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Home My WebLink AboutACTION SUMMARY 11-06-08 I Central Contra Costa Sanitary District 5019 1Ill110ft Place Maltlllez CA 94553-4392 (925) 228-9500 . wwwcentralsanOlg BOARD MEETING BOARD OF DIRECTORS: GERALD R. LUCEY President ACTION SUMMARY BARBARA D. HOCKE7T President Pro rem Board Room Thursday November 6, 2008 2:00 p.m. MICHAEL R. McGILL MARlO M. MENESINI JAMES A. NEJEDLY 1. ROLL CALL PRESENT: Members: ABSENT: Members: Hockett, McGill, Nejedly, Lucey Menesini a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. . Introduce newly-hired Utility Worker James Alexander. General Manager James Kelly announced the personnel advancement of Mary Bradshaw to Engineering Technician III BOARD ACTION: Welcomed newly-hired employee. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve expenditures dated November 6,2008. Reviewed by Budget and Finance Committee. b. Receive September 2008 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of October 2,2008 Board Meeting. A to., Recycled Paper November 6, 2008 Board Agenda Page 2 d. Adopt Resolution 2008-111 establishing regular performance appraisal schedule for Executive Management Team. e. Accept the contract work for the Wet Weather Bypass Improvements (Pre-Load Phase), District Project 7241, completed by Siteworks Construction, Inc., and authorize filing of the Notice of Completion. f. Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through December 20, 2008. g. Approve revised funding authorization for the 2008-09 Capital Improvement Budget. Approval recommended by the Capital Projects Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 11.b. was taken out of order due to the presence of Executive Recruiter Bob Murray. Item 8.a. was also taken out of order due to the presence of representatives from PARS and Union Bank. 5. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS a. Consideration of proposed revisions to the District Travel Policy regarding the approval process for Board Member conference attendance and regarding prohibiting the use of private limousines or chauffeured cars for transportation. (Continued from October 16, 2008) BOARD ACTION Motion to revise the Travel Policy as recommended : failed (2-2; Hockett and McGill, No.) Continued to November 20, 2008 (3-1; Nejedly, No). 6. REPORTS a. General Manager 1) Internal Audit Report. BOARD ACTION: Received the report. 2) Announcements a) Transformer Work at Substation 82 b) A-Line Relief Interceptor Project Milestones November 6, 2008 Board Agenda Page 3 c) Green Business Program Certification d) Loss of East Bay Municipal Utility District (EBMUD) Hydrant Meters President Lucey asked staff to prepare a letter to the EBMUD Board of Directors strongly urging them to reconsider the District’s request to be exempted from the recall of EBMUD hydrant meters. e) Special District Leadership Foundation Recognition f) El Toyonal Drive in Orinda g) LAFCO to Consider CCCSD Out Of Agency Service Agreements Member Hockett stated that she will try to attend the LAFCO meeting on November 12. Board Members stated they will call members of the LAFCO Board to request their support. h) United States Environmental Protection Agency Operations & Maintenance Excellence Award BOARD ACTION: Received the announcements. b. Counsel for the District No reports. c. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill reported that he will be attending the Mayors’ Conference on November 6. 2) Board Member reports on recent meetings for which they received the stipend. a) October 20, 2008 California Special Districts Association, Contra Costa County Chapter Meeting - Member Menesini. November 6, 2008 Board Agenda Page 4 This report was not made due to Member Menesini’s absence. b) October 21, 2008 Outreach Committee Meeting - President Lucey and Member Menesini. c) October 22, 2008 Real Estate Committee Meeting - Member Nejedly and President Lucey. d) October 28, 2008 Capital Projects Committee Meeting - Members Menesini and Hockett. e) October 31, 2008 Household Hazardous Waste Committee Meeting - Member Hockett and President Lucey. f) November 3, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. g) November 5, 2008 Recycled Water Committee Meeting - Members McGill and Hockett. h) November 5, 2008 Award Presentation - CCCSD High School Recognition Program for Significant Mercury Reduction, Acalanes Union High School District - President Lucey. BOARD ACTION: Received the reports. 3) Board Member reports on recent meetings or conferences for which the District paid their expenses. st a) October 18-22, 2008 - 81 Annual Water Environment Federation Technical Exhibition and Conference (WEFTEC), Chicago, Illinois - Members McGill and Hockett. b) October 24, 2008 California Special Districts Leadership Program (Board’s Role in Human Resources), Thousand Oaks, California - Member McGill. BOARD ACTION: Received the reports. 4) Announcements Member McGill announced that he attended the Contra Costa Council Board Meeting. BOARD ACTION: Received the announcements. November 6, 2008 Board Agenda Page 5 7. ENGINEERING a. Authorize the President of the Board of Directors and the Secretary of the District to execute a memorandum of understanding with Contra Costa County and the Contra Costa County Redevelopment Agency regarding amendment of sanitary sewer easements in the Iron Horse Corridor; and adopt a resolution accepting the first grant of easement prepared under the terms of the MOU (District Project 1541 - Parcels 8-IHC and 9B-IHC). BOARD ACTION Authorized the President of the Board of Directors and : the Secretary of the District to execute a memorandum of understanding with Contra Costa County and the Contra Costa County Redevelopment Agency regarding amendment of sanitary sewer easements in the Iron Horse Corridor; and adopted Resolution 2008-112 accepting the first grant of easement prepared under the terms of the MOU (District Project 1541 - Parcels 8-IHC and 9B-IHC). b. Approve revisions to the Collection System Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208). BOARD ACTION Motion to approve revisions to the Collection System : Operations Division (CSOD) Administration, Crew and Warehouse Facility Improvements Project (DP 8208) as recommended failed (2-2; Nejedly and Lucey, No). Continued to November 20, 2008 (3-1; Nejedly, No.) 8. BUDGET AND FINANCE a. Approve resolution to adopt the GASB 45 Public Agencies Post-Retirement Health Care Plan Trust Agreement and Master Plan Document; authorize staff to invest $11.2 million in the Trust; and adopt the Board Initial Investments Policy. Approval recommended by the Budget and Finance Committee. BOARD ACTION: Adopted Resolution 2008-113, adopting the GASB 45 Public Agencies Post-Retirement Health Care Plan Trust Agreement and Master Plan Document; authorized staff to invest $11.2 million in the Trust; and adopted the Board Initial Investments Policy (3-0-1; Lucey, Abstain). 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS November 6, 2008 Board Agenda Page 6 None. 11. CLOSED SESSION a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a) – James L. Talada III and Melody LaBella vs. Central Contra Costa Sanitary District, et al., Civil Action No. C08-2771. b. Personnel Matters Pursuant to Section 54957 of the Government Code – Performance Evaluations for General Manager, District Counsel, and Secretary of the District. BOARD ACTION: Held closed session. Item 11.b. was taken out of order earlier in the meeting. 12. REPORT OUT OF CLOSED SESSION President Lucey reported that the Board directed Executive Recruiter Bob Murray to meet with the General Manager, District Counsel and Secretary of the District regarding their performance evaluations. 13. ADJOURNMENT – at 3:48 p.m.