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HomeMy WebLinkAboutBOARD MINUTES 11-18-04 I I I 91 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 18, 2004 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on November 18, 2004. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Menesini, Boneysteele, Nejedly, Hockett, Lucey ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. b. INTRODUCTIONS . INTRODUCE STEPHEN LAREN. OPERATIONS SAFETY SPECIALIST Mr. Stephen Laren, Operations Safety Specialist, was introduced and welcomed to the District by President Lucey and the Board of Directors. 2. PUBLIC COMMENTS None a. 3. AWARDS AND COMMENDATIONS RECEIVE 2003 COMPREHENSIVE ANNUAL FINANCIAL REPORT CAFR CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Mr. Charles W. Batts, General Manager, stated that last December, the District's Accounting Division submitted the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2003 to the Government Finance Officers Association (GFOA). For the fourth consecutive year, the District's CAFR was awarded the Certificate of Excellence in Financial Reporting. Mr. Batts introduced Ms. Deborah Ratcliff, Controller, who stated that this award is only given to agencies with the highest standard of financial reporting. Ms. Ratcliff recognized Finance Administrator Colette Curtis-Brown and Accountant Thea Vassallo for their work on the CAFR. Ms. Ratcliff stated that she is proud to present the Certificate of Achievement for Excellence in Financial Reporting to President Lucey and the Board of Directors. President Lucey stated that the District receives many awards and all of them are significant, but this is of particular importance, particularly to Board Budget and Finance Committee Members. 4. CONSENT CALENDAR Member Menesini requested that Item 4.b., be pulled from the Consent Calendar for discussion. 11-18-04 92 It was moved by Member Hockett and seconded by Member Nejedly, that the Consent Calendar, consisting of Items a. through i. excluding Item b., be approved as recommended. The contract work for the Cow Creek Crossing Renovation Project, DP 5672, by Pacific General Engineering, Inc. was accepted and filing of the Notice of Completion was authorized. a. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey I None None The contract work for the Acacia Parallel Forcemain Project, DP 5727, by Soares Pipeline, Inc. was accepted and filing of the Notice of Completion was authorized. AYES: Members: NOES: Members: ABSENT: Members: d. Motion unanimously approved on the following vote: c. Hockett, Nejedly, Menesini, Boneysteele, Lucey None None The contract work for the Treatment Plant Electrical Cable Replacement, DP 7214, by Con J. Franke Electric, Inc. was accepted and filing of the Notice of Completion was authorized. I Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey None None The contract work for the Treatment Plant Safety Enhancements Project, DP 7219, by Valentine Corporation was accepted and filing of the Notice of Completion was authorized. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: f. Hockett, Nejedly, Menesini, Boneysteele, Lucey None None I December 16, 2004 was established as the date for a public hearing to receive comments on proposed reimbursement fees for the properties which could directly connect to the "standard facilities" constructed as part of Job 5694 (Winchester Lane, Martinez) and Job 5732 (Orchard Estates Drive, Walnut Creek). 11-18-04 93 Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey None None I g. A medical leave of absence without pay was authorized for Utility Worker Steve Plunkett through January 27,2005. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey None None The request by Derhyl Houck, Maintenance Technician III, Mechanical, for an emergency withdrawal of $7,000 for the month of December 2004 from the Deferred Compensation Plan was approved as recommended by the Deferred Compensation Plan Advisory Committee. h. Motion unanimously approved on the following vote: I AYES: Members: NOES: Members: ABSENT: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey None None The claim submitted by Greggory and Francoise Hansen, dba Aspen Building Technologies, 1042 Brown Avenue, Lafayette, California, was denied and staff was directed to send a rejection letter to the claimant(s). i. Motion unanimously approved on the following vote: AYES: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey NOES: Members: None ABSENT: Members: None With regard to Item 4.b., following discussion of future renovation work in the Walnut Creek area, it was moved by Member Menesini and seconded by President Lucey, that the contract work for the Walnut Creek Sewer Renovation Project, Phase 2, DP 5709, by D'Arcy & Harty Construction, Inc. was accepted and filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: I AYES: Members: NOES: Members: ABSENT: Members: Menesini, Lucey, Boneysteele, Nejedly, Hockett None None 11-18-04 94 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER President Lucey requested that the Board consider adding a closed session at the end of the agenda to consider a personnel matter, recruitment for the District Secretary position. It was moved by Member Menesini and seconded by Member Nejedly, that in accordance with Government Code Section 54954.2(b)(2), the Board of Directors of the Central Contra Costa Sanitary District determines that the issue of recruitment for the position of Secretary of the District requires immediate attention, and that the item be added to the agenda for consideration by the Board in closed session. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Nejedly, Boneysteele, Hockett, Lucey None None President Lucey stated that this item will be added to the agenda at the end of the meeting. 6. REPORTS a. GENERAL MANAGER 1) Mr. Batts, General Manager, stated that the District was shocked and dismayed by the November 9 explosion and loss of life at the East Bay Municipal Utility District (EBMUD) pipeline construction project in Walnut Creek. While there are still many questions, much of the information about the incident has been made public. Mr. Batts stated that he would like to briefly outline the District's involvement and follow up. As has been noted in the press, Contra Costa County did an excellent job responding to the incident. While we were all aware of the fire, the first response by the District was to ensure that all District employees were safe. By around 2:00 p.m., Engineering reported there were no active construction projects in Walnut Creek, and Collection System Operations (CSO) reported that there were no cleaning or construction crews involved or at risk from the incident. At this time, Mr. Bill Echols, Field Operations Superintendent, went to Walnut Creek to contact the County Incident Commander and EBMUD personnel. Mr. Echols' goal was to ensure the protection of District facilities and to offer any assistance the District could provide. Mr. Batts stated that Mr. Echols came forward and did an outstanding job responding to this incident. Mr. Batts stated that about 2:30 p.m., County HazMat called to inform the District of a concern that fuel may be leaking into the District sewer line adjacent to the site. Two District Source Control Inspectors were sent to test the sewer lines down stream of the explosion. The District has a 16- inch local sewer line and a 66-inch trunk sewer running parallel along the Iron Horse Trail easement. The Shift Supervisor and Plant Operations Division management were also informed of the possibility of explosive gas in the sewer line; and the possibility, however small because of the great dilution factor, that fuel or other material could reach the plant. The District Source Control Inspectors met at CSO and were informed that Mr. Echols was already at the Incident Command Post at Newell and Broadway, and that he would coordinate the testing. Engineering Department staff, using the Geographic Information System (GIS) mapping system, was able to locate the line and structures for testing. At this point other CSO personnel were also on their way to the Incident Command Post. The Source Control Inspectors reported to the 11-18-04 I I I I I I 95 downstream structures for both the 16-inch and 66-inch lines, and tested for explosive levels and oxygen levels. Initial tests indicated that a slug of fuel might have gone through the 16-inch sewer. The initial reading showed some gas in the structures and then normal readings quickly followed. The plant was kept advised of these findings. Mr. Batts stated that it is now believed that a plastic lateral connection melted during the fire and may have allowed some fuel to enter the 16-inch line. Both lines have been televised and the metal pipes are believed to be undamaged. Mr. Batts stated that during this time the District also received calls from East Bay Municipal Utility District (EBMUD). The District offered people, equipment, and the use of the District CSO facility to aid in the recovery operation. The use of a mobile construction light standard was requested, and later Mr. Echols helped obtain and set up several rental light units. Later the District was asked to provide TV inspection of the EBMUD waterline in the search for the missing workers. The District's mobile camera was unable to transverse the debris in the line, but the District arranged for Roto Rooter to use their larger camera. Mr. Batts commended all the District staff for their response and sensitivity in providing help to the relief team. Mr. Batts stated that the District has also been contacted by the Contra Costa Times as to the District's use of Mountain Cascade and District work along the Kinder Morgan fuel line. The District has installed over 12 miles of pipe along the fuel line without incident. Mountain Cascade has worked on District projects on several occasions and performed admirably. Mr. Batts stated that he believes Mountain Cascade has worked on five District projects since 2000. Modern Continental Construction, the EBMUD initial contractor, did bid on the District's Dougherty Tunnel Project, but was not prequalified. The District is working with other agencies and will use this incident as a learning tool to improve emergency response to such situations. Mr. Batts stated that Mountain Cascade saw this item listed on the Board Meeting agenda and provided a press release that was distributed to the Board. Discussion followed concerning the locations of District pipelines, and the role of Underground Service Alert in marking the locations of utilities. President Lucey stressed the importance of safety and underscored the District's very strong history of concern for safety. . 2) Mr. Batts, General Manager, reported that on November 15, 2004, the State of California published the property tax shift amounts that will impact local government. Enterprise special districts, as had been forecasted, lost more than the 40 percent of property tax revenue initially discussed in Proposition 1A. Several agencies are trying to see if there is any recourse on this matter. As the Board realizes, the District Budget for fiscal year 2004-2005 projected that the District would lose 50 percent of its ad valorem tax revenue; and in the recent Capital Improvement Budget workshop, $2.5 million was used as the amount of ad valorem tax revenue that the District would retain. The actual amount appears to fall somewhere between the two figures. The pistrict expects to receive $3.3 million in ad valorem tax revenue. The lost revenue will not immediately impact either the operating or capital budgets, but will be incorporated in future rate scenarios presented for the Board's consideration at the January Financial Planning and Policy Workshop. Mr. Batts stated that Central Contra Costa Sanitary District will lose approximately $5.7 million, East Bay Municipal Utility District will lose approximately $2.4 million, Contra Costa Water District will lose 11-18-04 96 approximately $1.6 million. Delta Diablo Sanitation District will lose approximately $1.4 million, West County Wastewater District will lose approximately $627,000, Stege Sanitary District will lose approximately $191,000, Mt. View Sanitary District will lose approximately $197,000, and lronhouse Sanitary District will lose approximately $123,000. Of the larger districts, Santa Clara Valley Water District will lose approximately $25.5 million, Los Angeles County Sanitation Districts wm lose approximately $30 million, and Orange County will lose approximately $56 million. The long-term concern still exists that as the State's budget woes I continue, the impact to local government will continue beyond the two- year agreement. 3) Mr. Batts, General Manager, reported that San Francisco Magazine has recognized District Counsel Kenton L. Aim as one of Northern California's "Super Lawyers" in the Cities and Municipalities category. These awards are based on votes of peers, and are recognition of outstanding accomplishments in each attorney's chosen area of expertise. Member Menesini stated that Mr. Aim gave a very comprehensive presentation on the Clean Water Act at the recent Environmental Alliance Discussion Series. 4) Mr. Batts, General Manager, stated that as the Board is aware, the District's polymer supplier notified the District in October that they would be discontinuing production of mannich polymer in December 2004. District staff has contacted ten polymer suppliers and has conducted numerous polymer tests. Two suppliers have successfully tested polymers that meet District sludge dewatering requirements. Both polymers perform well under the test conditions and are reported near the same unit cost per pound. Some uncertainties still exist due to the limited test period, but further testing over the next few weeks should define I product limitations, if any, and allow for accurate future annual polymer cost projections. After further testing, staff will establish performance criteria and seek competitive quotes from the two suppliers. A new annual contract for polymer with option for contract extensions will likely result. 5) Mr. Batts, General Manager, announced that the Employees Activity Organization is sponsoring the annual holiday luncheon for District employees. Board Members are cordially invited to attend. The luncheon will be on December 17 at noon at the Pleasant Hill Recreation Center. Invitations were distributed. 6) Mr. Batts, General Manager, announced that Associate Engineer Alex Rozul will attend the Damage Prevention Conference and Exposition in Dallas, Texas from November 30 to December 3, 2004. This is an international conference covering all phases of underground construction and will focus on safe installation and prevention of damage to underground utilities. This conference was approved in the 2004-2005 Technical Training Conferences and Meetings budget. 7) Mr. Batts, General Manager, announced that Capital Projects Division Manager Bill Brennan will use his management training allowance to I attend training on improving public works construction inspection skills. The training will be held November 30 through December 3 in Las Vegas, Nevada. b. COUNSEL FOR THE DISTRICT 1) Mr. Kenton L. Aim, Counsel for the District, provided an update on the Suzanne Brown claim, noting that there was a period of time when 11-18-04 I I I 97 Ms. Brown was without an attorney, but she has now obtained a new attorney, Herman Fitzgerald. Mr. Fitzgerald is currently reviewing the documents, and it is hoped that there will be some progress in the near future. 2) With regard to the Lower Orinda Pumping Station access easement, Mr. Aim, Counsel for the District, reported on the status of easement acquisition. The matter was resolved subject to approval of the settlement agreement by the Board. As the Board will recall, the proposed settlement was not approved due in part to a condition that the District would not record its easement documents for a period of time. Since that time, the matter has been ordered back to court. There is an additional issue with the proposed settlement coming from the lender of the plaintiffs property. The matter has been put over until January 2005 for another court hearing. 3) Mr. Aim, Counsel for the District, distributed the agenda from the recent Association of Metropolitan Sewerage Agencies (AMSA) seminar on the Clean Water Act and indicated that he would be happy to provide any further information that the Board may wish to have. c. SECRETARY OF THE DISTRICT 1) Ms. Joyce E. Murphy, Secretary of the District, distributed the 2005 Board Meeting Calendar. d. BOARD MEMBERS 1) Member Boneysteele, Chair of the Budget and Finance Committee, reported that he and Member Menesini reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Menesini, that the Expenditure List dated November 18, 2004, including Self Insurance Check Nos. 102165-102167, Running Expense Check Nos. 152805-152911, Sewer Construction Check Nos. 27178-27199, Payroll Manual Check Nos. 49006-49012, and Payroll Regular Check Nos. 55234-55262, be approved as recommended. There being no objection, the motion was unanimously approved. 7. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A CONSTRUCTION CHANGE ORDER GREATER THAN 50000 TO K.J. WOODS CONSTRUCTION INC. ON THE M3 SAG RENOVATION PROJECT DP 5630 Mr. Batts, General Manager, stated that relocation of the existing 36-inch gravity sewer in the Martinez Forcemain System, called the M3 Line, into stable soil is required because of extensive settlement. During design of the project, the District's laboratory performed testing of the groundwater in the area where the pipe was to be relocated. The results of these tests indicated no groundwater contamination. Therefore, it was assumed that there was no soil contamination and no additional soil testing was done, and provision for only a small amount of disposal of contaminated soil was included in the bid documents. During excavation, the contractor uncovered significant contaminated soil. Other areas of the excavation had to be tested; and ultimately, much of the soil had to be disposed of at a Class II landfill. Since this additional expense was not included in the bid, a change order is now required. Staff has negotiated a change order in the amount of $126,135 with the contractor for disposal of contaminated soil. It was moved by President Lucey and seconded by Member Hockett, that the General Manager be authorized to execute a change order greater than $50,000 to K. J. Woods 11-18-04 98 Construction, Inc. on the M3 Sag Renovation Project, DP 5630. There being no objection, the motion was unanimously approved. b. AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AMENDMENT TO A JOINT POWERS AGREEMENT WITH THE CITY OF PLEASANT HILL FOR THE PLEASANT HILL RELIEF INTERCEPTOR. PHASE 5, DP 5659 Mr. Batts, General Manager, stated that at the April 15, 2004 Board Meeting, the Board authorized a Joint Powers Agreement (JPA) with the City of Pleasant Hill as part of the Pleasant Hill Relief Interceptor Phase 5 Project. One element of the JPA was that the District would pay one half of the paving cost for Patterson Boulevard, with the City paying for the other half and for any road reconstruction. The paving was bid as part of the District project with the District having full responsibility for the work. The City of Pleasant Hill has now requested that the District remove the paving component from the Pleasant Hill Relief Interceptor Phase 5 Project due to the planned construction of a replacement waterline on the opposite side of Patterson Boulevard in 2005 by Contra Costa Water District. The District would meet its paving obligation by reimbursing the City for $166,800. The City of Pleasant Hill would then be responsible for the repaving of Patterson Boulevard when all construction work is completed. The District would then no longer be responsible for the completion of this phase of the contract, and the City would assume all construction risks. An amendment to Joint Powers Agreement is recommended. Discussion followed with regard to notification of the residents of Patterson Boulevard of the City of Pleasant Hill's request to delay paving and making sure it is clear that the delay was due to the City of Pleasant Hill. President Lucey stated that he will be voting no because he feels that Contra Costa Water District should share in the costs. Following further discussion, it was moved by Member Nejedly and seconded by Member Hockett, that the President of the Board of Directors and the Secretary of the District be authorized to execute an amendment to the Joint Powers Agreement with the City of Pleasant Hill with the condition that the City of Pleasant Hill pave the street to a standard level of pavement and repair. The motion was approved with President Lucey voting no. c. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH MONTGOMERY WATSON HARZA TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF THE ULTRAVIOLET DISINFECTION EXPANSION PROJECT. DP 7240 Mr. Batts, General Manager, stated that the existing ultraviolet disinfection (UV) facility was completed in 1997. During the project, two additional channels were constructed to allow for future expansion. The capacity of the UV disinfection system is currently 90 million gallons per day (MGD). Expanding UV disinfection capacity to 135 MGD will significantly reduce the need to bypass treated flow to the basins and the frequency of overflows to Pacheco Creek. A detailed analysis of the flow options was presented to the Board in September and at the November Capital Planning Workshop. In response to questions from President Lucey, Mr. Batts stated that there are other projects related to this proposed expansion project. Mr. Batts introduced Mr. Ba Than, Senior Engineer, who provided an overview of the proposed expansion of the UV disinfection system capacity to 135 MGD. Six additional UV banks would be installed in the two reserve channels. There is a separate project which will improve the hydraulic flow through the UV system. Using the chart from the November Capital Planning Workshop, Mr. Than reviewed the future wet weather flow routing based on UV disinfection capacity of 135 MGD after the hydraulic project is completed, and showed photographs of the UV disinfection equipment and channels. Mr. Than stated that Montgomery Watson Harza (MWH) was the original designer of the Ultraviolet Disinfection Project. Because of their experience with the District's UV disinfection, the staff assigned to the project, and competitive fee schedule they were 11-18-04 , ---------------..------------'----.-"..-..."'---'."'.-----.-.-. .. I I I I I I 99 selected to provide professional engineering services for design of the expansion project. Mr. Than reviewed the proposed project schedule and cost, noting that design will begin in November 2004 if approved by the Board, and construction is expected to be completed by June 2006. The total estimated project cost is $2.5 million. Mr. Than stated that as previously discussed, a related project is the 72-inch Bypass Pipeline Project, DP 7239, which improves hydraulic capacity through this process. That project will be designed in-house. The total estimated construction cost of the 72- inch Bypass Pipeline Project is $1 million. Following discussion of problems encountered with the original UV manufacturer, the possibility of taking advantage of improved technology, and the existing supply of spare parts on hand at the District, it was moved by Member Menesini and seconded by Member Hockett, that the General Manager be authorized to execute a professional engineering services agreement with Montgomery Watson Harza in the amount of $300,000, for the design of the Ultraviolet Disinfection Expansion Project, DP 7240. Motion approved with President Lucey voting no. a. 8. COLLECTION SYSTEM APPROVE AN AGREEMENT WITH DUBLIN SAN RAMON SERVICES DISTRICT FOR WASTEWATER INTERCONNECTIONS Mr. Batts, General Manager, stated that during the San Ramon Pumping Station Renovation Project, a temporary interconnection was constructed to allow flow to be diverted from the pumping station to Dublin San Ramon Services District's collection system. This interconnection was useful during construction and afterward was considered a potential permanent emergency diversion point. When this consideration was proposed, Dublin San Ramon Services District (DSRSD) stated that it would be willing to enter into a long-term interconnection agreement, and on Tuesday, November 16, 2004, the DSRSD Board of Directors considered and approved the proposed agreement with the addition of a maintenance clause. Mr. Batts introduced Mr. James M. Kelly, Director of Operations, who stated that the proposed interconnection agreement with DSRSD is a good news story. The purpose of this agreement is to serve the public interest. The interconnection agreement allows future temporary and permanent interconnections between the San Ramon Pumping Station and DSRSD. It does not create reserve capacity for either of the two districts. The term of the proposed interconnection agreement is five years with automatic renewals on a yearly basis. The capital costs of any improvements will be paid by the agency building the facilities. Notification is required as soon as reasonably possible, if the interconnection is used by either agency. The agency discharging will pay for the amount of water treated. If an overflow is caused by the additional flow, the agency that causes the overflow mustpay the fine. With regard to the San Ramon Pumping Station interconnection, Mr. Kelly stated that all the general terms described above would continue to apply. The interconnection would normally be open the entire year. If DSRSD takes the facility out for maintenance, Central Contra Costa Sanitary District (CCCSD) could pay to expedite the maintenance or repairs so the interconnection would be out for a shorter period of time. Mr. Kelly stated that overall staff is very pleased with this agreement as it provides a substantial benefit to CCCSD. With regard to the San Ramon Pumping Station, Mr. Kelly stated that he spoke with Regional Water Quality Control Board (RWQCB) staff yesterday, and they anticipate that the RWQCB will consider a possible fine for the San Ramon Pumping Station overflow in February or March 2005. The Supervisory Control And Data Acquisition (SCADA) system will provide additional reliability. The SCADA functional acceptance test has just been completed, and it was satisfactory. The punch list items will be completed and then the 14-day test will be performed. Capital Projects Division Manager William Brennan has been leading this effort. Another issue was the mechanical operation of the gate. It is now locked in the open position. Seven-day a week staffing at the pumping station is continuing because the SCADA system is not yet complete. Security is provided in the evening. Process Control Engineer Randy Grieb 11-18-04 .----.-.--.-------"--..-----------.-.---. -.---.-.-....--..-- 100 and MIS Administrator Mark Greenawalt are assisting in looking into providing additional security at the pumping station. The interconnection agreement with Dublin San Ramon Services District now being considered by the Board will provide an additional level of reliability. Mr. Kelly stated that the cause of the pumping station failure is still unknown. And finally, there may be a final meeting with the City of San Ramon once the SCADA system is on line, perhaps in the form of an open house. Discussion followed concerning the suggestion that there is a need for an overall reappraisal of the District's role and relations in this area. It was noted that it is the District's obligation to serve the people of San Ramon who are in the District service area. I Following discussion, it was moved by President Lucey and seconded by Member Hockett, that the General Manager be authorized to execute an agreement with Dublin San Ramon Services District for wastewater interconnections. There being no objection, the motion was unanimously approved. 9. APPROVAL OF MINUTES a. MINUTES OF OCTOBER 21. 2004 It was moved by Member Hockett and seconded by President Lucey, that the minutes of October 21,2004, be approved as presented. There being no objection, the motion was unanimously approved. 10. BUDGET AND FINANCE a. APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2004 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION Mr. Batts, General Manager, stated that each year the Accounting Division prepares the District's Comprehensive Annual Financial Report (CAFR) for submission to the Government Finance Officers Association. The CAFR was reviewed in detail with the Board Budget and Finance Committee and two minor changes were made. I Mr. Batts introduced Ms. Deborah Ratcliff, Controller, who stated that the CAFR has a strict format requirement. The CAFR is broken into three sections: the introductory section, the financial section, and the statistical section. Ms. Ratcliff highlighted the elements of each section. Ms. Ratcliff requested Board approval for submission of the CAFR to the Government Finance Officers Association. It was moved by Member Menesini and seconded by Member Nejedly, that the Comprehensive Annual Financial Report as of June 30, 2004 be approved for submission to the Government Finance Officers Association. There being no objection, the motion was unanimously approved. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS I None 13. CLOSED SESSION It was noted that earlier in the agenda, in accordance with Government Code Section 54954.2(b)(2), by unanimous vote the Board of Directors determined that the issue of recruitment for the position of Secretary of the District requires immediate attention, and that the item be added to the agenda for consideration by the Board in closed session. 11-18-04 --------..----------- ----- ----------- ----..--... _._----- -.-...-.------- I I I 101 a. PERSONNEL MA TIERS The closed session was held pursuant to Government Code Section 54957 to discuss personnel matters - public employment. The title of the position to be discussed is Secretary of the District. At 3:21 p.m., President Lucey declared the closed session to discuss personnel matters pursuant to Government Code Section 54957. At 3:49 p.m., President Lucey concluded the closed session and reconvened the meeting into open session. 14. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 15. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at the hour of 3:49 p.m. 44~, ~çþ President of the Board of Directors, Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: 11-18-04 ------------.-....----.-----.----..,--... -. ----.-...--.-----------.-..---------.--..--..-. ..-.'...---.-.