 2,400-Volt Feeder Replacement Project,
District Project (DP) 6154, and the work is now ready for acceptance.
RECOMMENDATION: Accept contract work.
FINANCIAL IMPACTS: None related to this action.
AL TERNATIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
required under the California Civil Code, Section 3093.
BACKGROUND: This project replaced the failed electrical feeder that supplies power from
Substation 40 to one of the two original 250-horsepower, applied-water pumps, which
supply water to the Filter Plant.
The Board of Directors authorized the award of a construction contract for this work in
the amount of $36,255 to Del Monte Electric Corporation, Incorporated, on December 7,
2000. The contractor was issued a Notice to Proceed, which was effective January 22,
2001, with a required contract completion date of April 22, 2001. The District took
beneficial use on February 9, 2001, with all work being completed on February 9, 2001.
This project is included in the Fiscal Year 2000 - 2001 Capital Improvement Budget on
pages TP-51 and TP-52.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $59,000. An accounting of this project will be provided to the Board of
Directors at close out.
RECOMMENDED BOARD ACTION: Accept contract work for the 2,400-Volt Feeder
Replacement Project, DP 6154, Del Monte Electric Co., Inc., and authorize the filing of the
Notice of Completion.
S:\Correspondence\POSPAPR\200 1 \2400-V Accept. wpd
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Page 2 of 2
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
BOlIn! Meeting Dllte: March 15, 2001
Type of Action: SET HEARING DATE
No.:
4.d. CONSENT CALENDAR
Subject: ESTABLISH APRIL 19, 2001, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE VINE HILL WAY CONTRACTUAL
ASSESSMENT DISTRICT NO. 99-3
Submitted By:
Russell B. Leavitt, Management Analyst
Initiating Dept./Div. :
Engineering/Environmental Services
-;:D RECOM;~FORBOARD@K
R. Leavitt C. Swanson A. Farrell
ISSUE: A public hearing is required to establish the Vine Hill Way Contractual Assessment
District (CAD) No. 99-3. A public hearing is also required to create an assessment district
pursuant to the procedure adopted under Proposition 218, which amended the California
Constitution, Article XIII 0, Section 4.
RECOMMENDATION: Establish April 19, 2001, as the date for a public hearing regarding
Vine Hill Way CAD No. 99-3 pursuant to California Constitution, Article XIII 0, Section 4,
and Streets and Highways Code, Sections 5898.20 and 5898.24.
FINANCIAL IMPACTS: There are minor costs for publishing a legal notice advertising the
public hearing and for staff preparation and attendance. These costs eventually will be
paid by the CAD participants.
At TERNA TIVES/CONSIDERA TIONS:
1 . Select a later date for the public meeting - This would delay the CAD proceedings
since the holding of a public hearing is required by law. (Note: An earlier date
would not provide the CAD participants sufficient time to review the Engineering
Report.)
2. No action by the Board - No action will delay the CAD proceedings until a different
public hearing date is set since the holding of a public hearing is required by law.
BACKGROUND: On November 4, 1999, the Board of Directors adopted a resolution of
intention to create Vine Hill Way CAD No. 99-3 for the purpose of installing sewer
improvements on Vine Hill Way in Martinez (see Attachment 1). As required by
Proposition 218, an Engineer's Report estimating assessments for properties within the
CAD is being prepared. It is now appropriate to schedule a public hearing to offer
interested parties the opportunity to comment on the proposed assessments and related
3/8/01
T:\TP _Planning\Leavitt\CADS\Vine HiII\Set Hearing Date-Contract PP.wpd
Page 1 of 5
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Page 2 of 5
POSITION PAPER
BoII,d MtHlting Date: March 15, 2001
Subject: ESTABLISH APRIL 19, 2001, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE VINE HILL WAY CONTRACTUAL
ASSESSMENT DISTRICT NO. 99-3
issues. A resolution has been prepared and is attached, which, if adopted, will set the
date of the public hearing on April 19, 2001.
RECOMMENDED BOARD ACTION: Establish April 19, 2001, as the date for a public
hearing regarding Vine Hill Way CAD No. 99-3 pursuant to California Constitution, Article
XIII 0, Section 4, and Streets and Highways Code, Sections 5898.20 and 5898.24.
3/8/01
T:\TP _Planning\Leavitt\CADS\Vine HiII\Set Hearing Date-Contract PP.wpd
Page 3 of 5
RESOLUTION NO. 2001-_
RESOLUTION SETTING HEARING OF PROTESTS ON
VINE HILL WAY CONTRACTUAL ASSESSMENT DISTRICT (CAD NO. 99-3)
WHEREAS, on November 4, 1999, this Board of Directors adopted Resolution 99-
11 8 expressing the intent of the District to proceed with the Vine Hill Way Contractual
Assessment District (CAD) No. 99-3 for the purpose of installing sewer improvements on
Vine Hill Way in Martinez; and
WHEREAS, at the direction of this Board of Directors, Curtis W. Swanson,
Environmental Services Division Manager, as Engineer of Work for improvement
proceedings for the Vine Hill Way CAD No. 99-3, Central Contra Costa Sanitary District,
Contra Costa County, California, has prepared a report described in Section 5898.22 of
the Streets and Highways Code (Municipal Improvement Act of 1911); and
WHEREAS owners of each affected parcel will be provided written notice of the
proposed assessment and ballot to indicate approval or opposition of the assessment
pursuant to the procedures required by California Constitution Article XIII D, Section 4, as
amended by Proposition 218;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves:
1. This Board sets 2 p.m. on April 19, 2001, at the Meeting Room of the Board
of Directors, 5019 Imhoff Place, Martinez, California, as the time and place
for hearing protests to the proposed improvements and the creation of the
proposed Contractual Assessment District and assessment.
3/8/01
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Page 4 of 5
2. The Secretary of the District is directed to publish, post, and mail the
notices of improvement required by the Municipal Improvement Act of
1911, and to file an affidavit of compliance. The notice shall be published
in the CONTRA COSTA TIMES not later than twenty (20) days before the
date of the hearing.
PASSED AND ADOPTED this 15th day of March, 2001, by the Board of Directors
of the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Aim
District Counsel
3/8/01
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Page 5 of 5
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 15, 2001 No.: 4.e. (coNSENT CALENDAR
TyPB of Action: AUTHORIZE ATTENDANCE AT OUT-OF-STATE CONFERENCE
Subject:
AUTHORIZE ATTENDANCE OF KAREN HUFF, MAINTENANCE
COORDINATOR II, AND DAVID ROBBINS, INSTRUMENT SHOP
SUPERVISOR, AT THE MAINSAVER USERS CONFERENCE 2001, IN LAS
VEGAS FROM APRIL 17-19, 2001.
Submitted By:
John Pearl, Plant Maintenance
Division Manager
Initiating Dept./Div. :
Plant Operations/Maintenance
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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ISSUE: Approval of the Board of Directors is required for travel if the cost exceeds $1,0
is out of state.
RECOMMENDATION: Approve the attendance of Karen Huff and David Robbins at the
Mainsaver Users Conference 2001 to be held in Las Vegas, Nevada, from April 17 - 19, 2001.
FINANCIAL IMPACTS: The projected cost impact on the Division's training budget is $1,000
for travel expenses, and will not exceed the amount originally budgeted for this conference.
AL TERNATIVES/CONSIDERATIONS: Send no one to this year's users conference.
BACKGROUND: Mainsaver is the District's computerized maintenance management system.
District staff has benefitted from the annual Mainsaver Users Conference since the purchase
of this system in 1995. Attendance at the conference this year was budgeted, but the location
of the conference was thought to be in San Diego at budget time.
This national Mainsaver Users Conference brings together users from many parts of the
country and from various industries, including wastewater, to be apprised of new developments
and to provide a forum for input from the users on what system enhancements are needed.
Sessions are held for users of specific platforms, such as the A/S 400, with Mainsaver
personnel in order to resolve issues and problems and how to improve the system's
productivity. David Robbins, our newest maintenance supervisor, is a user of the Mainsaver
system and will benefit from the knowledge gained about Mainsaver at the conference. Karen
Huff, our Maintenance Coordinator, is the principal user of the Mainsaver system, and the
District benefits by keeping current on recent system developments and giving feedback about
our needs to Mainsaver personnel so they can make future changes to the system.
3/8/01
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Page 1 of 2
POSITION PAPER
Board M88ting Date: March 15, 2001
Subject:
AUTHORIZE ATTENDANCE OF KAREN HUFF, MAINTENANCE
COORDINATOR II, AND DAVE ROBBINS, INSTRUMENT SHOP
SUPERVISOR, AT THE MAINSAVER USERS CONFERENCE 2001, IN LAS
VEGAS FROM APRIL 17 - 19,2001.
Speakers address topics of interest to maintenance professionals, and provide examples of
how they have employed Mainsaver to improve their business operations.
Travel to the conference was budgeted for this year at a cost of $1 ,000 for two attendees and
as an in-state conference. Adequate funds are available in the budget, as only the location has
changed, not the cost.
RECOMMENDED BOARD ACTION: Approve the attendance of Karen Huff and David
Robbins at the Mainsaver Users Conference 2001 in Las Vegas, Nevada, from April 17 - 19,
2001.
Page 2 of 2
3/8/01
. .. 5 :\Correspondence\POSP APR\2001 \Mainsaver2. wpd _.....
Central Contra Costa S......litary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 15, 2001
No.: 4. f. CONSENT CALENDAR
Type of Action: CONSIDER EMERGENCY WITHDRAWAL
Subject: CONSIDER A REQUEST FOR EMERGENCY WITHDRAWAL OF FUNDS FROM THE
DEFERRED COMPENSATION PLAN
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept./Div. :
Administrative/Finance & Accounting
REVIEWED AND RECOMM@ FOR BOARD ACTION,
.L7 ~ P. Morn,.
ISSUE: Authorization by the Board of Directors is required for emergency withdrawal of
funds from the Deferred Compensation Plan.
RECOMMENDATION: Approve the request by Robert Colon for an emergency withdrawal
of $15,000, after taxes, from the Deferred Compensation Plan, as recommended by the
Deferred Compensation Plan Advisory Committee.
FINANCIAL IMPACTS: none
AL TERNATIVES/CONSIDERATIONS: This request could be denied, however, this is not
recommended as the request meets the requirements for emergency withdrawals as set
forth by the Internal Revenue Service.
BACKGROUND: Robert Colon, Maintenance Crew Leader, has requested an emergency
withdrawal from the Deferred Compensation Plan based on extreme financial hardship
caused by complications due to a chronic illness. The Deferred Compensation Plan
Advisory Committee has reviewed the request and determined that it meets the
requirements for emergency withdrawal in the amount of $15,000, after taxes.
RECOMMENDED BOARD ACTION: Approve the request by Robert Colon for an
emergency withdrawal of $15,000 after taxes, from the Deferred Compensation Plan, as
recommended by the Deferred Compensation Plan Advisory Committee.
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Page 1 of 1
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 15, 2001
No.: 7.a. TREATMENT Pl,ANT
Type of Action: AUTHORIZE GENERAL MANAGER TO EXECUTE A CHANGE ORDER
Subject:
AUTHORIZE GENERAL MANAGER TO EXECUTE A CHANGE ORDER WITH
KAWEAH CONSTRUCTION COMPANY TO CONSTRUCT THE
COGENERATION AIR INLET MODIFICATIONS, DISTRICT PROJECT
NO. 7199
Submitted By: James L. Belcher,
Senior Engineer
Initiating DeptJDiv. :
Plant Operations Department/Maintenance
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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W. Brennan
ISSUE: Board authorization is required to execute a change order in excess of $50,0 O.
RECOMMENDATION: Authorize the General Manager to execute a change order, in an
amount not to exceed $100,000, with Kaweah Construction Company for the
Cogeneration Air Inlet Modification Project.
FINANCIAL IMPACTS: If the contract work is accelerated to allow completion prior to
June 1, 2001, the District would satisfy a critical requirement for a $60,000 grant from
the State Water Resources Control Board (SWRCB). If the work progress follows a normal
bid/construction schedule, the completion deadline could not be realized, and the grant
money would not be available. A power cost savings of $20,000 per month can
potentially be realized this summer after the project is completed.
AL TERNATIVES/CONSIDERATIONS: Deny this request and bid this project in the
conventional manner for completion by September 2001.
BACKGROUND: The recent energy crisis in California has prompted the SWRCB to create
a grant program to encourage peak load reduction projects that will be completed before
this summer. The state is anticipating an on-peak electrical shortage this summer, and
will provide grant money at the rate of $300 per kW for qualifying projects that can show
a real load reduction. The application deadline was February 28, and construction must
be completed by June 1, 2001. The potential grant amount is $60,000. The project has
received preliminary approval, but final acceptance is not guaranteed. The monthly
savings to the District by installing this retrofit is $20,000 per month for this summer.
3/8/01
S :\Correspondence\POS P APR\200 1 \CogenAirlnlet.pp. wpd
Page 1 of 2
POSITION PAPER
Board M88ting Date: March 15, 2001
Subject:
AUTHORIZE GENERAL MANAGER TO EXECUTE A CHANGE ORDER WITH
KAWEAH CONSTRUCTION COMPANY TO CONSTRUCT THE
COGENERATION AIR INLET MODIFICATIONS, DISTRICT PROJECT
NO. 7199
The District applied for a grant based on the ability of the cogeneration system to produce
200 kW more after modifications to the combustion air inlet. By supplying combustion
air directly into the cogeneration turbine from the outside, in lieu of the hotter air from
inside the Solids Conditioning Building (SCB), the turbine will produce on average 200 kW
more during the on-peak periods in the summer. The average air temperature inside the
building is 200 Fahrenheit hotter than outside air.
The design for the cogeneration air inlet modifications was included in the Solids
Conditioning Building Ventilation Project, District Project 7199; accordingly, sufficient
design criteria are available to proceed on an expedited, negotiated basis on this air inlet
project.
Staff has reviewed this matter with District Counsel, and we have jointly concluded that
this matter can proceed on an expedited, negotiated basis without the necessity of
proceeding through the formal public bid process. Although this is over the $15,000
threshold amount for bidding of District projects, District Counsel indicates that the unique
circumstances here provide a legal basis for proceeding, as requested by staff. The
overriding factors include the energy crisis, the recently announced emergency energy
project grant program, and the potential ability to save energy and $20,000 per month this
summer. These factors, in District Counsel's opinion, are sufficient to place this project
under the general exception to the requirements of public bidding; that is where public
bidding would be unavailing to the interests of the public and the public agency.
Adherence to the usual public advertisement, bid, and award process would delay
completion of this project past the completion deadline for grant funds and potentially
prevent the planned energy conservation from occurring during the critical summer period.
This result would be incongruent with the call for public agencies to take all reasonable
steps to address the critical energy shortage forecast for this summer.
Staff has concluded that this project is exempt from the California Environmental Ouality
Act (CEOA) under District CEOA Guidelines, Section 18.2(b), since it involves minor
alterations to an existing public facility. Approval of this project will establish the Board
of Directors' independent finding that this project is exempt from CEOA.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a change
order with Kaweah Construction Company to construct the cogeneration air inlet
modifications.
3/8/01
5 :\Correspondence\POSP APR\2001 \CogenAirlnlet.pp. wpd
Page 2 of 2
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