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HomeMy WebLinkAboutACTION SUMMARY 06-05-08 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez CA 94553-4392 (925) 228-9500 . www.centlalsanOlg BOARD MEETING BOARD OF DIRECTORS: GERALD R. LUCEY President ACTION SUMMARY BARBARA D. HOCKE1T President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI JAMES A. NEJEDL Y Board Room Thursday June 5, 2008 2:00 p.m. 1. ROLL CALL PRESENT: Members: ABSENT: Members: Hockett, McGill, Menesini, Nejedly, Lucey None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. · Introduce newly-hired Household Hazardous Waste Technician, II, Charles McPherson. · Introduce newly-hired Materials Coordinator, Michelle Edwards. · Introduce newly-hired Staff Engineer, Justin Waples. BOARD ACTION: Welcomed newly-hired employees. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Adopt Resolution 2008-056 commending Bill Wygal for his commitment to protecting the environment and supporting the District's pollution prevention activities. BOARD ACTION: Adopted the resolution. A "., Recycled Paper June 5, 2008 Board Agenda Page 2 4. CONSENT CALENDAR a. Approve expenditures dated June 5, 2008. Reviewed by Budget and Finance Committee. b. Receive April 2008 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of May 1,2008 Board Meeting. d. Advise the Board of the closeout of Lower Orinda Pumping Station Renovation, District Project 5448. e. Advise the Board of the closeout of Vessing Sewer Renovation, District Project 5646. f. Advise the Board of the closeout of A-Line Interceptor Rehabilitation, District Project 5806. g. Advise the Board of the closeout of North Orinda Sewer Renovations, Phase 2, District Project 5833. h. Advise the Board of the closeout of Walnut Creek Sewer Renovation, Phase 5, District Project 5964. i. Advise the Board of the closeout of North Orinda Sewer Renovation, Phase 2.1, District Project 5968. j. Advise the Board of the closeout of Martinez Sewer Renovations, Phase 1, District Project 5975. k. Advise the Board of the closeout of Piping Renovations and Replacement Project, Phase 3, District Project 7234. I. Advise the Board of the closeout of twelve Capital Improvement Projects. m. Approve Lafayette Sewer Renovations, Phase 5, District Project 5977, for CEQAlpermitting purposes and find that the project is exempt from CEQA. n. Accept the contract work for the Lower Orinda Pumping Station Renovation - Phase 2, District Project 5944, constructed by GSE Construction Company, Inc., and authorize filing of the Notice of Completion. June 5, 2008 Board Agenda Page 3 o. Adopt Resolution of Application 2008-057 requesting that Contra Costa LAFCO initiate proceedings to annex seven annexation parcels to the District and find that the annexations are exempt from CEQA (District Annexation 171). p. Adopt Resolution 2008-058 establishing July 3,2008 as the date for a public hearing to consider the establishment of Via Vaqueros Alhambra Valley Assessment District No. 2008-7, pursuant to California Constitution, Article XIII D, Section 4, and Streets and Highway Code, Sections 5898.20 and 5898.24. q. Adopt Resolution 2008-059 confirming publication of a summary of District Ordinance No. 248 - adding Section 6.20.400 to the District Code regarding Customer Reimbursement of District Installation Costs. r. Direct staff to secure the services of an arbitrator in accordance with the disciplinary appeal procedure. s. Authorize staff to renew insurance coverage for Fiscal Year 2008-2009 excess liability, pollution (Household Hazardous Waste) liability, and employment practices liability at expiring terms and conditions, renew property coverage at rates not to exceed a 5 percent increase and report final Workers' Compensation premiums to the Budget and Finance Committee upon receipt. t. Authorize the General Manager to execute an agreement with Nexus Integration Services in an amount not to exceed $140,000 for the purchase and implementation of network upgrades. u. Increase the number of Household Hazardous Waste Technicians 1111 from two to three. Recommended by Human Resources Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. HEARINGS a. Conduct a public hearing regarding the establishment of the Monteira Alhambra Valley Assessment District No. 2007-4, District Project No. 6412 and take the following actions: (1) Find that the project is categorically exempt from CEQA (2) Adopt Resolution 2008-060 overruling protests (3) Adopt Resolution 2008-061 confirming compliance with California Constitution, Article XIIID, Section 4; (4) Adopt Resolution 2008-062 approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners. June 5,2008 Board Agenda Page 4 BOARD ACTION: Approved actions (1) - (5) as recommended. b. Conduct public hearing to receive public comments on the FY 2008-2009 Operations and Maintenance Budget, Debt Service Fund Budget and the Self- Insurance Fund Budget, and for the establishment of the FY 2008-2009 Sewer Service Charge Rates, and on placing current Sewer Service Charges on the County tax roll for collection. BOARD ACTION: (1) Approved the Fiscal Year 2008-09 Operations and Maintenance Budget, Debt Service Fund Budget, and Self Insurance Fund Budget; (2) Adopted Resolution 2008-063 establishing the Fiscal Year 2008-09 Sewer Service Charge rate increase of $11 for a total Sewer Service Charge of $311; (3) Adopted Resolution 2008-064 authorizing collection of the Fiscal Year 2008-09 Sewer Service Charges on the County Tax Roll. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 7. BIDS AND AWARDS a. Award a construction contract in the amount of $1,153,880 for the construction of Camino Pablo Trunk Sewer Improvement, District Project 5946, and Flush Kleen Force Main Renovation, District Project 5949, to California Trenchless, Inc., the lowest responsive bidder; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents. BOARD ACTION: Awarded a construction contract in the amount of $1,153,880 for the construction of Camino Pablo Trunk Sewer Improvement, District Project 5946, and Flush Kleen Force Main Renovation, District Project 5949, to California Trenchless, Inc., the lowest responsive bidder; found that the project is exempt from CEQA; and authorized the General Manager to execute the contract documents. 8. REPORTS a. General Manager 1) Report on City of Walnut Creek Planning Commission review of Collection System Operations Department Facility Improvements. June 5, 2008 Board Agenda Page 5 BOARD ACTION: Received the report. 2) Announcements a) Grand Jury Tour Reminder b) Public Meeting for South Orinda Sewer Renovation (Phase 3), DP 5985 c) District Receives Award from National Association of Clean Water Agencies d) Passing of Buildings and Grounds Supervisor Harry Wyles e) Harassment Avoidance Training f) Annual Recycled Water Rate Increase g) Paving On Wanda Way h) Code Adoption Schedule i) News Report on Compact Fluorescent Lamps j) Leadership Academy Completion k) Water/Wastewater Operator Training Program I) District Project Submitted for California Association of Sanitation Agencies (CASA) Award m) San Ramon Household Hazardous Waste Event Appointments BOARD ACTION: Received the announcements. b. Counsel for the District No reports. c. Secretary of the District 1) Report on Senate Bill 343 Pertaining to Agenda Materials. BOARD ACTION: Received the report. June 5,2008 Board Agenda Page 6 2) Inclusion of community and other meetings on weekly calendars. BOARD ACTION: Received the report. d. Board Members 1) Report on June 2, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. BOARD ACTION: Received the report. 2) Report on May 22, 2008 Human Resources Committee Meeting - President Lucey and Member Menesini. BOARD ACTION: Received the report. 3) Reports on miscellaneous business meetings attended by Board Members. Member McGill reported on his attendance at the CSDA Training, Mountain View Sanitary District Anniversary celebration, EBMUD Breakfast, and Contra Costa Council Installation Dinner. He announced he will be attending the Contra Costa Mayors Conference dinner on June 5. Member Hockett reported on her attendance at Contra Costa Council Water Task Force meeting, the EBMUD Breakfast, the Contra Costa Council Major Drivers meeting, the Contra Costa Council Installation Dinner. She announced she will be attending the Contra Costa Mayors Conference dinner on June 5. President Lucey reported on his attendance at the City of Orinda City Council meeting. He announced that he will attend the LAFCO meeting on June 11 and plans to attend the next CCSDA meeting. BOARD ACTION: Received the reports. 4) Announcements President Lucey asked Director of Administration Randy Musgraves to distribute information regarding Proposition B for the City and County of San Francisco, "Changing Qualifications for Retiree Health and Pension Benefits and Establishing a Retiree Health Care Trust Fund." June 5, 2008 Board Agenda Page 7 Member Hockett announced that she is participating in a project of the CAS A Executive Board to develop a branding manual for the wastewater industry. Member Menesini announced the upcoming Environmental Alliance meeting on Monday, June 19, 2008. The speaker will be Mitch Avalon, Deputy Director of Contra Costa County Public Works Department, who will speak on The Issues of Alhambra Creek Beavers Coexisting in an Urban Environment. BOARD ACTION: Received the announcements. 9. ADMINISTRATIVE a. Adopt a resolution calling for a November 4,2008 election, requesting consolidation of the election of District Board Members with the statewide general election, and setting forth District regulations for candidate statements. BOARD ACTION Adopted Resolution 2008-065 calling for the November 4, 2008 election, requesting consolidation of the election, and confirming prior candidate statement requirements of 300 words and $500 cost to the candidate; and directing the Secretary of the District to file the resolution with the County Elections Department and County Board of Supervisors. 10. ENGINEERING a. Approve initiation of Non-Treatment Plant Facilities Seismic Improvements Project, DP 8226 to be funded from the General Improvements Program; find that the project/agreement is exempt from CEQA; and authorize the General Manager to execute an amendment to a professional engineering services agreement for the Treatment Plant Emergency Preparedness and Response Project, DP 7267, and the Non-Treatment Plant Facilities Seismic Improvements Project, DP 8226 in an amount not exceed $127,000 with Complete Project Solutions, Inc. BOARD ACTION: Approved initiation of Non-Treatment Plant Facilities Seismic Improvements Project, DP 8226 to be funded from the General Improvements Program; found that the project/agreement is exempt from CEQA; and authorized the General Manager to execute an amendment to a professional engineering services agreement for the Treatment Plant Emergency Preparedness and Response Project, DP 7267, and the Non- Treatment Plant Facilities Seismic Improvements Project, DP 8226 in an amount not exceed $127,000 with Complete Project Solutions, Inc. (3-2; Lucey and Nejedly, No.) -------~~-_..._._--,---_..~,~-".,.,..._._._-_.".."--_."-_._-_.__._-,_.~~--~_._..._*_..._._.,._"._._-~-"--~-._._.,-_._---.._~--,._...._...- June 5, 2008 Board Agenda Page 8 11. TREATMENT PLANT a. Authorize the General Manager to prepurchase natural gas through a service agreement with Shell Energy North America, LP, (formerly Coral Energy Resources) for the period of June 1,2008 through December 31,2009. BOARD ACTION: Authorized the General Manager to prepurchase natural gas through a service agreement with Shell Energy North America, LP, (formerly Coral Energy Resources) for the period of June 1, 2008 through December 31, 2009. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Menesini requested an update on the findings of the seismic studies and retrofitting options when completed. Member McGill requested that an item be placed on the Board agenda to consider moving Committee Reports to be heard before the Consent Calendar on the Board agenda, thereby allowing Committee Members to comment on items that they have reviewed which appear on the Consent Calendar for approval. General Manager stated that he will present a report on ammonia issues facing the District on an upcoming agenda. 14. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Central Contra Costa Sanitary District Employees' Association Local 1. BOARD ACTION: Closed session not held. 15. REPORT OUT OF CLOSED SESSION None. 16. ADJOURNMENT - at 3:36 p.m.