Loading...
HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 11-17-08 7, d. '1.; c ') Central Contrq Costa Sanitary District 5019 Imlloff Place, Maltlllez, CA 94553-4392 (925) 228-9500 . www.centralsan org BUDGET AND FINANCE COMMITTEE ACTION SUMMARY Chair McGill Member Nejedly Monday,November17,2008 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PRESENT: Mike McGill, Jim Nejedly, Jim Kelly, Randy Musgraves, Debbie Ratcliff 1. CALL MEETING TO ORDER Chair McGill called the meeting to order at 3 p.m. 2. PUBLIC COMMENTS None. 3. OLD BUSINESS a. Contra Costa Lawsuit Regarding Bid Rigging The County's lawsuit was discussed and staff confirmed that the alleged bid rigging was specifically on the Guaranteed Investment Contracts that were used as investments from the bond proceeds and not bid rigging on the interest rates paid on the bonds. COMMITTEE ACTION: Receive report. *b. Outstanding Expenditure Questions The outstanding questions from the prior Committee meeting were reviewed. The attached outstanding question regarding work done by Expert Tree Service was brought to the meeting as it was not available at the time the agenda was delivered. ... '" Recycled Paper Budget and Finance Committee November 17, 2008 Page 2 COMMITTEE ACTION: The Expert Tree Service invoice appears high. Member Nejedly asked for additional review and would like to make a site visit to assess the number of hours that were required to get the job done. Staff will follow up and report back on the appropriateness of the charges. 4. CLAIMS MANAGEMENT a. Review Outstanding Claims The District may receive two small claims from last fiscal year. A new general liability claim was filed by Joann Ariff who ran over a pressure valve and received minor damage ($155). The valve has been repaired. There is one outstanding auto claim where an employee knocked over a post box, the claim has not been received yet. A new accident involved a temporary employee who backed into a pillar, damaging the District vehicle's taillight and rear section. COMMITTEE ACTION: Received report. 5. REPORTS/ANNOUNCEMENTS a. GASB 45 Trust The Committee discussed the volatility of the market and decided to start depositing GASB 45 monies into the Trust per the Board Initial Investment Policy. COMMITTEE ACTION: The Committee directed staff to invest the first monthly installment to the Trust upon its establishment. The documents should be signed by the Controller this week and the first deposit will be made no later than the end of next week. b. Review draft CAFR and related position paper The Committee reviewed the draft CAFR. COMMITTEE ACTION: Recommend approval to submit the CAFR to the GFOA. Budget and Finance Committee November 17, 2008 Page 3 c. Update on AIG Staff indicated that AIG continues to be a safe provider of insurance and will continue to monitor the situation. COMMITTEE ACTION: Received the report. 6. REVIEW EXPENDITURES COMMITTEE ACTION: Recommended Board approval of expenditures. 7. ADJOURNMENT - at 3:35 p.m. Central Contra Costa Sanitary District November 17, 2008 TO: FROM: BOARD BUDGET AND FINANCE COMMITTEE RANDALL MUSGRA VES DEBBIE RATCLIFF SUBJECT: November 3, 2008 Finance Committee Meeting There was one additional question from the last Board Budget and Finance Committee meeting which required additional staff research. The question and answer is provided below: 1. 173022- Expert Tree Service- What work was done for $9,6201 In the fall of 2006, a main sewer extension was constructed in a difficult easement location in Orinda (66 La Encinal). During the violent storm of late January 2008, a large tree (40" diameter Monterey Pine) adjacent to the easement toppled. Staff determined that the sewer installation work may have contributed to the loss of the tree as pruning some of the roots had been necessary during construction. Expert Tree Service, which has a blanket contract with CCCSD for tree work, was engaged in February 2008 to remove all of the debris (limbs, etc) except for the trunk, and to cut the trunk into "rounds." The rounds were left on site. Last summer, the Moraga-Orinda Fire Protection District contacted the property owner and CCCSD and informed us that the rounds had to be removed from the site as they posed an imminent fire hazard. Expert Tree was again engaged to cut the rounds into manageable pieces, remove them from the site and dispose of them properly. The work was very challenging as it required all of the material to be hand carried up a steep slope to La Encinal. A total of 18.5 person-days @ $520 per person-day ($9,620) was required to complete the work. The work was monitored by the CCCSD inspector assigned to Lamorinda.