HomeMy WebLinkAboutBOARD MINUTES 10-07-04
I
I
I
61
MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON OCTOBER 7, 2004
The District Board of the Central Contra Costa Sanitary District convened in a regular
session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra
Costa, State of California, at 2:00 p.m. on October 7,2004.
In the absence of President Lucey, President Pro Tem Hockett called the meeting to
order and requested that the Secretary call roll.
1. ROLL CALL
PRESENT: Members:
Menesini, Boneysteele, Nejedly, Hockett
ABSENT:
Members:
Lucey
President Lucey had previously advised staff that he would be out of town and unable to
attend this meeting.
a.
PLEDGE OF ALLEGIANCE TO THE FLAG
Board and staff joined in the Pledge of Allegiance to the Flag.
b.
INTRODUCTIONS
.
RECOGNIZE SASHA MESTETSKY ON HIS PROMOTION TO
ASSOCIATE ENGINEER
President Pro T em Hockett and the Board of Directors congratulated Associate
Engineer Sasha Mestetsky on his recent promotion.
2. PUBLIC COMMENTS
None
3. CONSENT CALENDAR
Member Menesini requested that Consent Calendar Item b. be removed from the
Consent Calendar for discussion.
It was moved by Member Menesini and seconded by Member Nejedly, that Consent
Calendar .Items a. through d. excluding Item b., be approved as recommended,
resolutions adopted as appropriate, and recordings duly authorized.
a.
A Quitclaim Deed to Diablo Country Club (Club House Road, Diablo) was
approved; the President of the District Board of Directors and the Secretary of
the District were authorized to execute said Quitclaim Deed on behalf of the
District; staff was authorized to record the documents with the Contra Costa
County Recorder; and Resolution No. 2004-067 was adopted to that effect.
Motion approved on the following vote:
AYES: Members: Menesini, Nejedly, Boneysteele, Hockett
NOES: Members: None
ABSENT: Members: Lucey
10-7-04
62
c.
Grants of Easements related to the Lafayette Sewer Renovation Project, Phase
4, DP 5661, were accepted from Ann Beemer Loar, and William B. Plummer and
Jil Plummer; staff was authorized to record said Grants of Easements; and
Resolution Nos. 2004-070 and 2004-071 were adopted to that effect.
Motion approved on the following vote:
AYES: Members: Menesini, Nejedly, Boneysteele, Hockett
NOES: Members: None
ABSENT: Members: Lucey
d.
The contract work by McGuire and Hester for the Walnut Creek North Main
Street Sewer Project, DP 5700, was accepted; and the filing of the Notice of
Completion was authorized.
Motion approved on the following vote:
AYES: Members: Menesini, Nejedly, Boneysteele, Hockett
NOES: Members: None
ABSENT: Members: Lucey
With regard to Consent Calendar Item b., discussion followed with regard to the Bentley
School location, relocation of the sewer alignment, and the location Of the abandoned
sewer line. Following discussion, it was moved by Member Menesini and seconded by
Member Nejedly, that a Quitclaim Deed be approved to Bentley Schøol, 1000 Upper
Happy Valley Road, Lafayette, DP X1529, Parcel 10, and DP 1538, Þarcel 7; that an
Offer of Dedication be accepted at no cost to the District from Bentley School of the
easement offered in the Irrevocable Offer of Dedication recorded May 6,2002, Series
2002-0160002-00; that public sewer improvements, DP 5592, be actepted; that staff be
authorized to record said documents with the Contra Costa County ~ecorder; and that
Resolution Nos. 2004-068 and 2004-069 be adopted to that effect. :.
Motion approved on the following vote:
AYES: Members: Menesini, Nejedly, Boneysteele, Hockett
NOES: Members: None
ABSENT: Members: Lucey
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT F ORDER
None
5. REPORTS
a.
I
I
Mr. Charles W. Batts, General Manager, stated that Di,trict staff met with
the Contra Costa County Employees' Retirement Assoþiation (CCCERA)
and their actuary to review the actuarial report and cal ulation of the
District's Unfunded Actuarial Accrued Liability (UAAL). These items were
the basis of the proposed retirement rate increase to b effective July 1,
2005 for the 2005-2006 fiscal year. In summary, the D strict's retirement
payment will increase by almost 20 percent or $1.2 million annually. This
issue will be discussed during the 2005-2006 Financial Planning Board
Workshop. i
I
i
GENERAL MANAGER
1)
10-7-04
I
I
I
63
I
Mr. Batts introduced Mr. Randall M. Musgraves, Director of Administration,
who provided an overview, stating that the retirement rates will be
effective July 1, 2005. The rate increase equals 6.25 percent of employee
compensation, a 20 percent or $1.2 million increased cost to the District.
The District's UAAL will go from $27.3 million to $30.4 million as of
December 31,2003. Mr. Musgraves reviewed payments made by the
District to CCCERA over the past five years beginning with $3.5 million in
2001-2002 and increasing to $7.5 million in 2005-2006, and noted that the
following modifications or adjustments totaling 6.25 percent of salary were
made to the employer contribution rate reconciliation from December 31 ,
2002 to December 31,2003 for the Total Plan:
.
Effect of investment (gain/loss)
Delay in implementation
Salary increase more than expected
Change in normal cost (demographic changes)
Change in benefit (2% at 55)
Change in actuarial assumptions
Other
0.24%
0.14%
0.75%
0.50%
0.11%
4.54%
(0.03)%
.
.
.
.
.
.
Mr. Musgraves stated that CCCERA is trying to fund for future liabilities
and recognize past actual experience.
Mr. Musgraves reviewed the largest adjustment of 4.54 percent, the
change in actuarial assumptions, stating that change was based on:
. Change in salary scale 1.69%
. Unused sick leave conversion 0.70%
. Investment return assumption 0.86%
I . Safety disability mortality 0.28%
. Change in withdrawal rate 0.34%
. Other 0.67%
Mr. Musgraves stated that prior to 2002 there was never an actuarial study
for the District's UAAL. In 2002, the District UAAL was $27.3 million. It
has now increased to $30.4 million. That $30.4 million will be spread over
20 years and rates adjusted to pay for the UAAL. The District has 19
years of payments remaining. CCCERA investment income is a
significant component of rate increases and unfunded liability increases.
CCCERA averages both increases and decreases in investment income
over five years. CCCERA actually obtained a 16.5 percent return on
investment this year, but is only reporting a 7.8 percent return because of
the five year average. The other factor that contributes to the unfunded
liability is distribution of excess earnings. Over the past 22 years,
distribution of excess earnings in the amount of $864,000,000 has
subsidized the following:
.
Employer COLA benefit costs
Employee COLA benefits costs
Buy down of employer basic contribution
$201,000,000
$109,000,000
$159,000,000
.
.
I
These are the three retirement plan components that the District pays for
through CCCERA. Excess earnings have also been used to subsidize:
. Enhanced benefits (2% at 55; 3% at 50) $100,000,000
. Paulson settlement (portion) $ 90,000,000
. Retiree health insurance reimbursement to
County $ 83,000,000
. $200/month retiree benefit prior to 1983 $ 23,000,000
. All Other $ 99,000,000
10-7-04
64
Mr. Musgraves stated that CCCERA has actually applied $864,000,000 in
excess earnings predominantly to employers, but to employees as well.
Mr. Musgraves stated that the "percent of funding of the system" is the
level or percentage of funding of assets to liabilities. The annual CCCERA
level of funding is between 81 and 89 percent and averages about 85
percent. In the industry, that seems to be a reasonable level of funding.
Few plans are at 100 percent. Prior to the drop in interest income, it was
said that CCCERA was superfunded, meaning that CCCERA was at or
near the 100 percent funding level. Mr. Musgraves used a chart to explain
the way in which CCCERA determines the District's unfunded liability and
retirement rates. Earlier this year Contra Costa County funded its
unfunded liability through debt service bonds. That forced the retirement
association to split out the County by itself for rate calculation purposes
away from special districts. At the same time safety and general pensions
were split out for separate calculations.
In the past the Board has questioned whether this District subsidizes the
County in terms of retirement contributions. Mr. Musgraves stated it does
not, there is a very small amount of funds in the retirement plan pool but
most of the funds are put into what is called "buckets." "Buckets" is a term
for a specific category of retirement plan using the same calculation
formula. Mr. Musgraves explained the process used by the actuâry in:
determining unfunded liability. The tiers and enhancements are
determined and that is used to determine amounts applicable to the
District. The District is grouped with others with like retirement benefits
such as Diablo Water District, lronhouse Sanitary District, and so on. In
that grouping or "bucket," Central Contra Costa Sanitary District (CCCSD)
represents 67% of the total payroll.
Mr. Musgraves stated that staff attempted to do a comparison between
CCCERA and CaIPERS. It is very difficult to get an accurate comparison.
The District's CCCERA retirement benefit of 2% at 55 appears better than
2% at 55 under CaIPERS. There are many different components in such
a comparison. One example of this is the disability retirement benefit. If
the District were serious about doing an accurate one to one comparison,
it would be necessary to go through a very complete process of reviewing
all of the benefits. Delta Diablo Sanitation District (DDS D) just went
through this process. It cost DDSD between $10,000 and $15,000 to
determine whether it would be beneficial to move to CalPERS or not.
DDSD moved to the 2.67% benefit level at CaIPERS, but they also were
required to use average income over three years for payment calculations
and there are other issues that they traded benefits for. When DDSD
costed it out, changing plans was a net wash for them. DDSD had a past
practice where they have paid the cost of employees' CCCERA "COLA"
increases through salary increases. CCCSD does not have that practice.
It is very difficult to say exactly whether there is a match between
CalPERS and CCCERA for this District.
Discussion followed with regard to interest on investments being greater
than a year ago, the interest rates assumed and actually earned by
CCCERA and CaIPERS, and the fact that retirement funding is highly
dependent on the economy.
President Pro T em Hockett thanked Mr. Musgraves for his report.
2)
Mr. Batts, General Manager, introduced Mr. Sash a Mestetsky, Associate
Engineering, to provide an update on the Lower Orinda Pumping Station
Renovation Project, DP 5448. Mr. Mestetsky used a map to describe the
location of the Lower Orinda Pumping Station and surrounding area near
the Orinda County Club golf course. The Lower Orinda Pumping Station
is the District's oldest pumping station at 50 years old. The hydraulic
10-7-04
I
I
I
I
I
I
65
capacity is limited during the wet weather season, and the electrical and
mechanical equipment is outdated. The scope of this project includes
replacing all electrical instrumentation and mechanical equipment as well
as enlarging the footprint to accommodate a new standby generator and
other equipment. The contractor on this project is Pacific Mechanical
Corporation. The construction contract in the amount of $5,696,000 was
awarded on December 4, 2003, and is scheduled to be completed by
December 31,2005. Mr. Mestetsky showed photographs and described
the preconstruction and current status of the shoring system for the pump
room and wet well extension, the electrical room concrete framework and
current status ready to receive new equipment, and the valve vault and
piping that will allow bypass pumping if required. Future milestones
include planned completion of the dry weather system in March 2005 and
scheduled completion of the wet weather system in October 2005, with
both the dry and wet weather systems being completely operational by
December 2005. Mr. Mestetsky stated that staff successfully met several
challenges on this project, including limited space and the need to
maintain operation during construction, proximity to the creek, location of
several unknown underground structures, and construction work next to
an active country club golf course. The access road has been realigned
and a protective fence has been installed to protect workers from golf
balls. Mr. Mestetsky briefly discussed concern about the ability of the
electrical and instrumentation subcontractor to meet schedule. As
mentioned previously, the construction contract amount is $5,696,000. To
date, work totaling $1,411,000 has been completed and there have been
change orders totaling $39,000.
Following discussion of the Dickerson easement and the concern about
the electrical subcontractor meeting schedule, President Pro Tem Hockett
thanked Mr. Mestetsky for his update.
3)
Mr. Batts, General Manager, reported that last week the District's
contractor on the M-3 Renovation Project, K. J. Woods Construction,
began construction of the relocation of a 300-foot section of the M-3 Line,
a 36-inch gravity sewer that is part of the Martinez system in Waterbird
Way to the District. This line is a critical component of the Martinez
Pumping Station system. The existing sewer was constructed in very soft
soil and has settled several feet creating a sag. The M-3 Renovation
Project was designed to relocate the existing 36-inch pipe into stable soil
in the public roadway. During excavation for the new pipe, the contractor
. uncovered soil that appeared contaminated. Soil samples sent for
~ laboratory testing have shown the presence of motor oil and diesel
organics, and vanadium. This contamination prohibits disposal of the soil
in a Class 3 landfill, and requires disposal in a Class 2 landfill. The project
site is next to a drainage ditch and the Fish and Game permit requires the
construction to be finished by October 31,2004. Since construction needs
to be completed by the end of October, and no suitable temporary storage
area has been found for the contaminated soil, staff has directed the
contractor to begin off hauling the contaminated materials to a Class 2
landfill..
Since the geotechnical borings and groundwater testing done during
design did not identify any contamination, the District included as
contingency only a small quantity of Class 2 landfill spoils. The cost of
disposal in a Class 2 landfill is significantly higher than in a Class 3 landfill.
Assuming that all the trench material will have to be disposed in a Class 2
landfill, and depending on the actual quantity, a change order on the order
of $200,000 might be required. The District is performing additional
testing as new material is excavated so that only the contaminated
materials will be disposed in a Class 2 landfill.
10-7 -04
......-------... .... .....-.--...........-...--....-...---.-...-.
--...-.--.-.....-. ----.----.---.---.---.----
66
4)
Member Nejedly asked if the District has any recourse against the firm
that did the geotechnical work since this contamination was not identified.
Mr. Batts stated that he does not believe so since only a handful of
borings were done, but staff is looking into that and will keep the Board
advised.
Following discussion of the need to dispose of the material, Mr. Batts
stated that a position paper requesting authorization of a change order for
the disposal of the contaminated material will be provided at a future
Board Meeting.
I
Mr. Batts, General Manager, announced that Human Resources Manager
Cathryn Freitas will be attending the International Public Management
Association for Human Resources Conference in Phoenix, Arizona from
October 18 through 20, 2004. Ms. Freitas will be using her Management
Education and Training Allowance.
5)
Mr. Batts, General Manager, announced that Engineering Support
Supervisor Bill Clement will be attending the Urban and Regional
Information Systems Association Annual Conference in Reno, Nevada
from November 7 through 10, 2004. This conference offers training on the
application of geographic information system (GIS) data for public
agencies. This training in included in the Conference and Training budget. .
6)
Mr. Batts, General Manager, announced that Human Resources recruited
to fill two vacant Engineering Assistant III positions in the Development
Services Section of the Environmental Services Division. These positions
were previously authorized by the Board. The principal area of
responsibility for the first position is Field Inspection, and the other
position's principal area of responsibility is Plan Review. To provide staff
development and improve coverage these Engineering Assistants will be
cross-trained. District employee Amy Hernandez competed and was
selected as the top candidate for both positions. Ms. Hernandez will work
in Plan Review and the vacant position in the Field Inspection work group
has been offered to an outside candidate who is currently on the
Engineering Assistant III list.
I
7)
Mr. Batts, General Manager, stated that in the regulatory area, the Bay
Area Clean Water Agencies (BACWA) has worked with the Regional
Water Quality Control Board (RWQCB) to develop an approach to improve
performance of collection systems by reducing overflows. This
cooperative approach gives agencies a chance to have input into the
process while furthering the RWQCB's goal of reducing sanitary sewer
overflows (SSO's). The approach includes a guidance document called a
Sewer System Management Plan (SSMP). In October, BACWA and the
RWQCB are holding six one-day seminars around the Bay Area for
agency personnel that will acquaint them with an SSMP and some ideas
and approaches on how to best meet the various collection system goal
areas. Several District Collection System Operations (CSO) supervisors
will attend the seminars. Field Operations Superintendent Bill Echols will
be a presenter for one of the goal areas at the seminars. Both Mr. Echols
and Dr. Gail Chesler, from the District, have been active on the BACWA
Collection System Committee.
I
Member Menesini requested a copy of the curriculum, if one is available.
Collection System Operations Division Manager John Pearl stated that he
has a copy, and will provide it to Member Menesini.
8)
Mr. Batts, General Manager, announced that California Association of
Sanitation Agencies (CASA) members testified before the House
Transportation and Infrastructure Committee Subcommittee on Water
Resources and Environment, on the increasing number of frivolous citizen
10-7-04
I
I
I
b.
67
lawsuits. Subcommittee Char Jimmy Ducan (R-TN) cited the term "green
greed" from the Santa Rosa Press Democrat for citizen suits against
public agencies already under enforcement actions. Several
recommendations were made to the Subcommittee and CASA will
continue to work with the Subcommittee on this issue.
9)
Mr. Batts, General Manager, announced that the District has received the
check due to the District as the final payment in the settlement with Morris
Pumps relating to the Moraga and Orinda Crossroads Pumping Stations
Modifications Project. As directed by the Board, an appropriate letter was
drafted and sent to Mr. John Kelly of Morris Pumps, thanking him and
Morris Pumps for resolving this issue in a cooperative manner.
COUNSEL FOR THE DISTRICT
1)
Mr. Kenton L. Aim, Counsel for the District, reported on the status of the
receiver's efforts to sell the remaining Lomow properties in Idaho as a
result of the lawsuit brought by the District a number of years ago against
Mr. Doug Lomow, owner of Orinda Moraga Disposal Service. Mr. Aim
stated that in 1997 the District obtained a judgment and since that time
has had the services of a receiver appointed by the Court, to attempt to
obtain funds that were siphoned out of the corporation and sent
elsewhere. The judgment was for approximately $9 million. As the
District has recovered all its out-of-pocket costs, expenses and interest,
the Court ordered that the next $2 million would go to the
ratepayers/citizens of Orinda and Moraga. There are two remaining
pieces of real estate in Idaho to be sold. The properties have been
appraised and the value of the two properties is in the $700,000 to
$800,000 range. For approximately the last three years the properties
have been marketed through a legitimate real estate firm; but while there
have been some offers, the properties have not sold. The Court that
administers the receivership in Idaho has ordered that these two pieces of
property be put up for auction. The auction will take place the last week
of this month. If bids are received, they will go to the Court in Idaho and if
they are approved, the sale will occur. If the prices are too low or no bids
are received, the properties will continue to be marketed commercially.
There is currently $185,000 in the receiver's account. If funds are
received from these sales, there could be between $400,000 to $750,000
in the account and available for return to the ratepayers of Orinda and
Moraga. Direction would be sought from the Court in that regard.
~ Discussion followed with regard to how and to whom the funds would be
returned, and the fact that the previous judge has retired and a new judge
will consider this. The receiver will make a recommendation to the Court
as to how this should be done. Mr. Aim stated that he will keep the Board
informed.
Member Menesini requested and received information on the amount of
the judgment received, attorney and consulting fees involved, and the
funds received to date. Mr. Aim stated that the District has been
reimbursed for all costs and fees, with the exception of very minimal
attorney fees during the past year.
2)
Mr. Aim, Counsel for the District, reported regarding notification of the City
of Martinez of understanding of the mutual annexation policy. When
extension of sewer service to the Alhambra Valley was discussed at a
recent Board Meeting, one of the issues raised by one of the members of
the public that spoke was whether extension of a sewer line into Alhambra
Valley would require the area to be annexed into the City of Martinez. Mr.
Aim responded that it would not because in 1986 the District had changed
its annexation policy and now the Local Agency Formation Commission
(LAFCO) makes that determination. A letter has been received from the
10-7-04
68
3)
City of Martinez stating that they were operating under the assumption
that the mutual annexation policy was still in effect. Research has been
done. In accordance with changes in the LAFCO law, the District's policy
was changed in 1986 to provide that the District will cooperate and
support mutual annexation, but ultimately the decisions made with regard
to annexation will be left to LAFCO. At that time, the District went to the
City and it was the District's understanding from the City staff report and
letters from that time, that the City had agreed to the modification of the
mutual annexation policy. However, the City does not have records of
whether the City officially adopted a new policy or not. A letter had been
drafted to the City stating that and providing documentation.
Mr. Aim, Counsel for the District, announced that a copy of a letter has
been received from the State Water Resources Control Hoard indicating
that they will continue to hold the petition of the Bay Area Clean Water.
Agencies (BACW A) relative to the Central Contra Costa Sanitary District's
National Pollutant Discharge Elimination System (NPDES) permit in
abeyance until August 23, 2005.
c.
SECRETARY OF THE DISTRICT
None
d.
BOARD MEMBERS
1)
Member Nejedly, Chair of the Household Hazardous Waste Committee,
distributed and reviewed notes from the September 30,2004 Household
Hazardous Waste Committee meeting. Topics of discussion at that
meeting included the 2003-2004 Household Hazardous Waste Collection
Facility Annual Report and ongoing continuous improvement review.
2)
Member Boneysteele, Chair of the Budget and Finance Committee,
reported that he and Member Boneysteele met with staff to discuss District
finances and the District investment policy, and to review the
expenditures.
It was moved by Member Boneysteele and seconded by Member
Menesini, that the Expenditure List dated October 7,2004, including Self
Insurance Check Nos. 102145-102153, Running Expense Check Nos.
151944-152207, and Sewer Construction Check Nos. 27016-27073, be
approved as recommended. There being no objection, the motion was
approved with President Lucey being absent.
6. ADMINISTRATIVE
a.
CONSIDER ADOPTION OF RESOLUTION SUPPORTING PROPOSITION 1A
TO PROTECT LOCAL TAXPAYERS AND PUBLIC SAFETY SERVICES
Mr. Batts, General Manager, stated that the California Special Districts Association and
those associations representing both the cities and counties have been working with the
Governor and the State Legislature to develop a plan to protect local revenues while
addressing the current State budget crisis. Concessions have been made on all sides.
Proposition 1A is the resulting bipartisan measure that will appear on the November
ballot. It is recommended that the District take a formal position of support for
Proposition 1 A.
It was moved by Member Nejedly and seconded by President Pro Tem Hockett, that
Resolution No. 2004-072 be adopted, supporting Proposition 1A to protect local
taxpayers and public safety services, and that staff be directed to forward a copy of this
resolution to Yes on 1A - Californians to Protect Local Taxpayers and Public Safety.
Motion approved on the following vote:
10-7-04
I
I
I
I
I
I
69
AYES:
Members:
Nejedly, Hockett, Menesini, Boneysteele
NOES:
ABSENT:
Members:
None
Members:
Lucey
7. ENGINEERING
a.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH SUNGARD HTE. INC. FOR THE PURCHASE AND IMPLEMENTATION
OF ITS "CUSTOMER INFORMATION SYSTEM" UTILITY BILLING DATABASE
SOFTWARE FOR ADMINISTRATION OF THE SEWER SERVICE CHARGE
PROGRAM AND RECYCLED WATER CUSTOMER BILLING
Mr. Batts, General Manager, stated that over ten years ago the District computerized
the administratiol1 of the Sewer Service Charge program. Database software was
custom-written for the District to generate the annual application of Sewer Service
Charges to the County tax roll, and to provide for direct billing of entities who do not
receive tax bills. The custom software program has served the District well over the
years, but staff is now recommending that it be replaced along with the upgrading of the
rest of the financial information system.
Mr. Batts introduced Mr. Jarred Miyamoto-Mills, Principal Engineer, who stated that the
current software was custom-written for the District in 1994. It has been serviceable,
but it is cumbersome to operate. It is difficult and expensive to update and upgrade,
and it is not supported by HTE for maintenance or training. The custom software must
be substantially upgraded or replaced to work with the new version of the standard
financial information management system. It is recommended that the current custom
software be replaced with HTE's standard "Customer Information System" for Sewer
Service Charge and Recycled Water billing programs, and that this be moved forward to
2004-2005 coincident with the new user interface, rather than waiting to 2005-2006
when this project was originally planned. The project budget is $152,000. The benefits
of the standard software package are that as a component of the District's overall
financial information management system, HTE will support, maintain and update it as
part of the annual maintenance agreement; the HTE User's Group influences priority of
improvements, and the software will be used to efficiently collect over $43 million in
Sewer Service Charges and $250,000 in Recycled Water revenue each year.
Following discussion, it was moved by Member Boneysteele and seconded by Member
Menesini, that the General Manager be authorized to execute an agreement with
Sungard HTE, Inc. for the purchase and implementation of its "Customer Information
System" utility billing database software for administràtion of the Sewer Service Charge
program and Recycled Water customer billing. There being no objection, the motion
was approved with President Lucey being absent.
- 8. CORRESPONDENCE
a.
NOTE RECEIPT OF LETTER ADVISING THAT THE DISTRICT WILL RECEIVE
THE NATIONAL PURCHASING INSTITUTE. INC. ACHIEVEMENT OF
EXCELLENCE IN PROCUREMENT AWARD
Mr. Batts, General Manager, stated that notification has been received from the National
Purchasing Institute (NPI) that the District has been selected to receive the NPI
Achievement of Excellence in Procurement Award for 2004. When the award is
received, a formal presentation will be made to the Board of Directors.
Receipt was noted of the letter advising that the District will receive the National
Purchasing Institute, Inc. Achievement of Excellence in Procurement Award, and
Purchasing staff was recognized for their outstanding efforts.
10-7-04
70
9. APPROVAL OF MINUTES
a.
MINUTES OF SEPTEMBER 2. 2004
It was moved by Member Menesini and seconded by President Pro Tem Hockett, that
the minutes of September 2,2004 be approved as presented. There being no
objection, the motion was approved with President Lucey being absent.
10. BUDGET AND FINANCE
a.
RECEIVE AUGUST 2004 FINANCIAL STATEMENTS
Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance
(O&M) for the month of August 2004, noting that expenditures were $605,000 less than
budget, representing a 17.3 percent favorable variance. Year-to-date O&M
expenditures were $1 million less than budget, representing a 13.7 percent favorable
variance. Year-to-date O&M revenues of $356,000 were $48,000 greater than budget.
Ms. Ratcliff reported that year-to-date Sewer Construction Fund revenues were
$3,324,000 and expenditures were $4,200,000, cutting into reserves by $881,000.
Mr. Ratcliff reported that the District's temporary investments were held in commercial.
paper, bankers' acceptances, Treasury bills, and the District's Local Agency In'lestment .
Fund (LAIF) account. The average yield of the District's LAIF account through August
2004 was 1.67 percent.
President Pro Tem Hockett declared that the August 2004 Financial Statements were
duly received.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None
12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS
None
13. ADJOURNMENT
There being no further business to come before the Board, President Pro Tem Hockett
adjourned the meeting at the hour of 3:45 p.m.
resident of th 0 rd of Dir tors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
u- í.
Sec et ry f the Central C ntr C ta
Sam District, County of Contra Costa,
State of California
10-7-04
I
I
I