HomeMy WebLinkAboutACTION SUMMARY 11-20-08 Central Contra Costa Sanitary District 5019 1Ill110ff Place, Martinez, CA 94553-4392 (925) 228-9500 . www.centralsan.org BOARD MEETING BOARD OF DIRECTORS: GERALD R. LUCEY President ACTION SUMMARY BARBARA D. HOCKETT President Pro Tem Board Room Thursday November 20,2008 2:00 p.m. 1. ROLL CALL JAMES A. NEJEDLY MICHAEL R. McGILL MARIO M. MENESINI PRESENT: Members: ABSENT: Members: Hockett, McGill, Menesini, Nejedly, Lucey None a. Pledge ot Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. · Introduce newly-hired Purchasing and Materials Manager Stephanie King. · Introduce newly-hired Senior Right-ot-Way Agent Kathleen West. BOARD ACTION: Welcomed newly-hired employees. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Receive Environmental Protection Agency Large Secondary Treatment Plant Operations and Maintenance Excellence 2008 Clean Water Act Recognition Award. Presented by USEPA Region 9 Director ot Water Division, Alexis Strauss BOARD ACTION: Ms. Alexis Strauss presented the award to the Board. A ", Recycled Paper November 20,2008 Board Agenda Page 2 4. CONSENT CALENDAR a. Approve expenditures dated November 20,2008. Reviewed by Budget and Finance Committee. b. Approve minutes of October 16, 2008 and October 29, 2008 Board Meetings. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 11.a. was taken out of order due the attendance of Executive Recruiter Bob Murray for that item. 6. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS a. Consideration of proposed revisions to the District Travel Policy regarding the approval process for Board Member conference attendance and regarding prohibiting the use of private limousines or chauffeured cars for transportation. (Continued from October 16 and November 6,2008) BOARD ACTION: Adopted revisions to the District Travel Policy approving an annual approval process for Board Member conference attendance, and clarification of receipt requirements (5-0), and approving the modification prohibiting the use of private limousines or chauffeured cars for Board and staff transportation (4-1; Hockett, No). b. Approve revisions to the Collection System Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208). (Continued from November 6, 2008) BOARD ACTION: Approved revisions to the Collection System Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208) as recommended (3-2; Nejedly and Lucey, No). 7. REPORTS a. General Manager 1) Local Agency Formation Commission (LAFCO) update. BOARD ACTION: Received the report. November 20, 2008 Board Agenda Page 3 2) Announcements a) Re-elected Board Member Reception President Lucey requested that this be held immediately prior to the Board Meeting. b) Lancaster Road CalTrans Claim Payment c) St. Mary's College Candidate Comparison of District's Customer Service d) Water/Wastewater Plant Operator Training Program Update e) Bay Area Air Quality Management District (BAAQMD) Disposition Letter f) National Pollutant Discharge Elimination System Permit Fee g) Phase 2 Aeration Air Renovation Project Re-Bid h) Standard and Poor's Rating Upgrade for CCCSD BOARD ACTION: Received the announcements. b. Counsel for the District Announced the closed session at the conclusion of the Board Meeting. In response to a question from President Lucey, announced that the Kramer case has been set for trial in March, 2009. c. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill announced that he will be attending the December 4, 2008 Mayors' Conference in Brentwood. BOARD ACTION: Received the reports. November 20, 2008 Board Agenda Page 4 2) Board Member reports on recent meetings for which they received the stipend. a) October 20,2008 California Special Districts Association, Contra Costa County Chapter Meeting - Member Menesini. b) November 12, 2008 Local Agency Formation Commission (LAFCO) Meeting - Member Hockett c) November 17, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. d) November 17, 2008 Award Presentation - CCCSD High School Recognition Program for Significant Mercury Reduction, Martinez Unified School District - Member Menesini. e) November 18, 2008 Real Estate Committee Meeting - Member Nejedly and President Lucey. BOARD ACTION: Received the reports. 3) Board Member reports on recent meetings or conferences for which the District paid their expenses. a) November 6,2008 Contra Costa County Mayors' Conference hosted by the City of San Pablo - Member McGill. BOARD ACTION: Received the report. 8. ADMINISTRATIVE a. Authorize the General Manager to execute a contract with OMS for janitorial services not to exceed five years. BOARD ACTION: Authorized the General Manager to execute a contract with DMS for janitorial services not to exceed five years, with the first-year contract price of $148,000 (4-1; Lucey, No). November 20,2008 Board Agenda Page 5 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on November 13, 2008 and authorize the General Manager under Public Contract Code 22050(1 )(b) to continue with emergency repairs on the creek crossing near Mosswood Drive in Lafayette by K. J. Woods Construction. BOARD ACTION: Received report and continued authorization for emergency repairs. 10. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill asked staff to provide information regarding options for Board Members to participate in Board Meetings by teleconferencing. 11. CLOSED SESSION a. Personnel Matters Pursuant to Section 54957 of the Government Code - Performance Evaluations for General Manager, District Counsel, and Secretary of the District. b. Conference with Legal Counsel on existing litigation pursuant to Section 54956.9(a) of the Government Code - Daniel and Eileen Scanlon v. Kandi Kaufman, et al; Lorraine Kaufman v. Daniel Scanlan, et al - Cross- Complaint - Contra Costa Superior Court No. C06-01976. c. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a) - James L. Talada III and Melody LaBella vs. Central Contra Costa Sanitary District, et aI., Civil Action No. C08-2771 . d. Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9(b). . One potential matter. BOARD ACTION: Item 11.a. was taken out of order earlier in the meeting. Item 11.d. was not held. Items 11.b. and 11.c. were held as shown. 12. REPORT OUT OF CLOSED SESSION None. 13. ADJOURNMENT - at 4:31 p.m.