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HomeMy WebLinkAboutACTION SUMMARY 05-15-08 Central Contra Costa Sanitary District 5019 Imhoff Place, Martlllez, CA 94553-4392 (925) 228-9500 . wwwcentralsan org BOARD OF DIRECTORS: BOARD MEETING GERALD R. UfCHY Presldenl ACTION SUMMARY BARBARA [) HOCK/in President Pro Tern MICHAEL R. McGILL MARIO M. MENESINI JAMESA. NE.IEDLY Board Room Thursday May 15, 2008 2:00 p.m. 1. ROLL CALL PRESENT: Members: Hockett (arrived 2:22 p.m.), McGill (arrived 2:12 p.m.), Menesini, Nejedly, Lucey ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. . Introduce newly-hired Secretary III, Nancy Parker . Introduced new summer student Engineer Ellen Quigley BOARD ACTION: Welcomed newly-hired employee and student. 2. PUBLIC COMMENTS President Lucey presented a plaque to Bill Wygal of Bill's Ace Hardware in appreciation of his pollution prevention efforts at his Ace Hardware store. 3. CONSENT CALENDAR a. Approve expenditures dated May 15, 2008. Reviewed by Budget and Finance Committee. b. Approve minutes of April 10, 2008 and April 17, 2008 Board Meetings. A "tt Recycled Paper May 15, 2008 Board Agenda Page 2 c. Adopt Resolution 2008-051 establishing June 19, 2008 as the date for a public hearing to consider the establishment of Quail Alhambra Valley Assessment District No. 2007-6, pursuant to California Constitution, Article XIII D, Section 4 and Streets and Highway Code, Sections 5898.20 and 5898.24. d. Adopt Resolution 2008-052 establishing June 19, 2008 as the date for a public hearing to consider the establishment of Trunk Sewer Alhambra Valley Assessment District No. 2007-1, pursuant to California Constitution, Article XIII D, Section 4 and Streets and Highway Code, Sections 5898.20 and 5898.24. e. Deny appeal and adopt the arbitrator's recommendation in the disciplinary matter of Mechanical Maintenance Technician III Mark Lafferty. BOARD ACTION: Adopted the Consent Calendar as recommended (3-0-2; Hockett and McGill, Absent). 4. HEARINGS a. Conduct a public hearing regarding the establishment of the Reliez Valley Alhambra Valley Assessment District No. 2007-3, District Project No. 6439 and take the following actions: (1 ) Find that the project is categorically exempt from CEQA (2) Adopt Resolution 2008-053 overruling protests (3) Adopt Resolution 2008-054 confirming compliance with California Constitution, Article XIIID, Section 4; (4) Adopt Resolution 2008-055 approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners. BOARD ACTION: Approved actions (1) - (5) as recommended (3-0-2; Hockett and McGill, Absent) . b. Conduct a public hearing on the Capital Improvement Budget for fiscal year 2008-09, and the 2008 Ten-Year Capital Improvement Plan, approve the 2008 CIP, approve the CIB for inclusion in the fiscal year 2008-09 District Budget, and find that the proposed budget is exempt from the California Environmental Quality Act (CEQA). BOARD ACTION: Approved the 2008 Capital Improvement Plan. Approved the Capital Improvement Budget for inclusion in the Fiscal Year 2008-09 District Budget and found that the proposed budget is exempt from the California Environmental Quality Act (CEQA) (4-0-1; Hockett, Absent). May 15, 2008 Board Agenda Page 3 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $219,989 to Siteworks Construction, I nc. as the lowest responsive bidder for the construction of Wet Weather Bypass I mprovements (Pre-Load Phase), District Project 7241, and authorize the General Manager to execute the contract documents; authorize the General Manager to approve an amendment to an existing professional services agreement not to exceed $35,000 with Geomatrix for design services; authorize the General Manager to approve an amendment to an existing professional services agreement not to exceed $18,000 with Dodson Psomas for the completion of specifications and plans; and find that the project is exempt from the California Environmental Quality Act (CEQA). BOARD ACTION: Awarded construction contract in the amount of $219,989 to Siteworks Construction, Inc. as the lowest responsive bidder for the construction of Wet Weather Bypass Improvements (Pre-Load Phase), District Project 7241 and authorized the General Manager to execute the contract documents; authorized the General Manager to approve amendments to existing professional services agreements as recommended; and found that the project is exempt from the California Environmental Quality Act (CEQA) (4-0-1; Hockett, Absent). b. Award a construction contract in the amount of $1 ,429,972 to NCCllnc. as the lowest responsive bidder for the construction of the Aeration Air Renovations Project, District Project 7207, authorize the General Manager to execute the contract documents, and find that the project is exempt from the California Environmental Quality Act (CEQA BOARD ACTION: Awarded construction contract in the amount of $1,429,972 to NCCllnc. as the lowest responsive bidder for the construction of the Aeration Air Renovations Project, District Project 7207 and authorized the General Manager to execute the contract documents; and found that the project is exempt from the California Environmental Quality Act (CEQA) (4-0-1; Hockett, Absent). 7. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS a. Award a contract to C. Overaa & Company as the lowest responsive bidder in the amount of $3,693,000 for the construction of Standby Power Facilities Improvements Project, District Project No. 7248, and authorize the General Manager to execute the contract documents; authorize the General Manager to execute a professional services agreements with MWH not to exceed $150,000 May 15, 2008 Board Agenda Page 4 and with A TI not to exceed $75,000 for construction support services; and find that the project is exempt from the California Environmental Quality Act (CEQA). BOARD ACTION: Awarded contract to C. Overaa & Company as the lowest responsive bidder in the amount of $3,693,000 for the construction of Standby Power Facilities Improvements Project, District Project No. 7248 and authorized the General Manager to execute the contract documents; authorized the General Manager to execute professional services agreements with MWH not to exceed $150,000 and with ATI not to exceed $75,000 for construction support services; and found that the project is exempt from the California Environmental Quality Act (CEQA) (4-0-1; Hockett, Absent). 8. REPORTS a. General Manager 1 ) Overflow Protection Device Report. BOARD ACTION: Directed staff to proceed with Option 5 in the staff memorandum, requiring OPDs for all new construction and repairs, and directed staff to develop a comprehensive and targeted outreach/education program to encourage installation of OPDs. 2) Board Member Transportation. BOARD ACTION: Received the report and provided comments. President Lucey directed staff to prepare a revised policy for Board consideration. 3) Announcements a) Advertisement of the Martinez Renovations (Phase 2), DP 5979 b) Advertisement of Auxiliary Boiler Improvements Project, DP 7231 c) Advertisement of Lafayette Sewer Renovations (Phase 5), DP 5977 d) Bay Area Air Quality Management District Notices of Violations Settlement e) Inspection of Repaired Vactor Truck Cab/Chassis f) Acceptance of Central Contra Costa Sanitary District's 2006 Greenhouse Gas Emissions by the California Climate Action Registry May 15, 2008 Board Agenda Page 5 g) h) Mt. View Anniversary Event Reminder ADA Training for District Staff i) j) CSO Facility Improvements Study Session Property Taxes Update from California Association of Sanitation Agencies (CASA) k) Attendance At The National Association Of Clean Water Agencies 2008 Summer Conference And 38th Annual Meeting I) Announcement of public meeting and public bidding of Martinez Sewer Renovations Phase 2, DP 5979 m) Martinez LAFCO meeting held on May 14, 2008 on Sphere of Influence n) Announcement of Lafayette Sewer Renovation Public Meeting, DP 5977, held on May 13, 2008. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Voting procedures and requirements for setting the sewer service charge rate and collection of the Sewer Service Charge on the tax roll. BOARD ACTION: Received report. 2) Summary of Propositions 98 and 99. BOARD ACTION: Received report. c. Secretary of the District Announced distribution of Human Resources Committee agenda. d. Board Members 1) Report on May 12, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. May 15, 2008 Board Agenda Page 6 BOARD ACTION: Receive the report. Staff to review Resolution 2007 -105 and come back with proposed revisions to process for meeting and conference attendance to ensure compliance with AB 1234. 2) Report on May 8,2008 Recycled Water Committee Meeting - Members McGill and Hockett. BOARD ACTION: Receive the report. Staff directed to look into possibility of making recycled water available for people to fill water trucks in the event of a draught. 3) Reports on miscellaneous business meetings attended by Board Members. Member McGill reported on his attendance at the Mayors' Conference, and the Contra Costa Council Small Business Awards lunch Member McGill reported that he will be attending additional CSDA Training on May 16, the Mt. View Sanitary District Anniversary Celebration on May 17, and the EBMUD Breakfast on May 22. President Lucey stated that he plans to attend the next LAFCO meeting at which the Sphere of Influence is discussed. BOARD ACTION: Receive the report. 4) Announcements Member Menesini announced the upcoming Environmental Alliance meeting on Monday, May 19, 2008. The speaker will be Susan Klosterhaus, Ph.D., who will speak on Emerging Pollutants in the San Francisco Estuary. BOARD ACTION: Receive the announcements. 9. BUDGET AND FINANCE a. Receive the fiscal year 2008-2009 Operations and Maintenance Budget; and receive the fiscal year 2008-2009 Debt Service Fund Budget. BOARD ACTION: Received the fiscal year 2008-2009 Operations and Maintenance Budget; and received the fiscal year 2008-2009 Debt Service Fund Budget. Directed staff to schedule the matter for review by the Budget and Finance Committee on June 2, 2008 and in subsequent years prior to Board consideration. May 15. 2008 Board Agenda Page 7 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill requested that staff address the problem that members of the audience cannot see the overhead or powerpoint presentations given by staff. Director of Administration Randy Musgraves reported that the problem is being addressed and a monitor should be installed shortly. 12. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9. - two potential matters. b. Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to 54956.9(c) - one potential matter. BOARD ACTION: The closed session was not held. 13. REPORT OUT OF CLOSED SESSION No reports. 14. ADJOURNMENT - at 4:20 p.m.