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HomeMy WebLinkAboutACTION SUMMARY 05-01-08 ~ 5019 Imlloff Place, Martlllez, CA 94553-4392 (925) 228-9500 . wwwcentlalsan.org Central Contra Costa Sanitary District BOARD MEETING BOARD OF DIRECTORS: GERALD R. LUCEY PreSident ACTION SUMMARY BARBARA D. HOCKETT President Pro Tern MICHAEL R. McGILL MARIO M MENESINI JAMES A. NEJEDLY Board Room Thursday May 1, 2008 2:00 p.m. 1. ROLL CALL PRESENT: Membe~: ABSENT: Members: Hockett, McGill, Menesini, Nejedly, Lucey None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. . Introduce newly-hired Maintenance Crew Member I, Jason Crowe. BOARD ACTION: Welcomed newly-hired employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of California Water Environment Association (CWEA) Awards by Chuck Weir, Past CWEA President. . Collection System of the Year (Over 500 miles) - First Place Award. . Film Fest Award: Public Education, Semiprofessional - First Place Award for Collection System Operations Tools Video. . Gimmicks and Gadgets - Third Place Award. ft "., Recycled Paper May 1, 2008 Board Meeting Action Summary Page 2 BOARD ACTION: Accepted the awards from Director of eso Bill Brennan. Mr. Weir was unable to attend. 4. CONSENT CALENDAR a. Approve expenditures dated May 1, 2008. Reviewed by Budget and Finance Committee. b. Receive March 2008 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of April 3, 2008 Board Meeting. d. Adopt Resolution 2008-045 authorizing execution of a quitclaim deed to Ayala Delgushan, District Project 1573, and authorize staff to record documents with, the Contra Costa County Recorder. e. Adopt Resolution 2008-046 authorizing execution of a quitclaim deed to the San Francisco Bay Area Rapid Transit District (BART), Job 1554, and authorize staff to record documents with the Contra Costa County Recorder. f. Adopt Resolution 2008-047 establishing June 5,2008 as the date for a public hearing to consider the establishment of Monteira Alhambra Valley Assessment District (AVAD) No. 2007-4, pursuant to California Constitution Article XIIID, Section 4, and Streets and Highways Code Sections 5898.20 and 5898.24. g. Establish June 5, 2008 as the date for public hearings regarding Fiscal Year 2008-2009 Operations and Maintenance Budget, Debt Service Fund Budget, and Self-Insurance Fund Budget and establishment of the Fiscal Year 2008-2009 Sewer Service Charge Rates, and collection of current Sewer Service Charges and prior year delinquent Charges by placing them on the Contra Costa County tax roll. h. Establish June 19, 2008 as the date for a public hearing to consider collection of the Fiscal Year 2008-09 Capacity Use Charges, the Fiscal Year 2008-09 Assessment for Contractual Assessment Districts, and Fiscal Year 2007-08 miscellaneous delinquent charges by placing them on the Contra Costa County tax roll. i. Accept the contract work for the Piping Renovations and Replacement, Phase 3, District Project 7234, constructed by NCCI, Inc., and authorize the filing of the Notice of Completion. May 1, 2008 Board Meeting Action Summary Page 3 j. Authorize the General Manager to execute agreements with Harris and Associates in the amount of $350,000 and with Valley Engineering Group in the amount of $250,000 to provide relief construction inspection services for the 2008-09 construction of Capital Improvement Projects. k. Authorize medical leave of absence without pay through May 18, 2008 for John Censoplano, Network Coordinator. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. HEARINGS a. Conduct a public hearing and consider adoption of an ordinance (uncodified) to establish Reimbursement Fees applicable to properties which could connect to the Alhambra Valley Trunk Sewer, District Project 5919. BOARD ACTION: Adopted Ordinance 251 (uncodified) to establish Reimbursement Fees applicable to properties which could connect to the Alhambra Valley Trunk Sewer, District Project 5919. Directed staff to work with Mr. Matt Parkinen to resolve his complaint regarding substandard paving thickness on his street. b. Conduct a public hearing regarding the establishment of the Gordon/Millthwait Alhambra Valley Assessment District No. 2007-2, District Project No. 6142 and take the following actions: (1) Find that the project is categorically exempt from CEQA (2) Adopt Resolution 2008-048 overruling protests (3) Adopt Resolution 2008-049 confirming compliance with California Constitution, Article XIIID, Section 4; (4) Adopt Resolution 2008-050 approving the Engineer's Report and assessment ordering improvement (5) Authorize the General Manager to execute an agreement with parcel owners. BOARD ACTION: Approved actions (1) - (5) as recommended. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. May 1, 2008 Board Meeting Action Summary Page 4 7. BIDS AND AWARDS a. Consider bid protest by William McCullough Co.; award contract to McNamara & Smallman Construction, Inc., as the lowest responsive bidder in the amount of $1,704,806 for the construction of Walnut Creek Sewer Renovation, Phase 6, District Project No. 5972; authorize the General Manager to execute the contract documents; and approve a supplemental authorization of $8,695,000 to the Collection System Program of the FY 2007-08 Capital Improvement Budget. BOARD ACTION: Rejected the bid protest and awarded the contract to McNamara & Smallman Construction, Inc., as the lowest responsive bidder in the amount of $1,704,806 for the construction of Walnut Creek Sewer Renovation, Phase 6, District Project No. 5972; authorized the General to execute the contract documents, and approved a supplemental authorization of $8,695,000 to the Collection System Program of the FY 2007 -08 Capital Improvement Budget. b. Award a contract to D. W. Nicholson, Corporation, as the lowest responsive bidder in the amount of $526,500 (base bid and additive), for the construction of the DAFT Polymer System Improvements, District Project No. 7258, and authorize the General Manager to execute the contract documents. BOARD ACTION: Awarded contract to D. W. Nicholson, Corporation, as the lowest responsive bidder in the amount of $526,500 (base bid and additive), for the construction of the DAFT Polymer System Improvements, District Project No. 7258, and authorized the General Manager to execute the contract documents. c. Award a contract to C. Overaa & Company as the lowest responsive bidder in the amount of $3,693,000 for the construction of Standby Power Facilities Improvements Project, District Project No. 7248, and authorize the General Manager to execute the contract documents; authorize the General Manager to execute a professional services agreements with MWH not to exceed $150,000 and with ATI not to exceed $75,000 for construction support services. BOARD ACTION: Deferred to a future Board meeting at the request of staff. 8. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS a. Award a contract to Melloni Construction, Inc., in the amount of $433,231, as the lowest responsive bidder, for the construction of Control Room Modifications, District Project No. 7253, and authorize the General Manger to execute the contract documents. May 1, 2008 Board Meeting Action Summary Page 5 BOARD ACTION: Awarded contract to Melloni Construction, Inc., in the amount of $433,231, for the construction of Control Room Modifications, District Project No. 7253, and authorized the General Manger to execute the contract documents. 9. REPORTS a. General Manager 1) Consider LAFCO request for CCCSD to fund CEQA costs associated with considering expansion of Central Contra Costa Sanitary District Sphere of Influence to match the County Urban Limit Line. BOARD ACTION: Received staff report and concurred with staff recommendation. 2) Announcements a) District Earth Day Events Summary b) Advertisement of Collection System Operations Department Sewer Service Contract c) Public Meeting for Lafayette Sewer Renovation (Phase 5), DP 5977 d) ABC news story on HHW Facility e) Camino Pablo Trunk Sewer Improvement Project and public meeting f) Martinez meeting regarding Alhambra Valley Annexation g) Mayors' Conference to be hosted by Town of Moraga on May 1, 2008 h) Mt. View Sanitary District Open House and Anniversary BOARD ACTION: Received the announcements. b. Counsel for the District No reports. ----------------_._--,-----".,.._._..~,_._"----_..,....-'-_._._"--~---,.,-_...__._-----....._-,-_._--~-_._-"'_."-'._------,...-.__.~._._.._._.._.._--, May 1, 2008 Board Meeting Action Summary Page 6 c. Secretary of the District No reports. d. Board Members 1) Report on April 28, 2008 Budget and Finance Committee Meeting - Members McGill and Nejedly. BOARD ACTION: Received the report. 2) Report on April 21, 2008 California Special Districts Association Contra Costa Chapter Meeting - Member Menesini. BOARD ACTION: Received the report. 3) Report on April 22, 2008 Outreach Committee Meeting - President Lucey and Member Menesini. BOARD ACTION: Received the report. 4) Report on April 29, 2008 Real Estate Committee Meeting - Member Nejedly and President Lucey. BOARD ACTION: Received the report. 5) Report on April 30, 2008 Human Resources Committee Meeting- President Lucey and Member Menesini. BOARD ACTION: Received the report. 6) Report on April 23-26, 2008 California Association of Sanitation Districts (CASA) Conference - President Lucey and Members Hockett and McGill. BOARD ACTION: Received the report. 7) Report on April 23 and 25, 2008 California Association of Sanitation Districts (CASA) Executive Board Meetings - Member Hockett. BOARD ACTION: Received the report. 8) Reports on miscellaneous business meetings attended by Board Members. May 1, 2008 Board Meeting Action Summary Page 7 Member McGill reported on his attendance at the CWEA Conference, CSDA training, and the CCSDA meeting. He announced that he will be attending another session of CSDA training and will be attending the Mayors' Conference meeting immediately following the Board Meeting. Member Menesini reported on his tour of the A-Line project and his attendance at the Friends of the Estuary meeting. BOARD ACTION: Received the reports. 9) Announcements Member Menesini announced the upcoming Environmental Alliance meeting to be held on Monday, May 19, 2008. BOARD ACTION: Received the announcements. 10. BUDGET AND FINANCE a. Review the financial status and budget of the Self-Insurance Fund and approve the allocation of $850,000 to the Self-Insurance Fund from the Fiscal Year 2008- 2009 Operations and Maintenance Budget. BOARD ACTION: Received the proposed FY 2008-2009 Self-Insurance Fund Budget and approved the allocation of $850,000 to the Fund from the FY 2008-2009 Operations and Maintenance Budget. b. Authorize staff to take the following actions in connection with establishing a GASB 45 irrevocable trust, which will be brought back for action by the Board. Recommended by Budget and Finance Committee. (1) Develop GASB 45 trust documents to establish an irrevocable trust with Public Agency Retirement Services (PARS) to fund annual GASB 45 contributions; (2) Prepare an agreement with PARS; (3) Prepare a financial plan authorizing: . the deposit of $6 million previously set aside for FY 2006-07 and 2007 -08; . the approval of a deposit in the amount of $5.2 million for FY 2008- 09; May 1, 2008 Board Meeting Action Summary Page 8 · the Budget and Finance Committee to provide quarterly review with staff and an annual report to the Board. BOARD ACTION: Authorized staff to proceed with actions as recommended, to be brought back for Board action at a future meeting. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 13. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9 - two potential matters. b. Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to 54956.9(c) - one potential case. c. Conference with labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Central Contra Costa Sanitary District Employees Association Local 1. BOARD ACTION: Held closed session on Items a and b only. 14. REPORT OUT OF CLOSED SESSION District Counsel Kent Aim reported that the Board voted unanimously in closed session to authorize settlement of the Kaiser claim, subject to receipt of supporting documentation, and to authorize execution of a settlement agreement. 15. ADJOURNMENT - at 3:56 p.m.