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HomeMy WebLinkAboutBOARD MINUTES 11-10-05 52 MINUTES OF THE SPECIAL MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 10, 2005 The District Board of the Central Contra Costa Sanitary District convened in a special meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, November 10, 2005. President Pro Tem Menesini called the meeting to order and requested that the Secretary call roll. I 1. ROLL CALL PRESENT: Members: Boneysteele, Lucey, Menesini, Nejedly, Hockett (President Hockett and Member Lucey arrived at 2:20 p.m.) ABSENT: Membeffi: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS There were no public comments. 3. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS a. ADOPT SALARY MODIFICATIONS FOR SPECIFIED POSITIONS AS A RESULT OF THE MS/CG SALARY SURVEY. TO BE EFFECTIVE OCTOBER 18. 20Q5: APPROVE THE AMENDED MS/CG JOB CLASSIFICATioN DESCR'IPTIONS. INCLUDING CREATION OF CHEMIST III. S-71 ($5616-$6794) AND 'RECLASSIFY TRI NGUYEN AS CHEMIST III. CONTINUED FROM NOVEMBER 3. 2005. I General Manager Charles Batts stated that, at Board direction, management and MS/CG members of the Joint Salary Survey Committee met to try to agree on a joint recommendation. That recommendation is now before the Board for consideration. He stated that the survey was based on marketplace salaries of five local agencies and internal equity adjustments. He concluded that he recommends adoption of the salary modifications as presented. It was moved by Member Boneysteele and seconded by Member Nejedly to adopt the salary modifications as recommended, approve the amended classification descriptions and the creation of the Chemist III position, and to approve the reclassification of Tri Nguyen to Chemist III, with all actions to be effective October 18, 2005. Motion passed by the following vote of the Board: AYES: Members: Boneysteele, Nejedly, Menesini NOES: Members: None I ABSENT: Members: Lucey, Hockett 4. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. RECEIVE PRESENTATION AND DISCUSS DEVELOPMENT OF DRAFT 2006-2007 CAPITAL IMPROVEMENT BUDGET (CIB) AND 2006 CAPITAL IMPROVEMENT PLAN (CIP). 11-1 0-05 I I I 53 General Manager Charles Batts stated that this workshop is the beginning of the financial planning process to discuss future projects and funding. The goal of the workshop is to develop an initial Capital Improvement Budget, which will be incorporated into the District Board Financial Planning and Policy Workshop scheduled for January, 2006. Director of Engineering Ann Farrell stated that the purpose of the Workshop is to review the capital program role in District finances, review the purpose and need for a capital program, assess the current level of revenue and expense, review new data on revenue and its impact on priorities, and set direction for the January Board Financial Planning and Policy Workshop, and the ten-year Capital Improvement Plan (CIP). She described the current project authorization and schedule, stating that the Board has a continued approval role for consultant agreements over $50,000, award of construction contracts over $15,000, project overruns in excess of 15% of the project, and construction change orders over $50,000. The current commitment is $21 million to the baseline capital program in January 2000 dollars. The baseline is now $25 million with inflation growth at 3% per year. She noted that the baseline does not address capacity increases or changing regulations. She stated that, this year, the District has additional, unanticipated revenues and needs to determine how they should be spent. Ms. Farrell reviewed recent capital program activity since 1999, comparing anticipated expenditure vs. actual expenditure. She stated that, from 2001-03, the District had the uncertainty of losing the ad valorem tax, and purposely underspent. She showed the District revenue for the prior six years, and actual capital revenue vs. actual capital expenditures. She stated that, for the last three years, the revenue stream has climbed significantly due to Dougherty Valley connection fee revenue coming in faster than expected. Average figures (revenue vs. expenditures) have been fairly accurate over the six-year period. She described projected capacity fee revenue, stating that the Dougherty Valley development has caused a one-time influx of revenue of approximately $55 million which should be spent on needed capacity projects. Near-term future growth can be accommodated with existing plant capacity, however a long-term capacity needs exceed the current capacity of some District assets. The capacity of some of these assets could be reached in the next 5-10 years. Other developments, including the development of the Concord Naval Weapons Station, would also increase the flow. Ms. Farrell stated that staff has reviewed capacity projects with a view to possibly bringing them into the current ten-year plan, and attempting to match the Dougherty Valley revenue of approximately $55 million with expenditures on needed capacity projects. She described the FY 2006-07 capital budget by program, stating that the recommended expenditures of approximately $35 million exceed the baseline expenditures of $25 million. The 2006-07 budgets by program are $9,800,000 for the Treatment Plant, $19,500,000 for the Collection System, $5,700.000 for General Improvements, and $300,000 for Recycled Water. Treatment Plant capacity projects scheduled for this fiscal year include UV Disinfection System Improvements, and the Wet Weather Bypass Improvements. Collection System projects include various renovation projects and three large concrete pipe corrosion projects. These corrosion projects have all been moved forward and staff considers them to be a good use of the additional revenues. A concrete pipe corrosion study was completed in 2003 and four urgent projects were identified which were addressed immediately. Three less urgent projects were deferred and crown sprayed annually for short-term protection until a lining project could be accommodated in the budget. Staff recommends moving these three projects forward - completion of M3, Minert/Arkell at Bancroft, and St. Mary's Road along the pedestrian trail. With regard to General Improvements, the two large projects are the HOB HVAC improvements, at a cost of $800,000, and CSOD Facility Improvements. The Recycled Water program has been reduced to $300,000. 11-1 0-05 54 She stated that important capacity projects that have previously been deferred are: the Solids Handling Improvements, $14 million, which would increase the capacity of the incinerator to the 55 TPD for which the District is permitted; Primary Sedimentation Tank Expansion, $11 million; Final Phase of San Ramon Interceptor, $4 million; and Concord Segment A-Line Interceptor, $7 million. The last project would allow Concord to abandon its pump station and possibly the District to abandon one of the Buchanan pump stations. Staff recommends moving these projects forward into the window of the current ten-year plan. In response to a question regarding the San Ramon project from Member Nejedly, Ms. Farrell responded that, when the flows are high enough, two larger pumps will be needed at I the San Ramon Pumping Station. The existing pumps are based on a 12-year build out of the Dougherty Valley, which has been accelerated. Therefore, the lager pumps may be needed sooner than originally planned. Staff is evaluating pumping station flows to determine the appropriate timing. She concluded that the District has $55 million coming in from the Dougherty Valley development over a much shorter time, and it would be advantageous to expedite needed capacity projects to utilize these funds for the purpose for which they are intended. Member Boneysteele requested an update on the CSOD Facilities Improvements. Ms. Farrell responded that staff is looking at the building layout and civil work to determine if there are ways to save money. The matter will be brought back to the Board in near future. Member Boneysteele stressed the important role of the CSO in District operations. He stated that the building is grossly inadequate. He stated that the Board has not made a decision yet on how to proceed, and he expressed concern that staff appeared to be looking at reducing the scope of the project without formal Board direction. Ms. Farrell responded that $10 million has been allocated to the CSO remodel in the budget. She assured Member Boneysteele that the functionality of the building will not be reduced. General Manager Charles Batts stated that he had directed staff to look at ways to reduce I the cost of the project,. if possible. He added that it would be advisable to have the new CSO Manager look at the project. Member Boneysteele also stated his opinion that there needs to be adequate facilities for women at the facility. President Hockett expressed concern that staff may be working on reducing the size or cost of the project. She stated that she would like to receive more information about the appearance, layout and interior of the proposed building. Member Lucey stressed his wish to be presented with options. President Hockett and Member Boneysteele requested additional visual information on the original proposal and any proposed modifications, and the rationale for such modifications. Member Nejedly stated that he concurs with the staff recommendation to move capital projects forward, particularly if it will save the District money in the future. Member Lucey stated that it is nice to have a large pot of money and good projects on which to spend it. He requested that staff provide him with information regarding the District's projected need for additional capacity. Member Menesini expressed support for investment in District facilities, particularly for increasing the capacity of the incinerators. I Board Members thanked Ms. Farrell for her presentation. Member Menesini inquired of City of Concord Director of Public Works Qamar Khan how long it would take for more definitive information to be released regarding the development 11-10-05 I I I 55 of the Naval Weapons Station. Mr. Khan responded that it is a lengthy process and will take several years. 5. REPORTS/ANNOUNCEMENTS a. General Manager Charles Batts presented information regarding the thermometer exchange event to be held on November 16, 2005 at Rossmoor. He stated that the Solid Waste Authority will provide two staff members and will carry mercury disposal messages in their newsletters. The event banner will list them as a co-sponsor, along with Rossmoor. The anticipated event turnout is 250. b. General Manager Charles Batts announced the Board reorganization is scheduled for the first meeting in December 2005, in accordance with the District Code. c. General Manager Charles Batts announced that he will be on vacation from November 19 through November 28, 2005. d. Board Member Boneysteele commended staff on the Awards Luncheon held on November 9,2005 and commented on the high caliber of District employees. 15. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at 3:04 p.m. ~a'r7'O 1(. ~~vzM, President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ~~ Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 11-1 0-05