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HomeMy WebLinkAboutACTION SUMMARY 09-04-08 Central Contra Costa Sanitary District 5019 Imhoff Place, Martlllez, CA 94553-4392 (925) 228-9500 . www.centralsan org BOARD MEETING BOARD OF DIRECTORS: GERALD R. LUCEY President ACTION SUMMARY BARBARA D. HOCKETT President Pro Tern Board Room Thursday September 4, 2008 2:00 p.m. 1. ROLL CALL MICHAEL R McGILL MARIO M. MENESINI JAMES A. NEfEDLY PRESENT: Members: Hockett, McGill, Menesini, Nejedly, Lucey ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said pledge of allegiance. b. Introductions. . Introduce newly-hired Utility Worker, Chris Hesse. BOARD ACTION: Welcomed newly-hired employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of California Association of Sanitation Agencies (CASA) awards for the following: . Establishment of the WaterlWastewater Treatment Plant Operator Training Program . Outstanding Capital Improvements Project Award for 2008 for the Plant Control System Improvements Project BOARD ACTION: Received the awards. .. ,,~ Recycled Paper September 4, 2008 Board Agenda Page 2 4. CONSENT CALENDAR a. Approve expenditures dated September 4, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of August 7,2008 Board Meeting. c. Adopt Resolution 2008-090 amending Exhibit A, Designated Positions and Disclosure Categories of the District Conflict of Interest Code and authorize the Secretary of the District to complete the 2008 Conflict of Interest Code Biennial Notice and submit it to the Board of Supervisors for approval. d. Adopt Resolution 2008-091 establishing the Sewer Construction Fund Appropriations Limit in the amount of $72,428,338 for the 2008-2009 fiscal year, in accordance with Article XIII B of the California Constitution, and select the change in the local assessment roll due to local non-residential construction for use in computing the appropriations limit. e. Approve attendance of Board Member McGill at California Special Districts Association (CSDA) Special Districts Leadership Academy Training entitled "The Board's Role in Human Resources," in Thousand Oaks, California, on October 24, 2008. f. Establish October 2,2008 at 2:00 p.m. as the date and time for a public hearing for Wet Weather Bypass Improvement Project Mitigated Negative Declaration, District Project 7241. g. Authorize the General Manager to execute a construction contract change order, not to exceed $110,000, with Lister Construction, Inc. for Treatment Plant Site Improvements, District Project 7251. h. First reading of the title of proposed Ordinance No. 253, entitled "An Ordinance Modifying Titles 1,2,5,6,9, 10, and 11, and Adopting Title 7, of the Central Contra Costa Sanitary District Code," and set a public hearing for October 2, 2008 at 2:00 p.m. to receive public input on and consider adoption of Ordinance No. 253. BOARD ACTION: Adopted Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item S.c. was taken out of order. September 4, 2008 Board Agenda Page 3 6. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS a. Adoption of District Salary Survey for Employees' Association, Public Employees' Union Local One and adoption of the General Manager's Recommendations, to be effective August 18, 2008. (Continued from August 7, 2008 Board Meeting.) BOARD ACTION: Approved General Manager recommendations as originally presented, to be effective retroactively to July 1, 2008. 7. REPORTS a. General Manager 1) Report on proposed questionnaire to obtain input on Board Stipends and Reimbursement Policy. BOARD ACTION: Received the report. 2) Announcements a) Caltrans Claim b) Chicago, Illinois Water Environmental Federation Technical Education Conference (WEFTEC) Attendance c) District Staff to Witness Equipment Test Out of State d) Ann Farrell Appointed to WEF Research Council e) Former Employee Employed as Temporary Inspector f) Headquarters Office Building Parking Lot Closure Update g) Board Room Upgrades Status h) Natural Gas Update i) Occhicone Landscape Equipment Trailer Vandalism and Theft BOARD ACTION: Received the announcements. September 4, 2008 Board Agenda Page 4 b. Counsel for the District Announced that Ethics Training, in compliance with AB 1234, will be provided to Board Members and senior staff at a special Board Meeting to be held on December 11, 2008, unless the Board directs otherwise. c. Secretary of the District Announced that there will be no District election in November 2008 as the three incumbents, Members Hockett, Menesini and Nejedly, are running unopposed. d. Board Members 1) Report on September 2, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. BOARD ACTION: Received the report. 2) Report on August 28,2008 Recycled Water Committee Meeting. - Members McGill and Hockett. BOARD ACTION: Received the report. 3) Report on September 2, 2008 Outreach Committee Meeting - President Lucey and Member Menesini. BOARD ACTION: Received the report. 4) Report on August 20-23,2008 California Association of Sanitation Agencies (CASA) Conference - Members Hockett and McGill. BOARD ACTION: Received the report. 5) Report on August 2008 California Association of Sanitation Agencies (CASA) Executive Board Meeting - Member Hockett. BOARD ACTION: Received the report. 6) Reports on miscellaneous business meetings attended by Board Members. Member McGill reported on his attendance at the Contra Costa Mayors' Conference, a meeting with City of Walnut Creek officials, and the Contra Costa Council Land Use and Water Task Forces. BOARD ACTION: Received the report. September 4, 2008 Board Agenda Page 5 7) Provide direction regarding nomination of one of the following candidates as representative to the California Special Districts Association (CSDA) Board for Region Three - Member Menesini. · Stanley R. Caldwell · Vincent C. Ferrante · Raymond S. Honan · Terry Riddle · Kathryn Slater-Carter BOARD ACTION: Supported the nomination of Stanley R. Caldwell as representative to the California Special Districts Association (CSDA) Board for Region Three. 8. ENGINEERING a. Authorize the General Manager to execute a professional services agreement, in the amount of $110,000, with HDR for the Electric Blower Renovation Project, District Project 7272. BOARD ACTION: Authorized the General Manager to execute a professional services agreement, in the amount of $110,000, with HDR for the Electric Blower Renovation Project, District Project 7272. b. Authorize the General Manager to amend an existing professional services agreement with DCM Engineering from a cost ceiling of $45,000 to a cost ceiling of $75,000, for design services during construction for the A-Line Relief Interceptor, Phase 2A, District Project 5980. BOARD ACTION: Authorized the General Manager to amend an existing professional services agreement with DCM Engineering from a cost ceiling of $45,000 to a cost ceiling of $75,000, for design services during construction for the A-Line Relief Interceptor, Phase 2A, District Project 5980. c. Consideration of the following items regarding pharmaceutical and sharps collection programs. 1) Approve and authorize the General Manager to execute an agreement with the Contra Costa County Office of the Sheriff for a pharmaceutical collection program. BOARD ACTION: Approved a pharmaceutical collection program with the Contra Costa County Office of the Sheriff and authorized the General Manager to execute an agreement for the collection September 4, 2008 Board Agenda Page 6 program, with the exception of inventorying collected pharmaceuticals. Program to be reviewed by Ad Hoc Committee. 2) Provide direction to staff regarding possible District participation in a pharmaceutical collection pilot program with the City of Walnut Creek. BOARD ACTION: Directed staff to proceed with developing a pilot program with the City of Walnut Creek and the Central Contra Costa Solid Waste Authority. President Lucey created an Ad Hoc Committee of Members Hockett and Nejedly to review the pilot program and other pharmaceutical programs and report back to the Board with recommendations at the next Board Meeting. The Board agreed the members should receive the stipend for attendance at Ad Hoc Committee meetings. 3) Provide direction to staff regarding possible collection of sharps at the District Household Hazardous Waste Facility. BOARD ACTION: Ad Hoc Committee to review issue and report back to the Board at the next Board Meeting. 9. BUDGET AND FINANCE a. Review and approve the Statement of Investment Policy. Reviewed by Budget and Finance Committee. BOARD ACTION: Approved the Statement of Investment Policy. b. Receive adjusted June 2008 Year End Financial Statements. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the report. c. Capital Improvement Budget Year End Report. BOARD ACTION: Received the report. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None. September 4, 2008 Board Agenda Page 7 12. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Employees' Association, Public Employees' Union, Local One. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9.(b) . One potential matter. BOARD ACTION: Held closed session. 13. REPORT OUT OF CLOSED SESSION President Lucey reported that, with regard to Item 12.a., the Board decided not to provide further direction to the District's labor negotiators. The Board voted on the matter in open session under Item 6.a. 14. ADJOURNMENT - at 4:55 p.m.