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HomeMy WebLinkAboutBOARD MINUTES 05-24-05 236 MINUTES OF THE SPECIAL MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 24, 2005 The District Board of the Central Contra Costa Sanitary District convened in a special meeting in the Collection System Operations Conference Room at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, at 2:03 p.m. on Tuesday, May 24, 2005. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: ABSENT: Members: Boneysteele, Lucey (arrived at 2:20 p.m.), Menesini, Nejedly, Hockett None 2. PUBLIC COMMENTS None 3. REPORTSMNNOUNCEMENTS None 4. BOARD WORKSHOP - COLLECTION SYSTEM OPERATIONS DIVISION CORPORATION YARD FACILITIES PLANNING General Manager Charles Batts presented an introduction and asked Director of Engineering Ann Farrell to give a presentation. Ms. Farrell discussed the history leading up to the Board Workshop. In fall of 2003 there were a number of small projects designed for improvements at the Collection System Operations Division Corporation Yard (CSOD) at Spring brook Road in Walnut Creek. Several of the bids came in higher than the engineers estimate and there was a general feeling that a comprehensive review of the improvements needed at CSOD should be conducted in lieu of funding piece meal projects to fix individual problems. Staff conducted a consultant selection process and visited other facilities designed by the proposers. In April 2004 the Board approved a contract with Calpo, Hom and Dong Architects for Master Planning of CSOD Corporation Yard improvements. In fall of 2004 a needs analysis was conducted and in winter 2005 conceptual plans and costs for a range of alternatives were developed and evaluated. The results of this evaluation were shared with the Board in a very abbreviated form at the Capital Improvements Budget Workshop in April 2005. The purpose of today's workshop is to discuss these potential improvements in more detail. Ms Farrell introduced Associate Engineer Don Berger, who presented a report. He described the history of the present facility, which was built as a District office in 1956. He stated that staff is recommending that the facility remain at its present location, which is centrally located within the District's service area and close to major transportation arteries. He described the growth of the CSO Department and growth in sewer services and technology. More demands are now placed on the facility, particularly in the areas of equipment storage, office space and records management. He stated that the uniform, laundry and shower areas are inadequate. The building does not meet current Building Codes, has poor yard circulation and is undersized for current and future operations. Mr. Berger summarized the results of the Needs Assessment Study, stating that the study indicates the need for a 20,000 sq. ft. building and 5,000 sq. ft. warehouse. He 5-24-05 237 gave a breakdown of the conceptual project cost to construct a new building and warehouse, which totaled approximately $10 million. He described the structure and layout of the existing facility, stating that deficiencies include poor access and circulation, inadequate parking, paving deficiencies, insufficient locker and storage space and only one women's shower, and generally insufficient work areas. With regard to the warehouse, he stated that it suffers from poor access and insufficient space, and stated that the nearby metal retaining wall needs to be replaced. He showed conceptual site and floor plans of the proposed facility. Mr. Berger stated that staff had visited comparable facilities in the Bay area, including Union Sanitary District, Burlingame, County Connection Corporation Yard, and the City of Roseville. Field Operations Superintendent Don Rhoads described the site visits and showed slides of the various facilities. Director of Engineering Ann Farrell described the proposed project schedule. She stated that the next step would be preparation of artist's renderings, CEQA, and to seek approval from the City of Walnut Creek. Member Menesini stated he would like more information and documentation on the options considered before making a decision Member Boneysteele expressed support for the option presented by staff, stating that the building has outgrown its useful life and needs to be replaced. Member Lucey expressed a preference for review of more options. He stated that he does not support an expenditure of $10 million but would consider improvements to the locker rooms and shower and demolition of the Ducca house. Member Nejedly suggested that staff contact CalTrans with regard to leasing back land at the site to improve traffic circulation and access. He stated that he would like to see other alternatives, and that while he supports renovation of the building he does not support a $10 million expenditure. President Hockett stated that the existing building is past its prime and should not be retained. She said that the infrastructure is inadequate, and recommended utilizing reserves to meet the needs of the employees of the District. She supported the plan presented by staff. Director of Engineering stated that staff will return to the Board with information on what other options were explored. 5. ADJOURNMENT There being no further business, President Hockett adjourned the meeting at 3:30 p.m. ~hb.~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: (~~ Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 5-24-05