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Home My WebLink About02-15-01 AGENDA BACKUP .Al Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3. a . CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM DAYTON HUDSON CORPORATION, A MINNESOTA CORPORATION, JOB NO. 5025, PARCEL 1, SAN RAMON AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ M",jj,<^, ~\;.~ ~ I M. Mullin C. Swanson A. Farrell Initiating Dept./Div.: Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording, FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on Bollinger Canyon Road at Sunset Drive in San Ramon. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Dayton Hudson Corporation, A Minnesota Corporation, Job No. 5025, Parcel 1, San Ramon area, at no cost to the District, and authorize recording. 2/7 /01 U:\PPR\RESOLMM\RESOL5025-1.WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.b. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM DAYTON HUDSON CORPORATION, A MINNESOTA CORPORATION, JOB NO. 5025, PARCEL 2, SAN RAMON AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Þ/~ ~~L¡ OJI:J M. Mullin C. Swanson A. Farrell Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on Bollinger Canyon Road at Sunset Drive in San Ramon. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Dayton Hudson Corporation, A Minnesota Corporation, Job No. 5025, Parcel 2, San Ramon area, at no cost to the District, and authorize recording. 2/7 /01 U :\PPR\RESOLMM\RESOL5025-2. WPD Page 1 of 1 .At Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.c. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM ALFRED A. AFFINITO, MICHAEL J. AFFINITO AND MARY T. AFFINITO, JOB NO. 5226, PARCELS 1 AND 3, WALNUT CREEK AREA Submitted By: Molly Mullin Engineering Assistant R.~VlEW~D AND RECDMM~;;J;DR BDARD ACT'DN, A.1 ))/ JA j /, A/L/ (JJj(r; I M. Mullin C. Swanson A. Farrell Initiating Dept./Div.: Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None, ALTERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on Comistas Court in Walnut Creek. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Alfred A. Affinito, Michael J. Affinito and Mary T. Affinito, Job No. 5226, Parcels 1 and 3, Walnut Creek area, at no cost to the District, and authorize recording. 2/7/0 1 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 1 .At Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.d. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM WILLIAM J. GREEN AND PATRICIA D. GREEN, JOB NO. 5371, PARCEL 2, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div.: Engineering/Environmental Services ,4~ M. Mullin C. Swanson A. Farrell ~ ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. ALTERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on Lunada Glen in Alamo, The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from William J. Green and Patricia D. Green, Job No. 5371, Parcel 2, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U:\PPR\RESOLMM\RESOL5371-2.WPD Page 1 of 1 .Al Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.e. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM HERMAN TIMMONS AND PATSY RUTH TIMMONS TRE, JOB NO. 5377, PARCEL 2, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: At ~~~ -~~~oo ßßt{t", Initiating Dept./Div. : Engineering/Environmental Services General Manag r ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on Stone Valley Road in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Herman Timmons and Patsy Ruth Timmons Tre, Job No. 5377, Parcel 2, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\RESOLMM\RESOL5377 -2. WPD Page 1 of 1 .At Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.f. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM CHRISTOPHER ARAI, TIMOTHY R. ARAI, NATHANIEL Y. ARAI AND KATHERINE A. FIRST, ALL AS TENANTS IN COMMON, JOB NO. 5377, PARCEL 3, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: '4~ ~~~" ~'" Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on Stone Valley Road in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Christopher Arai, Timothy R. Arai, Nathaniel Y. Arai and Katherine A. First, all as tenants in common, Job No. 5377, Parcel 3, Alamo area, at no cost to the District, and authorize recording. 217 /01 U :\PPR\RESOLMM\RESOL5377 -3. WPD Page 1 of 1 .Al Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3 .g. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC., JOB NO. 5424, PARCEL 1, SAN RAMON AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div.: Engineering/Environmental Services 4 /Í'W~/AA M. Mullin ~~~ C. Swanson fW1 A. Farrell ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on South Gale Ranch Road in San Ramon. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Shapell Industries, Inc., Job No. 5424, Parcel 1, San Ramon area, at no cost to the District, and authorize recording. 217 /01 U:\PPR\RESOLMM\RESOL5424-1.wPD Page 1 of 1 Al Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.h. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM LAWRENCE A. SCHONBERG AND BELINDA SCHONBERG, JOB NO. 5426, PARCEL 1, MARTINEZ AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Ai h!dIJ~ ~c¡ fiYrJx: M. Mullin C. Swanson A. Farrell Initiating Dept./Div.: Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district project on Grothman Lane in Martinez. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Lawrence A. Schonberg and Belinda Schonberg, Job No. 5426, Parcel 1, Martinez area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\RESOLMM\RESOL5426-1 .wPD Page 1 of 1 .At Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3. i. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM BRIAN F. QUINN AND KRISTINE M. QUINN, JOB NO, 5430, PARCEL 2, LAFAYETTE AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services Jj4dl~ M. Mullin C. Swanson -~ A. Farrell ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. ALTERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent septic conversion project on Redwood Lane in Lafayette. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Brian F. Quinn and Kristine M. Quinn, Job No. 5430, Parcel 2, Lafayette area, at no cost to the District, and authorize recording. 2/7/01 U: \PPR\RESO LM M\RESO L5430- 2. WPD Page 1 of 1 .Al Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.j. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM THEODORE BARCELON AND RUTH D. BARCELON, JOB NO. 5430, PARCEL 3, LAFAYETTE AREA Submitted By: Molly Mullin Engineering Assistant REV/~~:D ~ND RECDM7{,DrFDR BOARD ::: 4~ ~~'!son ~ Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent septic conversion project on Redwood Lane in Lafayette. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Theodore Barcelon and Ruth D. Barcelon, Job No. 5430, Parcel 3, Lafayette area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\RESOLMM\RESOL5430-3. WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: 3.k. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM JANIN ASSOCIATES, A CALIFORNIA PARTNERSHIP, JOB NO. 5437, PARCEL 2, LAFAYETTE AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services REVJE:;:ECOMME~l1;°R BOARO ;ÿ AIM. Mom" ~. Ow,",," A. "",II ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of recent developer construction on Denise Lane and Huston Road in Lafayette. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Janin Associates, Job No. 5437, Parcel 2, Alamo area, at no cost to the District, and authorize recording. 217 /01 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.1. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM MARK DEPPE, JOB NO. 5442, PARCEL 2, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOM~~~1\ FOR BOARD ~C;/~ 4~ \~~~on ~rell Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Mark Deppe, Job No. 5442, Parcel 2, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.m. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM CLAY ELWIN AND JOANN JAI SELLAND, JOB NO. 5442, PARCEL 3, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div. : Engineering/Environmental Services kj~ ~~~~OO 119J<Ç A. Farrell ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Clay Elwin and Joann Jai Selland, Job No. 5442, Parcel 3, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.n. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM LILA E. HART, JOB NO. 5442, PARCEL 4, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: 4&/!f~ ~~~OO ~ Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Lila E. Hart, Job No. 5442, Parcel 4, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 1 Al Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: 3.0. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM ELLSWORTH DONALD SWANSON, JOB NO. 5442, PARCEL 5, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: 4~~~ Initiating Dept./Div.: Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. Al TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Ellsworth Donald Swanson, Job No. 5442, Parcel 5, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\RESOLMM\RESOL5442-5. WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: 3.p. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM ANN L. BARNES, TRUSTEE OF THE ANN L. BARNES TRUST, JOB NO. 5442, PARCEL 6, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Aj~ ~ I\}~ ~ M. Mullin ~. Swanson A. Farrell Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards, RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Ann L. Barnes, Trustee, Job No, 5442, Parcel 6, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: 3.q. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM DALE E, AND VERLIE M. MATSON, JOB NO. 5442, PARCEL 7, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ ~Yw~o" úJt~ Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Dale E. and Verlíe M, Matson, Job No, 5442, Parcel 7, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 1 Al Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.r. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM GARY G. AND MARILYN L. MEADORS, TRUSTEES OF THE MEADORS FAMILY REVOCABLE TRUST, JOB NO. 5442, PARCEL 8, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services REVIEWED AND RECOMME~FOR BOARD ACTION, Af~ ~ SW'",O" rMr"" ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect, The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Gary G. and Marilyn L. Meadors, Trustees, Job No. 5442, Parcel 8, Alamo area, at no cost to the District, and authorize recording. 217 /01 U :\PPR\SMC\OFFDEDPPR. WPD Page 1 of 2 .At Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: 3.5. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM CHARLES P. AND SUSAN K. WINGARD, JOB NO. 5442, PARCEL 9, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div. : Engineering/Environmental Services ~~ 4 M. Mullin ~~~oo 1!Jk: A. Farrell ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Charles p, and Susan K, Wingard, Job No. 5442, Parcel 9, Alamo area, at no cost to the District, and authorize recording. 2/7 /01 U :\PPR\RESOLMM\RESOL5442-9. WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.t. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM GLENHALL E. TAYLOR III AND VIVICA M. TAYLOR, JOB NO. 5442, PARCEL 10, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services :;;;:COM~i~:R BOARD A~ ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Glenhall E. Taylor III and Vivica M. Taylor, Job No. 5442, Parcel 10, Alamo area, at no cost to the District, and authorize recording. 217 /01 U :\PPR\RESOLMM\RESOL5442-1 OWPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.u. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM DANIEL G. AND CATHERINE M. AIELLO, JOB NO. 5442, PARCEL 11, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOM~N;~ FOR BOARD ACTION: ~~ V~~O -0!5: Initiating Dept./Div.: Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None, BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Daniel G. and Catherine M. Aiello, Job No. 5442, Parcel 11, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U:\PPR\RESOLMM\RESOL5442-11.wPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.v. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM BRIAN J. AND MELISSA A. CORCORAN, JOB NO. 5442, PARCEL 12, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Af~~ ~~'" ~ ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None, BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Brian J. and Melissa A. Corcoran, Job No. 5442, Parcel 12, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U:\PPR\RESOLMM\RESOL5442-12.WPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No. : 3. w . CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM JOHN A, AND LIANNE M. GILDEA, TRUSTEES OF THE GILDEA FAMILY TRUST, JOB NO. 5442, PARCEL 13, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div.: Engineering/Environmental Services ::::ECOM;:~OR BOARO ;;;~ / M. Mullin C. Swanson A. Farrell ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect, The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from John A. and Lianne M. Gildea, Trustees, Job No. 5442, Parcel 13, Alamo area, at no cost to the District, and authorize recording. 2/7 /01 U:\PPR\RESOLMM\RESOL5442-13.WPD Page 1 of 1 At Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: 3.x. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM ROBERT F. AND SUSAN C, BOSOLD, JOB NO. 5442, PARCEL 14, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services R~;;~~ ~COM~:;~~~:R BOARD ~ ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. AL TERNA TIVES/CONSIDERA TIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Robert F. and Susan C. Bosold, Job No. 5442, Parcel 14, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U:\PPR\RESOLMM\RESOL5442-14.wPD Page 1 of 1 At Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.y. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM CARLOS A. EFFERSON, TRUSTEE UNDER THAT CERTAIN REVOCABLE DECLARATION OF TRUST DATED MARCH 14, 1983, RECORDED ON MARCH 14, 1983, IN BOOK 11179 OF THE OFFICIAL RECORDS AT PAGE 987, CONTRA COSTA RECORDS, JOB 5442, PARCEL 15, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services REVI=COM~E1bOR BOA~ ~. Mullin C. Swanson A. Farrell ú"w" , ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. ALTERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Carlos a, Efferson, Trustee, Job No. 5442, Parcel 15, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U:\PPR\RESOLMM\RESOL5442-1 5.wPD Page 1 of 1 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1 5, 2001 No.: 3.z. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION Subject: APPROVE RESOLUTION ACCEPTING OFFER OF DEDICATION FROM LARRY L. STEWART, JOB NO. 5442, PARCEL 16, ALAMO AREA Submitted By: Molly Mullin Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: .-Á/~~ ~ ~ M. Mullin C. Swanson A. Farrell Initiating Dept./Div. : Engineering/Environmental Services ISSUE: Board approval is required to accept offers of dedication. RECOMMENDATION: Accept work and offer of dedication, approve the resolution accepting an offer of dedication at no cost to the District, and authorize recording. FINANCIAL IMPACTS: None. ALTERNATIVES/CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The resolution presented here is for the purpose of accepting an easement that is required as a result of a recent contractual assessment district formed for Muir Lane in Alamo. The easement and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Accept work and offer of dedication from Larry L. Stewart, Job No. 5442, Parcel 16, Alamo area, at no cost to the District, and authorize recording. 2/7/01 U:\PPR\RESOLMM\RESOL5442-16. WPD Page 1 of 1 Energy T earn Meeti ng First Team Meeting, February~. 2000 Stated Goals and Roles, Review~istorical Data. Proposed Four Prong Act~lan, Assigned Subcommit'ee Roles Four Subcommittees "1 Procurement Strategies Headed By Victori Lamica, Jim Belcher 2. Energy Conservation Opportunities - Ann Fa Jim Belcher 3., Energy Housekeeping - Indoors/Outdoors - Victoria Lam ica Process Control - Doug Craig, John Pearl Natural Gas Index Price 2/1/2001 =$ '. Index Price Today = $13.50/dfÆ Monitoring Prices Daily . E I ectri ca I P.G. & E. Rates Still Subsi&ed Looking At Long/Short Term Strateg ies Opened Discussion wI Calpine For Siting Merchant Plant .:. \J Z Z .., m m 0 -c 0 0 0 I I en Q) Q) Q) - en en Z z r 0 0 Q) r-+ r-+ ::J \J - ::J a.. .., 0 < ::!I < .,.2. -. 0 a. CD CD G) a. a. D) » --i 0 en - r-+ CD 0 .., :J Q) Q) r-+ r-+ -. < CD~ -- ._._-_.~--_.__..__..- .._--.- ..--- CONSULTANT PROCUREMENT FOR CAPITAL PROJECTS FEBRUARY 15, 2001 CONSULTANT PROCUREMENT FOR CAPITAL PROJECTS . Review Current Consultant Selection Process . Analyze Consultant Use Over Last Three Years . Draw Conclusions / Make Recommendations CURRENT CONSULTANT PROCUREMENT POLICY Consultant Contract Exceeds $1 00,000 . Request for Proposal . Review/Screening of Proposals . Interviews Before Selection Committee . Ranking of Consultants . Negotiations with Top Candidate CURRENT CONSULTANT PROCUREMENT POLICY Consultant Contract $30,000 - $100,000 . Informal Telephone Solicitation or Letter Propo sal . Recommend Consultant to Division Manager and Department Manager Consultant Contract Less Than $30,000 . Recommend Consultant to Division Manager without Informal Solicitation CURRENT CONSULTANT PROCUREMENT POLICY Exceptions - allowing selection without solicitation: . When preliminary stage of project gives specialized knowledge. . If consultant is highly recognized authority in specialized area. If consultant costs exceed $100,000, Department Manager and General Manager approval for exception. Project Size > 100,000 HISTORICAL SIZE OF CONTRACTS / NUMBER OF CONSULTANTS (Last Three Years) No. of Projects Total $ í; t;. ') fi7 / y¡) & eof+$6,750,OOO 30 - 100,000 35 $1,625,000 < 30,000 ~80 $1,222,000 Total (Approximate) 140 $9,597,000 Average Size $270,000 $ 46,000 $ 15,000 No. of Consultants 15 27 (inc. 8 above) ~ 60 (exc. above) ~95 TYPES OF CONSULTANT CONTRACTS Technical Studies Master Planning Facility Planning Predesign / Design / Engineering Services During Construction Construction Inspection Services Other Services Geotechnical Corrosion Materials Testing Database / Computer Programming Right of Way CONSULTANT CONTRACTS> $100,000 LAST THREE YEARS Lower Orinda Pump Station Moraga/Orinda Pum p Station Treatment Plant Seismic Dougherty Tunnel South Orinda Sewer Improvements Pleasant Hill Int/A-Line Predesign Pleasant Hill Interceptor Phase IV Laboratory Improvements Sewer Renovation Strategy Outfall Improvements Phase IV Ash Handling Improvements Odor Control Evaluation W aiD ut Creek Facilities Plan GS Dodson Assoc. ! $782,140 j 5/ 'fni4/ GS Dodson Assoc. ~ $712,380 ~jV V-1) Montgomery Watson' $622,728 URS Corp. $561,398 Montgomery Watson ~ $356,587 Carollo Engineers $347,570 Montgomery Watson '3 $324,000 ,,:3 Michael Willis & Assoc. $293,544 CH2M Hill, Inc. r $215,569 Montgomery Watson '-\ $215,003 \.1 Montgomery Watson ~ $210,041 CH2M Hill, Inc. iL $191,639 Brown & Caldwell} $191,136 CONSULTANT CONTRACTS> $100,000 LAST THREE YEARS Dougherty Trunk Brown & Caldwell ~ $190,403 Developer Project Sewers WRMS Engineering $175,500 Collection System Master Plan Update Montgomery WatsonQ $158,183 L Bj > ~ Pumping Station SCADA Electrical & Control Systems Engin. $155,975 Treatment Plant Soil Remediation GeoSyntec $148,463 Treatment Plant Seismic Management Solutions $146,584 A-Line Easement Acquisition Associated Right of Way $146,340 Steam System Improvements Ambitech System Corp. $146,272 Laboratory Improvements GS Dodson & Assoc. ~ $122,345 Collection System Master Plan Update Talavera & Richardson $121,445 Piping Renovations Replacement WRMS Engineering $112,977 Treatment Plant Capacity Evaluation Larry Walker Assoc. $102,198 SELECTION PROCESS/BOARD ACTION PREDESIGN/DESIGN/CONSTRUCTION PROJECTS> $100,000 BOARD ACTION >$50,000 Project Lower Orinda Pump Station Moraga/Orinda Pump Station Treatment Plant Seismic Dougherty Tunnel Pleasant Hill Int/A-Line Predesign Pleasant Hill Interceptor Phase IV Laboratory Improvements Outfall Improvements Phase IV Ash Handling Improvements Dougherty Trunk Pumping Station SCADA Treatment Plant Soil Remediation Steam System Improvements Piping Renovations Replacement Consultant GSD GSD MW URS JCE MW MWA MW MW B&C E&C GeoS AMBI WRMS Selection For All Phases All Phases All Phases Design Predesign All Phases All Phases All Phases Design Design Design All Phases Design All Phases First Board Action Predesign Design Design Design Predesign PredesignIDesign Design PredesignIDesign Design Design Design Predesign Design PredesignIDesign . . . CURRENT PROCUREMENT CONCLUSIONS Current Policy focuses staff time where the $$$ are - Projects> $100,000 Current Policy allows flexibility for smaller proj ects and specialized services. Current Policy received accolades from Benchmarking Partners because streamlined, reduces bureaucracy, saves staff time. CURRENT PROCUREMENT RECOMMENDA TIONS . Continue with Current Policy . Look Critically at "Exceptions" . Continue to Encourage Broad Participation by Consultant Community in District Proj ects ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15,2001 No.: 6.a. ENGINEERING Type of Action: AUTHORIZE SUBSTITUTION OF SUBCONTRACTOR Subject: AUTHORIZE THE SUBSTITUTION OF GREEN GROWTH INDUSTRIES, THE LISTED SUBCONTRACTOR, WITH NIMCO LANDSCAPE SERVICES, A NEW SUBCONTRACTOR, FOR LANDSCAPE AND IRRIGATION WORK ON THE LABORATORY IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 7172 Submitted By: Ron Klimczak, Senior Engineer Initiating Dept./Div. : Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: 1.~k ~"'" ~ ISSUE: The Laboratory Improvements Project general contractor, Arntz Builder, has requested substitution of a subcontractor listed on its bid and contract. Board of Directors' authorization is required for the substitution. RECOMMENDATION: Authorize substitution of the landscape and irrigation subcontractor on the Laboratory Improvements Project. FINANCIAL IMPACTS: The proposed substitution will not result in any additional cost to the District or result in a delay in the project completion. AL TERNATIVES/CONSIDERATIONS: The listed subcontractor has refused to sign a subcontract agreement with Arntz Builders. Under California Public Contract Code, Section 4107, substitution of a listed subcontractor is permitted when the subcontractor fails to sign a subcontract agreement. The awarding authority must consent to the subcontractor substitution to effect the change. In the present instance, consent by the District Board of Directors is appropriate. BACKGROUND: Arntz Builders listed Green Growth Industries as the subcontractor for landscape and irrigation work on its bid proposal to the District for the Laboratory Improvements Project, District Project 7172. Green Growth Industries has refused to execute the subcontractor agreement offered by Arntz Builders. Under these circumstances, Arntz Builders now seeks Board approval to use Nimco Landscape Services to perform the same work. 1/30/01 l:\Position Papers\KLlMCZAK\7172Substitution.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: February 15, 2001 Subject: AUTHORIZE THE SUBSTITUTION OF GREEN GROWTH INDUSTRIES, THE LISTED SUBCONTRACTOR, WITH NIMCO LANDSCAPE SERVICES, A NEW SUBCONTRACTOR, FOR LANDSCAPE AND IRRIGATION WORK ON THE LABORATORY IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 7172 Under California Public Contract Code, Section 4107, substitution of a listed subcontractor is permitted only in certain situations, including situations where the subcontractor has failed or refused to sign a subcontract agreement. District staff has notified Green Growth Industries by certified mail of the request for subcontractor substitution by Arntz Builders and has also advised them of the requirement to notify the District in writing within five (5) working days of any objection to this proposed action. No written objections were received. Failure to submit timely written objections results in the original subcontractor's automatic consent to the substitution. During a subsequent telephone conversation initiated by District staff, the Green Growth Industries representative provided assurances that there would not be an objection to the subcontractor substitution request. Based upon the statements made, District staff believes that the contractor's request will be unopposed. RECOMMENDED BOARD ACTION: Authorize the substitution of the listed subcontractor, Green Growth Industries, with a new subcontractor, Nimco Landscape Services, for landscape and irrigation work on the Laboratory Improvements Project, District Project No. 7172. 1/30/01 l:\Position Papers\KLlMCZAK\7172Substitution.wpd Page 2 of 2 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: 6.b. ENGINEERING TyPII of Action: AUTHORIZE CAD Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ENTRADA VERDE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE ENTRADA VERDE CAD NO. 2001-1, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Submitted By: Russell B. leavitt, Management Analyst Initiating Dept./Div. : Eng ineering/Environme nt K.Alm ~RECOMME;r¡ BOARD ãö;- R. Loa~tt ~ Owa.,.. A. Fa«a" Á ISSUE: Owners of properties on Entrada Verde in Alamo are interested in connecting their homes to the Central Contra Costa Sanitary District (CCCSD) sewer system and have requested formation of a Contractual Assessment District to finance an extension of the public sewer system. Board approval is required for a Contractual Assessment District (CAD) . RECOMMENDATION: Approve initiating the formation of Entrada Verde CAD No. 2001-1. FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually formed. If the CAD receives final approval from the Board in the future, the estimated CAD costs are $180,000. Neighborhood representatives have been informed that the District is concurrently processing other CAD requests and the final funding decision is subject to budgetary constraints. AL TERNATIVES/CONSIDERATIONS: Reject or defer initiating formation of the CAD - these actions would halt or delay the CAD proceedings. BACKGROUND: Owners of properties located on Entrada Verde in Alamo have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. Signed forms expressing interest in investigating and forming a CAD are on file from 20 of the 23 property owners that could be served by an Entrada Verde public sewer. The area where the CAD would be formed is shown on Attachment 1. The recently formed laurenita Way CAD No. 2000-1 is adjacent to this proposed CAD. 2/7/01 T:\TP _Planning\Leavitt\CADS\Entrada Verde\Authorize CAD PP.wpd Page 1 of 10 POSITION PAPER Board Meeting Date: February 15, 2001 Subjøct: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ENTRADA VERDE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE ENTRADA VERDE CAD NO. 2001-1, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD The initial steps toward creation of Entrada Verde CAD No. 2001-1 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the CAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for Entrada Verde CAD No. 2001-1. The proposed Entrada Verde CAD No. 2001-1 complies with the revised CAD policy approved at the February 1, 2001 Board of Directors meeting. The CAD formation criteria are listed below. CAD FORMATION CRITERION 1. A minimum of five properties must be directly tributary to the proposed CAD facilities. 2. A minimum of 60 percent of the properties directly tributary to the proposed CAD facilities must have existing homes served by septic tank systems. 3. A Participant Parcel may not have more than two (2) dwelling to participate in a CAD. 2/7/01 T:\TP _Planning\Leavitt\CADS\Entrada Verde\Authorize CAD PP.wpd PROPOSED ENTRADA VERDE CAD NO. 2001-1 1. There are 23 properties that would benefit from the proposed CAD sewer. 2. About 96 percent (22 of 23) of the properties are developed with existing homes using existing septic tanks/leachfields. One property is vacant. 3. Of the developed properties, only one has two dwellings on it. The remaining have only one dwelling. Page 2 of 10 POSITION PAPER Board Meeting Date: February 15. 2001 Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ENTRADA VERDE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE ENTRADA VERDE CAD NO. 2001-1, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Staff has concluded that this project is exempt from CEOA under CCCSD CEOA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the impact- limiting nature of CCCSD's construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDATION: Authorize formation of a CAD consisting of 23 properties on Entrada Verde by: 1. adopting a resolution of intention to create Entrada Verde Contractual Assessment District No. 2001-1 for the purpose of installing sewer improvements (Exhibit 1); 2. adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for Entrada Verde CAD No. 2001-1 (Exhibit 3). 2/7/01 T:\TP_Planning\Leavitt\CADS\Entrada Verde\Authorize CAD PP.wpd Page 3 of 1 0 c '" ~ õ 0 0 N '0 0 U Q. ..- 0- " E en en .. en ~ 0 0 ..- ~ 0 E Ü 0- en ..- :>: /"/" /" /" // ./ /. /" // ./ /"~ /" // ./ ....-;~~//" // ""-;<:t«..~ // ./'/"~/~::/ /" // // // // // // / LOCATION MAP N.T.S. ~ ~~ -,....., 0 100 200 , , FEET I I POTENTIAL ......111 APPROVED CAD AREA ........ CAD 2000-1 EXISTING """""" PLANNED * PROPERTIES SEWER CAD SEWER SERVABLE BY CAD SEWER Central Contra Costa Sanitary District Attachment PROPOSED BOUNDARY ENTRADA VERDE CAD NO. 2001-1 1 0 ~ õ 0 N cD "-' ... ,.:.. . 0 o. Page 4 of 10 EXHIBIT 1 RESOLUTION NO. 2001-- RESOLUTION OF INTENTION TO CREATE ENTRADA VERDE CONTRACTUAL ASSESSMENT DISTRICT NO. 2001-1 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which CCCSD and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1. This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: construction and installation of approximately 1,225 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Entrada Verde in Alamo, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Entrada Verde Contractual Assessment District No. 2001-1." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. CCCSD intends to provide loan financing for the improvements, subject to the availability of funds and any limitation on the commitment or expenditure of funds for the Contractual Assessment District Program as may be established from time to time by CCCSD's Board of Directors. Loans shall be repaid by Page 5 of 1 0 assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by CCCSD. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments may be placed on owners' tax bills in fiscal year 2001-2002. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, as Engineer of Work for this project to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, May 24, 2001, at CCCSD offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under CCCSD CEQA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and CCCSD's impact-limiting construction specifications that would be required of the project. PASSED AND ADOPTED this 15th day of February, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Aim Counsel, Central Contra Costa Sanitary District Page 6 of 10 EXHIBIT 2 RESOLUTION NO. 2001- RESOLUTION APPROVING BOUNDARY MAP ENTRADA VERDE CONTRACTUAL ASSESSMENT DISTRICT NO. 2001-1 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: A map entitled "Proposed Boundary of Entrada Verde Contractual Assessment District No. 2001-1" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Entrada Verde Contractual Assessment District No. 2001-1, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and CCCSD because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. Page 7 of 10 This Board directs the Secretary of CCCSD to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 15th day of February, 2001 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Aim Counsel, Central Contra Costa Sanitary District Page 8 of 10 EXHIBIT 3 RESOLUTION NO. 2001-- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS ENTRADA VERDE CONTRACTUAL ASSESSMENT DISTRICT NO. 2001-1 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On February 15, 2001, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The County of Contra Costa will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of the County of Contra Costa, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution Page 9 of 10 of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the County of Contra Costa. PASSED AND ADOPTED this 15th day of February, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Aim Counsel, Central Contra Costa Sanitary District Page 1 0 of 1 0 ------ - -------------..-' ",--- . CONTRACTUAL ASSESSMENT DISTRICTS BOARD DECISION POINTS 1 . Initiate Formation of CAD 2. Conduct Public Hearing; Approve Engineer's Report and Assessment; Order Improvement 3. Confirm and Levy Final Assessments / /' /' /' /' // /' /' /' // /' /'~ /' / / /' /..{~//' / / /-d.<V"Y~ / / / ~ 7. fffi~ /:: / /' / ./ // // // // // // / LOCATION MAP N.T.S. ~ 0 100 200 I I FEET I ~POTENTIAL p...... APPROVED CAD AREA ........ CAD 2000-1 EXISTING 111111111111 PlANNED * PROPERTIES SEWER CAD SEWER SERVABLE BY CAD SEWER 0 j; u .. ..- :;. Central Contra Costa Sanitary District Attachment PROPOSED BOUNDARY ENTRADA VERDE CAD NO. 2001-1 1 g õ 0 N cD ..... ... ~ C> Page 4 of 10 CAD FORMATION CRITERIA CRITERI ON MORE THAN 5 PROPERTIES ENTRADA VERDE CAD 2001 - 1 23 PROPERTIES MINIMUM OF 60% OF PROPERTIES with HOME & SEPTIC SYSTEM 22 DEVELOPED 1 VACANT NOT MORE THAN 2 DWELLINGS / PROPERTY 22 with 1 DWELLING 1 with 2 DWELLINGS U:\CAD\CAD Entrada Verde 2_15.wpd . SERVES 23 PROPERTIES . 20 INTERESTED OWNERS . 1,225 FEET OF 8-INCH SEWER . 1 TRUNK MANHOLE & 3 MANHOLES . ESTIMATED COST - $180,000 . COST / P ARTICIP ANT . LUMP SUM $9,000 . ANNUAL ASSESSMENT $1,295 U:\CAD\CAD Entrada Verde 2_15.wpd ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: FEBRUARY 15, 2001 No.: 10 .b. BUDGET AND FINANCE Type of Action: RECEIVE BUDGET REVIEW Subject RECEIVE THE 2000-2001 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2000 Submitted By: Debbie Ratcliff, Controller Initiating Dept./Div.: Administrative Department D. Ratcliff P. Morsen REVIEWED AND RECOMMENDED FOR BOARD ACTION: LJ/f @ ISSUE: A report of the results of a comparative review of actual and budgeted Operations and Maintenance (O&M) revenues and expenses for the first six months of the 2000-2001 fiscal year as well as full year projections are provided in this Position Paper. In addition, any significant variances from budget for the first six months and any significant full year projected variances are discussed. RECOMMENDATION: Receive the 2000-2001 Operations and Maintenance Budget Review for the six months ended December 31, 2000 and full fiscal year projections. FINANCIAL IMPACTS: For the first six months ended December 31, 2000, total revenues are $18,394,855 compared to a budget of $18,319,388 for a positive variance of $75,467 or .41 %. Total expenses for the first six months are $17,575,482 compared to a budget of $18,057,492 for a positive variance of $482,010 or 2.67%. The six month status reflects the financial results at a certain point in time and looks quite optimistic. There are outstanding utility bills which, had they been paid during the first half of the fiscal year, would eliminate our favorable financial position. Total projected revenues for the full year are $36,972,956 compared to a budget of $36,372,056 for a positive variance of $600,900 or 1.65%. Total projected expenses for the full year are $37,246,182 compared to a budget of $35,861,186 for an unfavorable variance of $1,384,996 or 3.86%. The primary reason for increased expenses is due to the increased cost of natural and landfill gas and electricity. AL TERNA TIVES/CONSIDERA TIONS: None 2/9/01 Page 1 of 5 POSITION PAPER Board Møøting Oats: FEBRUARY 15, 2001 Subjøct: RECEIVE THE 2000-2001 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2000 BACKGROUND: The table on Attachment B compares actual revenue and expense for the first six months of the fiscal year to the six-month budget. Significant variance explanations are included on the table. Attachment A compares full year projections to budget. Anticipated significant projected variances from the annual 2000-2001 Revenue and Expense budget are listed below: Revenue: Revenue is projected to be $600,900 higher than budgeted mainly due to higher than expected Sewer Service Charge revenue, as commercial consumption is projected to be higher than budgeted. Expense: Salaries: Salaries and Wages expense is projected to be $212,502 or 1.4% lower than budgeted due to unfilled positions based on the large number of retirements and many positions being filled later than anticipated during the fiscal year. Benefits: Benefit costs are anticipated to be $437,601 less than budgeted primarily due to the Retirement Association Board not raising rates and using surplus investment earnings to stabilize rates and cover potential Ventura costs. Utilities: Utilities expense is projected to be $1,534,300 over-budget due to a higher than budgeted price increase for natural and landfill gas and due to the recent price increase for electricity. Repairs & Maintenance: Repairs & Maintenance expense is projected to be $337,400 over-budget due to unplanned maintenance of the sludge blend tank & associated equipment, and parts and major repairs to sludge pumps at the Treatment Plant. Outside Services: Outside Services expense is projected to be $130,000 over-budget due to a high number of employee recruitments, temporary employees being used to fill vacant positions during recruitments, unbudgeted Title V compliance testing, and required toxicity testing using abalone. 2/9/01 Page 2 of 5 POSITION PAPER Board M88ting Date: FEBRUARY 1 5, 2001 Subject: RECEIVE THE 2000-2001 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2000 Materials & Supplies: Materials & Supplies expense is projected to be $86,670 over budget due to the need for electrical supplies, shop tools and various supplies not anticipated. These full year projections are the projections that were included in the Five Year Plan presented to the Board at the January 25, 2001 Board Workshop. The full year expense projections for fiscal year 2000-2001 indicate the District's 0 & M expenses will be over budget by $1.4 million. The Revenue over Expense results for the 2000-2001 budget anticipated an increase to reserves of $511,000. The full year projections indicate that Revenue over Expense results will reduce reserves by $273,000. RECOMMENDED BOARD ACTION: Receive the 2000-2001 Operations and Maintenance Budget Review for the six months ended December 31, 2000 and projections for the full fiscal year. 2/9/01 Page 3 of 5 ATTACHMENT A Central Contra Costa Sanitary District Revenue & Expense Account Summary Projected for the Year Ending June 30, 2001 Variance Variance Projected Budget Amount % REVENUES: Sewer Service Charge 27,787,800 27,259,400 528,400 1.94% City of Concord 5,700,000 5,700,000 0 0.00% Other 3,485,156 3,412,656 .72,500 2.12% Total Revenues 36,972,956 36,372,056 600,900 1.65% EXPENSES: Total Labor Charges 14,675,001 14,887,503 212,502 1.43% Employee Benefits 7,206,507 7,644,108 437,601 5.72% Directors Fees & Expenses 45,500 45,500 0 0.00% Chemicals 869,000 836,000 (33,000) -3.95% Utilities 4,560,600 3,026,300 (1,534,300) -50.70% Repairs & Maintenance 2,724,270 2,386,870 (337,400) -14.14% Hauling & Disposal 893,370 954,660 61 ,290 6.42% Professional & Legal 321,450 320,970 (480) -0.15% Outside Services 2,203,380 2,073,380 (130,000) -6.27% Self-Insurance 175,000 175,000 0 0.00% Materials & Supplies 1,255,550 1,168,880 (86,670) -7.41% Other Expenses 2,316,554 2,342,015 25,461 1.09% Total Expenses 37,246,182 35,861,186 (1,384,996) -3.86% To/(From) Reserves (273,226) 510,870 (784,096) Page 4 of 5 ATTACHMENT B Central Contra Costa Sanitary District Revenue & Expense Account Summary For the Six Months Ended December 31, 2000 Variance Variance Actual Budget Amount % Comments REVENUES: Sewer Service Charge 14,827,476 14,801,698 25,778 0.17% Revenues are essentially as projected. City of Concord 1,589,182 1,415,000 174,182 12.31% Revenue from City of Concord higher due to a District audit adjustment which increased the District's expenses and therefore increased the amount invoiced to Concord. Other 1,978,197 2,102,690 (124,493) (5.92%) Other revenues lower than budget due to lower than anticipated permit fees & annexation charges, and a delay in IPM Grant reimbursements. Total Revenues 18,394,855 18,319,388 75,467 0.41% EXPENSES: Total Labor Charges 7,745,553 8,125,466 379,913 4.68% Labor charges lower due to vacant positions because of the large number of retirements, resignations, and promotions. Benefit costs lower due to no increase in retirement rates, and medical savings due to lower than Employee Benefits 3,273,829 3,583,458 309,629 8.64% anticipated rates for Kaiser & Delta Dental. Chemical expense lower due to delay in billings for hypochlorite and hydrogen peroxide for Plant Chemicals 426,163 448,892 22,729 5.06% Operations and Other Chemicals for Pump Stations. Utilities 1,633,912 1,522,124 (111,788) (7.34)% Utilities higher due to increase in price of natural and landfill gas and electricity. The overage amount does not include all the invoices for landfill and natural gas for the first six months which would have significantly increased the negative variance. Repairs & Maintenance 1,227,598 1,267,678 40,080 3.16% Repairs & Maintenance costs lower due to invoices not yet received for several jobs in progress in Pumping Stations. Hauling & Disposal 469,299 477,000 7,701 1.61% Professional & Legal 155,653 167,830 12,177 7.26% Professional & Legal expense lower due to OSHA required exams being scheduled for 3rd quarter of the fiscal year. Outside Services higher due to unexpected recruitment expense, higher than budgeted usage of Outside Services 1,145,470 994,734 (150,736) (15.15%) temporary services to fill vacant positions, and unexpected Title V and abalone compliance testing. Materials & Supplies 784,861 599,531 (185,330) (30.91%) Materials and Supplies higher due to purchase of UV lamps in October although the budget is spread evenly over 12 months and more electrical supplies, shop tools and various supplies used than anticipated. Other Expenses 713,144 870,779 157,635 18.10% Other Expenses lower due to Public Information Program expenditures not to occur until spring time although the budget is spread over the full year; IPM Grant expenditures anticipated in the first half of the fiscal year are now expected to occur during the second half of the year. Total Expenses 17,575,482 18,057,492 482,010 2.67% Page 5 of 5 . - 2000 - 2001 OPERATIONS & MAINTENANCE SIX MONTH BUDGET REVIEW TOTAL REVENUES TOTAL EXPENSES REVENUE OVER EXPENSE S:\BUDOET\OO-o1 .O&MREV.OH.wpd CENTRAL CONTRA COSTA SANITARY DISTRICT O&M REVENUES AND EXPENSES D B ACT1JAL BUDGET AMOUNT $18,394,855 $18,319,388 $75,467 1_1. 525~~--82 18.057.492 482.010 $819,373 $261,896 $557,477 VARIANCE FAVORABLE < UNFAVORABLE> ~ .4 2.67 TOTAL REVENUES TOTAL EXPENSES REVENUE OVER EXPENSE S:\BUDGET\OO-o1.0&MREV.OH.wpd CENTRAL CONTRA COSTA SANITARY DISTRICT O&M REVENUES AND EXPENSES PROJECTED ACTUAL BUDGET AMOUNT $36,972,956 $36,372,056 $600,900 37,246,182 35,861,186 (1,384,996) ($273,226) $510,870 ($784,096) VARIANCE FAVORABLE < UNFAVORABLE> % 1.7 (3.9) PROJECTED FULL-YEAR EXPENSE VARIANCES FAVORABLE VARIANCES: . Salaries "& Wages under budget due to large number of retirements . Retirement rates under budget due to Retirement Board continuing to subsidize employer rates I UNFAVORABLE VARIANCES: . Utilities over due to increase in price for natural and landfill gas, and electricity . Repairs and Maintenance over due to unexpected repairs in the treatment plant . Outside Services over due to higher than expected number of employee recruitments, temporary help and unbudgeted Title V compliance testing S:\BUDGET\OO-o1.0&MREV.OH.wpd - 1999~~0.OO . . Revenue Expense To/(From) Reserves 199841999 Revenue Expense To/(From) Reserves 1997;;1199 Revenue $ Expense $ To/(From) Reserves 1(NI, (In $OOO's) Six-Month Actual $ 15,688 $ 14,722 6 17,331 14,838 931.. 15,009 13,463 Six-Month Budget 15,065 16,376 (1,311) 16,241 15,661 580 15,197 14,749 448 Full Year Actual 31,780 33,579 31,137 32,646 29,521 29,807 Full Year Budget 31,618 33,853 (2,235) 31,168 32,827 (1,659) 28,900 29,280 (380) I- W CJ 0 :J en I- I- 0::: z 0 w a. ~ ~ w 0 w 0:: 0 > en N .... 0 :J LO 0::: I- ~ a. « ~ '- ~ I- co - (j) ::J ...J 0::: '- .c ~ « Q) w u.. - a. >- « 0 () - ~ ~ 0 0 N I 0 0 0 N 2000-01 CAPITAL IMPROVEMENT BUDGET (CIB) MID YEAR STATUS 2000-01 CIS Current Year- First 6 Last 6 Projection End Projection Months Months Actual Prolected Collection System Program Expenditures w/o Dougherty $9,880,000 $8,439,000 $4,128,398 $4,310,602 Treatment Plant Program Expenditures $11,239,000 $10,374,000 $3,899,276 $6,474,724 Recycled Water Program Expenditures $2,093,000 $1,887,000 $407,621 $1,479,379 General Improvements Program Expenditures $1,663,000 $1,300,000 $468,466 $831,534 Subtotal w/o Dougherty $24,875,000 $22,000,000 $8,903,761 $13,096,239 Dougherty Tunnel and Trunk Expenditures $12,050,000 $300,000 $116,366 $183,634 Subtotal with Dougherty $36,925,000 $22,300,000 $9,020,127 $13,279,873 Debt Retirement $1,245,000 $1,245,000 $622,000 $623,000 TOTAL Expenditures $38,170,000 $23,545,000 $9,642,127 $13,902,873 FISCAL YEAR 2000-01 CIS MID YEAR STATUS REPORT SUMMARY OF MAJOR PROJECT EXPENDITURES COLLECTION SYSTEM PROGRAM Estimate from 1999 Year End Difference Between District Project Title 2000 CIB and 2000- Projections as Current Projection Project 2001 cia of December Addendum 31,2001 and cia 5170 Pleasant HilllnterceDtor-Phase 4-Const $832 000 $2 108 000 $1.276.000 5166 Coli Svs Renovation Program-Near Term $1.462.000 $1180000 -$282 000 5237 Moraca PumDina Station-Lona Term $1,667,000 $1.027,000 -$640 000 5237 Orinda Crossroads PumDina Station-Lona Term $1.153.000 $979 000 -$174 000 N/A Contractual Assessment Districts $1,000,000 $654,000 -$346,000 Subtotals $6,114,000 $5,948,000 -$166,000 WSS,OOO ~,OOO c:::J1 ,275,000 $9,880,000 $8,439,000 -$1,441,000 Dougherty Tunnel and Trunk $12,050,000 $300,000 -$11,750,000 Coli Sys Program Total With Dougherty $21,930,000 $8,739,000 -$13,191,000 FISCAL YEAR 2000-01 cia MID YEAR STATUS REPORT SUMMARY OF MAJOR PROJECT EXPENDITURES TREATMENT PLANT PROGRAM Estimate from 1999- YearEnd Dinerence District Project Title 2000 CIS and 2000- Projections as of Between Project December 31, Projection 2001 CIS Addendum 2001 and CIS 7172 Laboratory Improvements $4,767,000 $3,412,027 -$1,354,973 7144 Treatment Plant Seismic Uoarade $2.248.000 $1.366'981 -$881,019 7184 Outfall Improvements-Phase 4 $1,636,000 $1,306,015 -$329,985 6151 Dewaterina Modifications and Uparades $882,000 $1,134,600 $252,600 6144 Steam System Improvements $285.000 $897.292 $612.292 Subtotals $9,818,000 $8,116,915 -$1,701,085 All Other Treatment Plant Þro~ects TREATMENT PLANT PROGRAM TOTALS ~21,ÖOO $11,239,000 ~57 ,085 $10,374,000 $836,085 -$865,000 Estimate from 1999-2000 Year End Difference District Projections as Between Project Title CIB and 2000-2001 CIS Project of December Projection Addendum 31,2001 and CIS N/A Filter Plant Enhancements $666,000 $770.000 $104,000 5031 Recycled Water-Phase 4-Bovd Road $512,000 $512.000 $0 7167 Recvcled Water-Pleasant Hill $470.000 $470.000 $0 7163 Recvcled Water-Industrial Demonstration $10000 $10 000 $0 Subtotals $1,658,000 $1,762,000 $104,000 N/A All Other Recvcled Water Projects I $435 000 I $125 000 -$310 000 FISCAL YEAR 2000-01 CIS MID YEAR STATUS REPORT SUMMARY OF MAJOR PROJECT EXPENDITURES RECYCLED WATER PROGRAM RECYCLED WATER TOTALS $2,093,000 $1,887,000 -$206,000 FISCAL YEAR 2000-01 CIS MID YEAR STATUS REPORT SUMMARY OF MAJOR PROJECT EXPENDITURES GENERAL IMPROVEMENTS PROGRAM Estimate from Year End District Project Title 1999.2000 CIS and Projections as of Difference Between Project 2000-2001 CIS December 31, Projection and CIS Addendum 2001 N/A Vehicles, Eauip.. and Furniture Acquis $500.000 $580,000 $80,000 8180 Household Hazardous Waste Coli Fac Imp $347,000 $349,000 $2,000 Subtotals $847,000 $929,000 $82,000 All Other General Improvement Projects $816,000 $1,663,000 $371,000 $1,300,000 -$445,000 -$363,000 GENERAL IMPROVEMENTS TOTALS O&M AND CAPITAL FUND IMPACTS FY 00-01 Budgeted Current Year-End Projection Net O&M Fund Change for FY 00-01 $36,372,000 -$35,861,000 $511,000 $36,973,000 -$37,246,000 -$273,000 O&M Revenues FY 00-01 O&M Expenses FY 00-01 Capital Revenues FY 00-01 with Dougherty $31,514,000 $17,688,000 Capital Expenses FY 00-01 w/o Dougherty -$24,875,000 -$22,000 000 Dougherty Trunk and Tunnel Expenses FY 00-01 -$12,050,000 -$300,000 Debt Retirement FY 00-01 -$1,245,000 -$1,245,000 Net Capital Fund Change for FY 00-01 -$6,656,000 -$5,857,000 FUNDS AVAILABLE IMPACTS O&M Funds Available July 1,2000 Projected O&M Fund Reduction in FY 00-01 Projected O&M Funds Available July 1, 2001 Capital Funds Available July 1, 2000 Capital Fund at End of FY 00-01 Projected Capital Funds Available July 1, 2001 Total Funds Available on July 1, 2000 Total Funds Available on July 1, 2001 Total Funds Required on July 1, 2001 $3,926,000 -$273,000 $3,653,000 $47,513,000 -$5,857,000 $41,656,000 $51,439,000 $45,309,000 $29,757,000 O&M Funds Available Capital Funds Available Total Funds Available ITotal fJlnds Require~=~,= O&M Prudent Reserve Percent $60,000 '. $50,000 $40,000 - ~ $30,000 l c , :: Š $20,000-' .J::. ... C e $10,000 .!! 8 $(10,000) . $(20,000) - $(30,000) ----- Actual Budget Projected Projected »»»»> »»»»> »»»»> »»»»> 1999/00 2000/01 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 I 3,926 - 3,653 1,557 (1,949) (6,544) (12,411) (19,400) 47.513 - 41.656 33.656 27.446 19.770 10.836 251 $ 51,439 - 45,309 35,213 25,497 13,226 (1,575) (19,149) 27,181 - 29,757 29,245 30,270 31,407 32,487 33,472 17.05% - 10.54% 9.20% 3.72% -4.49% -14.48% -26.51% Funds Available $- . .. .. iii .. .. .. - .. - .. .. .. 1999/00 2000/01 2001/02 2005/06 2002103 2003/04 Year L Total Funds Available. - Total Funds Required I Cash Inflows Comprehensive Annual Budget FY 1999/00 -$11,396,436 ) II Sewer Use Charges . Contract Services 0 Contribution from Capital . II Other Revenues . Connection Fees IIPröperty Taxes 4% 4% III nterest 2% 0 Capital Reserves ,-"" Cash Outflows Comprehensive Annual BudgetFY 1999/00 - $11 ,396,436 1% 51% mmSalaries & Benefits . Utìlities 0 Outside Services 4% IIO&M Expenses . West County.Agency 3% II Other Charges . Capital Expenditures \ \6% I, L 1 % I \ 4% EJ Rate Stabilization .f:-. Sewer Service Charge 74% 2000-2001 Revenue City of Concord 16% Interest Income ~ 1% All Other 9% 2000-2001 Expenses .AII Others 7% . Chemicals & Utilities 11% . Total Labor 63% . Repairs & Maintenance 7% 0 Outside Services 6% . Materails & Supplies 3% . Hauling & Disposal 3% West County Wastewater District Compared to Central San * To Normalize Data 39.6 mgd/7.12 mgd = 5.56 Statistics RUE (SSC/Rate) Population Served Employees Ratio Employees to Population Average Dry Weather Flow SSC Rate Operatina Expense Salaries & Benefits Chemicals & Utilities Interest on Debt HHW All Other Source: 2000-2001 Budgets WCWD Normalized * 240,280 500,562 309 1,621.62 39.60 109 $ $ $ 19,976,704 3,691,026 $ 7,765,104 31,432,834 CCCSD 147,348 425,000 235 1,808.51 39.60 185 $ 22,531,611 3,862,300 1,250,588 505,000 7,711,687 35,861,186 Fav/(Unfav) Variance 92,931 75,562 74 187 (76) $ (2,554,907) (171,274) (1,250,588) (505,000) 53,417 _(4,428,352) MABS2: OM Team 12/18/2000 Figure 2. Operations and Maintenance Cost per Million Gallon 600 100 500 400 C) ::E - 300 .,. 200 0 'cccs CCCS CLABS CLABS CLABS D/1997 D/1998 11996- 11997- 11998- 98 99 97 98 99 802e: Q-Enrg 110 127 47 36 44 32 46 46 35 39 38 77 I:J 02d: Q-Chem 43 40 21 33 34 27 20 19 41 43 42 134 141 C Q-LaCoMaOt 138 123 119 126 100 119 118 123 123 77 78 203 130 80&M. Non-Plant 70 45 58 40 36 23 34 37 63 28 28 44 48 8 M-Plant 159 204 58 60 65 62 48 57 58 48 47 67 88 aChacon@oliviaChen.com 1 PFIG02.XLS Graph SSC COMPONENTS HHW and All Other 4% Capital 8% Chemicals & Utilties 2% Debt Service 11% Salaries & Benefits 21% West County SSC 54% I- West County SSC - Salaries & Benefits 0 Chemicals & Utilties . Debt Service - H HW and All Other - Capital I Sewer Service Charge Components West County SSC $ 109 Salaries & Benefits 44 Chemicals & Utilties 3 Debt Service 21 HHW and All Other 8 CCCSD O&M SSC $ 185 Capital 15 CCCSD TOTAL SSC $ 200 History of Sewer Use Charges $140 $130 .Ow ..." '.."'.. $120 ~ .~...~._.- -"'. P'- $110 ! $100 ~.. '" a: -.. .. -.u.---_.- $70 $60 ¡¡¡ . $90 ::::I c: ci $80 ..._u_.p..... "P""'p .. .. ........ ..-.. $50 '0 .-.. ..-__n... ..m..', $40 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 OaF 01F Year Ended Sewer Charge - . CPI ....10. 1999-2000 TOTAL DISTRICT REVENUE ($53,353,917) & DRAW FROM RESERVE($1,525,254) (TOTAL $54,879,171) I nterestlOther 8% l Draw From Reserve 3% ~ Tax Revenue 12% Sewer Service Charges 50% Concord Capital Charges 8% Concord Service Charges 10% ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 15, 2001 No.: l1.a. EMERGENCY SITUATIONS REQUIRING BOARD ACTION Type of Action: AUTHORIZE CONTINUATION OF EMERGENCY CONSTRUCTION CONTRACT Subject: AUTHORIZE THE GENERAL MANAGER TO CONTINUE WITH THE EMERGENCY CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE INC. FOR THE REPAIR OF THE RECYCLED WATER PIPELINE IN BUCHANAN FIELD GOLF COURSE Submitted By: Initiating Dept./Div. : Jade Sullivan, Assistant Engineer Engineering / Environmental er-\(Ices \ REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ ~ ISSUE: Per Resolution 97-107, authorization by a 4/5 vote by the Board of Direct s is required for the General Manager to continue with the emergency construction contract in an amount greater than $15,000. RECOMMENDATION: Authorize continuation of the emergency construction contract to Mountain Cascade Inc. for $200,000. FINANCIAL IMPACTS: This repair project (DP7202) is unbudgeted. Approving this project may result in exceeding the $22 million projected spending target for this year's Capital Budget. There are authorized, available contingency funds. AL TERNATIVES/CONSIDERATIONS: The only option for the District, not to continue with repairs to the recycled water line, is to develop plans/specifications for bidding, which will greatly inconvenience our most critical recycled water customers on the system, due to the system being shut down until the repairs are made. As time is of the essence, the formal bidding process is not advised. BACKGROUND: The main recycled water transmission pipes (24-inch to 16-inch) were installed in two projects: Pleasant Hill Relief Interceptor (PHRI) Phase I and II (1993) and PHRI Phase 3 (1997). Operations of the landscape irrigation system began in 1997. The alignment of the pipeline is generally along the banks of Grayson Creek extending as far south as Taylor Boulevard. The PHRI Phase 4 (D.P. 5170) was awarded on January 11, 2001, which will extend the recycled water main to Boyd Road. 2/8/01 U;\PPr\SusanW\ER Construction_Jade. wpd Page 1 of 4 POSITION PAPER Board Meeting Date: February 15, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO CONTINUE WITH THE EMERGENCY CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE INC. FOR THE REPAIR OF THE RECYCLED WATER PIPELINE IN BUCHANAN FIELD GOLF COURSE A leak has developed on the existing 18-inch recycled water main and requires immediate repair. The location of the leak is shown in the attached Figure One. February 2, 2001, the CSOD crews were informed of a recycled line leak on the Buchanan Field Golf Course. The system was isolated to take the pressure off the line, and the affected customers were informed of the situation. CSOD began organizing the leak identification and ultimate repair with the assistance of an available contractor. February 5, 2001, the contractor mobilized on the site with the approval of the golf course owner and began excavating to expose a section of the 18-inch recycled water line near the leak at an 8-foot depth. The line was pressurized to test if the leak was, in fact, on the exposed section of pipe. It was not. February 6, 2001, the contractor excavated to 16 feet in depth, had trouble with the competency of the excavation walls, was instructed to backfill the excavation to protect the A-line interceptor sewer adjacent to the excavation, and was not able to determine the location of the leak. General Manager, Charles Batts, declared an emergency condition per Resolution 96-107, which delegates authority to the General Manager in the following quote: WHEREAS, Public Contract Code Section 1102 defines "emergency" as "a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, propertv or essential public services." Mountain Cascade was contacted to assess the situation to take over the repair project due to their expertise in deep excavating and their more sophisticated equipment. February 7, 2001, Mountain Cascade is scheduled to start excavation, location, and repair of the leaking pipe line on February 8, 2001, under the supervision of the District's construction management group. The repair is complicated by the fact that the recycled water pipeline is located in a steel casing as it passes under Interstate 680. If leak repair is located in the casing, the repair 2/8/01 U:\PPr\SusanW\ER Construction_Jade. wpd Page 2 of 4 POSITION PAPER Board Meeting Date: February 15, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO CONTINUE WITH THE EMERGENCY CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE INC. FOR THE REPAIR OF THE RECYCLED WATER PIPELINE IN BUCHANAN FIELD GOLF COURSE will be more complex and costly than if located in a section of the pipeline outside of the casing. Recycled water customers are being kept informed of the situation and time needed for repair. The District is assisting the Diablo Valley College campus in some of their immediate water needs until the system is on line. The other irrigation customers are less impacted by the shutdown of the recycled water system due to the time of year. Due to the emergency responsiveness, customer relations, and construction complexities, Mountain Cascade has agreed to continue the work expeditiously and on a time and materials basis. Records of all extra costs are being kept on a time and material basis. The total cost for this contract is estimated to be approximately $200,000. RECOMMENDED BOARD ACTION: Authorize the General Manager to continue with the emergency construction contract with Mountain Cascade Inc. for extra costs associated with location and repair of the recycled water line leak encountered in the Buchanan Field Golf Course. 2/8/01 U;\PPr\SusanW\ER Construction_Jade. wpd Page 3 of 4 Central Contra Costa ." Sanitary District i1 õ 0 N cD W '"'- eX, . 0 Attachment RECYCLED VVATER EMERGENCY REPAIR 1 Page 4 of 4 Recycled ~ Emergency Construcuon . Location: Buchanan Fields Go . Problem: visible leak discovered 0 February 2,2001. . Chuck Batts declared an "emergency condition" . Status: Mountain Cascade is implementin repairs (Henry Thorn, Senior Engineer) Chronolog f Events 1 . February 2.. 2001: 8 Februa~; I CSOD and the contractor Recycled Water staff excavates to - ~ assess leak and isolate ) 8 Trouble maintal.L pipeline. Customers ( the safety of the ~~ are informed. (' line. ' - . February 5th: Contractor # 1 begins 8 Chuck Batts declare investigative an "emergency excavation condition". Resolution . 96-1 07 Emergency Condition: "a sudde, expected occurrence that poses a clear and 1 . ent danger, requiring immediate action t prevent or mitigate the loss or impairm of life, health, property or essential services." m OJ3 c: ~ . nee ::::reD Q) ::J ::J n Q) ::J (;)0 0 ::J en . I 02 0 n ,.... . I )..... -- ..., 0 en ::J CD 0 ::J Chronology . February 7th: Contractor #2 assesses site. . February 8th: bridge is built. ontinued) no constru rain storm. . February 13 8ì contractor #2 excavates to 16 foo' depth and tests pipeline for leak location. m 3 CD ..., cc CD :J C1 '< :J (J) . I ..., c::: C1 . I -. 0 :J :J CJ) . I ., c: C1 . I -. 0 :J ( . City of Pleasant Hill . Pleasant Hill Recreation and Parks . Diablo Valley College . Contra Costa Country Club Golf Cours . Mt. Diablo School District Effected