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Home My WebLink About01-11-01 AGENDA BACKUP ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: JANUARY 11, 2001 No.: 4.a. CONSENT CALENDAR Type of Action: ACCEPT ANNEXATION PETITIONS FOR PROCESSING Subject: AUTHORIZATION FOR P.A. 01-01 (WALNUT CREEK); P.A. 01-02 (MARTINEZ); P.A. 01-03 (ALAMO); P.A. 01-04 (DANVILLE); AND P.A. 01-05 (ORINDA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT. Submitted By: Lesley Klein, Supervising Engineering Assistant Initiating Dept./Div. : Engineering/Environmental Services REVIEWED AND :3MMEND7;DR BOARD A~~~ . L;o J. ,'mow-Mm, \. Sw'",O" ~ ISSUE: Board action is required on the following listed properties to initiate the annexation process. RECOMMENDATION: Authorize Proposed Annexations 01-01, 01-02, 01-03, 01-04 and 01-05 to be included in future formal annexations. FINANCIAL IMPACTS: None related to this action. AL TERNA TIVES/CONSIDERA TIONS: Not applicable. BACKGROUND: The owners of the properties listed below have petitioned for their properties to be annexed to the District: 1 2/20/00 U:\PPr\Raposa\Annex. 01-01_01-05.wpd Page 1 of 8 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: AUTHORIZATION FOR P.A. 01-01 (WALNUT CREEK); P.A. 01-02 (MARTINEZ); P.A. 01-03 (ALAMO); P.A. 01-04 (DANVILLE); AND P.A. 01-05 (ORINDA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT. Parcel Owners/Address Lead No. Area Parcel No. & Acreage Remarks Agency 01-01 Walnut Thomas F. Camp Existing house with CCCSD Creek 231 8 Brighton Way a failing septic (50C7) Walnut Creek, Ca 94598 system and one new 138-100-004 (1.1 Ac.) house to be constructed and connected to the public sewer system. Project is exempt from CEOA. 01-02 Martinez Alhambra Venture LLC Proposed 1 2 lot City of (44A 1 /B 1 ) Mark L. Pringle subdivision. Martinez 90 Camino Real Negative declaration Burlingame, CA 94010 by City of Martinez. 366-140-015 (10.48 Ac.) 01-03 Alamo R & S Homes Inc. Existing house to be CCCSD (78A1) Robert C. Waal connected to the 974 Juanita Drive public sewer system. Walnut Creek, CA 94595 Project is exempt 193-030-009 (3.09 Ac.) from CEQA. 01-04 Danville Gregory and Ellen Rufe Existing house with CCCSD (98D3) 252 La Questa Drive a failing septic Danville, CA 94526 system to be 216-182-015 (1.19 Ac.) connected to the public sewer system. Project is exempt from CEOA. 12/22/00 U:\PPr\Raposa\Annex. 01-01_01-05.wpd Page 2 of 8 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: AUTHORIZATION FOR P.A. 01-01 (WALNUT CREEK); P.A. 01-02 (MARTINEZ); P.A. 01-03 (ALAMO); P.A. 01-04 (DANVILLE); AND P.A. 01-05 (ORINDA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT. Parcel Owners/Address Lead No. Area Parcel No. & Acreage Remarks Agency 01-04 Danville Kim and Bill Short Existing house with CCCSD Cont'd. (98D3) 282 La Ouesta a failing septic Danville, CA 94526 system to be 216-182-003 (.94) connected to the public sewer system. Project is exempt from CEOA. 01-05 Orinda Jules and Linda Agostini Existing house with CCCSD (69C4) 339 EI Toyonal a failing septic Orinda, CA 94563 system to be 265-090-004 (.28 Ac.) connected to the public sewer system. Project is exempt from CEOA. RECOMMENDED BOARD ACTION: Authorize Proposed Annexations 01-01 , 01-02, 01- 03, 01-04 and 01-05 to be included in future formal annexations. 1 2/20/00 U:\PPr\Raposa\Annex. 01-01_01-05.wpd Page 3 of 8 9 õ 0 0- ..- 0- 0 E ~ c c 0 0 0 ..- en 0- ~ u 0- en ~ Central Contra Costa g Sanitary District ~ 0 0 0 N Ù ~ Õ c LOCATION MAP N.T.S. NORTH G AT -WOODS CT @ LEGEND: ---. ANNEXATION BOUNDARY ~ PREVIOUS ~ ANNEXATION 0 ....... 100 FEET 200 Attachment PROPOSED ANNEXATION P .A. 01-01 - Page 4 of 8 f5, '0 N 9 Õ 0 0- ..- 0- 0 E ~ c c 0 0 0 ..- en 0- 0 E Ü 0- en ~ Central Contra Costa g Sanitary District ~ 0 0 0 N Ù ..... <;> õ SITE LOCATION MAP N.T.S. U J ~ 1982 LEGEND: @ = PREVIOUS ANNEXATION ---. = PROPOSED ANNEXATION Attachment PROPOSED ANNEXATION P .A. 01-02 Page 5 of 8 SITE ~ N , '0 ,..; 9 Õ 0 0- ..- 0- 0 E ~ c c 0 0 0 ..- en 0- 0 j; U 0- en ~ Central Contra Costa ;;; Sanitary District ~ 0 0 0 N Ù 9 õ ---. ANNEXATION BOUNDARY ~ PREVIOUS ~ ANNEXATION Attachment PROPOSED ANNEXATION P .A. 01-03 - Page 6 of 8 .........- 0 ::IJ f5, "'! .... 9 Õ 0 0- ..- ~ ~ c 6 0 0 ..- en 0- 0 ~ U 0- en ::;;; Central Contra Costa ;;; Sanitary District ~ 0 I 100 200 FEET LOCATION MAP N.T.S. ê 1967 LEGEND: ---. ANNEXATION BOUNDARY ~ PREVIOUS ~ ANNEXATION Attachment 0 0 0 N Ù ~ Õ PROPOSED ANNEXATION P .A. 01-04 - Page 7 of 8 '0 .,.; 9 Õ 0 ..- 0- 0 E ~ c c 0 0 0 ..- en ! u 0- U) ~ Central Contra Costa ~ Sanitary District ~ 0 0 0 N Ù ~ Õ . LOCATION MAP N.T.S. MIRA MONTE AD ~ ~ 0 100 FEET Attachment PROPOSED ANNEXATION P .A. 01-05 - Page 8 of 8 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 TyptJ of Action: CONFIRM PUBLICATION No.: 4.b. CONSENT CALENDAR Subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 214 AMENDING DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD DIRECTLY CONNECT TO PROJECT 5218, 5309, 5346, 5375, 5381 AND 5391 Submitted By: Joyce E. Murphy Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div.: Administrative Department JrJAh¿ . . J. MurpW7- ISSUE: Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the ordinance has been published shall constitute conclusive evidence that publication has been properly made. RECOMMENDATION: Adopt a resolution confirming the publication of District Ordinance No. 214. FINANCIAL IMPACTS: None related to this issue. AL TERNATIVES/CONSIDERATIONS: Establishes presumption that the ordinance was correctly published and therefore would be deemed procedurally valid by a court. BACKGROUND: District Ordinance No. 214 which was adopted by the Board at the meeting of November 16, 2000, and which amends District Code Section 6.20.300 Schedule of Reimbursement Fees to establish reimbursement fees applicable to properties which could directly connect to Project 5218, 5309, 5346, 5375, 5381 and 5391, was published in the Contra Costa Times on November 24, 2000. RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of District Ordinance No. 214. S:\ADMIN\POSPAPER\confirm.pub. Ord.No214. wpd 1/3/01 Page 1 of 2 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Contra Costa I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the Principal Legal Clerk of the Contra Costa Times, a newspaper of general circulation, printed and published at 2640 Shadelands Drive in the City of Walnut Creek, County of Contra Costa, 94598. And which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Contra Costa, State of California, under the date of October 22, 1934. Case Number 19764. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: November 24 all in the year of 2000 I certify (or declare) under penalty of perjury that the foregoing is true and correct. ~~ted at Walnut Creek, California. - r1 J r~:Q.:tj°~. .~ Signature Contra Costa Times \. PO Box 4147 Walnut Creek, CA 94596 (925) 935-2525 Proof of Publication of: (attached is a copy of the legal advertisement that published) CE NO.'!r4 AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO AMEND DISTRICT CODE SECT! 20.300 SC EOF REIMB ENTFEES TO H REIMB FEES APPLICABLE TO PROPERT1ES WHICH COULD DIRECTLY CONNECT TO PROJECT 5¡l5~ ~3":t°1N~~91 WHEREAS, the Central Contra Costa Sanitary Dis- trict (District) Code cnapter 6.20 provides for reim- bursement to Installers of standard facilities from fee charged pro~rty owners when they apply to connect their pro~rty to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reim- bursement accounts for constructed standard facili- ties; and ~'ó§R~;46,P"¿~e¡J, ~231~' and 5391 facilities, the lo- cation of which are shown on Exhibits A-1 to A-6 of this Ordinance, incorporat- ed in full herein bv refer- ence, are standard fecillties . as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculation is sum- marized In exhibits B-1 through B-6 of this Ordi- nance, inco~rated In full ~~in by. t Is reference; WHEREAS a propertv no- ticed publ(c he;1ring fo re- 'êelile êèJmments on the r¡~r':~ co~~~~'J~7'f~~ Board of Directors' regular- ly scheduled meeting on November 16, 2000. ~~:d oJHJ¡:it~~Eóf ~~ Central Contra Costa Sani- tary District does ordain as follows: Section 1 Reimbursement fees appli- cable to pro~rtles which connect dlrec~ to p~ect ~~å~' ~'539~1aè1I1Jis ~~~~gÃ'~J~~ Ã$I~ 'À}¡ are hereþy established. ~I~h ~~a1f~~d~e~ District Code Section 6.20.300 Schedule of Re- =~~~mat~Sln h~: manner set forth In District Code Ch<IPter6.20 and I~~~~~~, ~bbl~n~-k~-~t this Ordinance. Reimburse- ment fees for properties which directly connect to proiects 521S, 53ŒJ, 5346\ 5315, 5381 and 53,,1 shal be as follows: a) $17,650.26 per Residen- tial unit Equivalent (RUE) for Project No. 5218, EI Gavi- Ian, Orinda, and b) $6,483.30 per Residen- tial Unit Equivalent (RUE) for Project No. 5309, EI Pinta- do, Danviile, and c) $22,455.12 r;r Residen- tial Unit Equiva ent (RU'a1 for ~~~o~~: ß~Jò, ~e- q) $3,679.95 per Residen- tial Unit Equivalent (RUE) for Project No. 5375, Secònd Avenue, Walnut Creek, and e) $11,154.35 per Residen- tial Unit Equivalent (RUE) for Project No. 5381, Mountain View Dr., Lafayette, and f) $11,154.35 per Residen- tial Unit Equivalent (RUE) for Project No. 5391, Estates Drive, Lafayette. Section 2 The reimbursement fees setforth herein shail be ad- ~~~~~dto ~¿,s~~~san~ Chapter 6.20. Section 3 Exhibits A-1 through A-6, and B-1 through B-6, here- ¡~tg~~~ n8i~~ri"c~ng~r;¿:: ever, copies of same shail be maintained In the Dis- trict offices and made available for Inspection dur- Ing the periods where the .... subject reimbursement fees are In effect. Section 4 This Ordinance shall be a general regulation of the District and shail be pub- lished once In the Contra ~g:nJ~~~ rc~ I ~36'nsen~~ the District, and shall be ef- fective on the eighth calen- ~~fo~ following such pub- PASSED AND ADOPTED by the Board of Directors of the Central Contra SanltaJy District on the 16th day of November, 2000, by the following vote: ~~r£: f;1~~~~:M~':srnl~ ~'t5~: Members: None ABSENT: Members: Nejedly /SI Gerald A. Lucey President of the Board of Directors Central Contra Costa Sanitary District Count}'. of Contra Costa, State of Califomia ~~WiIe&~¡;p:~~retary Sanitary District County of Contra Costa, State of Callfomla APPROVED as to form: ~~~~?roh~e"district ~~Ws~~~~~lkr 24, 2000 Page 2 of 2 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11,2001 No.: 5.a. HEARINGS Type of Action: CONDUCT PUBLIC HEARING; ADOPT RESOLUTIONS; AUTHORIZE AGREEMENT Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH REGENT PLACE PARCEL OWNERS IN CONJUNCTION WITH THE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 Submitted By: Curtis Swanson, Division Manager R~r;AND RECOMM;¡;r 80AR~ c. Swanson A. Farrell K. Aim ISSUE: A public hearing must be conducted to consider objections and inquiries regar ng the proposed assessment, the Resolution of Intention, the Engineer's Report, annexation, and any other comments from the public, including the affected parcel owners, relating to the proposed Regent Place Contractual Assessment District No. 2000-2 (CAD No. 2000-2). RECOMMENDATION: Conduct a public hearing. Adopt resolutions and authorize an agreement to implement Regent Place CAD No. 2000-2. FINANCIAL IMPACTS: The estimated total project cost is $130,430. The District will be reimbursed for this project cost over a 10 year assessment period. The District has authorized $1,000,000 for CADs in 2000-01. If approved, the Regent Place CAD will be the third CAD funded in 2000-01. If approved, there will be $658,170 available for other CADs. AL TERNA TIVES/CONSIDERA TIONS: 1 . Continue this item to receive additional public comment or allow additional deliberation. 2. Withhold or delay approval of the project. 1/4/01 U:\CAD\Regent Place\PubHear.PP.wpd Page 1 of 1 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH REGENT PLACE PARCEL OWNERS IN CONJUNCTION WITH THE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 BACKGROUND: A group of ten parcel owners on Regent Place in Alamo have requested that the District form a contractual assessment district for the purpose of financing and constructing a public sewer system that will benefit their properties. The Regent Place CAD meets all of the criteria for formation of a contractual assessment district. The Board of Directors adopted a Resolution of Intention to form a contractual assessment district on May 18, 2000. The proposed sewer includes approximately 591 linear feet of 8-inch sewer main and three manholes that will serve the proponents' ten existing properties, all of which have existing homes presently relying on septic tanks. A map showing the proposed boundary and the proposed sewer location is attached as Attachment A. On May 18, 2000, the Board of Directors adopted a resolution directing the preparation of a report for a Contractual Assessment District known as Regent Place CAD No. 2000- 2. A report has been prepared, and assessments have been estimated. (The Engineer's Report is being provided to the Board under separate cover.) On December 21, 2000, the Board of Directors set a public hearing for January 11, 2001. Since assessments are proposed to be levied on properties, the procedural requirements of Proposition 218 do apply. Compliance with these requirements has been included in the documents and actions proposed for Board consideration. In order to continue the process for Regent Place CAD No. 2000-2 the following actions are necessary: 1. Conduct a public hearing to: a. announce the tabulation of ballots submitted by owners of each affected parcel indicating approval or opposition to the proposed assessment; b. consider public testimony on the Resolution of Intention and the Engineer's Report; and c. consider public testimony related to annexation of the affected parcels to the District. 1 /4/01 U:\CAD\Regent Place\PubHear.PP.wpd Page 2 of 1 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH REGENT PLACE PARCEL OWNERS IN CONJUNCTION WITH THE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 2. If, at the close of the hearing, the Board finds that protests and ballot opposition are insufficient, the following resolutions may be considered and adopted: a. Resolution overruling protests of improvement (Exhibit B) b. Resolution confirming compliance with California Constitution, Article XIIID, Section 4 (Exhibit C). c. Resolution approving the Engineer's Report, assessments, and ordering improvement (Exhibit D). The hearing also serves as a public hearing for annexation purposes as required by LAFCO. An agreement between the owners and the District is needed to establish the rights and obligations of both parties. District Counsel has prepared such an agreement in which the owners agree to: . assessments being placed on their property tax bills; pay the assessments; accept total responsibility for the design and construction of the sanitary sewer extension; require the contractor who is selected by the owners to maintain certain insurance coverage; accept total responsibility for the costs associated with the sanitary sewer extension, including interest for District financing; and have the sanitary sewer extension constructed in accordance with District standards. . . . . . The District will: . finance the costs of the sanitary sewer extension; accept the work of the contractor, provided the work is done in accordance with District standards; . 1/4/01 U:\CAD\Regent Place\PubHear .PP. wpd Page 3 of 1 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH REGENT PLACE PARCEL OWNERS IN CONJUNCTION WITH THE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 . place assessments on owners' tax bills; record as liens on the participants' properties the obligation of each participant to pay assessments; and be reimbursed in full by receiving payments, including interest, for the total amount financed from owners over a ten-year period. . . The agreement has been executed by all ten affected parcel owners. It is appropriate, therefore, to authorize the General Manager to execute the agreement on behalf of the District. The estimated cost of the Regent Place CAD No. 2000-2 is $130,430. A summary of project costs is shown in Exhibit E. Funding for this CAD is included in the 2000-01 Capital Improvement Budget (CIB) on page CS 62 & 63. The District has authorized $1,000,000 for CAD projects during Fiscal Year 2000-01. If the Board approves the Regent Place CAD 2000-2, the District will have committed $341,830 for CAD Projects and there is $658,170 available for other CADs. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 5.2(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment. This certainty is based on the District's past experience with numerous similar sewer construction projects, the developed nature of the project environment, and the limited service area of the project (no potential for growth inducement). Approval of the Engineer's Report will establish the Board of Directors' independent finding that this project is exempt from CEOA. RECOMMENDED BOARD ACTION: If a majority protest is not filed and if less than a majority of returned ballots from affected parcel owners oppose the assessment, staff recommends that the Board of Directors take the following actions: . Conduct public hearing. . Adopt a resolution overruling protests. 1/4/01 U :\CAD\Regent Place\PubHear. PP. wpd Page 4 of 1 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT WITH REGENT PLACE PARCEL OWNERS IN CONJUNCTION WITH THE REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 . Adopt a resolution confirming compliance with California Constitution, Article XIIID, Section 4. . Adopt a resolution approving the Engineer's Report, assessments, and ordering improvement. . Authorize the General Manager to execute an agreement with the Regent Place parcel owners. 1/4/01 U :\CAD\Regent Place\PubHear .PP. wpd Page 5 of 1 2 " 1 J l ...::- TRAM PAS AD LAS / ----------------- r Z LOCATION MAP N.T.S. < » /66 /68 < » E () » (j) :D m Z » \ LUCIA LN I I I I I I I , , , I , * * * /25 * 1/7 * I I t ~~gP~~ EXISTING SEWER 111111111111 PLANNED CAD SEWER CAD PARTICIPANTS '* 0 * .. .. OJ ~ ..- .. l u 0- .. ::;;; Central Contra Costa ~ Sanitary District ~ AVE 0 g '" ù ~ oil PROPOSED BOUNDARY OF Page 6 REGENT I..ANE of 12 CAD NO. 2000-2 District Project No. 5444 Attachment A RESOLUTION NO. EXHIBIT B RESOLUTION OVERRULING PROTESTS REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: On January 11, 2001, the Board of Directors held a public hearing on the Resolution of Intention and the Engineer's Report on the proposed improvement in Regent Place Contractual Assessment District No. 2000-2. At or before the time set for hearing, certain interested persons made or may have made protests or objections to the proposed improvement, the extent of the Contractual Assessment District, or the proposed assessment. The Board hereby overrules each of these protests, written or oral. The Board finds that the protest against the proposed improvement (including all written protests not withdrawn in writing before the conclusion of the protest hearing) is made by the owners of less than one half of the area of the land to be assessed for the improvement. PASSED AND ADOPTED this 11 th day of January, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: NOES: ABSENT: Members: Members: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 1/4/01 U:\CAD\Regent Place\PubHear.PP. wpd Page 7 of 1 2 EXHIBIT C RESOLUTION NO. RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4 REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: 1. The Board set 2 p.m. on January 11, 2001, at the Meeting Room of the Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for a public hearing pursuant to California Constitution, Article XIIID, Section 4. 2. Pursuant to Article XIIID of the California Constitution, as amended by Proposition 218, commonly known as the "Right to Vote on Taxes Act," notice of the proposed assessment was provided to all owners of affected parcels within the District, which notice contained a ballot whereby each owner could indicate support or opposition to the proposed assessment. 3. At the time and place for which notice was given, the Board of Directors conducted a public hearing, pursuant to California Constitution, Article XIIID, Section 4, and gave every person present an opportunity to comment on and object to the amount of the proposed assessment. 4. The Board finds that less than a majority of parcel owners who returned ballots, weighted by financial obligation, opposed the proposed assessment. PASSED AND ADOPTED this 11 th day of January, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: NOES: ABSENT: Members: Members: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 1/4/01 U :\CAD\Regent Place\PubHear .PP. wpd Page 8 of 1 2 EXHIBIT D RESOLUTION NO. RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT REGENT PLACE CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to ordering the improvement in the Regent Place Contractual Assessment District No. 2000-2, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1 . The Board adopted a map showing the boundaries of the land benefitted by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Maps of Assessment and Community Facilities Districts. 2. The Board adopted its Resolution of Intention to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Environmental Services Division Manager, as the Engineer of Work for the Assessment District, to prepare the report required by Section 5989.22 of the Streets and Highways Code. The improvement is generally described as follows: Construction and installation of approximately 591 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Regent Place in Alamo, California. 3. The Board called a hearing of protests on the Regent Place Contractual Assessment District No. 2000-2. Notice of the hearing was given by publication, by street posting, and by mailing to affected parcel owners, all according to the Municipal Improvement Act of 1911. Affidavits of publication, posting, and mailing were filed with the Secretary of the District. 4. At the time and place for which notice was given, the Board of Directors conducted a public hearing pursuant to Section 5898.26 of the Streets and Highways Code, which included a summary of the Engineer's Report and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program improvement and the extent of the Assessment District. 1/4/01 U:\CAD\Regent Place\PubHear .PP. wpd Page 9 of 1 2 5. The Board further finds that written protests against the proposed improvement have not been made by owners representing more than one half of the area of the land to be assessed for the improvement. 6. The documents and events described in paragraphs 1 to 4, inclusive, are stated here in tabular form, with their dates and, where appropriate, their numbers. All documents are now on file with the District except as otherwise noted. Document or Event ~ 5/18/00 5/18/00 5/25/00 1 2/20/00 1 2/21/00 Pending Number or Action a. Resolution of Intention b. Resolution Approving Boundary Map c. Boundary Map Filed with County Recorder d. Certificate of Mailing Notice of Improvement e. Certificate of Posting Notice of Improvement f. Affidavit of Publication of Notice of Improvement 2000-042 2000-043 Filed 7. The Board approves the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report. 8. The Board finds that the Engineer of Work, in the Engineer's Report has fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the agreement between the owners and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. The Board hereby confirms and levies each individual assessment as stated in the Engineer's Report. 9. The Board orders the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. According to Section 10603 of the Streets and Highways Code, the Board designates the District Controller to collect and receive payment of the assessments. 11. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEOA Guidelines, Section 5.2(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment. This certainty is based on the District's past experience with numerous similar sewer construction projects, the developed nature of the project environment, and the limited service area of the project (no potential for growth inducement). 1 /4/01 U:\CAD\Regent Place\PubHear.PP.wpd Page 10 of 1 2 PASSED AND ADOPTED this 11th day of January, 2001, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: $ecretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Aim, District Counsel 1/4/01 U :\CAD\Regent Place\PubHear .PP. wpd Page 11 of 1 2 Construction Engineering District Services TOTAL 1/4/01 U :\CAD\Regent Place\PubHear .PP. wpd $114,500 12,000 3.930 $130.430 EXHIBIT E Page 1 2 of 1 2 , CONTRACTUAL ASSESSMENT DISTRICTS BOARD DECISION POINTS 1 . Initiate Formation of CAD 2. Conduct Public Hearing; Approve Engineer's Report and Assessment; Order Improvement 3. Confirm and Levy Final Assessments " 0 .f ~ \ J l TRAM PAS RD LAS / Si ::I: ----------------- LOCATION MAP N.T.S. r Z < s> /66 /68 /6/ /65 < » r C 0 » (f) :n m Z » I . : LUCIA LN . . . . . . . . . . . . * /25 1/7 * 0 . . . --------, . , . , . , . . . . . 160 : . . . . . . . . . . . AVE ............ I 4 PROPOSED CAD AREA EXISTING SEWER PlANNED CAD SEWER CAD PARTICIPANTS * ~ \- '* :.. Central Contra Costa ~ Sanitary District o!! C> 0 0 .... u ~ i! PROPOSED BOUNDARY OF REGENT LANE CAD NO. 2000-2 District Project No. 5444 Attachment A REGENT PLACE CAD 2000-2 . Could potentially serve 1 0 homes on septic tanks on Regent Place in Alamo . 1 0 owners expressed interest in forming a CAD . CCCSD Board approved initiation of CAD in May, 2000 . 591 feet of 8-inch sewer, 4 manholes and 1 0 lateral sewers . Estimated cost is $130,403 REGENT PLACE CAD 2000-2 Estimated Cost to Participate 10 9 $14,492 $2,086 $13,043 $1 ,877 CONTRACTUAL ASSESSMENT DISTRICTS APPROVED DURING 2000-2001 laurenita Way CAD 2000-1 $145,400 Via Cerrada CAD 2000-6 66,000 Regent Place CAD 2000-2 1 30,430 Total to Date $341 ,830 Remaining Budget $658,170 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11,2001 No.: S.b. HEARINGS Type of Action: CONDUCT A PUBLIC HEARING; CONSIDER ANNEXATION Subject: CONDUCT PUBLIC HEARING AND CONSIDER INHABITED DISTRICT ANNEXATION 150, PARCELS 14 AND 15 Submitted By: John J. Mercurio, Management Analyst R\D:~ :ND RECOMMENDE;;R BDARD &Vf( ,j JJ Mercurio J iyamoto-Mills C. Swanson Initiating Dept./Div. : Engineering/Environmental Services -~ ISSUE: Parcels 14 and 15 which are a part of District Annexation 150 (see atta hed maps) are considered legally inhabited. A public hearing must be held before this District can order the annexation of these parcels. RECOMMENDATION: Conduct a public hearing for annexation of the above referenced territories and adopt the attached resolution. FINANCIAL IMPACTS: There will be an increase in revenues due to connection of buildings on property being annexed. AL TERNATIVES/CONSIDERATIONS: None; the public hearing is required for annexation of these properties that have already been included in contractual assessment districts. BACKGROUND: The above referenced annexation was sent to the Local Agency Formation Commission (LAFCO) as required for the formal annexation process. Two of the fifteen areas included in the annexation are considered to be legally inhabited. These two areas are the Grothman/Alhambra Contractual Assessment District (CAD) 98-4 and the Muir Lane CAD 99-2. A public hearing was not held when the Board considered District Annexation 150 as a whole. A public hearing must now be held before LAFCO can certify District Annexation 150 as complete. As required by law, staff has notified all affected property owners 15 days prior to the public hearing. For future CAD annexations, LAFCO has agreed that the hearing held for the formation of the CAD will be deemed sufficient. Separate hearings at the time of the annexation will not be required. 1 /4/01 U :\Ppr\smc\Setpub. hearing. wpd Page 1 of 7 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: CONDUCT PUBLIC HEARING AND CONSIDER INHABITED DISTRICT ANNEXATION 150, PARCELS 14 AND 15 Staff has concluded that this annexation is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.14, since it involves the annexation of existing private residences (developed to the density allowed by the current zoning and with the extension of the minimum-sized sewer facilities needed to serve the subject properties). Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Adopt a Resolution independently finding that the annexation is exempt from CEQA, and taking one of the following actions: a. Order the annexation if no written protests are filed. b. Order the annexation subject to confirmation by election by the registered voters residing within the territory proposed to be annexed if written protests have been filed and not withdrawn by either of the following: (1) At least 25 percent but less than 50 percent of the registered voters residing within the affected territory, or (2) At least 25 percent of the number of owners of land who also own at least 25 percent of the assessed value of land within the affected territory. 1 /4/01 U :\Ppr\smc\Setpub. hearing. wpd Page 2 of 7 RESOLUTION NO. 2001- A RESOLUTION ORDERING THE ANNEXATION OF TERRITORY CONTAINED IN DISTRICT ANNEXATION NO. 150 (PARCELS 14 AND 15) TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT WHEREAS, the District Board of Central Contra Costa Sanitary District on May 2, 2000, adopted Resolution 2000-034, said Resolution being Resolution of Application to the Local Agency Formation Commission (LAFCO) of the County of Contra Costa for annexation of certain properties to the Central Contra Costa Sanitary District (CCCSD) to be known as District Annexation No.1 50; and WHEREAS, the reasons for this annexation are: 1 . These properties are within the ultimate service area of the District, as previously approved by appropriate County agencies, and are or will be connected in the near future to the sanitary sewer system of the District. The District is assuming responsibility, upon annexation, for the continued maintenance and operation of the public sewage facilities. 2. It is the requirement of the District that all served properties annex to the District. (Refer to Sections 6830 and 6522 of the Health and Safety Code of the State of California and Standard Specifications Section 3-07.) 3. Septic tank systems are inadequate for the area and could create a public health problem. 4. The property owners have petitioned for annexation to the District, or have requested and received sewer service subject to District regulations including annexation. 5. No other sewering agency can logically serve this area; and WHEREAS, the Local Agency Formation Commission (LAFCO) on October 11, 2000, adopted Resolution No. 00-31, Making Determinations and Approving Proposed District Annexation No. 150. Said Resolution assigned the designation of District Annexation No. 150 and authorized the CCCSD Board of Directors to initiate proceedings for annexation; and WHEREAS, said LAFCO Resolution No. 00-31 approved the annexation as amended to the Central Contra Costa Sanitary District, subject to the terms and conditions therein; and Page 3 of 7 Resolution No. 2001- Page 2 of 3 WHEREAS, CCCSD has made a finding that the proposed annexation is categorically exempt from the provisions of the California Environmental Quality Act (CEOA); and WHEREAS, a public hearing on this annexation was called for on December 7, 2000, and held by this Board at the place and time noticed therefore on January 11, 2001, and this Board finds and determines that the value of written protests filed and not withdrawn is less than 25 percent of the registered voters residing within the territory to be annexed and less than 25 percent of the number of owners of land owning less than 25 percent of the assessed value of land within the territory. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED THAT: SECTION 1. Pursuant to Government Code Section 57082, the territory encompassed in the description attached hereto as Exhibit "A" and incorporated herein as District Annexation No. 150 (Parcels 14 and 15), be and the same hereby is annexed to Central Contra Costa Sanitary District subject to all of the terms and conditions specified in the Local Agency Formation Commission Resolution No. 00-31 and subject to the Code, ordinances, rules, regulations, bonded indebtedness, and contractual obligations of CCCSD. The regular county assessment roll will be utilized to assess all affected properties. SECTION 2. The method of exchange of property tax revenues for the parcels of land within the subject Annexation shall be as previously agreed to by Contra Costa County and Central Contra Costa Sanitary District. SECTION 3. The Secretary of the Central Contra Costa Sanitary District shall deliver one certified copy of this Resolution with applicable fees required by Section 54902.5 of the Government Code to the Executive Officer of the Local Agency Formation Commission of Contra Costa County. SECTION 4. The Board of Directors independent finds that this annexation is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.14, since it involve the annexation of existing private residences (developed to the density allowed by the current zoning and with the extension of the minimum-sized sewer facilities needed to serve the subject properties). Page 4 of 7 Resolution No. 2001- Page 3 of 3 PASSED AND ADOPTED this 11th day of January, 2001, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to form: Kenton Aim District Counsel Page 5 of 7 ~ :t ~ .g 1-0 ! : ..- i~ ..- "'", ~ V:i ~ ~ ~ .... N ----:;:;-:;:;-'" --- --- _...-:~ ----0:;--- --::;----'/ ---~_/- // ,~ --- _// /'l -----:;:;--- ..../..../ -- -- /'/' ----~~~---- ....~/ ---- -'/' '-- --~- -" -- - ~ ---- --- \ ---- \ \ \ \ ---~ --- ---- ,- \ CO. 8EARINO DISTANCE 1 NORTH WE5TERl Y 2 NORTH EASTERlY 3 NORTH WE5TERl Y 4 NORTH EASTERlY 5 51.50'W 70 5 56' 30'[ 113.52 -7 57' 30'W 175.25 8 522' 14'30"E 90+ 9 He7' 45'30"[ 40 10 N70'14'30"W 30.57 11 !l;75'45'3O"£ 7.75 12 573'15'30"£ 92.40 13 542' 45'30"£ 34.32 14 5'0'14'30"W 94.38 13 544'15'30"£ 27.72 15 580' 14'3O"W 40:!: 1"7 580' 14'30"W 40+ 18 N17' 04'30"W 30+ 19 ~19' 45'[ 79+ 570' 14'30"W 97.09 2 519' 46'[ 110 570' 14'30"W 85 570' 14'30"W 20 "---- - - ~ N , - PAEVIOUS..NINEXA'T1ON CAD 98-4 (Martinez) CENTRAL CONTRA COSTA SANITARY DISTRICT DISTRICT ANNEXATION 150 0 80 ~ 180 - EXISTtIG CCCSO BOlN)AR'( - PROf'OSEI) ANNEXATION PARCEl,. NO.: ~ DRAWN BY: ~ MAfIoS: 1OA8 & 1OÞ.7 ~ ACRES CHECKED: ~ tèCOY DATE: s-~ * - SIGNED PEnTION ~. , ð I .:.. g , ~ 0 80 ~ FEET ~ - PREVIOUS mÐAl1ON ~ ~~~ - ÐOS'fI«¡ CCCSO IIClJN)Nf1 . f'IIOPO8B) ANSA 110M * - SIGNED PE1111ON CAD 99-2 (Alamo) CENTRAL CONTRA COSTA SANITARY DISTRICT DISTRICT ANNEXATION 150 PARCEl. NO. : j! DAAWN BY: ~ MAM :. 77E8, E7, 18M, 1\7 !:!!.- ~ CHECI<ED: ..£.. McCOY DATE: 5-10-00 ANNEXATION 150 . Properties at 1 5 locations . Typically a two-step process: 1. Initiate Annexation 2. Approve and Order Completion . Hearing if 12 or more properties at anyone location . Location 14 & 15 have 15 & 13 properties . If future, CAD Hearing will satisfy Public Hearing requirement ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: Jànuary 11, 2001 No.: 7.a. BIDS AND AWARDS Type of Action: AUTHORIZE AWARD Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY FOR THE PIPING RENOVATION PROJECT, DISTRICT PROJECT NO. 7183B Submitted By: James L. Belcher, Senior Engineer Initiating Dept./Div.: Plant Operations / Maintenan 0 RECOMMENDED FOR BOARD ACTION: ~ ISSUE: On December 22, 2000, sealed bids were received and opened for the ping Renovation Project, DP 7183B. The Board of Directors must authorize award of the contract or reject bids within 90 days of the bid opening. RECOMMENDATION: Authorize award of a construction contract to Kaweah Construction Company. FINANCIAL IMPACTS: Approximately $1,495,000 including bid price, contingency, and construction management. AL TERNATIVES/CONSIDERATIONS: Reject all bids BACKGROUND: As the treatment plant ages, many of the existing systems will require rehabilitation. This project will install new, replace, or modify piping on various systems throughout the wastewater treatment plant (see Attachment 1). The improvements include repair of the service air system, return-activated sludge pump suction headers, scum piping, grit piping, recycled water flowmeter, mixed-liquor spray piping, and spray nozzles. These improvements will reduce maintenance costs and improve the operation of the treatment plant. The project was advertised on November 6 and 13, 2000. Six bids, ranging from a low of $1,091,918 to a high of $2,179,589, were received and publically opened on December 22, 2000. A summary of these bids is shown in Attachment 2. Plant Operations Department staff conducted a commercial and technical evaluation of these bids and has determined that Kaweah Construction Company is the lowest responsible bidder with a bid amount of $1,091,918, which is below the engineer's estimate of $1,150,000. S :\Correspondence\POS P APR\200 1 \71 83 B.PP. wpd Page 1 of 5 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY FOR THE PIPING RENOVATION PROJECT, DISTRICT PROJECT NO. 7183B Construction management services will be provided by District staff, in conjunction with WRMS Engineering. WRMS Engineering has previously provided successful inspection and construction management services on recent projects. The additional allocation of funds required to complete this project is $1,570,000, as shown in Attachment 3. This project is included in the Fiscal Year 1999-2000 Capital Improvement Budget (CIB) on pages TP-113 through TP-115. Staff has conducted a cash flow evaluation of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has also concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 18.2, since it involves minor alterations to existing sewage facilities with no increase in capacity. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from C E QA. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $1,091,918 for the Piping Renovation Project DP 71838, to Kaweah Construction Company, the lowest responsible bidder. S;\Correspondence\POSPAPR\200 1 \ 7183B.PP. wpd Page 2 of 5 c '" ~ Õ .Q '" co ¡::: ..- u U) "ë ..- .Q '" co ¡::: ..- ë 0 Q. :::: Central Contra Costa ~ Sanitary District è 0 0 0 N Ù o..J 0 6 . N ~ N , 0 200 400 FEET () 0 VE . PROJECT SITES PIPING RENOVATION PROJECT District Project 71838 Project Location Attachment 1 Page 3 of 5 ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS Project: DP 7183B - Piping Renovation Location: Treatment Plant Date: December 22. 2000 Engr. Est. $ 1.150.000 1 2 Kaweah Construction Company $1,091,918 $1,268,100 Alan A. Bradford, Inc. 5 6 Dowdle & Sons Mechanical, Inc. $1,325,000 $1,559,200 $1,666,377 3 4 Pacific Mechanical Corporation GSE Construction GSI of California, Inc. $2,179,589 7 8 9 10 11 12 13 14 15 Bids Opened by: Joyce Murphy Date: December 22, 2000 Sheet No. 1 of 1 S:\Contracts\ 71 83B\BidSum .Ist. wpd Page 4 of 5 Central Contra Costa Sanitary District ATTACHMENT 3 PIPING RENOVATION DISTRICT PROJECT NO, DP 71838 POST-BID / PRE-CONSTRUCTION ESTIMATE Item Description 1. CONSTRUCTION Amount Percent of Estimated Construction Cost Construction Contract $1,091,918 208,082 1,300,000 100% Contingency at 20% Total Construction 2. CONSTRUCTION MANAGEMENT WRMS Engineering District Staff 150,000 45,000 TOTAL CONSTRUCTION $195,000 15% MANAGEMENT 3. TOTAL CONSTRUCTION PHASE COST 1,495,000 115% 4. TOTAL PREBID EXPENDITURES 75,000 6% 5. TOTAL ESTIMATED PROJECT COST $1,570,000 121 % 6. FUNDS AUTHORIZED TO DATE 0 7. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT $1,570,000 S:\Contracts\ 7183B\ConsEst. wpd Page 5 of 5 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 No.: l.b. BIDS AND AWARDS Type of Action: AUTHORIZE AWARD AND AUTHORIZE AGREEMENTS Subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE, INC" AND AUTHORIZE CONSULTING AGREEMENTS WITH MONTGOMERY WATSON, SOHO ENGINEERS, AND HARRIS AND ASSOCIATES FOR THE PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4, PROJECT, DISTRICT PROJECT NO, 5170 Submitted By: Initiating Dept./Div. : Michael J. Penny, Assistant Engineer Engineering/Capital Projects REV'EWED AND RECDMMEN~ED FDR BDARD A~ ~ G\ &-, 4 w. a,,""," A. ""," Ch,,'.. W. e, ". General Manager ISSUE: On December 22, 2000, sealed bids were received and opened for construction of the Pleasant Hill Relief Interceptor Project, District Project (DP) No. 5170. The Board of Directors must authorize award of the contract or reject all bids within 50 days of the opening of bids. Authorization of the Board is required for the General Manager to execute professional services agreements in amounts greater than $50,000. RECOMMENDATION: Authorize award of a construction contract and execution of professional services agreements. FINANCIAL IMPACTS: Approximately $10,946,000, including design, bid price, contingency, and construction management. ALTERNATIVES/CONSIDERATIONS: Reject all bids. BACKGROUND: On September 4, 1991, the Board passed a resolution certifying the Final Environmental Impact Report (EIR) for the Pleasant Hill Relief Interceptor Project and approved the majority of the alignment. The Board also passed resolutions at the September 4, 1993, and March 2, 1995, Board meetings approving the remainder of the alignment. At its September 16, 1993, meeting, the Board approved a Negative Declaration and the Recycled Water Pipeline Project. Construction on Phases 1 and 2 of the project was completed in December 1994; construction of Phase 3 of the project was completed in January 1996. 1/3/01 1:\Design\PP\51 70\DP5170PP. MP. wpd Page 1 of 7 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE, INC., AND AUTHORIZE CONSULTING AGREEMENTS WITH MONTGOMERY WATSON, SOHO ENGINEERS, AND HARRIS AND ASSOCIATES FOR THE PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4, PROJECT, DISTRICT PROJECT NO. 5170 Phase 4 of the Pleasant Hill Relief Interceptor Project includes construction of 8,400 feet of 30-inch to 48-inch diameter pipe (2,400 feet by microtunneling), 2,800 feet of 8-inch to 12-inch sewer, and 9,300 feet of 8-inch to 16-inch reclaimed water line (see Attachment 1). Once completed, Phase 4 will provide overflow relief to the Gregory Lane and Price Lane area, the site of frequent wet weather-related overflows in recent years. Staff has made a commitment to the City of Pleasant Hill to address this issue in the upcoming construction season. Virtually all the necessary permits, agreements, and regulatory requirements have been obtained or met, including all the construction access and right-of-way documents. Plans and specifications for the project were prepared by Montgomery Watson (MW) and District staff; the Engineer's Estimate for the construction was $7,000,000. The project was advertised on November 17 and 27, 2000. Four (4) bids, ranging from $8,565,241 to $12,777,372, were received and publicly opened on December 22, 2000. A summary of the bids is presented in Attachment 2. The difference between the Engineer's Estimate and the low bid is due to an underestimate by the design team of the complexity/cost of the work in Grayson Creek Channel (approximately $700,000) and the impacts of rising energy costs/material availability. Staff will provide a brief presentation at the Board meeting explaining the difference between the Engineer's estimate and the actual bids received. The Engineering Department conducted a technical and commercial evaluation of bids and determined that the lowest responsible bidder is Mountain Cascade, Inc., with NADA Pacific as the microtunneling subcontractor, for the amount of $8,565,241. The funds required to complete this project, as shown in Attachment 3, are $10,622,000. The total project cost is anticipated to be $10,946,000. Included in the total cost is approximately $40,000 for final paving of Gregory Lane, which will be performed by a City of Pleasant Hill paving contractor. Construction of the Pleasant Hill Relief Interceptor, Phase 4, is included in the 1999-2001 Capital Improvement Budget on pages CS-27 through CS-31. Staff has conducted a cash flow analysis and concluded that adequate funds are available for this project. District staff plans on administering the construction contract and providing inspection services with office engineering services, including shop drawing review, provided by 1/3/01 I :\Design\PP\5170\DP51 70PP.MP. wpd Page 2 of 7 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE, INC., AND AUTHORIZE CONSULTING AGREEMENTS WITH MONTGOMERY WATSON, SOHO ENGINEERS, AND HARRIS AND ASSOCIATES FOR THE PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4, PROJECT, DISTRICT PROJECT NO. 5170 Montgomery Watson (MW). MW prepared the plans and specifications for the Pleasant Hill Relief Interceptor and also provided office engineering services during the construction of Phases 1, 2, and 3. Because of satisfactory performance and knowledge of the project, MW is recommended to provide office engineering service for this phase of the project. A Professional Services Agreement in the amount of $181 ,000 has been negotiated with MW. To assist District staff in the inspection of the channel concrete work, a cost reimbursement contract has been negotiated with Harris and Associates (HA) in the amount of $90,000 to provide a concrete specialist inspector. HA was selected through the District's formal Request for Proposal process. The inspector proposed by HA has the necessary heavy concrete/pipeline experience required for inspecting the flood control channel work. Staff has also negotiated a cost reimbursement agreement with SOHO Engineers in the amount of $82,000 to perform a preconstruction damage assessment. SOHO performed satisfactorily on the preconstruction damage assessment for the San Ramon Valley Interceptor Project. CEQA requirements for this project have been met by the Board's approval of the Final Environmental Impact Report (EIR) for the Pleasant Hill Relief Interceptor Project at its September 4, 1991, July 1, 1993, and March 2, 1995, meetings and the approval of the Negative Declaration for the Recycled Water Pipeline at its September 16, 1993, meeting. The Final EIR requires the District to implement a Mitigation, Monitoring, and Reporting Program. Staff has included sufficient funds to insure that the Mitigation, Monitoring, and Reporting Program is adequately carried out. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $8,565,241 for construction of the Pleasant Hill Relief Interceptor, Phase 4, Project, DP 5170, to Mountain Cascade, Inc., the lowest responsible bidder. Authorize consulting agreements with Montgomery Watson, Harris and Associates, and SOHO Engineers. 1/3/01 I :\Design\PP\51 70\DP5170PP. MP. wpd Page 3 of 7 ~ N , -........:: VICINITY MAP N.T.S. GLORIA DR (é BELVA LN J [MAUREEN L~ HAZEL DR DORIS DR a:: a:: co a:: « w 0 a:: t- :z: 0 t- t- Z W - - ~ 0 ¡j w ~ ...., ~ N , GLADYS ~ C c~cJ 5::) --=:lrJ 1- Z ~ ~ J ;jEJJ i ¡ i ] II ~ SEQUOIA MIDDLE I ¡Q SCHOOL ] U ~ BOYD RD ~ Z Z --' --' GREGORY LN 0 500 ~--- FEET 1000 In c "'! 0 E :'!: .E 0- ..- ..c u .B Õ ..- 0 ..... ;:;; ..- .. SEWER UNES ........ RECLAIMED WATER UNES en Õ u ~ Central Contra Costa .... Sanitary District .... i! 8 N ~ ... .:, 0 Attachment Pleasant Hill Interceptor, Phase 4 1 Page 4 of 7 Attachment 2 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 5170 P. H. Relief Interceptor. Phase 4 LOCATION Pleasant Hill. California DATE: December 22. 2000 ENGR. EST. $ 7.000.000 BIDDER (Name, Telephone & Address) BID PRICE 1 Mountain Cascade, Incorporated $ 8,565,241 ATTENTION: MR. RON BREDEHOFT 555 Exchange Court Livermore, CA 94550 2 Miller/Thompson Constructors, Incorporated $ 9,919,217 ATTENTION: MR. WALT SCHWARTZ 101 Parr Boulevard Richmond, CA 94801-111 7 3 McGuire and Hester $ 10,704,758 ATTENTION: MS. LISA STEELE 9009 Railroad Avenue Oakland, CA 94560 4 Modern Continental $ 12,777,372 ATTENTION: MR. BILL MADDEX 11778 South Election Road, Suite 260 Draper, UT 84090 5 $ 6 $ 7 $ 8 $ 9 BIDS OPENED BY JOYCE E MURPHY DATE DECEMBER 22 2000 SHEET NO. OF Q:\Capital Projects\DP5170SumBids.wpd Page 5 of 7 ATTACHMENT 3 PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4 DISTRICT PROJECT NO. 5170 POST-BID/PRECONSTRUCTION ESTIMATE PERCENT OF ESTIMATED CONSTRUCTION ITEM DESCRIPTION TOTAL COST 1. Construction Contract 8,565,241 Contingency at 10 percent 856,759 Subtotal 9,422,000 100 2. Construction Management (In-House) . Proj ect Management 72,000 . Inspection! Administration 303,000 . Survey 75,000 Subtotal 450,000 4.8 3. Construction Consultants . Design Consult. 181,000 (Montgomery/W atson) . Geotechnical (URS) 30,000 . Arborist (D. Abeyta) 10,000 . Material Testing (Kleinfelder) 40,000 . Concrete Speciality Inspector 90,000 (Harris and Associates) Subtotal 351,000 3.7 4. Miscellaneous . Design Support 50,000 . CSOD 2,000 . Community Liaison 30,000 . Public Relations 20,000 . Record Drawings 5,000 . Legal 10,000 1:\Design\PP\5170\DP5170Attch3.wpd Page 6 of 7 PERCENT OF ESTIMATED CONSTRUCTION ITEM DESCRIPTION TOTAL COST . Temporary Secretary 20,000 . Field Office Support 10,000 . Disputes Review Board 30,000 . City Pennit/Inspection 40,000 . City/District Joint Paving 40,000 . Flood Control Inspection 50,000 . Other Pennits 10,000 Subtotal 317,000 3.4 5. Preconstruction Expenditures . Preconstruction Assessment 82,000 (SORa) . Final Design Phase 41 324,000 4.3 Subtotal 406,000 6. Total Project Cost Estimate 10,946,000 116.2 7, Funds Authorized to Date 324,000 8. Total Allocation of Funds to Complete 10,622,000 Project 1 A portion of the design costs for Phase 4 were accounted for in Phases 1, 2, and 3 1:\Design\PP\5170\DP5170Attch3.wpd Page 7 of 7 -----~-------...-.__.-.._.._.. ..-.--.......- PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4 DP 5170 BOARD REPORT / JANUARY 11, 2001 ,. REASONS FOR HIGHER BIDS . DISTRICT UNDERESTIMATED THE COMPLEXITY OF THE CONCRETE CHANNEL WORK . GENERAL CONTRACTOR COSTS - Energy Costs - Material Availability - Labor Shortage 'I "i :.:~:u"'~ ~.~"'.; ~:'~~$.~'<' Æ '~:~i~K;2"'" ~.; -' - >~ ::' :_- - '-~,,;...~;~~, - GRAYSON CREEK LOOKING SOUTH --------- ITEM ROCK CLSM AC ENERGY COSTS I MATERIAL AVAILABILITY PREVIOUS PROJECTS BID PRICE $14/TON $20/TON PERCENT INCREASE +43% $49/CUYD $ 70/CUYD + 43 % $22/UNIT $30/UNIT +36% YEAR 1993 1995 2000 TOT AL: BID HISTORY FOR PLEASANT HILL RELI EF INTERCEPTOR PHASE ENGR. EST.' LOW BID' 1 & 2 $18.0 3 $ 5.2 4 $ 7.0 $30.2 , Millions of $ $14. 1 $ 5.4 $ 8.6 $28.1 ISSUE OF CONCERN: MOUNTAIN CASCADE NADA PACIFIC . COMMUNICATE BOARD/STAFF CONCERNS/EXPECTATIONS TO MOUNTAIN CASCADE . DIRECT DISTRICT INVOLVEMENT . TIGHTENED OUR MICROTUNNELING SPECIFICATIONS . DEVELOPED A MANUAL FOR FIELD MANAGEMENT PRACTICES FOR WATER QUALITY. PROTECTION . DEVELOPED LIQUIDATED DAMAGES FOR PUBLIC HARDSHIP OR NEGATIVE IMPACT . COMMUNICATED MORE EXTENSIVELY WITH THE CITY AND THE IMPACTED PUBLIC . PROJECT MANAGEMENT TEAM HAS RAISED LEVEL OF CONCERN Central Contra Costa Sanitary District Update of Connection Fee Calculation Approach General Manager's Report January 11, 2001 Connection Fees . What are Connection Fees? - Permit and Inspection fees - Annexation Charges - Portion of 1 st year's Sewer Service Charge - Reimbursement Fees - Capital Improvement (Capacity) Fees . Facilities Capacity . Pumped Zone Connection Fees . Capital I mprovement Fees are currently 20-250/0 of Sewer Construction revenue and 5-100/0 of total District revenue. . Revenue is somewhat unpredictable since it is dependent on rate of development. Current Connection Fee Agproach . Since 1994, Capacity Fees have been determined on a "mixed basis" and include both: - "Existing Assets Component" - "Future Facilities Component" . Recently enacted and proposed legislation prompted staff review. Connection Fees . Current Capacity Fee amounts: - Gravity Service: $2,572/ RUE - Pumped Service: $2,920 / RUE . Falls in the lower third when compared with other nearby agencies. COMPARISON OF CONNECTION FEES Agency Connection Fee Dublin San Ramon Services District Pleasanton Livermore Benicia Mountain View Sanitary District Pittsburg (Delta Diablo S. D. for Treatment) Antioch (Delta Diablo S. D. for Treatment) Napa Sanitation District Rodeo Brentwood Oro Loma Sanitary District Berkeley (EBMUD for Treatment) Central Contra Costa Sanitary District (Current) Pumped Zone Gravity Zone West County Wastewater District Concord Oakland (EBMUD for Treatment) Stege Sanitary District (EBMUD for Treatment) $10,950 $10,400 $8,600 $7,500 $6,628 $6,204 $6,127 $5,660 $5,000 $3,910 $3,597 $3,375 $2,920 $2,572 $1,795 $1,750 $1,760 $1 ,690 Source: Wastewater User Charge Survey Report, FY 1999-2000 CalEPA - State Water Resources Control Board Connection Fees . 58 1760 redefined "capacity charge," as either: - Charge to "buy-in" to existing assets; or - Charge for "future facilities" to be constructed that will benefit customer or property. . Most CCC5D assets needed to serve future customers exist, so the "buy-in" method is appropriate. . -u - - ., OJ 0 c: Z I < '< 0 I I r:: I Q) -. en I - :J 3 I r:: CD I ... ... c- I CD (") c.. I CD I 0 Q) () I ..., I ~ - 0 I » (") 0 I r:: ~ I :J I (JJ - ::c I (JJ Q) :J I .-+ c: I CD -. CD 1 .-+ 0 0 m I en :J I .-+ I . . -. 0 II :J () " CD Q) CD -c Q) » (") -. .-+ '< " .., 0 CD Q) CD 0 :::T Pro~osed Connection Fees . Gravity Service: $3,360 / RUE . Pumped Service: $4,070 / RUE . Falls below the median when compared with other nearby agencies. COMPARISON OF CONNECTION FEES Agency Connection Fee Dublin San Ramon Services District Pleasanton Livermore Benicia Mountain View Sanitary District Pittsburg (Delta Diablo S. D. for Treatment) Antioch (Delta Diablo S. D. for Treatment) Napa Sanitation District Rodeo Central Contra Costa Sanitary District (Proposed) Pumped Zone Brentwood Oro Loma Sanitary District Berkeley (EBMUD for Treatment) Central Contra Costa Sanitary District (Proposed) Gravity Zone West County Wastewater District Concord Oakland (EBMUD for Treatment) Stege Sanitary District (EBMUD for Treatment) $10,950 $10,400 $8,600 $7,500 $6,628 $6,204 $6,127 $5,660 $5,000 $4,070 $3,910 $3,597 $3,375 $3,060 $1,795 $1,750 $1,760 $1,690 Source: Wastewater User Charge Survey Report, FY 1999-2000 CalEPA - State Water Resources Control Board Pro~osed Connection Fees . Possible Main Sewer Buy-in - Main Sewers were not installed by District (not included in other Capacity Fee). - District responsible to maintain capacity in perpetuity through periodic renovation. - Some properties have not contributed to the cost of the mai n sewer. Possible Main Sewer Buy-in - Would apply only to connections where the connector's contribution has not otherwise been made; would exclude: . Main Sewer Extension Installers . CAD or Local Improvement District participants . Connectors subject to Reimbursement Fees - $3,521 / RUE in addition to other Capacity Fees. . I I I '" 0 ~-u G) 0 Q) c:: ~ ~ -. 3 Q) I ~ ""C < '" -. r+ 0 (f) CD '< CD c. N 0 ::u ~ rv N 0 CD CD 0 ~ ~ ~ :::J CD Q) < OJ CD CJ) CD c:: CJ) :J '< c: c: I 3 -. CD :::J -. :J \J cc 0 ~ r-+ ~~~ - CD ....)¡. ....)¡. (» ex> :J I ex> ~ VJ ~ r-+ 0 0 0 -. 3 " .. Q) 0 0 :J - -. 0 0 CD - - 0 0 -. ~ 0 :::J c: :J -. r"+ CJ) .............., Schedule . Introduction today... . Further discussion at Board Workshop on January 25, 2001. . Implementation: July 1, 2001. ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 No.: 9.a. ADMINISTRATIVE Type of Action: RENEW CONTRACT Subject: CONSIDER RENEWAL OF CONTRACT FOR LABOR AND EMPLOYMENT- RELATED LEGAL SERVICES WITH W. DANIEL CLINTON AND HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP FOR THE PERIOD OF JANUARY 1, 2001 THROUGH DECEMBER 31, 2003, AND AUTHORIZE THE BOARD PRESIDENT TO EXECUTE THE CONTRACT. Submitted By: David J. Clovis Initiating Dept./Div.: Administrative/Safety & Risk M REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ D. Clovis ISSUE: The contract for labor law services with Hanson, Bridgett, Marcus, Vlahos & Rudy, LP (Firm) is ready for renewal. A contract renewal requires approval by the Board of Directors. RECOMMENDATION: District staff recommends Board approval of the three year contract with Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP (Firm) for Labor and Employment-Related Legal Services. FINANCIAL IMPACTS: The negotiated rates represent a 10 percent increase in the current rate structure for the first year of the agreement. AL TERNATIVES/CONSIDERATIONS: The Board could elect to not renew the contract for services. BACKGROUND: The District has obtained labor and employment-related legal services from W. Daniel Clinton, Esq., and associates at Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP (Firm) since 1998. The term of the contract was from January 1, 1998 through December 31, 2000. The firm has provided outstanding labor law services during the three-year contract period: all employee-related matters have been successfully resolved and favorable labor agreements were reached with all three of the the District's bargaining units. During the three-year period, rates for counsels' services remained unchanged. As part of the new contract, staff has negotiated an arrangement where fees would increase ten percent in the first year and an additional nine percent in year two, with no increase in year three. These rates represent a discounted government rate of 14% for Mr. Clinton and 10% for his Associate, Ms. Allison Woodall. The negotiated rates are set forth in Appendix A of the contract. 1/3/01 C:\WINDOWS\Desktop\My Briefcase\clinto-1.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: CONSIDER RENEWAL OF CONTRACT FOR LABOR AND EMPLOYMENT- RELATED LEGAL SERVICES WITH W. DANIEL CLINTON AND HANSON, BRIDGETT, MARCUS, VLAHOS & RUDY, LLP FOR THE PERIOD OF JANUARY 1, 2001 THROUGH DECEMBER 31,2003, AND AUTHORIZE THE BOARD PRESIDENT TO EXECUTE THE CONTRACT. Mr. Clinton has agreed to be readily available to the District and has agreed that, whenever possible, he will meet with District staff at the beginning or end of the business day in order to minimize any billings to the District for travel time. The proposed contract is for a term of three years effective January 1, 2001 through December 31, 2003; however, the contract may be terminated by the District or the firm at will upon reasonable notice. RECOMMENDED BOARD ACTION: Approve the contract for District labor and employment- related legal services with W. Daniel Clinton, Esq., and associates at the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP for the period from January 1, 2001 through December 31,2003, and authorize the Board President to execute the contract. 1/3/01 C:\WINDOWS\Desktop\My Briefcase\clinto-1.wpd Page 2 of 2 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: JANUARY 11, 2001 No.: 10.a. ENGINEERING Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH GEOSYNTEC CONSULTANTS TO DEVELOP THE 100 PERCENT DESIGN DOCUMENTS FOR THE BASIN A SOUTH SOIL COVER AND PROVIDE EXPERT CONSULTATION DURING NEGOTIATIONS WITH THE DEPARTMENT OF TOXIC SUBSTANCES CONTROL AT A COST NOT TO EXCEED $65,000 Submitted By: Initiating Dept./Div. : Randy Schmidt, Senior Engineer Engineering/Environmental7)S REVIEWED AND RECDMMENDVR BOARD ACTION, ( ~ fJ ~ ~~w'",." 1I1!:C: ~,',' . " . General Man er ISSUE: Board authorization is required for the General Manager to execute a prof services agreements for more than $50,000. RECOMMENDATION: Authorize General Manager to execute a professional services agreement with GeoSyntec Consultants to complete the design of the soil cover for Basin A South and to provide expert consultation during negotiations with the California Department of Toxic Substances Control. FINANCIAL IMPACTS: The cost estimate for permitting and design in the Capital Improvement Budget/Capital Improvement Plan was $1,498,000. This project has incurred $1,332,000 in expenditures to November 30, 2000. These monies have been used to develop a suitable management plan for the contaminated soil in Basin A South and the Surcharge Fill Pile with the oversight of the California Department of Toxic Substances Control (DTSC) as the lead regulatory agency. The estimated additional cost to complete negotiations with California DTSC, to prepare the design documents for the preferred alternative, and to bid the construction project is approximately $110,000 with $65,000 for GeoSyntec Consultants, $20,000 for California DTSC fees, and $25,000 for District Force Account. This brings the projected cost for permitting and design to $1,442,000 which is $56,000 less than was in the Capital Improvement Budget. Shell Oil has reimbursed the District approximately $285,000 for this project. The Capital Improvement Budget/Capital Improvement Plan construction phase cost estimate was approximately $1,000,000 for contractor, $200,000 for construction management, and $93,000 for contingency for a total construction phase cost of $1,293,000. AL TERNATIVES/CONSIDERATIONS: The cost to treat all of the contaminated soil in Basin A South and the Surcharge Fill Pile was estimated to be over $90,000,000 in 1991. Through a series of site characterization studies, it was shown that the amount of contaminated soil was significantly less than first thought, soil conditions did not support 1 /4/01 U :\Ppr\Smc\Boardpres 1 . wpd Page 1 of 3 POSITION PAPER Board Meeting Date: JANUARY 11, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH GEOSYNTEC CONSULTANTS TO DEVELOP THE 100 PERCENT DESIGN DOCUMENTS FOR THE BASIN A SOUTH SOIL COVER AND PROVIDE EXPERT CONSULTATION DURING NEGOTIATIONS WITH THE DEPARTMENT OF TOXIC SUBSTANCES CONTROL AT A COST NOT TO EXCEED $65,000 contaminant migration into the groundwater, and surface exposure was the most likely means of contaminant transfer. To minimize surface exposure, the most cost effective method of containment is a clean soil cap twelve inches thick at a contractor cost of $1,000,000. BACKGROUND: Petroleum by-product sludge from Shell Oil was disposed at the District treatment plant site approximately 35 years ago. Much of the material has been mixed with soil in earth work projects over the years and is present in Basin A South and the Surcharge Fill Pile east of the clarifiers. The contaminated soil must be managed in a manner approved by the California DTSC. To quantify the extent of contamination and to characterize the contaminants, the District completed the Site Investigation Workplan in June of 1992. The District negotiated with the California DTSC for the next three years on how to best manage the site. Finally, in July of 1995, the District entered into a Voluntary Agreement with the California DTSC to develop a management plan for contaminated soil in Basin A South and the Surcharge Fill Pile using a simplified process. In April of 1996, the District completed the Preliminary Endangerment Assessment which showed contaminant migration to the groundwater is very unlikely. In November of 1997, the District completed the Baseline Human Health Risk Assessment which showed little or no risk from short term contaminant exposure via inhalation or ingestion. In April of 2000, the District completed the first draft of the Removal Action Workplan with the Engineering Evaluation. The first Draft Removal Action Workplan indicated an engineered soil cap was the most cost effective method to minimize the health risk from long-term contaminant exposure. The District has been working with the California DTSC over the past several months to develop a final Draft Removal Action Plan for public comment. This is expected to take at least until March 1, 2001. The final Draft Removal Action Workplan will then be noticed for a 30-day public review period. This will include both fact sheet distribution and a public meeting. Once the public review is complete, all public comments are addressed, and the Removal Action Workplan is finalized, the District can move forward to construct the soil cap. It is hoped that construction can be completed this summer. 1/4/01 U :\Ppr\Smc\Boardpres 1 . wpd Page 2 of 3 POSITION PAPER Board Meeting Date: JANUARY 11, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH GEOSYNTEC CONSULTANTS TO DEVELOP THE 100 PERCENT DESIGN DOCUMENTS FOR THE BASIN A SOUTH SOIL COVER AND PROVIDE EXPERT CONSULTATION DURING NEGOTIATIONS WITH THE DEPARTMENT OF TOXIC SUBSTANCES CONTROL AT A COST NOT TO EXCEED $65,000 The Treatment Plant Soil Remediation Project is included in the Fiscal Years 1999-2001 Capital Improvement Budget on pages TP 130 through 133. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute agreement with GeoSyntec Consultants for design of the Basin A South soil cap and to provide expert environmental consultation at a cost not to exceed $65,000. 1/4/01 U:\Ppr\Smc\Boardpres1.wpd Page 3 of 3 , .j' CLOSU RE OF BASIN A SOUTH :::""'" t.d' '~-~~'-"'^WoW,',.'.'.'.'.'.'.','.....'.',',',',',',',','," RANDY SCHMIDT JANUARY 11, 2001 1 .BOARD ArnON __mm . Authorize Contract with GeoSyntec Consultants to . Assist with State Agency Negotiations . Finalize Design of Basin A Closure . Bid the Construction Project 2 :ill ~~m:HISTORY ..."""¡¡;æ WB~ v~~.wm.'.'.'.'.'.'.'.'.'.'.'.'.'.'.""""" . 1965 . 5000 yd3 Lagoon Bottoms from Shell . Used to Stabilize Areas Around Sludge Drying Lagoons . 1965 to 1980 . Various Construction Activities Distribute Material through-out Plant Site 3 ._~-. ~ :,¡ ~ " , , ... ~ I' 1OCO51- I '.', ,I i '" \ \Ì., .. !' /' ..' ~. ,j ,r ~,á,-JO .. "', /... ~ i --~'-- ,~ .. , , .. , ~L;~-"~:~~~~?~~ :fi:z:~"- " ~-': E. ,-" t . .1' ,.B-2' .' :.."; .. .'~ ","',"'rr.. :: .,-',' ~ B-1 . .. ,B-3., /,Þ' ";""" ~.. "'MoO ',' ,-14 _~MW-2 L.J r--- . ',' ' '" _-!"=-!- , " 1 ' 8,8-5/ TMW-3 a-2J , ft. ; , 8 .,~"-,,.4 -$-!r - - ",,'fB- B-23 I ',' "MW-6 " 13 .' ..,' .-;,,' Sun:ha "",1';1 BasinASouthArea. .B-18 :,.1'" roe ' B-24 I 'L '"- ,I ' ,-" , ,,'8 -6A-u~ i,',',l ',tB-'2 .B-15 *MW-4 B-17," -e-20,- ,J./',,: ,J v..n-11 , .J./' . " , '- MW-7'" ,...' ", B":32 B,~,'\J '!r - - - - - - ß,' ..' , '¿,'"<,',:",",~' '. ' " --,"/', L - ~~W-5 B 'J' """ -'--.., ....J, ,8B- "",5' ' ~ -" II ',' / ,8?~-16 B-8 B-9,' ,,' .B-I6 Ä " ',', , ",' ",/' ,./", " . ' / .- ... i' " "x,it, , " ' .,. ",' / /. // / ' ""'",',,'" ,'" . 'J(" /',j""/,,, ',/ " "'.' " ",'" -,.W "n"" ,,)'' , ' -+~¡;-,I,O B,-31" +~W-t3,"",",'."Y/,'/ /, ,'. :'. <, ,,' ',~, ~",.; .,:/,>" ,.//.,/ r:-'77",," ","'-1,","""','",,' '---'"','"""',',",,',',,!",,,,"', """" ," ß- -+ " " , .,.,.:,.."... -' . i r~ -"'i,' ",J ";:t" '.; ,/" r ',' ",l .,' "'-"¡""i""-"", ,\",,~§':TI¡rr-r,-,- , ""', "r/',"," "', ' .' ",7 '"" ' ,,' ,/ "",,', , ""..,"-".(-,I'7=-!'-"""" /,..;," "," I-'.',F,~.'I", ." ,.Ce.niIilIPlant.""',í,".'."'I".i,'~..,IA.w".i".,I~l""..,.....,..,--:':::l...- .,'~' ",/. \'./ , I <, ,,-" ,,', ," /,,/ ¡.I ;., I (,~, -, ,-",,'-~'::: -'...J . ' ; -, ,'~ .. , Lf"""',-""IOS, ;ii-." ,-" "------,:,-,'.-,"""",-"~,,,~,~,,,,,ft~è' "" ",I ,/ ~ .' '".;' L, ".-,.-,...,,¡,;;;,---<,¡::.'::':- ' ' "J .- . .. ,:~",,' ,W-t4..' --- ',', ..,/ .. .(.....""",,- -, ' -- I-",'r, ' ,," ... --.'" " ..A 4 ' Plant Area No.1 Area .. .i:+1ffl-9 .. ... .. .. ." ~,,' ,{ /' :' " ...lliJ\~';;~'- ¡,J I f /' j Ii Î, I --,- i' : ,1/,. ./ <' '~/"'", , /' ,/ <', / / , ".. .. .-cco,;., C::;' """,- " ,{ f, ,~ =- - )J-~ ~'-4"~,. ':¡ ""', " ',' : i, " I' ,';,j<.....;.( , 1,#"p;-,I", 't71J..,~",. .';/'",..' -î!1' ,~r ~) J'r_-..~,,~,.. , '.', \,~, w-s, --~"",.~, /," , ---(~>~ '?ê ~ ,/" Á Pr~ ~ CCCSD 9OCOS 178 Martinez, CdIomIa Woodward-cJyde Consultants ,r/.~, ,', '\"1 / ,/ " , \ ,/:,/:i ///, , // / ',~/ '.. B-25 '. . ,.: +Iffl-~, ' .' .' LEGEND B.1 . MW.1+ MW-64- r-, L_J , / "",> / . , , Localion of soil boring Mon~aring well, unconfined aqu~er Mon~oring well. perched groundwater zone Historical record of approximate wasle sludge deposition (defined in CCCSD internal report) HISTORICAL RECORD OF REFINERY WASTE SLUDGE DEPOSITION Figure 3-1 4H ISTO RY . 1981 . Shell Oil Notifies DOHS and CCCSD that Material from 1965 is Hazardous Waste . 1982-1990 . Several Communications Between DOHS and CCCSD . No Action Taken w.w.'.w.'.w.'.""""" 5 .H I 5 TO RY :i\t:::::::~':::: m:.~; . 1991 . DTSC Replaces DOHS as Lead Agency . CCCSD Considers Usage of Basin A South and Surcharge Fill Area . By-pass Pipeline . Secondary Process Expansion . DTSC Indicates 300,000 yd3 of Hazardous Material Needs Remediation Prior to Use ""ummm,"""""""""'" 6 .H ISTO RY . 1992-1995 . Remediation Volume drops to 50,000 yd3 . Shell Agrees to Partial Cost Reimbursement . CCCSO Signs Voluntary Agreement with OTSC . 1996-2000 . No evidence of migration. to groundwater . Low Human Health Risk for Short Exposure . Negotiation Reduces Remediation Requirement to Cap and Containment ~~n.w.wn.w.."'.."............ 7 .,REMEDIAll0N AL TERNAllVES =,'-tl ~_............ ........... . 1991 - $90,000,000 . Remove and Incinerate 300,000 cubic yards of Soil . 1995 - $15,000,000 . Remove and Incinerate 50,000 cubic yards of materia I . 2000 - $1,000,000 Cap and Contain Material 8 0 250 ~-"""'" FEE' ill.El:ID. APPROXIMATE FACILITY BOUNDARY I777/777A ESTIMATED AREA TO BE V Li('/.L.:::I1 COVERED Å EXISTING MONITORING WELL ~-10 TO REMAIN IN PLACE Â. EXISTING MONITORING VI' 1oIW- 1 1 TO BE ABANDONED SCHEMATIC PLAN OF_Cill'EE -=- -- GEOSYNTEC CONSULTANTS WALNUT CREEK, CALIFORNIA PROJECT NO. WRO139 fiGURE NO. 3-1 DOCUMENT NO. WC98159 filE NO. 0139-RAW-5 ~::¡¡;:: ::::::::: Wh t' N xt? "'....'¡mJ:, a 5 e . "~~,,.wm"'.....".."...... . DTSC Approval of Removal Action Workplan . Solicit Public Input . Newspaper Notice . Public Workshop . Address Public Comments . Prepare Final Design. - . Bid the Construction Project . Spring 2002 9 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 No.: 1O.b. ENGINEERING Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH G. S. DODSON AND ASSOCIATES FOR THE FINAL DESIGN OF THE LOWER ORINDA PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT 5448 Submitted By: Michael Penny, Assistant Engineer Initiating Dept./Div. : Engineering/Capital Projects W. Brennan ~ REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~&v ~ ~ ~k; wrß ISSUE: Board of Directors' authorization is required for the General Manager to e professional services agreements in amounts greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a cost reimbursement agreement with G. S. Dodson and Associates for $693,761 for final design of the Lower Orinda Pumping Station Renovation Project FINANCIAL IMPACTS: The total cost of design of the project will be approximately $950,000. This cost includes $693,761 for the design by G. S. Dodson and Associates. The total project cost is approximately $7.8 million. AL TERNATIVES/CONSIDERATIONS: The Board, at its September 2, 1999, meeting, considered two options, which were relocation to a new site (opposed by the Orinda community) and rehabilitating the existing station. The Board selected rehabilitating the existing station. A third option, which was to do nothing, is not viable due to the difficulties in obtaining spare parts and maintaining the station. BACKGROUND: The Pumping Stations Master Plan prepared in 1989 by Dodson and Young evaluated the existing pumping stations' condition; developed criteria including firm pumping capacity, equipment reliability, ease of maintenance and operation, and safety; and recommended improvements. The Lower Orinda Pumping Station is the District's oldest active pumping station and was built in 1949. The electrical and mechanical equipment is obsolete and difficult to maintain. The Master Plan recommended that the mechanical and electrical equipment be updated, reliability improved, and capacity increased to meet projected wet-weather flows. 1/5/01 I :\Design\Position Papers\5448\DP5448PP. wpd Page 1 of 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH G. S. DODSON AND ASSOCIATES FOR THE FINAL DESIGN OF THE LOWER ORINDA PUMPING STATION RENOVATION PROJECT, DISTRICT PROJ ECT 5448 Staff evaluated two options for improving the Lower Orinda Pumping Station. Option 1 involved relocating the existing station to a new location across the creek. Option 2 was rehabilitating the existing station. At its September 2, 1999, meeting, the Board of Directors considered these two options along with concerns/issues raised by the Orinda community, Orinda City Council, and the Orinda Country Club. The Board selected the renovation option. One of the reasons the Board made this decision was that it was also the lower cost option. The Board, at its March 3, 2000, meeting, authorized the General Manager to execute an agreement with G. S. Dodson and Associates (GSD) for a predesign of the Lower Orinda Pumping Station Renovation Project. The predesign was necessary to confirm that the rehabilitation option was viable given the many constraints, including limited space and the need to keep the station operational during construction. GSD recently completed the predesign and confirmed the viability of the renovation. The next step in the project process is to prepare a final design for rehabilitation of the pumping station. The final design will include the various safeguards developed as a result of the Orinda Crossroads investigation. Staff has negotiated a cost reimbursement agreement with GSD with a cost ceiling of $693,761. GSD was initially selected for the project through a formal Request for Proposal process and has performed satisfactorily during the predesign. The design will be completed by November 2001 with construction starting in February 2002. To address CEOA requirements, the Board, at its September 2, 1999, meeting, approved a Negative Declaration, which considered both the rehabilitation and relocation options. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a cost reimbursement agreement with G. S. Dodson and Associates for $693,761 for design of the Lower Orinda Pumping Station Renovation Project. 1/5/01 I :\Design\Position Papers\5448\DP5448PP. wpd Page 2 of 2 _.__.._.~-- ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 No.: 11.a. HUMAN RESOURCES Type of Action: ADOPT JOB CLASSIFICATION DESCRIPTIONS Subject: ADOPT JOB CLASSIFICATION DESCRIPTIONS FOR POSITIONS IN THE GENERAL EMPLOYEES' BARGAINING UNIT Submitted By. Cathryn R. Freitas, Human Resources Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: ~ lV\. orsen C. Freitas ~ Initiating Dept./Div.: Administrative ISSUE: The Board must adopt any changes to job classification descriptions. RECOMMENDATION: Adopt the proposed changes to the attached job classification descriptions. FINANCIAL IMPACTS: None. AL TERNATIVES/CONSIDERATIONS: The Board may choose to not adopt any or all of the changes as proposed. BACKGROUND: The previous Memorandum of Understanding between the District and the General Employees' Association, Public Employees' Union, Local One stated that "in the final year of the contract dated June 26, 1997- April 17, 2000, the District will undertake a salary survey." Chris Casey of Casey and Associates was hired to perform the salary survey. As part of her work, she required that the job classification descriptions be reviewed so she could accurately compare positions in her survey. The Department managers, supervisors and the employees were given the opportunity to update the descriptions. This work was reviewed with the Union and both parties agreed on the proposed modifications. A summary of the changes and the actual job classification descriptions with additions in bold and deletions in strike-outs has been sent to the Board and Union under separate cover. Now that all labor negotiations have been completed, staff is bringing the descriptions to you for your review and adoption. Many of the changes reflect the Board's direction to provide excellent customer service. The Board Personnel Committee has reviewed and approved this action. RECOMMENDED BOARD ACTION: Adopt the job classification descriptions in the general employee bargaining unit. 1/4/01 Page 1 of 15 GENERAL EMPLOYEES' GROUP Administrative Department ACCOUNTANT 1. Perform accounting duties '¡¡ithin the District's accounting system including preparing monthly financial statements, performing financial analyses, maintaining grant records, reconciling accounts, and preparing special reports and analyses ac required. Perform complex and difficult professional accounting duties requiring knowledge of governmental accounting systems, practices and principles. Duties include the preparation and analysis of monthly financial statements, managing investments, forecasting cash flows, maintaining capital project accounting, performing financial analyses, maintaining grant records, reconciling accounts and preparing special reports as required. 2. . . and tag new assets. . 3. Prepare journal entries, post and reconcile general ledger accounts and subsidiaries. 4. Perform cash receipt entry into the computer for all District receipts. 5. Ability to: Enterprise fund accounting procedures. 6. Work independently. 7. Research, interpret and apply various governmental regulations and laws. 8, Build and maintain positive working relationships with employees and the public by providing high levels of customer service. 9. C.P.A. or C.M.A. is desirable, but not required. ACCOUNTING TECHNICIAN 1/11 1. . . resolve differences between purchase orders and invoices. . 2. Build and maintain positive relationships with co-workers and the public by providing high levels of customer service. 3. . . to type statistical data. ACCOUNTING TECHNICIAN III 1. Maintain and monitor 457 and 401a Plans; coordinate and facilitate meetings between 457/401a representative and participants. 2. Maintain fixed assets inventory control system; coordinate bi-annual physical inventory or District assets. 3. . . the electronic transfer of 457 and 401a. . 4. Build and maintain positive relationships with employees and the public by providing high levels of customer service. BUYER 1/11 1. Receive general supervision from the Purchasing and Materials Officer, and functional supervision from the Principal Buyer. 2. Instruct and advise internal customers in the District's purchasing procedures and software. 3. Build and maintain positive relationships with employees and the public by providing high levels of customer service; Page 2 of 15 BUYER 1111 (Continued) 4. Use computers and related purchasing software. 5. . . completion of the twelfth grade, supplemented by substantial training of course work in procurement. 6. A Certified Purchasing Manager or Accredited Purchasing Practitioner designation is desirable, but not required. GRAPHICS TECHNICIAN III 1. Prepare computer files for film output and printing. 2. 35mm slides 3. . . newsletters, posters, signs, displays, advertising and other printed materials as required. 4. Layout pages to incorporate artwork and photographs. 5. Prepare pin registered overlays for camera ready projects. 6. Advanced illustration, printing and drawing techniques. 7. . . using a variety of publication and design software. 8. Paint and draw illustrations in various media such as watercolor, oils, acrylics, pastels, pencil, ink and brush. 9. Capture digital images by scanning text, artwork, photographs, negative film and slides. 10. Manipulate, edit and prepare digital images for use in printed materials, internet and intra net information systems. 11. Build and maintain positive relationships with employees and the public by providing high levels of customer service. MATERIALS COORDINATOR 1/11 1. Build and maintain positive relationships with employees and the public by providing high levels of customer service. MATERIALS COORDINATOR III 1. Receive general supervision from the Purchasing ~md Materials Officer Materials Services Supervisor. May act in absence of supervisor. 2. Obtain competitive prices and process purchase order documentation for material services stock items. 3. Build and maintain positive relationships with employees and the public by providing high levels of customer service. NETWORK COORDINATOR 1. Establish and maintain effective working relationships with those contacted in the course of 'Nork. Build and maintain positive relationships with employees and the public by providing high levels of customer service; NETWORK TECHNICIAN 1. Establish and maintain effecti'Je working relationships 'Nith those contacted in the course of 'Nor(. Build and maintain positive relationships with employees and the public by providing high levels of customer service: Page 3 of 15 PROGRAMMER ANALYST 1. Est~blish ~nd m~int~in effective 'J'lorking rel~tionships vvith those cont~cted in the course of \/vork. Build and maintain positive relationships with employees and the public by providing high levels of customer service: PUBLIC INFORMATION AND PRODUCTION ASSISTANT 1/11 1. Develop and implement strategic communication approaches to issues affecting the District. 2. Develop and maintain regional partnerships for public education programs. 3. Est~blish ~nd m~int~in cooper~tive working rebtionships with those cont~cted int he course of 'Nork. Build and maintain positive relationships with employees and the public by providing high levels of customer service. 4, Principles, techniques and methods of public information and community relations. 5. Develop and maintain effective working relationships with employees and the public. 6. Plan, develop and implement complex outreach programs. SENIOR BUILDING MAINTENANCE TECHNICIAN 1 . Coordinate and provide oversight for outside maintenance and janitorial work. 2. Coordinate and inspect contractor's work. 3. Est~blish ~nd m:Jint~in cooper~tive rebtionships '.'\lith those cont~cted in the course of work. Build and maintain positive relationships with employees and the public by providing high levels of customer service. Page 4 of 15 GENERALEMPLOYEES'GROUP Collection System Operations Department COLLECTION SYSTEM OPERATIONS TECHNICIAN 1. . . Reviews plans; approves Building Permits; issues Notices of Violations. 2. Develop and maintain a database of commercial food service establishments within the District's service area. 3. 3ssist in preparation of permits. 4. and regulations pertaining to wastewater discharges and the Contra Costa Clean Water Program. 5. coordinate contractor installation, repair and replacement of radio and phone equipment. CONSTRUCTION EQUIPMENT OPERATOR 1. . . and the potable and reclaimed water system. 2. Make operating adjustments, modifications and minor repairs to the equipment in the field. 3, Serve as competent person during projects involving underground excavation. 4. . . including the ability to interact effectively and courteously with the public. . 5. Possession of valid special endorsement to Class A {eF--B} California Driver's License to operate heJ'v'Y construction equipment or tank combin3tion/bulk trucks with manual transmissions, air brakes, and bulk liquid loads,3s required. 6. Possession of a Grade I Collection System Maintenance Certificate issued by the California Water Environment Association Technical Certification Program. 7. Successful completion of an approved course as a California Competent Person. 8. Successful completion of District training programs in boom truck and forklift operations within probationary period. MAINTENANCE COORDINATOR 1/11 1. dispatch crews for service requests and confined space entry; 2. At C.S.O., obtain and maintain encroachment permits from public agencies; obtains notification numbers from Underground Service Alert for construction jobs. 3. Dispatches field crews; handles sewer emergency hotline. 4. may assist employees in use of maintenance management software. 5. orders parts for preventative maintenance work orders. 6. Operate a variety of office machines including 'Nord processing equipment. 7. Provide cleric31 secretarial staff support (previously listed under non-essential). 8, . ,detect errors in databases and calculations, . . MAINTENANCE CREW LEADER 1 .Direct the work. .and inspection of the sewer collection system, potable and reclaimed water distribution systems. . 2. Exercise. , supervision over lower level Maintenance Crew Member, Construction Equipment Operators or Utility Worker position. 3. Coordinate work activities with others. 4. Supervise and assist crews engaged in the operation, maintenance and repair of a potable and/or reclaimed water distribution systems. Page 5 of 15 MAINTENANCE CREW LEADER (Continued) 5. Serve as competent person during projects involving underground excavation. 6. Make operating adjustments, minor repairs and modifications to equipment. Knowledge of: 7. Underground Service Alert procedures, reports and requirements. Ability to: 8. lift or carry weight of 75 W pounds or less, . . 9, Use computer to retrieve information, enter data, order materials and supplies. Licenses and Certificates: 10. Possession of valid special endorsement to Class A (or B) California Driver's License to operate heavy trucks with manual transmissions, air brakes and construction equipment or t::mk combinJtion/bulk bulk liquid loads, as required. 11. If assigned to the Collection System Operations Department, possession of a Grade II Collection System Maintenance Certificate issued by the California Water Environment Pollution Control Association Technical Certification Program, or must obtain the certificate within the probationary period for the position. 12. Successful completion of an approved course as a California Competent Person during the probationary period when assigned to the Collection System Operations Department. MAINTENANCE CREW MEMBER 1/11 1. , .read maps. 2. Possession of valid special endorsement to Class A (or B) California Driver's License to operate heavy trucks with manual transmissions, air brakes and construction equipment or tJnk combination/bulk bulk liquid loads, JS required. 3. Possession of a Grade I Collection System Maintenance Certificate issued by the California Water Pollution Control Environment Association Technical Certification Program or must obtain the certificate within the probationary period for the position. SECRETARY 1/11 1. Perform a wide variety of general clericJI secretarial duties within a department or the centrJlized clericJI support system, depending upon Jssignment; 2. . . clericJI secretarial. . 3, VI/hen Jssigned to Reception, operJte stJndJrd multi extension telephone system, recei'Je Jnd screen CJlIs, Jnd direct CJlls or notify JppropriJte personnel JS nocossJr'ý. 4. Assist in scheduling, organizing and coordinating meetings, events and training. 5. Attend meetings and take minutes in shorthand or speed writing or by recording device; transcribe notes; prepare final copy in accurate and appropriate format. 6. Update resource materials and maintain a variety of manuals. 7. Work effectively under pressure with frequent interruptions. 8. Work independently in the absence of the supervisor. 9. Organize meetings, events and training. Page 6 of 15 GENERAL EMPLOYEES' GROUP Engineering Department ENGINEERING TECHNICIAN I 1. Perform ::1 v::1riety of technic::1 office ::1nd field engineering ::1nd/or survey vvork. Performs routine and journey AM/CADD level drafting work and computations relating to pipeline mapping and drawing, and civil, structural, mechanical and electrical engineering; and performs related work as required. 2. Perform varied and complex drafting work related to collection and recycled water system maps and facility drawings in support of civil, structural, mechanical and electrical engineering. 3, Compile ::1nd revise system m::1ps. 4. Oper::1te ::1nd ::1ssist in the m::1inten::1nce of ::1 v::1riety of engineering office equipment. Research, compile and communicate information to staff and other public agencies regarding engineering drawings and possible construction conflicts. 5. M::1ke field checks of project sites or survey ::1re::1S to become f::1mili::1r '.vith fe::1tures or to verify survey results. Make or request field surveys to verify as-built discrepancies and locations of existing facilities; assists in conducting, tabulating and analyzing various engineering surveys. 6. Review and gather data, legal descriptions and documents relating to easements, rights-of-way, ownership, restrictions, zoning and other property rights. 7. Assists in preparing layouts and designs for service mains; prepares and updates standard drawings, specifications, base maps, and as-built drawings. 8. Prepare a variety of graphic presentations, displays and special maps for meetings. 9. Use of the computer and AM/CADD drafting. 10, Use basic drafting materials, tools and techniques. 11. Work independently or as part of a team. 12. Operate computer-aided mapping, drafting workstations and plotter. 13. Prioritize work and meet time deadlines. 14. Exercise independent judgement in choosing scales, planning arrangements of views and sections. 15. Gather data, prepare reports and maintain accurate records. ENGINEERING TECHNICIAN II In addition to the qualifications for Engineering Technician I: Knowledge of: 1, Practices, methods and materials use in the construction of recycled water, wastewater collection and treatment plant facilities. 2. Property deeds and legal descriptions of property. 3. Research and data collection methods and applications to assigned duties. 4. Graphic presentation tools, materials and techniques. 5. The California Coordinate System. Ability to: 6. Develop and maintain databases and a variety of customized drafting utilities. 7. Reduce, interpret, check, ::1nd ::1pply field survey notes. Read and interpret Page 7 of 15 ENGINEERING TECHNICIAN II (Continued) engineering plans, specifications, survey notes and related materials. 8. Org:mize inform~tion, conceive ~nd design bvout for i"ustr~tive m~terialÐ, and produce by de~dline. 9. Perform work '.'Iith ~ minimum of supervision. ENGINEERING TECHNICIAN III 1. . , Sewer Service Charge data management, and sewer system capacity evaluátion . . 2. Perform review and inspection of tenant improvements and new facilities. 3. Review all municipal street, storm and utility improvement plans for conflicts and coordinate adjustments required of sanitary sewer lines and structures. 4. Under direction, plan, organize and perform real property acquisition for capital projects. 5. Perform pipe capacity analyses and check on proposed design functionalities; maintain a pipe network and land use database. 6. Coordinates and assists with the acquisition or disposal of property rights including that of appraisers, engineers, surveyors, real estate agents, land title agents and engineering technicians. 7. Prepares in-house valuations and estimates for the acquisition of easements. 8. . . confer with management and legal counsel regarding complex property rights issues. 9. Knowledge of principles and practices of acquiring, appraising and negotiating for real property. 10, Maintain a pipe network and parcel land use database. 11 . Prepare and present oral and written reports. 12. Research and solve complex problems related to land use and land acquisitions. 13, Coordinate, schedule and review work of consultants. 14. . , produce reports and perform complex calculations and analyses. SECRETARY 1/11 1. Perform a wide variety of general clerical secretarial duties within a department or the centr~lized cleric~1 support system, depending upon ~ssignment; 2. . . clerical secretarial. , 3. 'Nhen assigned to Reception, operate standard multi O)(tension telephone system, receive ~nd screen calls, and direct calls or notify ~pproprÏ3te personnel as necessary. 4. Assist in scheduling, organizing and coordinating meetings, events and training. 5. Attend meetings and take minutes in shorthand or speed writing or by recording device; transcribe notes; prepare final copy in accurate and appropriate format. 6. Update resource materials and maintain a variety of manuals. 7, Work effectively under pressure with frequent interruptions. 8. Work independently in the absence of the supervisor. 9. Organize meetings, events and training. Page 8 of 15 SECRETARY III 1. , . cleric::11 secretarial. . 2. operate computer, related software and a variety of office machines.wefd processing equipment, 3. Receive, sort, prepare and distribute incoming and outgoing correspondence. 4. Produce accurate work while coordinating multiple assignments with frequent interruptions. 5. Work independently and make effective judgements in the absence of the supervisor. SENIOR ENGINEERING ASSISTANT 1. Perform in the capacity of project engineer on collection system, pumping stations, plant facilities and building improvement projects. 2. . . evaluate advisability of bidding and constructing projects.bidd::1bility ::1nd construct::1bility . 3. . . make public presentations. 4. Provide construction management assistance on District treatment plant, pumping station and collection system projects; review shop drawings, perform construction administration; lead related meetings. 5. . .for eventu::11 ev::1lu::1tion of bids. 6.Computerized engineering drafting techniques and practices. 7. Communicate clearly and concisely, orally and in writing. 8. , . by use of a computer. SENIOR SOURCE CONTROL INSPECTOR 1. This class is distinguished from the Supervising Source Control Program Superintendent Inspector class. . 2. Perform intermittent staffing at the Household Waste Collection Facility. 3, Work directly with management and District legal counsel regarding complex source control issues. 4. Develop District standard specifications for source control/pretreatment requirements. 5. On a continuous basis know functions of Source Control Section, understand and remember codes and regulations regarding pollution control, and underst::1nd codes ::1nd regul::1tions. 6, Properly respond to emergency situations and/or releases of hazardous materials to the sanitary sewer and/or storm drain systems. 7. California Water Environment Pollution Control Association Grade III Industrial 'N::1ste Environmental Compliance Inspector Inspection Certificate and the Sacramento State Pretreatment Facility Inspectefion Certificate. . 8. Possession of a current Hazardous Waste Operations and Emergency Response Certificate within one year of employment. SOURCE CONTROL INSPECTOR 1/11 1. Enforce provisions of wastewater and storm water. . 2. . . and local regulations do::1ling with W::1ste'N::1ter disch::1rge. Page 9 of 15 SOURCE CONTROL INSPECTOR 1/11 (Continued) 3. Perform intermittent staffing at the Household Hazardous Waste Collection Facility. 4. Learn Household Hazardous Waste Collection Facility regulations, policies and procedures and work in all aspects of the Facility. 5. California Water Environment Pollution Control Association Grade I Industri~1 VV~stc Environmental Compliance Inspector Incpoction Certificate and the Sacramento State Pretreatment Facility Inspectefion Certificate. . 6, Possession of a Hazardous Waste Operations and Emergency Response Certificate within one year of District employment. 7. Work independently and make sound judgements regarding compliance with District standards. Page 10 of 15 GENERAL EMPLOYEES' GROUP Plant Operations Department CONTROL SYSTEMS TECHNICIAN 1 .I\ssist Plant Operator in the use of the District's computer sY'stem; diagnose instrument problems including identifying vvhether problems are hard'Nare or softvvare in nature; assume duties of the Control Systems Engineer as necessarY'. Perform a variety of skilled tasks in the maintenance of electrical, electronic, pneumatic and mechanical instrumentation; fabricate, install, troubleshoot, repair and maintain instruments; assist in modifications and maintenance of the Plant Operations Department computer control system; diagnose and correct telemetry problems in programmable logic controllers software and network hardware; maintain programs and documentation for all programmable logic controller cabinets. 2. Exercise technical supervision over control system modifications made by contractors or District staff. Plant Operation personnel invol'v'ed with the District's MODCOMP computer s'{stem. 3. Diagnose problems with remote field microprocessors and repair instruments as appropriate; design specialized tests and fi>(tures to aid in troubleshooting thc remote field microprocessors. 4. Integrate new applications and modify computer programs and equipment. . 5. Modify and maintain programmable logic computer program files and update for plant changes. 6. /\ssume duties of the Control Systems Engineer as necessary. 7. Provide technical supervision, inspection and coordination over control system modifications made by contractors or District staff. 8. Principles and techniques of repairing and maintaining plant instrumentation. 9. Purpose and operation of instruments. 10. Establish and maintain cooperative relationships with those contacted in the course of work. 11. Four years of experience as an computer operator, electronic technician, computer programmer, or instrument technician, of 'Nhich including one year in the maintenance of software and hardware in a process control environment im/Olved working v:ith computers or microprocessors, Education: 12. . . or ISA certification as a Control Systems Technician level II. INSTRUMENT TECHNICIAN 1. Calibrate pneumatic, electronic, mechanical instrumentation and control systems and their components. 2. Perform preventive maintenance on all instrumentation, processing monitoring and control equipment. 3. Test alarm circuits and correct defects. 4. Design installation of process control and monitoring sensing equipment. 5. Maintain fiber optic PLC network. 6. Connect a supplY' signal to and from instrumentation. 7. ^s assigned, Calibrate and install instrument loop where designated. Page 11 of 15 INSTRUMENT TECHNICIAN (Continued) 8. Keep maintenance records. Prepare clear and concise maintenance reports, drawings, schematics and records. 9. Program programmable logic controllers. 10. Maintain process analyzers, such as 02, CL2, CO and pH. Knowledge of: 11. Ohm's Law; basic D.C. circuit analysis; AC. circuit analysis. Principles of combustion and control. Ability to: 12. . . lift or carry weight of W 75 pounds or less. 13. Work shifts, on-call, weekends and holidays as assigned. Education: 14. . . such as the completion of an apprenticeship in instrumentation repair and maintenance. LANDSCAPE SPECIALIST 1 . Coordinates and inspects work of landscape contractors. 2. Directs work of lower level maintenance positions; provides necessary. 3. Prepares daily work reports. 4. Lead and instruct others in landscaping duties. 5. Read and understand maps and plans. 6. Use computers. training as MACHINIST 1.This is an advanced journey level class in the Maintenance Technician series requiring extensive fabrication experience. 2, Perform skilled machinist work. . including complex fabrication tasks in multiple materials, i.e., steel, aluminum, brass, plastics and wood. 3. Perform precision measurements and alignments. Education: 4. . . supplemented by substantial training as a machinist such as, i.e., completion of an apprentice program that includes welding. 5. Possession of an A.W.S. 5G Plate Certification in at least one welding discipline. MAINTENANCE COORDINATOR 1/11 1. dispatch crews for service requests and confined space entry; 2. At C.S.O., obtain and maintain encroachment permits from public agencies; obtains notification numbers from Underground Service Alert for construction jobs. 3. Dispatches field crews; handles sewer emergency hotline. 4. may assist employees in use of maintenance management software. 5. orders parts for preventative maintenance work orders. 6. Operate a variety of office machines including word procm;sing equipment. 7. Provide clerical secretarial staff support (previously listed under non-essential). 8. . .detect errors in databases and calculations, . . Page 12 of 15 MAINTENANCE CREW LEADER 1. Direct the work. .and inspection of the sewer collection system, potable and reclaimed water distribution systems. . 2. Exercise. . supervision over lower level Maintenance Crew Member, Construction Equipment Operators or Utility Worker position. 3. Coordinate work activities with others. 4. Supervise and assist crews engaged in the operation, maintenance and repair of a potable and/or reclaimed water distribution systems. 5. Serve as competent person during projects involving underground excavation. 6. Make operating adjustments, minor repairs and modifications to equipment. Knowledge of: 7. Underground Service Alert procedures, reports and requirements. Ability to: 8. lift or carry weight of 75 W pounds or less, . . 9. Use computer to retrieve information, enter data, order materials and supplies. Licenses and Certificates: 10. Possession of valid special endorsement to Class A (or B) California Driver's License to operate heavy trucks with manual transmissions, air brakes and construction equipment or tank combination/bulk bulk liquid loads, as required. 11. If assigned to the Collection System Operations Department, possession of a Grade II Collection System Maintenance Certificate issued by the California Water Environment Pollution Control Association Technical Certification Program, or must obtain the certificate within the probationary period for the position. 1 2. Successful completion of an approved course as a California Competent Person during the probationary period when assigned to the Collection System Operations Department. MAINTENANCE TECHNICIAN III, MECHANICAL 1. . . may act as Mechanical Maintenance Supervisor in his absence. 2. Perform precision measurements and alignments. 3. . . including basic welding. 4. Use computers and related maintenance software. PLANT OPERATOR TRAINEE, 1/11 1. Operate and monitor a variety of plant equipment, including. . furnaces, boilers, co-generation and valves, . 2. Handle multiple hazardous chemicals. 3. . . lift or carry weight of W 75 pounds or less. 4. Use computer. Knowledge of: (Plant Operator II) 5. Methods of operating boilers, furnaces, ultra-violet disinfection, stand-by power, and gas turbine co-generation. PLANT OPERATOR III 1. The use of respiratory equipment (including self-contained breathing apparatus (S.C.B.A.) may be is required for this position. Page 13 of 15 PLANT OPERATOR III (Continued) 2. . . operate the more all complex treatment processes. . Knowledge of: 3. . . gas turbine co-generation, ultra-violet disinfection, diesel engines, and electrical distribution. 4. Safety hazards and appropriate precautions. . including the safe handling of hazardous chemicals. Ability to: 5. , ,lift or carry weight of W 75 pounds or less. PUMPING STATIONS OPERATOR 1/11 1. Receive general supervision from a Pumping Stations Supervisor the Pumping Stations Superintendent and functional supervision from a Pumping Stations Operator III. 2. In the absence of the Pumping Stations Supervisor Operator III, . . SECRETARY 1/11 1. Perform a wide variety of general clerical secretarial duties within a department or the centralized clerical support system, depending upon assignment; 2. . . clerical secretarial. . 3. '."¡hen assigned to Reception, operate standard multi extension telephone system, receive and screen calls, and direct calls or notify appropriate personnel as necessary. 4. Assist in scheduling, organizing and coordinating meetings, events and training. 5. Attend meetings and take minutes in shorthand or speed writing or by recording device; transcribe notes; prepare final copy in accurate and appropriate format. 6. Update resource materials and maintain a variety of manuals. 7. Work effectively under pressure with frequent interruptions. 8. Work independently in the absence of the supervisor. 9. Organize meetings, events and training. SECRETARY III 1. . . clerical secretarial. . 2. operate computer, related software and a variety of office machines.V'v'ord processing equipment. 3. Receive, sort, prepare and distribute incoming and outgoing correspondence. 4. Produce accurate work while coordinating multiple assignments with frequent interruptions. 5. Work independently and make effective judgements in the absence of the supervisor. UTILITY WORKER 1. Clean and maintain ultra-violet disinfection facilities. 2. Operate common a variety of light construction equipment. . 3. Perform moderately heavy manual labor. 4. Learn preventative maintenance and inspection methods. Page 14 of 15 UTILITY WORKER (Continued) 5. . . recognize and report unusual or dangerous operating situations. 6. Communicate via radio or cellular telephone. 7. Use a computer. Page 15 of 15 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 No.: l1.b. HUMAN RESOURCES Type of Action: ADOPT CHANGES TO MATERIALS SERVICES STAFFING Subject: DELETE MATERIALS COORDINATOR III POSITION (G59, $3,609-$4,475); AND ADD ONE MATERIALS COORDINATOR 1/11 POSITION (G49, $2,849-$3,529/G52, $3,057-$3,785) Submitted By: PAUL MORSEN Initiating Dept./Div. : ADMINISTRA TIVE REVIEWED ~N~ECOM~FOR BOARD ~' ~ c. h."" P. Mm,"" ISSUE: Board authorization is required to delete and add position. RECOMMENDATION: Delete Materials Coordinator III position (G59, $3,609-$4,475) and add one Materials Coordinator 1/11 position(G49, $2,849-$3,529/G52, $3,057-$3,785). FINANCIAL IMPACTS: A salary savings of approximately $6,600 will be realized in the first year of employment. AL TERNATIVES/CONSIDERATIONS: Fill vacancy at the Materials Coordinator III level or do not fill this vacancy. BACKGROUND: In January 1999, the Board created the position of Materials Services Supervisor (S-72) based on the recommendation of both the District's Supply Management Task Force and Procurement Services Associates (PSA). PSA specifically recommended that a position be added to the Purchasing and Materials Division to provide the resource and technical process knowledge. The new class description of the Materials Services Supervisor incorporated various distinguishing characteristics from the Materials Coordinator III position. These duties included being responsible for supervision within the materials unit, performing purchasing functions, and managing the materials inventory and supplier inventory support functions. The vacating of the Materials Coordinator III (G59) position in September 2000 presented an opportunity for staff to review the need for the Materials Coordinator III position. It was found that the Materials Coordinator III position contained redundancy with the Materials Services Supervisor's job description making warehouse staffing at the Materials Coordinator III level no longer necessary. However, retaining the Materials Coordinator position in the warehouse, bringing staffing level to three Materials Coordinators 1/11 is vital in providing the support and service between maintenance units in the Plant and the H:\WPDOCS\CWB\PP.ADM. wpd Page 1 of 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: DELETE MATERIALS COORDINATOR III POSITION (G59, $3,609-$4,475); AND ADD ONE MATERIALS COORDINATOR 1/11 POSITION (G49, $2,849-$3,529/G52, $3,057-$3,785) Materials Control function to ensure efficient and timely transactions of supply requirements. The Board Personnel Committee has reviewed and approved this matter. RECOMMENDED BOARD ACTION: Delete Materials Coordinator III position (G59, $3,609- $4,475); add one Materials Coordinator 1/11 position (G49, $2,849-$3,529/G52, $3,057- $3,785. H:\WPDOCS\CWB\PP.ADM,wpd Page 2 of 2 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: JANUARY 11, 2001 Type of Action: HUMAN RESOURCES No.: 11.c. HUMAN RESOURCES Subject: DELETE ONE ENGINEERING ASSISTANT III POSITION. CREATE ONE DEPARTMENTAL INFORMATION SYSTEMS ANALYST POSITION (G-72, $4,919 -$5,955) AND ADOPT JOB CLASSIFICATION DESCRIPTION. RECLASSIFY ENGINEERING ASSISTANT III HARRY VAILE (G-69 $4,579 - $5,537) TO DEPARTMENTAL INFORMATION SYSTEMS ANALYST. Submitted By. Ann Farrell, Director of Engineering Initiating Dept./Div.: Engineering REVIEWED AND RECOMMENDE:OR BOA~TION: ~ ~ P. Morsen ISSUE: Board approval is require to delete a position, create a job classification description and salary range, and to reclassify an individual. RECOMMENDATION: Delete one Engineering Assistant III position (G-69, $4579-$5537). Create one Departmental Information Systems Analyst position ($4919-$5955) and adopt job classification description. Reclassify Engineering Assistant III Harry Vaile to Departmental Information Systems Analyst. FINANCIAL IMPACTS: The salary differential between a G-69 and a G-72 is approximately $4800 for the first year. AL TERNATIVES/CONSIDERATIONS: Do not approve reclassification request. Use outside consultants for Engineering Department database and programming applications. BACKGROUND: As the use of information technology increasingly becomes an integral part of how we do our engineering work, the need for persons with both knowledge of engineering fundamentals and advanced knowledge of information technology has become more pronounced. This need has resulted in the evolution of staff responsibilities for some individuals who have the aptitude and desire to perform these multi-faceted jobs. Engineering Assistant III Harry Vaile has been performing these functions for the Engineering Department and he has requested a reclassification to recognize the responsibilities he has assumed which are outside of his current classification. In response to Mr. Vaile's request for reclassification, the Engineering Department Director supported the use of an outside consultant, Chris Casey of Casey and Associates, to analyze Mr. Vaile's job responsibilities. Ms. Casey recommended that such a reclassification was 1/4/01 C:\MyFiles\pp-2.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: JANUARY 11, 2001 Subject: DELETE ONE ENGINEERING ASSISTANT III POSITION. CREATE ONE DEPARTMENTAL INFORMATION SYSTEMS ANALYST POSITION (G-72, $4,919 - 5,955) AND ADOPT JOB CLASSIFICATION DESCRIPTION. RECLASSIFY ENGINEERING ASSISTANT III HARRY VAILE (G-69 $4,579 - 5,537) TO DEPARTMENTAL INFORMATION SYSTEMS ANALYST. justified and suggested a title of Departmental Information Systems Analyst and a salary of (G- 72). The Department recognized the need for a Departmental Information Systems Analyst to support ongoing projects which require both a knowledge of engineering and computer software. This need will increase with the implementation of our Geographic Data Integration (GDI) project, as we begin to comply with new regulations which will require an asset management system linking data bases on pipeline condition to GO!. Individuals with both the engineering and information technology capability that can perform these types of tasks are very much in demand in the marketplace and expensive to hire as consultants. The Engineering Department asks for the support of the Board in reclassifying Mr. Vaile. This reclassification will result in an increase in monthly salary equal to the difference in salary between a G-69 and a G-72 of approximately $400 per month. The Board Personnel Committee has accepted this recommendation for presentation to the full Board. RECOMMENDED BOARD ACTION: Delete one Engineering Assistant III (G-69, $4579 to $5537) position. Create one Departmental Information Systems Analyst position (G-72, $4919- $5955) and adopt the job classification description. Reclassify Engineering Assistant III Harry Vaile) to Departmental Information Systems Analyst. 1/4/01 C:\MyFileslpp-2.wpd Page 2 of 2 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 No.: 11.d. HUMAN RESOURCES Type of Action: HUMAN RESOURCES Subject DELETE ONE SENIOR ENGINEER POSITION (S-83, $6427-$7771). CREATE ONE PRINCIPAL ENGINEER POSITION (S-87, $7083-$8568). RECLASSIFY SENIOR ENGINEER TAD PILECKI TO PRINCIPAL ENGINEER. Submitted By: Ann Farrell. Director of Engineering Initiating Dept./Div.: Engineering 7Ji? RECO;;;;;OR BOARD ~N: A. Farrell C. Freitas P. Morsen ISSUE: Board approval is required to create and delete positions and reclassify an individu . RECOMMENDATION: Delete one Senior Engineer (S-83, $6427-$7771). Create one Principal Engineer (S-87. $7083-$8568). Reclassify Senior Engineer Tad Pilecki to Principal Engineer. FINANCIAL IMPACTS: The salary differential between an 8-83 and an 8-87 is approximately $8400 for the first year. AL TERNA TIVES/CONSIDERA TIONS: Do not approve this reclassification request. BACKGROUND: For a typical District collection system project there is a design team comprised of a project manager. a project engineer and support staff. When the project moves to construction, a new team is comprised of a construction manager, a resident engineer, an inspector and other support staff. It is essential for efficient delivery of smaller projects to develop a cadre of individuals who can follow a project from design to construction and do many or all of the construction management functions. Looking ahead. staff expects that a large portion of the District's engineering work will be comprised of smaller renovation and replacement projects ($100,000 to $1,000,000). In order to cost-effectively deliver these projects, staff has looked at changing the organization to integrate design and construction. An added benefit to eliminating the compartmentalization of the design and construction functions would be the interface with the cities, regulatory agencies and customers. Currently, when the project is transferred from design to construction, the District's entire project team changes, as well as the contact persons for all of the outside cities, agencies and customers. Having individual engineers/engineering assistants follow the project from design to construction would facilitate more seamless customer service and a consistent contact person for each project. The designer is cognizant of the key issues, has already dealt with the city and regulatory agency staff and many of the residents along the project, and has firsthand C:\MyFiles\pp-1.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subject: DELETE ONE SENIOR ENGINEER POSITION (S-83, $6427-$7771). CREATE ONE PRINCIPAL ENGINEER POSITION (S-87, $7083-$8568). RECLASSIFY SENIOR ENGINEER TAD PILECKI TO PRINCIPAL ENGINEER. knowledge of the concerns expressed during the design process. Therefore, customer service would be improved if the designer followed the project through construction. To improve the organization, staff proposes that collection system design and construction be unified under the supervision of one individual. The goal of this group will be to provide exceptional and cost-effective service to CSO on immediate critical line segment projects and to provide cost-effective design and construction management on long-term capacity and rehabilitation projects. The lead designer for collection system projects, Tad Pilecki, would be reclassified from a Senior Engineer to Principal Engineer to acknowledge the increased responsibility associated with coordinating the entire collection system design and construction program. This individual has been selected because of the initiative he has shown in project management and developing the current city-by-city approach being used to coordinate the District's renovation and critical line segment work. The Board Personnel Committee has reviewed and approved this recommendation for presentation to the full Board. RECOMMENDED BOARD ACTION: Delete the Senior Engineer (S-83, $6,427 -$7,771). Create the Principal Engineer (S-87, $7,083-$ 8,568). Reclassify Senior Engineer Tad Pilecki, to Principal Engineer. C:\MyFiles\pp-1.wpd Page 2 of 2 ~ Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: January 11, 2001 No.: 11.e. HUMAN RESOURCES Type of Action: HUMAN RESOURCES Subject: RECLASSIFY SENIOR VEHICLE AND EQUIPMENT MECHANIC RICHARD BOYLAN (G-65, $4,157-$5,164) TO VEHICLE AND EQUIPMENT MAINTENANCE SUPERVISOR (S-71, $4,822-$5,979); DELETE SENIOR VEHICLE AND EQUIPMENT MECHANIC POSITION. Submitted By: Don Rhoads Initiating Dept./Div.: CSO/Operations Support REVIEWED AND RECOMMENDED FOR BOARD ACTION: '.k/¡¡~ ;/Ld.- ../ D. Rhoads VIJL- @J¿L J. Larson C. Freitas ISSUE: Board approval is required to create and delete positions and to reclassify employees. RECOMMENDATION: Reclassify Senior Vehicle and Equipment Mechanic Richard Boylan (G-65, $4,157-$5,164) to Vehicle and Equipment Maintenance Supervisor (S-71, $4,822-$5,979); delete Senior Vehicle and Equipment Mechanic position. FINANCIAL IMPACTS: The proposed reclassification would increase annual salary costs by $3,400. AL TERNA TIVES/CONSIDERA TIONS: Retain the Senior Vehicle and Equipment Mechanic position. BACKGROUND: The former Vehicle and Equipment Maintenance supervisor retired in 1995. The position was not filled and the supervisory responsibility was assigned to the Associate Engineer position in an effort to keep the staff as small as possible. This arrangement has worked; however, the importance of the fleet maintenance activity has increased with our current focus on equipment reliability and our efforts to downsize the vehicle fleet. The responsibilities of the Vehicle and Equipment Maintenance Supervisor would include 1/4/01 D:\MyFiles\rboyrecl. wpd Page 1 of 2 POSITION PAPER Board Meeting Date: January 11, 2001 Subj8Ct: RECLASSIFY SR. VEHICLE AND EQUIPMENT MECHANIC RICHARD BOYLAN (G- 65, $4,157-$5,164) TO VEHICLE AND EQUIPMENT MAINTENANCE SUPERVISOR (S- 71, $4,822-$5,979); DELETE SR. VEHICLE AND EQUIPMENT MECHANIC POSITION. managing the District's vehicle and equipment fleet (replacement value approximately $2 million) and supervising the day-to-day operations of the Vehicle and Equipment Maintenance Shop. Some examples of duties include: planning and scheduling maintenance repairs to meet customer needs and regulatory requirements, outsourcing repairs, administering contracts with suppliers, and purchasing new vehicles and equipment. There are two reasons for proposing the reclassification at this time. First, the current Senior Vehicle and Equipment Mechanic's role is to provide "indirect supervision." This continues to cause confusion and loss of productivity when the limits are questioned. When issues arise, the Field Operations Superintendent must take the time to resolve them. This is not the best and highest use of his time. Second, the Field Operations Superintendent does not have the opportunity nor the time to oversee the work of the mechanics. It is very difficult to create accountability for performance under these circumstances. This action would recreate a position with the authority to manage the District's vehicle and equipment fleet and supervise the Vehicle and Equipment Maintenance Shop while maintaining the section staffing at 3.5 positions. The current Senior Vehicle and Equipment Mechanic, Richard Boylan, has been in the position since 1998 and has taken initiative to increase both shop productivity and vehicle reliability. The proposed reclassification would broaden his authority and responsibility and place Vehicle and Equipment Shop supervision at the site. The overall benefit to the District would be an increased accountability for vehicle and equipment maintenance. This proposed action has been reviewed by the Board Personnel Committee. RECOMMENDED BOARD ACTIONS: (1 ) Create a Vehicle and Equipment Maintenance Supervisor position (S- 71, $4,822- $5,979). Reclassify Senior Vehicle and Equipment Mechanic Richard Boylan (G-65, $4,157- $5164) to Vehicle and Equipment Maintenance Supervisor (S- 71, $4,822-$5,979). Delete the Senior Vehicle and Equipment Maintenance Mechanic position. (2) (3) 1/4/01 D:\MyFiles\rboyrecl.wpd Page 2 of 2