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Home My WebLink AboutACTION SUMMARY 06-05-03 . Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, Ca 94553 (925) 228-9500 . www.centralsan.org BOARD OF DIRECTORS: BOARD MEETING JAMES A. NEJEDLY President ACTION SUMMARY GERAWR. LUCEY President Pro Tem PARKE L BONEYSTEELE BARBARA D. HOCKEIT MARlO M. MENESINl June 5, 2003 2:00 p.m. 1. ROLL CALL: PRESENT: Members: ABSENT: Members: Menesini, Boneysteele, Lucey, Hockett, Nejedly None a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance b. Introductions . Introduce Scott Kahlor, newly hired Engineering Assistant III BOARD ACTION: Engineering Assistant III Scott Kahlor was introduced and welcomed to the District 2. PUBLIC COMMENTS: BOARD ACTION: None 3. AWARDS AND COMMENDATIONS: a. Presentation by Department of Toxic Substances Controls Headquarters Branch Chief Mr. Karl Palmer of the 2003 CallEPA Household Hazardous Waste/Used Oil Program - Program Excellence Award - Central Contra Costa Sanitary District and Mt. View Sanitary District Household Hazardous Waste Collection Facility BOARD ACTION: Mr. Karl Palmer, DTSC Headquarters Branch Chief, presented the 2003 Cal/EPA Household Hazardous @ Recycled Paper b. Waste/Used Oil Program Excellence Award to CCCSD and Mt. View Sanitary District and congratulated the Districts on this model program Presentation of the Cal/EP A Household Hazardous Waste Collection Facility Program Most Picturesque Award by Department of Toxic Substances Controls Headquarters Branch Chief Mr. Karl Palmer BOARD ACTION: Mr. Palmer presented the Cal/EPA Household Hazardous Waste Collection Facility (HHWCF) Program Most Picturesque Award for the photo of a bicyclist dropping off items at the HHWCF 4. c. Receive Association of Metropolitan Sewerage Agencies (AM SA) Platinum Award in Recognition of Five Consecutive Years of Complete and Consistent National Pollutant Discharge Elimination System (NPDES) Permit Compliance BOARD ACTION: Received the AMSA Platinum Award and commended all the employees who have done an excellent job in helping the District to achieve complete and consistent NPDES permit compliance for five consecutive years CONSENT CALENDAR: Staff recommends the following: a. Adopt Resolution No. 2003-038 authorizing execution and recording of a quitclaim deed to East Bay Municipal Utility District for an unneeded easement at their Danville Pumping Station, Job 1583 - Parcel 13/Sub- Parcel A (Portion) b. Confirm and levy final assessments for the Barbee Lane Contractual Assessment District No. 98-5, District Project 5477 (Resolution No. 2003- 039) c. Confirm and levy final assessments for the Regent Place Contractual Assessment District No. 2000-2, District Project 5444 (Resolution No. 2003-040) d. Confirm and levy final assessments for the Angelo StreeUEI Sombro Contractual Assessment District No. 2000-3, District Project 5548 (Resolution No. 2003-041) 2 Confirm and levy final assessments for the Corwin Drive/La Sonoma/Los Alamos Contractual Assessment District No. 2000-4, District Project 5528 and 5529 (Resolution No. 2003-042) e. Adopt Resolution No. 2003-043 confirming publication of District Ordinance No. 225 -Amending District Code Section 6.20.300 Schedule of Reimbursement Fees to Establish a Reimbursement Fee Applicable to Property Which Could Directly Connect to Project 5515 Sewers (Finley Lane, Alamo) f. BOARD ACTION: Consent Items a. through f. approved as recommended, resolutions adopted as appropriate, and recordings duly authorized 5. HEARINGS: Conduct a public hearing to receive public comments on the 2003-2004 Operations and Maintenance Budget and the Self-Insurance Fund Budget, and on placing the 2003-2004 Sewer Service Charges on the County on tax roll for collection a. BOARD ACTION: Conducted public hearings; received no comments; approved 2003-2004 O&M Budget and Self Insurance Fund Budget; adopted Resolution No. 2003-044 authorizing collection of the 2003-2004 Sewer Service Charges on the County tax roll Conduct a public hearing: Adopt a Resolution Overruling Protests; adopt a Resolution Confirming Compliance with California Constitution, Article XIIID, Section 4; adopt a Resolution Approving Engineer's Report and Assessment and Ordering Improvement; and authorize execution of agreement with Echo Springs Road parcel owners in conjunction with the Echo Springs Road Contractual Assessment District No. 2001-2 b. BOARD ACTION: Conducted public hearing; received comments from Mr. Paul Meredith endorsing of the District CAD Program and the proposed project; adopted Resolution No. 2003- 045 overruling protests; adopted Resolution No. 2003- 046 confirming compliance with California Constitution, Article XIIID, Section 4; adopted Resolution No. 2003- 047 approving Engineer's Report, assessments, and ordering improvement; and authorized the General Manager to execute an agreement with the Echo Springs Road owners 3 c. Conduct a public hearing: Adopt a Resolution Overruling Protests; adopt a Resolution Confirming Compliance with California Constitution, Article XIIID, Section 4; adopt a Resolution Approving Engineer's Report and Assessment and Ordering Improvement; and authorize execution of agreement with EI Alamo, Nathan Place, and Michael Lane parcel owners in conjunction with the EI Alamo Contractual Assessment District No. 2002-2 BOARD ACTION: Conducted public hearing; received comments from Mr. Doug Sharpe endorsing the District CAD Program and the proposed project; adopted Resolution No. 2003-048 overruling protests; adopted Resolution No. 2003-049 confirming compliance with California Constitution, Article XIIID, Section 4; adopted Resolution No. 2003- 050 approving the Engineer's Report, assessments, and ordering improvement; and authorized the General Manager to execute an agreement with the EI Alamo, Nathan Place, and Michael Lane owners 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: BOARD ACTION: Item 15.a., Closed Session, was taken out of order 7. BIDS AND AWARDS: a. Authorize award of construction contract to Overmiller, Inc. dba Rotto- Rooter, for the Lafayette Sewer Renovation Project, Phase 4, District Project No. 5661 BOARD ACTION: Approved as recommended 8. REPORTS: a. General Manager State Budget Update 1) 2) No report was made relative to the Retirement System 3) National Pollutant Discharge Elimination System (NPDES) Permit Studies Update 4) Update on Capacity (Connection) Fees 4 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) Announced that CCCSD is hosting and Member Menesini is Co-Chairing an Environmental Collaborative at 4 p.m. today Update on Wendt Ranch Offsite Sewer Easement Acquisition; by unanimous vote of the Board, a closed session was added to the agenda to discuss this matter because of new developments subsequent to posting the agenda and requiring immediate action Announced the District is advertising for bids for the Contra Costa Boulevard Sliplining Project, DP 5678 Announced the District is advertising for bids for the 2003 Cured in Place Pipe Project, DP 5246 Announced that Philip Services Corporation, the District's contractor for the Household Hazardous Waste Collection Facility, filed Chapter 11 bankruptcy on June 3, 2003 Announcement concerning June 14, 2003 household hazardous waste and e-waste mobile collection event in Danville Announcement concerning report of San Ramon Pumping Station fire at the San Ramon City Council meeting Announcement concerning municipal services review by Local Agency Formation Commission (LAFCO) and their request that special districts make a brief presentation at the June 11 LAFCO meeting Announcement concerning Integrated Pest Management training for Master Gardeners relative to Less Toxic Gardening public workshops In response to questions from the Board, a brief update was given on the MoragalOrinda Crossroads Pumping Stations pump vibration issues b. Counsel for the District None 5 c. Secretary of the District None d. Board Members a. Report of May 22, 2003 Sanitation and Water Agencies of Contra Costa County Meeting at which new storm water requirements for development and redevelopment were discussed b. Report of May 29, 2003 Outreach Committee Meeting c. Report of May 29, 2003 Personnel Committee Meeting; authorized recruitment in accordance with the 2003-2004 Staffing Plan for two Plant Operator 1/11 positions (both as Trainees), two Maintenance Crew Member 1/11 positions (one as a Trainee) and one Pumping Stations Operator 1/11 position (as a Trainee) BREAK: BOARD ACTION: Recessed from 4:12 p.m. to 4:24 p.m. 9. HUMAN RESOURCES: a. Approve Memorandum of Understanding between the District and the Management Group effective April 18, 2003 through April 17, 2006 BOARD ACTION: This item was deferred pending discussion in closed session 10. CORRESPONDENCE: a. Receive e-mail dated May 28, 2003 from Jan Adair of Walnut Creek commending and thanking Contract Administrator Ken Clark for his work in the overseeing of repairs to the sewer main and manhole on Iris Lane in Walnut Creek BOARD ACTION: Noted receipt; commended Contract Administrator Ken Clark for his excellent work and customer service 6 11. 12. 13. 14. 15. APPROVAL OF EXPENDITURES: a. Expenditure List dated June 5, 2003 BOARD ACTION: Approved as recommended BUDGET AND FINANCE: a. Receive April 2003 Financial Statements BOARD ACTION: Received April 2003 Financial Statements and reports of Running Expense Fund, Sewer Construction Fund, and temporary investments EMERGENCY SITUATIONS REQUIRING BOARD ACTION: BOARD ACTION: None ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS: BOARD ACTION: Member Lucey requested that a report be calendared each month on the MoragalOrinda Crossroads Pumping Stations pump vibration issues until the matter is resolved CLOSED SESSION: a. Instruct labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Labor Counsel Allison Woodall, Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas Employee Organization: Central Contra Costa Sanitary District Employees Association Local 1 BOARD ACTION: By unanimous vote in accordance with Government Code Section 54954.2(b)(2), added closed session to discuss labor negotiations with the Management Group and to discuss existing litigation, CCCSD v. Howard Siu and Lettie Toy Siu, et al- Contra Costa County Superior Court Case No. C03-00968; held closed sessions from 2:40 p.m. to 3:15 p.m. and 4:30 p.m. to 5:05 p.m. 7 16. 17. REPORT OF DISCUSSIONS IN CLOSED SESSION: BOARD ACTION: Reported that the Board did not adopt the Management Group MOU but sent it back to the negotiating committee Reported that the District authorized execution of a stipulated judgment with Howard Siu and Lettie Toy Siu with a number of conditions including payment of $110,000 for easements required for the Wendt Ranch Offsite Sewer Project ADJOURNMENT: BOARD ACTION: Adjourned at 5:06 p.m. 8