HomeMy WebLinkAboutACTION SUMMARY 05-05-05
Central Contra Costa Sanitary District
5019 Imhoff Place, Martlllez, CA 94553-4392 (925) 228-9500 . wwwcentralsan.org
BOARD OF DIRECTORS:
BOARD MEETING
BARBARA D. HOCKETT
President
ACTION SUMMARY
MARIO M. MENESlNI
President Pro T em
May 5, 2005
2:00 p.m.
PARKE L BONEYSTEELE
GERALD R. LUCEY
JAMES A. NEJEDLY
1. ROLL CALL:
PRESENT: Members:
ABSENT: Members:
Boneysteele, Nejedly, Lucey, Hockett
Menesini
a. Pledge of Allegiance to the Flag
BOARD ACTION: Said Pledge of Allegiance to the Flag
b. Introductions
. Recognize Jennifer Muir, newly appointed Plant Operator Trainee
. Introduce Jesse Lucia, newly hired Plant Operator III
. Introduce Marie Pettersen, newly hired Secretary III
BOARD ACTION: Board Members commended the newly-appointed Plant
Operator Trainee and welcomed the new staff.
2. PUBLIC COMMENTS:
There were no public comments.
3. CONSENT CALENDAR:
a. Adopt a resolution accepting public sewer improvements and an offer of
dedication from John Wai Ying Yee and Maymie Ng Yee for an easement shown
on the recorded final map of Subdivision MS 856-97 in the Town of Danville (Job
5439) and authorize staff to record the resolution with the Contra Costa County
Recorder
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3. CONSENT CALENDAR - contd.
b. Adopt a resolution accepting public sewer improvements and an offer of
dedication from Mark A. Scott and Grant A. Cody for easements shown on the
recorded final map of Subdivision MS 853-99 in the Town of Danville (Job 5698)
and authorize staff to record the resolution with the Contra Costa County
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c. Adopt a resolution accepting public sewer improvements and an offer of
dedication from Shapell Industries, Inc. for easements shown on the recorded
final map of Subdivision No. 8690 in the San Ramon area (Job 5735) and
authorize staff to record the resolution with the Contra Costa County Recorder
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d. Accept the contract work for the Recycled Water Customer Connections
Contract, Bid Request No. 018826, and authorize filing of the Notice of
Completion
e. Set public hearings on June 2, 2005, to receive public comment on the 2005-
2006 Operations and Maintenance Budget and the Self-Insurance Fund Budget
and on the collection of current sewer service charges and prior year delinquent
charges by placing them on the County tax roll
BOARD ACTION: Consent Calendar Items a. through e. approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER:
BOARD ACTION: None
5. BIDS AND AWARDS:
a. Authorize award of a construction contract to Kaweah Construction Company for
the construction of the Treatment Plant Protective Coatings and Piping
Renovations, Phase 3, District Project 7233
BOARD ACTION: Contract awarded as recommended in the amount of
$1,348,000.
b. Consider responsiveness of bid submitted by AEI Consultants and consider
authorizing award of construction contract for the Collection System Operations
Department (CSOD) Underground Storage Tank Removal, District Project No.
8212
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BOARD ACTION: Hearing held. Bid from AEI declared non-responsive and
contract awarded to Paradiso Mechanical as the lowest responsive bidder
in the amount of $123,686.
6. REPORTS:
a. General Manager
1) Report on Treatment Plant Piping Renovations Project, DP 7233
Board Action: Report presented. No action taken.
2) Announcements
a) Announce advertisement of Treatment Plant Safety Enhancements
Project, Phase 2, DP 7229
BOARD ACTION: None. Treatment Plant Safety Enhancement
Project, Phase 2, will be advertised on May 11 and May 16.
Work will begin by July 1 and should be completed by the end
of the calendar year.
b) Announce advertisement of North Orinda Sewer Improvements
Project, Phase 1, DP 5759
BOARD ACTION: None. The project will be advertised on May
12 and 17, 2005. A public workshop has been scheduled for
June 23 at 7:00 p.m. in the Orinda Public Library Garden
Room.
c) Announce outcome of April 26,2005 sewering meeting with
residents of the EI Toyonal area of Orinda
BOARD ACTION: None.
d) Report on meeting with Contra Costa County regarding the
Southern Pacific right-of-way easement relocations
BOARD ACTION: Report presented. No action taken.
e) Announcement regarding relocation of Contra Costa County Animal
Shelter and open house on June 13, 2005
BOARD ACTION: None.
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f) Announcement regarding District attendees at the HTE Users'
Group Conference
BOARD ACTION: None.
g) Report on overflow from a manhole at 15 Queensbrook Place in
Orinda on April 30, 2005
BOARD ACTION: Report presented. No action taken.
Estimated volume of the overflow - approximately 1500
gallons; reports have been made to all regulatory agencies.
h) Announcement of advertisement of Kiewit property fill project,
beginning May 13, 2005
BOARD ACTION: None. The Real Estate Committee has
recommended moving forward with the Request for Proposals
as proposed by staff. The results of the RFP will be presented
to the Committee and a contract will be brought back to the
Board for approval at a later date.
b. Counsel for the District
1) Report from Orinda Moraga Disposal Service Receiver Stephen Anderson
BOARD ACTION: Report presented.
2) Counsel for the District Kent Aim reported that the item scheduled for
closed session at the conclusion of this meeting should be cancelled and
rescheduled for the Board meeting of May 19, 2005, due to the recent
receipt of a settlement offer.
BOARD ACTION: Report presented. No action taken.
3) Counsel for the District stated that the District has received a copy of the
administrative civil liability complaint filed by the Regional Board with
regard to District sewer system overflows. The amount of the fine is
$165,000. He stated that the District must decide whether to: (1) object
to the fine and attend a hearing; (2) accept the fine and waive the right to
a hearing; or (3) accept the fine, waive the right to a hearing and
proceed with a Supplemental Environmental Project (SEP), with the
exception of $10,000 of the fine. He stated that any fine paid, unless
used for an SEP, would go to the State. He reported that staff's and his
recommendation is to accept the fine, waive the right to a hearing, and
proceed with an SEP.
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BOARD ACTION: Staff directed to schedule the matter for Board
consideration and action under regular business on the next Board
agenda. Member Nejedly requested that staff provide additional
information to the Board regarding recent spills in Grass Valley and
San Luis Obispo, and historical information on District spills and
fines.
c. Secretary of the District
None.
d. Board Members
1) Board Budget and Finance Committee Report - Member Lucey and
President Hockett
a) Approval of Expenditures dated May 5, 2005
BOARD ACTION: Expenditures approved as recommended.
b) Announce selection of actuary to conduct study in compliance with
GASB 45
BOARD ACTION: None. Committee announced the selection
of Aon to perform the study for $17,500.
2) Report of California Association of Sanitation Agencies (CASA)
Conference of April 27-30, 2005 - Member Lucey
BOARD ACTION: Report presented.
3) Report of May 3, 2005 Real Estate Committee Meeting - Member Lucey
BOARD ACTION: No report given. May 3,2005 Real Estate
Committee meeting was cancelled.
4) Announcements
General Manager Charles Batts announced the upcoming Environmental
Alliance meeting on May 16 regarding coal mining in Contra Costa
County. The lecture will be given by the Parks Service person in charge
of the Black Diamond mines.
7. ENGINEERING:
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a. Accept the contract work for the Pumping Stations Supervisory Control and Data
Acquisition Project, District Project 6127, and authorize the filing of the Notice of
Completion
BOARD ACTION: District Project 6127 accepted and filing of the Notice of
Completion authorized.
Staff announced that the additional oversight and 24-hour staffing at the
San Ramon Pumping Station will now be discontinued.
7. ENGINEERING - contd.
b. Adopt a resolution authorizing the General Manager to execute joint powers
agreements with cities, counties, special districts, and other government entities
not to exceed $50,000
BOARD ACTION: Continued to June 2,2005 to allow for the attendance of
all Board Members.
8. CORRESPONDENCE:
a. Receive letter dated April 13, 2005 from property owners on Smith Road in
Alamo requesting the formation of a Contractual Assessment District for their
properties to connect to the District
BOARD ACTION: Staff to prepare response stating that the
Contractual Assessment District program is not in effect at this time.
9. APPROVAL OF MINUTES:
a. Minutes of April 7, 2005
b. Minutes of April 14, 2005
BOARD ACTION: Minutes approved.
10. BUDGET AND FINANCE:
a. Review the financial status and budget of the Self-Insurance Fund and approve
the allocation of $250,000 to the fund from the 2005-2006 Operations and
Maintenance Budget
BOARD ACTION: Approved allocation of $250,000 from the 2005-06
Operations and Maintenance Budget to the Self-Insurance Fund.
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b. Receive March 2005 Financial Statement
1) Running Expense F=und
2) Sewer Construction Fund
3) Temporary Investments
BOARD ACTION: Statement received.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION:
None.
12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
None.
13. CLOSED SESSION:
a. Conference with Legal Counsel on initiation of litigation pursuant to Subdivision
(c) 54956.9 of the Government Code
. One potential matter
BOARD ACTION: This closed session was cancelled, to be rescheduled for
May 19, 2005.
14. REPORT OF DISCUSSIONS IN CLOSED SESSION:
None.
15. ADJOURNMENT: - at 4:07 p.m. in honor of Household Hazardous Waste Supervisor
and cancer survivor Elaine Jacobs, in recognition of her successful completion of a 26-
mile marathon to raise money for The Wellness Group.
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