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HomeMy WebLinkAboutBOARD MINUTES 05-25-67 1', '-:\,.." "--' '~ MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD MAY 25, 1967 The District Board of Central Contra Costa Sanitary District convened in an Adjourned Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of Cali- fornia, on May 25, 1967, at 8:00 o'clock P.M. The meeting was called to order by President Gibbs. 1. ROLL CALL PRESENT: Members: Mitchell, Rustigian, Roemer and Gibbs ABSENT: Member: Allan 11. APPROVAL OF MINUTES It was moved by Member Mitchell, seconded by Member Rustigian, that the Minutes of the May 4, 1967, meeting be approved subject to the following corrections: Under "VI. OLD BUSINESS, MARTINEZ SEWER STUDY COMMITTEE", after the following paragraph: "Mr. Sparacino stated his Committee had met with Mr. Horstkotte and Mr. Dalton, which resulted in a letter dated March 23, 1967, setting forth tenta- tive contract conditions." the balance of the Minutes under this heading shall read as follows: "Mr. Sparacino stated that the Martinez Maintenance District had retained M. C. Yoder and Uniconsu1t to make a study to determine whether to expand the present plant, build a new plant, join with Mt. View Sanitary District or to join or contract with Central Contra Costa Sanitary District. "Mr. Sparacino stated that the Sewer Study Commitee will be open minded on all proposals. "Mr. Sparacino requested that the District staff be permitted to work with M. C. Yoder & Associates. ' "Mr. Sparacino asked if the District would participate with funds and if the District would enter into a contract. "It was the consensus of the Board that: "1. The letter from the District staff, dated March 23,1967, was not concurred in by the Board and should not be used as a basis for any studies by the City or its consultants. "2. Although existing records and studies were and intend to be fully available to the City and its consultants, any further work or study by the Central Contra Costa Sanitary District staff could not be granted without prior contracted agreement at an agreed upon fee to the District. "Reasons for these stipulations were discussed in detail by various Board Members. Further participation by the Central Contra Costa Sanitary District in Martinez sewering projects would be dependent on studies made at the City of Martinez' expense." And under "ADDITIONAL WORK AT TREATMENT PLANT PROPOSED BY BROWN AND CALDWELL, ENGINEERS", the following shall be deleted: "Mr. Dalton was asked when this work would be done, if not done along with present contract on a change order basis. "Mr. Dalton stated at the next expansion of the Treatment Plant, or in about one and one-half years." 05 25 67 .of r I""" --'"', ",'","> Motion correcting Minutes carried by the following vote: AYES: Members: Mitchell, Rustigian, Roemer and Gibbs NOES: Members: None ABSENT: Member: Allan III. APPROVAL OF EXPENDITURES None. IV. HEARINGS None. v. BIDS The following bids opened at 2:00 o'clock P.M. this day were presented to the District Board: DISTRICT SEWERING PROJECT 1419, SYPHON AT 7 HILLS RANCH ROAD 1. 2. 3. 4. $51,330.00 52,124.00 55,286.00 59,193.00 M.G.M. Construction Co. Halb ach & Flynn Paul W. Wasson McGuire and Hester Mr. Horstkotte, General Manager-Chief Engineer, explained the bids and recommended that the contract be awarded to M.G.M. Construction Co.; award of contract subject to approval of Contra Costa County Flood Control District. It was moved by Member Mitchell, seconded by Member Rustigian, that the contract for District Sewer Project 1419, syphon at 7 Hills Ranch Road, be awarded to M.G.M. Construction Co. on approval of Contra Costa County Flood Control District. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None' Allan DISTRICT SEWERING PROJECT 1373, BETWEEN ORINDA AND LAFAYETTE, NORTH SIDE OF FREEWAY, STATE UTILITIES AGREEMENT 485.4 1. 2. 3. 4. 5. $125,985.00 134,418.50 138,522.02 147,310.00 152,338.00 J & M, Inc. Fremont Pipeline Construction Co. Vincent Rodrigues Construction, Inc. McGuire and Hester Vukasin-Edwards Mr. Horstkotte, General Manager-Chief Engineer, discussed the bids with the Board Members and recommended award to J & M, Inc.; award subject to approval of the State under Utilities Agreement 485.4. It was moved by Member Roemer, seconded by Member Rustigian, that the contract for District Sewering Project 1373, between Orinda and Lafayette, North side of Freeway, be awarded to J & M, Inc., upon approval of the State of California. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan DISTRICT SEWERING PROJECT 1370, BETWEEN ORINDA AND LAFAYETTE, SOUTH SIDE OF FREEWAY 1. 2. 3. 4. 5. 6. $206,095.00 206,918.00 219,467.10 231,265.25 238,408.00 McGuire and Hester Stockton Construction Co. M.G.M. Construction Co. Vincent Rodrigues Construction Co. J & M, Inc. Anthony D. Azevedo ) Fremont Pipeline Construction Co.) Prodanovich, Inc. 248,897.00 274,376.00 7. ,05 25 67 1 r,r) ~~, 'J,.' '.. Mr. Horstkotte, General Manager-Chief Engineer, discussed the bids with the District Board, stating the award was subject to approval of the Bay Area Rapid Transit District, and certain details were subject to the approval of Mr. Bohn, Counsel for the District. He recommended award to McGuire and Hester. It was moved by Member Mitchell, seconded by Member Rustigian, that the contract for District Sewering Project 1370, between Orinda and Lafayette, South side of Freeway, be awarded to McGuire and Hester upon approval of the Bay Area Rapid Transit District and Mr. Bohn, Counsel for the District. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan V1. OLD BUSINESS INVOICE OF JOHN A. BORN, COUNSEL FOR THE DISTRICT, $4,245.80 Mr. Bohn stated that, as noted in the invoice, all the costs pertain to H. E. Johnson Co. litigation in Local Improvement District No. 44 and covers a period of six months to April 30, 1967. Mr. Bohn discussed at some length with the Board Members the H. E. Johnson Co. Local Improvement District No. 44 litigation. Mr. Bohn read a letter from Mr. Robert C. Haase, Jr., Attorney, dated March 30, 1967, presenting a suggested settlement. Mr. Bohn stated that it is his recommendation not to settle as suggested. It was moved by Member Mitchell, seconded by Member Rustigian, that the invoice of Mr. Bohn in the amount of $4,245.80 be paid and charged to Local Improvement District No. 44. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan Mr. Bohn discussed his future costs with the Board, after which it was moved by Member Mitchell, seconded by Member Rustigian, that an additional $5,000.00 be authorized for H. E. Johnson Co., Local Improvement District No. 44, litigation expenses. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan RESOLUTION NO. 1696, A RESOLUTION ADOPTING THE CLASSIFICATION OF SENIOR PLANT OPERATOR Mr. Horstkotte, General Manager-Chief Engineer, explained this was to establish the classification of Senior Plant Operator and hold an examination with the consideration of filling the position to be presented at Budget time. Mr. Horstkotte stated this was for the position of one Senior Plant Operator on the day shift. Board Members questioned the need for such classification. After discussion, it was moved by Member Rustigian, seconded by Member Mitchell, that Resolution No. 1696 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan VII. NEW BUSINESS SETTLEMENT OF DAMAGE CLAIM OF EVERETT A. ADAMS Mr. Horstkotte, General Manager-Chief Engineer, stated this was a claim presented to the District Board on June 16, 1966, and referred to the District's 0 ~,' 'V 2~ 67 -1 ~7 insurance carrier. The claim was due to an overflow. The District's insurance carrier has settled the claim for $650.00 and has made demand on the District for the $500.00 deductible amount provided for in the policy. It was moved by Member Rustigian, seconded by Member Mitchell, that $500.00 be paid to Fireman's Fund in settlement of the Everett A. Adams claim. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan DAMAGE CLAIM OF A. HARPER MASSIE Mr. Horstkotte, General Manager-Chief Engineer, presented a letter from A. Harper Massie reporting damage as result of an overflow of sewer with monetary value to come later. The matter was referred to the District's insurance carrier. CALIFORNIA SANITARY AND SANITATION DISTRICTS ASSOCIATION CHARGES Mr. Horstkotte, General Manager-Chief Engineer, stated the District staff needed further clarification as to what charges are to be made to the California Sanitary and Sanitation Districts Association related to his being the Secretary of that Association. Board Members stated that it was their intent to absorb all salaries of District personnel except overtime. Charge the Association for any overtime. It was also their intent to furnish all supplies and outside services to the Association at District cost. SETTLEMENT OF EASEMENT PARCEL 49-1-6, NELSON Mr. Horstkotte, General Manager-Chief Engineer, stated that the District had entered into a letter of agreement dated May 18,1967, with Mr. Roland H. Nelson for an easement, subject to payment of $300.00, and it was the staff recommendation to settle. It was moved by Member Roemer, seconded by Member Rustigian, that easement Parcel 49-1-6, owner Nelson, be settled for $300.00, the easement be accepted and its recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan ACCEPTANCE OF EASEMENTS It was moved by Member Roemer, seconded by Member Mitchell, that ease- ments from Edward McCutchen Mannon, Dorothy E. Bishop, William W. Wadman, Grant A. Burton, Laurence P. Anderson, Leslie W. Askew, J. Walter Howard, Victor H. Henshaw, Philip H. Threshie, Jr., Charles W. Brock, et al, Western Title Guaranty Co., Hope Barnett Bel1oc, Perma-Bilt Enterprises (2), Jennings L. Brown and Lloyd J. Torchio be accepted and their recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan RESERVE FOR INSURANCE CLAIMS ACCOUNT Mr. Horstkotte, General Manager-Chief Engineer, stated that on October 6, 1960, the Reserve for Insurance Claims was opened with a transfer of $10,000.00 from Reserve for Bond Costs, which was no longer needed since the District had gone to 1913-1915 Act Bonds from the 1911 Act Bonds. The reserve fund was set up for insurance claims when the District went on a $500.00 deductible basis. 05 25 6 ~~ .of, "~;J --1- "~ L~ From October, 1960, to April, 1967, $9,295.28 had been paid from the Reserve for Insurance Claims fund. Mr. Horstkotte recommended that the balance remaining in the Reserve for Bond Costs account be transferred to the Reserve for Insurance Claims since the Reserve for Bond Costs is not needed for present procedures. It was moved by Member Mitchell, seconded by Member Rustigian, that the remaining credit balance in the Reserve for Bond Costs account, in the sum of $8,038.86, be transferred to the Reserve for Insurance Claims account. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan NOTICE OF COMPLETION ON DISTRICT SEWERING PROJECT 1402 (OUTFALL I) Mr. Horstkotte, General Manager-Chief Engineer, explained to the District Board modifications that were necessary on contract work for District Sewering Project 1402 (Outfall I). He stated certain items were deleted and others added. The changes re- sulted in a final contract total of $80,000.00 rather than the $78,800.00, as bid. Mr. Horstkotte said he had reviewed the changes with Mr. Bohn, Counsel for the District, who approved the negotiated changes. After discussion, it wås moved by Member Rustigian, seconded by Member Roemer, that filing of a Notice of Completion for District Sewering Project 1402 (Outfall I) be authorized and the balance of the $80,000.00 modified contract be paid at the expiration of the notice period. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan RESOLUTION NO. 1697, A RESOLUTION ADOPTING SENIOR PERMIT TECHNICIAN CLASSI- FICATION Mr. Horstkotte, General Manager-Chief Engineer, explained that a recent appointment and salary adjustment was approved by the District Board, re- sulting in the new classification. It was moved by Member Rustigian, seconded by Member Roemer, that Resolution No. 1697 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Roemer and Gibbs None Allan AUTHORIZING CONDEMNATION OF EASEMENT PARCELS FOR DISTRICT SEWERING PROJECT 1419 - FLOOD CONTROL SEWER RELOCATION - 7 HILLS RANCH ROAD Mr. Horstkotte, General Manager-Chief Engineer, reported that the District Board had previously authorized condemnation of Parcell, owner Hansen, and that the Flood Control District was to obtain the other ease- ments needed by the District along with their needs. Mr. Horstkotte stated the Flood Control District had been unable to negotiate and requested the District Board proceed with condemnation for the sewer relocation. RESOLUTION NO. 1698, A RESOLUTION AUTHORIZING CONDEMNATION OF EASEMENTS NECESSARY FOR DISTRICT SEWERING PROJECT 1419 - FLOOD CONTROL RELOCATION - 7 HILLS RANCH ROAD It was moved by Member Roemer, seconded by Member Rustigian, that Resolution No. 1698 be adopted. Carried by the following vote: AYES: Members: Rustigian, Roemer and Gibbs NOES: Members: None ABSTAINING: Member: Mitchell 05 25 6 7 ABSENT: Member: Allan 1,'::9 AGREEMENT FOR APPLICATION OF CODE SECTIONS 9-122 THRU 9-126 FOR INSTALLATION OF l2-INCH TRUNK SEWER AND APPURTENANCES IN BANCROFT ROAD - INSTALLE~ WINSTON COMPANY Mr. Horstkotte, General Manager-Chief Engineer, explained that this is the Code Section that allows an installer credit for certain District charges against the cost of sewer installations that will benefit other users. It was moved by Member Mitchell, seconded by Member Rustigian, that the President and Secretary be authorized to execute the agreement with Winston Company for application of Code Sections 9-122 thru 9-126 for the installation of a 12-inch trunk sewer and appurtenances in Bancroft Road. Carried by the following vote: AYES: Members: Mitchell, Rustigian, Roemer and Gibbs NOES: Members: None ABSENT: Member: Allan VIII. REPORTS GENERAL MANAGER-CHIEF ENGINEER PROGRESS ON DISTRICT SEWERING PROJECT 1371 - TUNNEL WORK Mr. Horstkotte, General Manager-Chief Engineer, reported on District Sewering Project 1371 - Tunnel Work. He stated the tunnel was now completely lined and the structures at each end would now be completed. He reported the work had progressed in a very satisfactory manner. COUNSEL FOR THE DISTRICT None. IX. ADJOURNMENT At 10:05 o'clock P.M., the meeting was adjourned by President Gibbs to June 1, 1967. // > /~.~ ¿ /~i:"~. ,"~r-'{~ President of thé District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: ~/......... //. ~~-~ -': ( .- ~ ':. . Secre of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California , -.7 0,5 25 67'