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HomeMy WebLinkAboutBOARD MINUTES 06-19-08MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 19, 2008 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, June 19, 2008. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Hockett, McGill, Menesini, Nejedly, Lucey ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR General Manager James Kelly announced that staff is requesting the deletion of Item 3.j. on the Consent Calendar, which will be brought back at a later date. President Lucey requested that Item 3. k. be deferred to a later date as he would like additional time to review the final draft of the Code update. It was moved by Member Hockett and seconded by President Lucey to adopt the Consent Calendar with the deletion of Items 3.j. and 3. k. Motion passed by unanimous vote of the Board. a. Approve expenditures dated June 19, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of May 15, 2008 Board Meeting. c. Adopt Resolutions 2008-066 and 2008-067, accepting a grant of easement (Job 5972 -Parcel 1) and authorizing execution of a quitclaim deed to Walnut Creek School District (Job 1554 -Parcels 44A and 70), and authorize staff to record documents with the Contra Costa County Recorder. Book 58 -Page 16 Board Minutes of June 19, 2008 d. Adopt Resolutions 2008-068 and 2008-069, accepting a grant of easement (Job 6427 -Parcel 3) and authorizing execution of a quitclaim deed to Jerome K. Maynard and Karyn L. Maynard (Job 4852 -Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt Resolutions 2008-070 and 2008-071, authorizing execution of quitclaim deeds to Linda B. Ingham and James R. Bridges (Job 2905 -Parcel 2 and Job 3411 -Parcel 2, Happy Valley Road, Lafayette), and authorize staff to record documents with the Contra Costa County Recorder. Advise the Board of the closeout of North Orinda Sewer Renovations, Phase 3, District Project 5963. g. Advise the Board of the closeout of Plant Operations Building HVAC Improvements, District Project 7228. h. Advise the Board of the closeout of Headquarters Office Building HVAC Improvements and Roof Replacement, District Project 8205. Approve Resolution 2008-072 to adopt the Fiscal Year 2008-2009 Staffing Plan, and the Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self-Insurance Fund Budgets as comprising the Fiscal Year 2008- 2009 District Budget. Establish July 17, 2008 at 2:00 p.m. as the date and time for a public hearing to receive comments on proposed reimbursement fees for the properties which could connect to Job 5177 (Danville Boulevard, Alamo), Job 6421 (Amberwood Lane, Walnut Creek), and Job 6435 (Ramon Court, Danville). Item k. was deleted from the Consent Calendar at the request of staff. k. First reading of the Title of Ordinance No. 252, entitled "An Ordinance Modifying Titles 1, 2, 5, 6, 9, 10, and 11 and Adopting Title 7, of the Central Contra Costa Sanitary District Code," that adopts revisions to the Central Contra Costa Sanitary District Code, and setting a public hearing for July 17, 2008 at 2:00 p.m. to receive public input and consider the adoption of that ordinance. Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through September 5, 2008. m. Authorize medical leave of absence without pay for Network Coordinator John Censoplano. Book 58 -Page 17 Board Minutes of June 19, 2008 4. HEARINGS a. CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTING A RESOLUTION TO PLACE THE 2008-09 CAPACITY USE CHARGES, 2008-09 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS, AND DELINQUENT CHARGES ON THE CONTRA COSTA COUNTY TAX ROLL FOR COLLECTION General Manager James Kelly stated that the District is required to hold a public hearing before placing charges on the Contra Costa County property tax roll for collection. Development Services Supervisor Kurt Darner presented information regarding the Capacity Use Charges and Contractual Assessment Districts. He stated that 27 commercial customers have agreements to pay a portion of their Capacity Fees over a 15-year period. Annual charges are based on actual water use. The estimated fees for 2008-09 are $149,201. There are 21 active Contractual Assessment Districts (CADs), and the total assessment for 2008-09 is $321,867. He stated that the three delinquent charges for 2008-2009 have all been made current since the agenda packet was distributed. Therefore, they do not need to be collected on the tax roll. He concluded his report, stating that a public hearing is required to place the collection of fees and charges on the County tax roll, and these charges must be submitted to the County by August 11, 2008. The public hearing was opened and closed without comments. It was moved by Member Menesini and seconded by President Lucey to adopt Resolution 2008-073 directing that the 2008-09 Capacity Use Charges and 2008-09 Assessments for Contractual Assessment Districts be collected on the Contra Costa County tax roll. Motion passed by unanimous vote of the Board. b. CONDUCT A PUBLIC HEARING REGARDING THE ESTABLISHMENT OF THE TRUNK SEWER ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007-1, DISTRICT PROJECT NO. 5919 General Manager James Kelly stated that the public hearing is for the Trunk Sewer Alhambra Valley Assessment District No. 2007-1, which will serve up to 66 properties located along Alhambra Valley Road, Wanda Way, and Sheridan Lane. The proposed AVAD will finance reimbursement fees, capacity fees, and annexation fees for properties that can connect to the Alhambra Valley Trunk Sewer. The trunk sewer was constructed by the District and paid for with funds from the Sewer Construction Fund. Book 58 -Page 18 Board Minutes of June 19, 2008 Environmental Services Division Manager Curt Swanson stated that the Trunk Sewer Alhambra Valley Assessment District (AVAD) meets the AVAD criteria and will potentially serve 66 properties. It consists of 6,100 feet of 10- and 12-inch sewer. The projected trunk sewer cost is $3,800,000 and the cost per property is $27,049, which includes $20,525 direct reimbursement and $5,990 capacity fee. The annual payment for each property is $2,760. Mr. Swanson reported that he received 26 votes in support of the AVAD, 12 votes opposing the AVAD, and 28 property owners did not submit a ballot. The public hearing was opened. An Alhambra Valley resident inquired about the other members of the AVAD. Jay McCoy, former District employee and interested party, spoke in support of the formation of the AVAD and commended the District for its work. The public hearing was closed. It was moved by Member Menesini and seconded by Member Hockett to take the following actions: (1) Find that the project is categorically exempt from CEQA (2) Adopt Resolution 2008-074 approving a revised boundary (3) Adopt Resolution 2008-075 overruling protests (4) Adopt Resolution 2008-076 confirming compliance with California Constitution, Article XIIID, Section 4 (5) Adopt Resolution 2008-077 approving the Engineer's Report and assessment ordering improvement (6) Authorize the General Manager to execute an agreement with parcel owners. Motion passed by unanimous vote of the Board. c. CONDUCT A PUBLIC HEARING REGARDING THE ESTABLISHMENT OF THE QUAIL ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007-6, DISTRICT PROJECT NO. 6441 General Manager James Kelly stated that the next public hearing is for the Quail Alhambra Valley Assessment District No. 2007-6, which will serve 13 properties along Quail Lane and Alhambra Valley Road. The proposed AVAD will finance construction of approximately 1900 feet of 8-inch sewer main. Environmental Services Division Manager Curt Swanson stated that the Quail Alhambra Valley Assessment District (AVAD) meets the AVAD criteria and will potentially serve 13 properties. It consists of 1,875 feet of 8-inch sewer. The projected sewer main cost is Book 58 -Page 19 Board Minutes of June 19, 2008 $319,736 and the cost per property is $38,422, which includes $7,303 trunk sewer indirect reimbursement fee. The annual payment for each property is $3,925. Mr. Swanson reported that he received 7 votes in support of the AVAD, 2 votes opposing the AVAD, and 4 property owners did not submit a ballot. The public hearing was opened and closed without comments. District Counsel Kent Alm stated that one of the residents in the AVAD is a District employee but voted no on the AVAD formation. If he had voted yes, there may have been a problem with regard to entering into an agreement with an employee. It was moved by Member Hockett and seconded by Member Nejedly to take the following actions: (1) Find that the project is categorically exempt from CEQA (2) Adopt Resolution 2008-078 overruling protests (3) Adopt Resolution 2008-079 confirming compliance with California Constitution, Article XIIID, Section 4; (4) Adopt Resolution 2008-080 approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners. Motion passed by unanimous vote of the Board. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. GENERAL MANAGER 1) Pipeline Newsletter Distribution General Manager James Kelly stated that the draft of the next edition of the Pipeline newsletter will be referred to the Outreach Committee for review at its next meeting. 2) Delta Ammonia Standard and Emerging Regulatory Issues General Manager James Kelly stated that a recent article in the Contra Costa Times about the Sacramento Regional Treatment Plant indicated that ammonia might be a factor in reducing phytoplankton development in the Bay. The District discharges ammonia in its effluent similar to the Sacramento plant. Book 58 -Page 20 Board Minutes of June 19, 2008 Director of Plant Operations Doug Craig provided an update on regulatory actions affecting ammonia and the potential impacts on the District. Excess ammonia can cause algae blooms and may restrict phytoplankton development. The District currently discharges 20 mg/L effluent ammonia, and there is no effluent ammonia limit in the current permit. The 2012 NPDES Permit will contain ammonia limits of Chronic: 64 mg/L and Acute: 160 mg/L. The District does not have any compliance concerns at this time. General Manager James Kelly stated that staff will continue to monitor the ammonia issue and will keep the Board informed. 3) General Manager James Kelly announced that the summer student picnic will be held on Wednesday, July 9, 2008 from 12:00 p.m. to 1:30 p.m. at Hidden Valley Park on Center Avenue in Martinez. 4) General Manager James Kelly announced that he will be away from the District on vacation from June 23 to June 27, 2008 and from July 14 to August 5, 2008. During his absence in June, Director of Administration Randy Musgraves will serve as Acting General Manger. During his absence from July to August, Director of Engineering Ann Farrell will serve as Acting General Manager. 5) General Manager James Kelly announced that Director of Engineering Ann Farrell has submitted a request to utilize her accumulated Management Training and Education funds to attend the Bi-Annual International Water Association World Water Congress and Exhibition in Vienna, Austria from September 7-12, 2008. This bi-annual Congress is the only one of its kind in the world and brings together water professionals from all corners of the world to discuss the latest information on water science, research, practice, and management. Because other parts of the world are much more densely developed than the United States, for example Europe and Japan, or have much scarcer water supplies, for example Australia and Africa, these areas of the world tend to be leaders in water science by necessity. This Congress has workshops on climate change, explosive population growth, the global sanitation crisis, and urbanization as well as emerging breakthroughs in biotechnology and applied research on removal of emerging contaminants from wastewater and drinking water. There is also a regional focus on the Danube River included in some of the sessions. Ms. Farrell will share her experiences with the District Board and staff as she did when she attended the last Bi-Annual Congress in Beijing, China. Book 58 -Page 21 Board Minutes of June 19, 2008 The estimated cost of this trip is $4,000 to $4,500, depending on the euro/dollar exchange rate. Ms. Farrell has $6,000 accumulated in her Management Training account. In order to take advantage of the early registration fee incentive price, Ms. Farrell needs to register by July 1, 2008. 6) General Manager James Kelly announced that, on Tuesday June 10, 2008, the Walnut Creek Planning Commission held a public hearing to consider approval of the District's application for a Use Permit, Tree Removal Permit, and the adopted Mitigated Negative Declaration for the Collection System Operations Facility Improvements Project. Walnut Creek Senior Planner Jeremy Lochirco made a presentation describing the facility, including the improvements in landscaping, parking, and circulation that the District has made in response to comments from the Design Review Commission. Director of Engineering Ann Farrell made a brief statement about the function and need for the facility, and answered questions from the Commissioners. The Commissioners were very complimentary of the proposed facility and voted unanimously to approve it for final review by the Walnut Creek Design Commission, which is scheduled for July 16, 2008. Staff will make some Design Commission recommended minor additions to the drawings to add some trees along the frontage of Springbrook Road, lower some planned light fixtures to reduce light off site, and add approximately $3,000 worth of oak trees to offset the cutting down of one heritage oaks. District staff is pleased with the progress so far, and the positive review and comments from the City of Walnut Creek staff and the Commissioners. 7) General Manager James Kelly announced that the South Orinda Sewer Renovations (Phase 3) project is part of the ongoing Collection System Renovation Program. This phase focuses on sewers in Orinda south of Rheem Blvd. The project will replace approximately 6,700 linear feet of b- and 8-inch sewer lines within public right-of-way. Both open-cut and pipeburst methods will be used. The project will be advertised on July 1 and July 10, 2008. Bids will be opened on July 22, 2008. The construction cost is currently estimated at $1,400,000. 8) General Manager James Kelly announced that the District is currently seeking Requests for Quotations for specialized sewer inspection and maintenance work. Examples of specialized maintenance include smoke testing, manhole epoxy and cement repair, crown spraying, chemical root treating, trenchless spot repair, and air and vacuum testing. This is a new Book 58 -Page 22 Board Minutes of June 19, 2008 approach, combining 12 types of sewer inspection maintenance activities or services under one contract. The contract will also provide additional resources for emergency repair response. Staff will evaluate the cost effectiveness and simplicity upon receipt and analysis of the quotations. 9) General Manager James Kelly announced that Vehicle Code Section 23123, effective July 1, 2008, requires the District to ensure employees do not drive while operating a cell phone by hand. The District is installing kits in twenty-five specified District vehicles in order to allow staff to perform work related business while operating a vehicle. The District's Safety Directive has been modified to prohibit employees from driving and operating a cellular phone by hand. The District will be in compliance with the new law by the effective date. 10) General Manager James Kelly announced that, on Saturday, June 7, 2008, the District conducted a mobile household hazardous waste collection event in San Ramon. The event was from 9 a.m. to 2 p.m. and served a total of 463 participants. Of this total, 367 residents were from San Ramon, 88 residents were from Danville, 7 residents were from unincorporated areas (Alamo, Diablo, etc.), and 1 resident was from Walnut Creek. The event went smoothly and was very successful. 11) General Manager James Kelly announced that eighteen members of the newly-impaneled Contra Costa County Grand Jury visited the District on Tuesday, June 17, 2008. The visit was part of their orientation on different aspects of entities in the County. The tour began with an overview of the District, addressing the Grand Jury's wish to know more about our services, goals, objectives, and challenges. The overview was followed by a walking tour of the Treatment Plant and the Household Hazardous Waste Collection Facility. The group was very impressed with District operation, the scope of work, and the commitment to the District mission. The current Foreperson of the Grand Jury, Jerry Holcombe, informed staff that he would be stepping down from his post in a month, and will be replaced by Leslie Lea of San Ramon. 12) General Manager James Kelly announced that the District has been invited to testify at a hearing being held in Washington, D.C. by the Domestic Policy Subcommittee of the U.S. House of Representatives Oversight and Government Reform Committee. The Committee is chaired by Henry Waxman of California and the Subcommittee is chaired by Dennis Kucinich of Ohio. The hearing will be held on July 8, 2008, and will address "Tackling Mercury Pollution from the Bottom Up." The subcommittee is interested in hearing about the District's mandatory amalgam separator program. Book 58 -Page 23 Board Minutes of June 19, 2008 Other invitees include King County (Seattle), Washington; Massachusetts Department of Environmental Quality, City of Duluth, Minnesota; and the American Dental Association. District staff recommends participating in the hearing. If the Board concurs, staff will prepare a position paper at a future meeting for approval for one or more employees to attend. 13) General Manager James Kelly announced that the District proposes to send three Collection System Operations employees to the Vactor Manufacturing plant in Streator, Illinois to inspect the Hydrovac that was damaged in transit. It needs to be inspected for compliance with the specifications to ensure the vehicle has been properly repaired, and to ensure the Hydrovac controls are installed to meet operators' needs. The Hydrovac Jet-Rodder and inspection costs were included in the 2007- 2008 Equipment Budget. Announcements 3-13 were provided as written announcements. b. COUNSEL FOR THE DISTRICT District Counsel Kent Alm reported that a settlement check has been sent to Kaiser Permanente but the signed settlement agreement has not yet been received. c. SECRETARY OF THE DISTRICT No reports. d. BOARD MEMBERS 1) Member McGill reported on the June 16, 2008 Budget and Finance Committee meeting and summarized the Action Summary. He inquired whether there was interest in holding a workshop to review investment options for GASB 45, but there was not. Member Menesini suggested that a brief verbal presentation would be sufficient. President Lucey indicated he would support investment in a separate, moderate-conservative portfolio as recommended by the Committee. He suggested investing the $10 million over an 8-month, rather than 8-week period. Member Hockett stated that she is comfortable with the recommendation of the Committee and agreed that a brief comparison of portfolios would be sufficient. Book 58 -Page 24 Board Minutes of June 19, 2008 Member McGill stated that the Committee revisited the Position Paper on Conference and Meeting Attendance, and reviewed the District Counsel's changes. He stated that the Position Paper reflects current policy with regard to what meetings are reimbursed and/or compensated, and does not contain any policy changes. He stated that the focus of the Committee was to ensure appropriate transparency and compliance with AB 1234. He stated that the Committee supports the Position Paper, presented as Item 7.a. on the agenda. He added that the inclusion of compensation for Ad Hoc Committees is a policy change, and the Committee did not take a position on that matter. 2) President Lucey reported on the June 12, 2008 Human Resources Committee meeting and summarized the Action Summary. 3) Reports on miscellaneous business meetings attended by Board Members. President Lucey reported that he had recently attended the Local Agency Formation Commission (LAFCO) meeting to represent the District with regard to the Sphere of Influence issue. Member McGill reported on his attendance at the June 5, 2008 Mayors' Conference, the East Bay Municipal Utility District (EBMUD) public workshop on Water Supply Management, the Engineering Department Project Close-out meeting and the Contra Costa Breakfast Club meeting on retirement. Member Menesini thanked Engineering staff for scheduling the Project Close-out meeting. Member Hockett reported on her attendance at the June 5, 2008 Mayors' Conference and the EBMUD public workshop. 7. ADMINISTRATIVE a. CONSIDER REVISIONS TO THE CURRENT PROCESS FOR BOARD MEMBER CONFERENCE/MEETING ATTENDANCE AND ADOPT RESOLUTION REVISING THE CURRENT PROCESS General Manager James Kelly stated that the Position Paper has been reviewed by the Budget and Finance Committee, as reported earlier by Member McGill. Member Lucey stressed that he brought the matter up because he felt transparency was very important, and that the public should know in advance if a Board Member is receiving a stipend for attending a meeting. He stated that, if time permits, approval of attendance at such events should be on the Consent Calendar in advance. If time does Book 58 -Page 25 Board Minutes of June 19, 2008 not permit, then it could be announced by the General Manager at the next meeting. He suggested that the meetings for which Board Members receive the stipend should be reviewed next year. Member McGill stated that the Finance Committee reviewed the Position Paper not with a view to changing the existing policy but from a budgetary standpoint. He stated that he had requested that the District Counsel review the proposed resolution to make sure it complied with AB 1234. He stated that the Committee did not review meeting stipends, which is a policy issue for the Board. District Counsel Kent Alm stated that he did not make any policy changes to the Position Paper and resolution. He stated that, in order for a Board Member to receive the stipend, there has to be pre-approval. This can be contained in aBoard-approved document that sets forth the meetings, or it can be done on an individual basis. It was moved by Member McGill to approve the revisions as shown on the current process. Motion died for lack of a second. It was moved by Member McGill to approve the resolution and Exhibit A, with the exception of the Ad Hoc Committees appointed by the Board Chair. Motion died for lack of a second. Member Menesini stated that he does not fully understand the issue and will not be voting on the matter. Member Hockett agreed the matter is confusing. She noted that there appear to be discrepancies, such as why the stipend is paid for attendance at California Special District Conferences but not for California Association of Sanitation Agencies conferences. She stated that her understanding was that announcing events prior to attendance was sufficient to comply with AB 1234 and was also a matter of public record. District Counsel Kent Alm explained that Board Members need to obtain approval prior to going to the event, whether for reimbursement or to receive the stipend. This can be done on a Board agenda, or by a written policy adopted by the Board. The Position Paper before the Board is not a proposed change in policy, but a clarification of the current process. He stated that it can be approached differently if the Board is not satisfied with the Position Paper as presented. Member McGill asked the District Counsel whether, if no changes are made to the existing process, if it complies with AB 1234. Mr. Alm stated that a Board Member may not be eligible for reimbursement for attendance at a meeting unless authorization is obtained prior to the event, either by adopted policy or Board approval. The intention of the Position Paper was to include, Book 58 -Page 26 Board Minutes of June 19, 2008 by category, the kinds of things that the District was willing to pay either reimbursements or stipends for, so that there would have a base document that addressed that by category. Member McGill asked whether the current policy addresses reimbursement of attendance at a Contra Costa Council event if it is not approved in advance. Mr. Alm responded that if the event is not listed in the existing policy, reimbursement must be approved in advance by the Board. Merely announcing that the Board Member is planning on attending a certain event does not meet the requirement of AB 1234. A motion for approval is required unless the event is listed in the existing policy. Member McGill stated that the Board appears to have to do one of two things -either approve reimbursement for the meetings, such as Contra Costa Council or Mayors' Conference events, in advance on the Consent Calendar, or adopt a policy that pre- approves the reimbursement. He stated that he believed that the Position Paper accomplishes that. President Lucey stated that he was not suggesting that reimbursement for attendance at meetings, such as the Mayors' Conference or Contra Costa Council, should be placed on the Consent Calendar. He stated that he believed the Board already pre- approved reimbursement for such meetings. Member Hockett confirmed that reimbursement for attendance at those meetings is not pre-approved in the current policy. President Lucey agreed that it would be good to have a list of meetings pre-approved for reimbursement, as opposed to stipends. He added that if something comes up that is new that is not on the pre-approved list, we can add it at that time. He reiterated that his main concern is that there be transparency with regard to the payment of stipends. Member McGill noted that the Board has already has a policy which pre-approves stipends for certain meetings. President Lucey stated that he would still like those meetings placed on the Consent Calendar for transparency. General Manager James Kelly stated that he will come back to the Board at a subsequent meeting with a resolution that would make clear which reimbursements are pre-approved. Separately, he suggested that the resolution include that payment of the stipend for attendance at Board and Committee Meetings also be pre-approved. He suggested that payment of the stipend for other events could be left to individual approval by the Board. President Lucey concurred with the first two suggestions made by the General Manager. With regard to the suggestion concerning payment of the stipend for other events, he asked that the General Manager come up with some suggestions for Board consideration. Book 58 -Page 27 Board Minutes of June 19, 2008 Member McGill agreed that it would be beneficial to take another look at the list of meetings for which the Board receives a stipend. General Manager James Kelly stated that he will bring the matter back on a future Board agenda for further discussion. 8. ENGINEERING a. APPROVE AN AMENDMENT TO THE TECHNICAL SERVICES AGREEMENT WITH RUGGERI-JENSEN-AZAR & ASSOCIATES FOR ANNEXATION EXHIBIT PREPARATION TO INCREASE THE COST CEILING FROM $50,000 TO $100,000 AND EXTEND THE TERM OF THE AGREEMENT (AGREEMENT NO. 34423) b. APPROVE AN AMENDMENT TO THE TECHNICAL SERVICES AGREEMENT WITH CARLSON, BARBEE & GIBBON, INCORPORATED FOR ANNEXATION EXHIBIT PREPARATION TO INCREASE THE COST CEILING FROM $50,000 TO $100,000 AND EXTEND THE TERM OF THE AGREEMENT (AGREEMENT NO. 33111) General Manager James Kelly stated that staff informed the Board last July about the annexation backlog caused by new laws, and that staff was working on a way to catch up in the most cost-effective manner. Two annexations have been completed by Local Agency Formation Commission (LAFCO), a resolution of application was approved by the Board at its last meeting, and several more applications are being prepared by staff with the assistance of two consultants. Principal Engineer Jarred Miyamoto-Mills briefed the Board on District efforts to catch up by working with LAFCO staff and consultants to cost effectively reduce the backlog. He presented a report on the status of the backlog elimination program. He stated that the last completed annexation was DA 165 in 2006, and there is currently a backlog of unprocessed annexation petitions for 180 properties. Of these, 65 are connected to the CCCSD sewer system. He described how the backlog developed, and ongoing efforts to clear it. These efforts include ongoing consultations with the LAFCO Executive Director, and use of consultants to help prepare application packages. Backlogged properties are combined with adjacent and surrounding unannexed properties to help eliminate islands. There is a possibility, however, that some owners may object to annexation of their properties. He stated that staff is recommending increasing the cost ceilings for two technical services agreement to assist with the preparation of the annexation applications and reduce the backlog. It was moved by Member Hockett and seconded by Member Menesini to approve an Book 58 -Page 28 Board Minutes of June 19, 2008 amendment to the technical services agreement with Ruggeri-Jensen-Azar & Associates for annexation exhibit preparation to increase the cost ceiling from $50,000 to $100,000, and extending the term of the agreement (Agreement No. 34423). Motion passed by unanimous vote of the Board. It was moved by Member Hockett and seconded by Member Menesini to approve an amendment to the technical services agreement with Carlson, Barbee & Gibson, Incorporated for annexation exhibit preparation to increase the cost ceiling from $50,000 to $100,000, and extending the term of the agreement (Agreement No. 33111). Motion passed by unanimous vote of the Board. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION The Board recessed at 3:33 p.m. to reconvene in the Caucus Room in Closed Session regarding the following matters: a. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Central Contra Costa Sanitary District Employees' Association, Public Employees Union, Local One. b. Conference with Legal Counsel -Anticipated Litigation -initiation of litigation pursuant to 54956.9(c) -one potential case. The Board recessed at 4:10 p.m. to reconvene in open session in the Board Room. 12. REPORT OUT OF CLOSED SESSION None. Book 58 -Page 29 Board Minutes of June 19, 2008 13. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at 4: 11 p.m. er d . Lucey President of the Board of Di ectors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: G2&:'~~ Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Book 58 - Page 30