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HomeMy WebLinkAboutACTION SUMMARY 08-07-08 Central Contra Costa Sanitary District 5019 Imhoff Place, Martlllez, CA 94553-4392 (925) 228-9500 . wwwcentralsan.org BOARD OF DIRECTORS: BOARD MEETING GERALD R. UfCliY President ACTION SUMMARY BARBARA f) HOCKh7T President Pro Tern Board Room Thursday August 7, 2008 2:00 p.m. MICHAEL R McGILL MARIO M. MENHSINl JAMES A. NE.!EDLY 1. ROLL CALL PRESENT: Members: ABSENT: Members: Hockett, McGill, Menesini, Lucey Nejedly a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions . Introduce newly-hired Utility Worker, Michael Muhlestein. . Introduce newly-hired Source Control Inspector I, Casey Wheable. . Introduce newly-hired Staff Engineer, Rita Cheng. BOARD ACTION: Welcomed newly-hired employees. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of the National Association of Clean Water Agencies (NACWA) Platinum Award. BOARD ACTION: Received the award. b. Presentation of the Comprehensive Annual Financial Report (CAFR) Award for Fiscal Year Ended June 30, 2007. BOARD ACTION: Received the award. A "., Recycled Paper August 7, 2008 Board Agenda Page 2 4. CONSENT CALENDAR a. Approve expenditures dated August 7,2008. Reviewed by Budget and Finance Committee. b. Receive June 2008 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of July 3,2008 and July 17, 2008 Board Meetings. d. Approve attendance for Board Member McGill at the 39th Annual California Special Districts Association (CSDA) Conference on September 22 through September 25, 2008 in Irvine, California. e. Approve a request for emergency withdrawal of funds from the Deferred Compensation Plan. f. Approve continuance of employee computer hardware purchase assistance program for a one-year period, effective August 7,2008. Reviewed by Budget and Finance Committee. g. Authorize a public notice to indicate availability of documentation in support of the District's appropriations limit. Reviewed by Budget and Finance Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. HEARINGS a. Conduct a public hearing to receive comments on a proposed Ordinance (Uncodified) to establish reimbursement fees for properties connecting to Job 5177 (Danville Boulevard in Alamo); Job 6421 (Amberwood Lane in Walnut Creek); and Job 6435 (Ramon Court in Danville). BOARD ACTION: Conducted public hearing and adopted Ordinance 252 (Uncodified) establishing reimbursement fees for properties connecting to Job 5177 (Danville Boulevard in Alamo); Job 6421 (Amberwood Lane in Walnut Creek). Job 6435 (Ramon Court in Danville) was not considered and was removed from the ordinance at the request of staff, to be brought back at a later date. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 10 was taken out of order and public testimony was received on that item. Board consideration of the item was deferred to later in the agenda following a closed session. August 7, 2008 Board Agenda Page 3 7. BIDS AND AWARDS a. Award a construction contract in the amount of $1,138,000 for the construction of South Orinda Sewer Renovations, Phase 3, District Project 5985 to K. J. Woods Construction, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements and find that the project is exempt from the California Environmental Quality Act (CEQA). BOARD ACTION: Awarded construction contract in the amount of $1,138,000 for the construction of South Orinda Sewer Renovations, Phase 3, District Project 5985, to K. J. Woods Construction, Inc., the lowest responsive bidder; authorized the General Manager to execute the contract documents subject to submittal requirements; and determined that the project is exempt from the California Environmental Quality Act (CEQA). b. Award a construction contract in the amount of $325,897 for the construction of Auxiliary Boiler Improvements, District Project 7231 to R. F. McDonald Company, the lowest responsive bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements and find that the project is exempt from the California Environmental Quality Act (CEQA). BOARD ACTION: Awarded construction contract in the amount of $325,897 for the construction of Auxiliary Boiler Improvements, District Project 7231, to R. F. McDonald Company, the lowest responsive bidder; authorized the General Manager to execute the contract documents subject to submittal requirements; and determined that the project is exempt from the California Environmental Quality Act (CEQA). 8. REPORTS a. General Manager 1) California Association of Sanitation Agencies (CASA) Award Presentations. 2) Construction Update. BOARD ACTION: Received the reports. 3) Announcements a. Natural Gas Line Update and Evacuation Incident b. Potentially explosive material delivered to HHW facility c. CASA awards August 7,2008 Board Agenda Page 4 d. HOB Parking Lot Closure e. Staff attendance at WEF Northern Regional Training Conference, Nevada f. District staff to attend training at Vactor factory, Illinois. g. Mandatory Ethics Training in compliance with AB 1234 h. Advertisement for CSO Sewer Service contract for Mini-Cam TV Inspection Program, DP 5547 I. Out of Agency Service Agreement application to LAFCO J. Source Control Audit k. Natural Gas Purchase I. Smoke Testing of Sewers m. Treatment Site Improvements Project Update n. Lafayette Sewer Improvements Phase 5 Projects Update o. Flushkleen Forcemain/Camino Pablo Trunk Sewer Improvements Update p. Natural Gas Purchase BOARD ACTION: Received the announcements. b. Counsel for the District 1) Code Schedule Update. 2) Dias Dorados Slide Update. BOARD ACTION: Received the reports. c. Secretary of the District 1) Election Update. BOARD ACTION: Received the report. August 7,2008 Board Agenda Page 5 d. Board Members 1) Report on August 4, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. 2) Report on July 21,2008 California Special Districts Association Contra Costa Chapter Meeting - Member Menesini 3) Report on July 29, 2008 Household Hazardous Waste Committee Meeting - Member Hockett and President Lucey 4) Report on July 30,2008 Human Resources Committee Meeting- President Lucey and Member Menesini 5) Reports on miscellaneous business meetings attended by Board Members. Member McGill reported that he attended the Building Industry Association Government Affairs Committee meeting. BOARD ACTION: Received the reports. 6) Announcements Member Menesini announced the upcoming Environmental Alliance meeting on August 18, 2008. The topic will be "Biomimicry - Learning from Nature's Consummate Engineers II". BOARD ACTION: Received the announcements. 9. ENGINEERING a. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $550,000 with NCCI, Inc. on the Aeration Air Renovations Project, District Project 7207. BOARD ACTION: Authorized the General Manager to execute a construction contract change order in an amount not to exceed $550,000 with NCCI, Inc. on the Aeration Air Renovations Project, District Project 7207. b. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $65,000 with Lister Construction, Inc. on the Treatment Plant Site Improvement, District Project 7251. August 7, 2008 Board Agenda Page 6 BOARD ACTION: Authorized the General Manager to execute a construction contract change order in an amount not to exceed $65,000 with Lister Construction, Inc. on the Treatment Plant Site Improvement, District Project 7251. 10. HUMAN RESOURCES a. Adoption of District Salary Survey for Employees' Association, Public Employees' Union Local One, and adoption of the General Manager's Recommendations, to be effective August 18, 2008. BOARD ACTION: Continued to September 4, 2008. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Employees' Association, Public Employees' Union, Local One. BOARD ACTION: Held closed session. b. Closed Session pursuant to Section 54957.10 of the Government Code - Request for early withdrawal of funds from Deferred Compensation Plan. BOARD ACTION: Closed session not held. 14. REPORT OUT OF CLOSED SESSION President Lucey reported that, in closed session, the Board reached no decision regarding Item 10 on the agenda and continued the matter to September 4, 2008. 15. ADJOURNMENT - at 4:41 p.m.