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Home My WebLink AboutBOARD MINUTES 04-04-68 1...:.~ MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD APRIL 4, 1968 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring- brook Road, Walnut Creek, County of Contra Costa, State of California, on April 4, 1968, at 8:00 o'clock P.M. The meeting was called to order by President Gibbs. 1. ROLL CALL PRESENT: Members: Boneysteele, Mitchell, Allan and Gibbs ABSENT: Member: Rustigian Member Rustigian arrived at 8:07 o'clock P.M. II. APPROVAL OF MINUTES It was moved by Member Allan, seconded by Member Mitchell, that the Minutes of the March 21,1968, meeting be approved subject to the following corrections: Under "IV. HEARINGS, LOCAL IMPROVEMENT DISTRICT NO. 47 WORK", the second paragraph under Wm. K. Nider's protest shall read: "Mr. Horstkotte explained that the sewer line was installed 50 feet into Mr. Nider's property." And under "VIr. NEW BUSINESS, WATERSHED 3 PUMP STATION AND FORCE MAIN (WAGNER RANCH SCHOOL)", in the paragraph following the letter from the Orinda Union School District the words several years ago shall be changed to read about 5 years ago. And under "VIII. REPORTS, GENERAL MANAGER-CHIEF ENGINEER, AUTHORIZATION TO HIRE TWO JR. DRAFTSMEN ON A PERMANENT-INTERMITTENT BASIS, PURCHASE DRAFTING EQUIPMENT, AND AUTHORIZATION OF ADDITIONAL FUNDS TO CARRY ON THE PERMANENT RECORDS PROGRAM", the heading shall read "AUTHORIZATION TO HIRE TWO DRAFTSMEN ON A PERMANENT-INTERMITTENT BASIS, PURCHASE DRAFTING EQUIPMENT, AND AUTHORIZA- TION OF ADDITIONAL FUNDS TO CARRY ON THE PERMANENT RECORDS PROGRAM", and the first sentence in the first paragraph shall read: "Mr. Horstkotte, General Manager-Chief Engineer, reviewed the Permanent Records mapping system expenditures for previous years and requested authori- zation to hire two Draftsmen in the Junior to Assistant Draftsman range on a permanent-intermittent basis." Motion correcting Minutes carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Mitchell, Allan and Gibbs None Rustigian III. APPROVAL OF EXPENDITURES It was moved by Member Mitchell, seconded by Member Boneysteele, that the expenditures, as audited by the Auditing Committee and as submitted by the General Manager-Chief Engineer, be approved, reference being specifically made to Sewer Construction Vouchers Numbers 441 to 452, inclusive, Running Expense Vouchers Numbers 7751 to 7874, inclusive, and Payroll Vouchers Numbers 1781 to 1872, inclusive. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Mitchell, Allan and Gibbs None Rustigian IV. HEARINGS None. 04 04 68 ~; .JL ,.:;. I V. BIDS DISTRICT SEWERING PROJECT 1420, FLOOD CONTROL SEWER RELOCATION, TREAT BLVD. Bids, opened at 2:00 o'clock P.M. this day, were presented as follows: 1. 2. 3. 4. 5. McGuire and Hester Halbach and Flynn, Inc. Peter Cole Jensen Albay Construction Company M.G.M. Construction Company $52,152.00 59,100.00 77,734.00 80,825.00 83,850.00 Upon the recommendation of Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Rustigian, that McGuire and Hester be awarded the contract for District Sewering Project 1420, Flood Control Sewer Relocation, Treat Blvd. Carried by the following vote: AYES: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs NOES: Members: None ABSENT: Members: None V1. OLD BUSINESS LOCAL IMPROVEMENT DISTRICT NO. 43-5-21-1, DR. WANDA A. DOUGLAS Mr. Horstkotte, General Manager-Chief Engineer, presented a letter from Dr. Wanda A. Douglas protesting the charge of a unit of assessment for connect- ing a guest cottage on her homesite, all buildings being on the site prior to sewers' being installed. Mr. Horstkotte stated that in this particular Assessment District the property owners were given the option of assuming one unit of assessment on properties to be assessed more than one unit and delaying payment of additional assessments until connection to the sewer is made. Mr. Horstkotte stated the Dr. Douglas parcel consists of 5 acres and was given 6-1/2 units of assessment in an R-A zone (1/2 acres), one unit payable at this time and 5-1/2 units in the future. After discussion with Dr. Douglas, the District Board agreed that the unit of assessment due and payable at the time of assessing would apply to what she considered to be her homesite; the remaining 5-1/2 units shall apply to the remainder of the property. WAGNER RANCH SCHOOL Mr. Horstkotte, General Manager-Chief Engineer, stated that he had met with the Orinda Union School District officials and had come to an agreement for them to proceed to install a sewer for their needs with no participation by the District for larger facilities to provide for the watershed area. He stated this arrangement will fall within the budget of the School District. A larger facility requiring its participation would not be feasible at this time. Mr. Horstkotte explained the financial arrangement relative to District charges and stated he would prepare a memorandum of explanation for the District Board prior to the next Board meeting. VII. NEW BUSINESS 1967-68 AUDIT Mr. Horstkotte, General Manager-Chief Engineer, stated it was the time of year to appoint a Certified Public Accountant to make the annual Audit Report for 1967-68. Mr. Horstkotte stated that Mr. Eldo Ewert, C.P.A., had made the report for the District for many years, and it was the staff's opinion he was the best qualified in the municipal accounting field in this area and it was the staff recommendation that he again be retained. 04 04 68 , ~ "">¡ . Jij. Members of the District Board stated that in the past year or two the question has come up as to whether it would not be in the best interests of the District and for public relations to make changes periodically. Mr. Horstkotte stated that Mr. Ewert has a long established and qualified background in the municipal accounting field in addition to his general practice and it will be difficult to find another in this area with his qualifications in municipal accounting. Mr. Ewert has been retained by both the City of Walnut Creek and Acalanes Union High School District for more than 20 years. Mr. Ewert, over the years, has suggested procedures for handling District funds which he felt would be added safeguards. He also recommended, from time to time, methods for streamlining accounting work within the uniform accounting system set up for the District by the County Auditor's office in the early years of the District; at one time suggesting and having installed a bookkeeping machine when he felt the District was ready for one. Mr. Horstkotte also stated that, if a change is made, the District could not expect to have the audit done for the $650.00 Mr. Ewert has charged for years. Mr. Ewert has stated to the staff that one reason for retaining the $650.00 fee for so long is the excellent manner in which Dorothea Cady (Administrative Accountant) has kept the District records always current, with the necessary information readily available. After discussion, the District Board decided that it would be in the best interests of the District and for public relations to make a change, and directed Mr. Horstkotte to investigate and recommend a new Certified Public Accountant to make the 1967-68 Audit Report. RESOLUTION NO. 1795, A RESOLUTION APPOINTING CLAUDE M. ODOM AND DENNIS L. WILLIAMS, UTILITY MEN II Mr. Horstkotte, General Manager-Chief Engineer, stated these appointments are within the Budget. It was moved by Member Allan, seconded by Member Rustigian, that Resolution No. 1795 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1796, A RESOLUTION APPOINTING CHARLES D. CUMMINGS, JUNIOR DRAFTS- MAN,AND MELVIN L. BOOTH, ASSISTANT DRAFTSMAN, BOTH PERMANENT-INTERMITTENT Mr. Horstkotte, General Manager-Chief Engineer, stated these positions were approved at the March 21, 1968, meeting. It was moved by Member Rustigian, seconded by Member Allan, that Resolution No. 1796 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None NOTICE OF COMPLETION, DISTRICT SEWERING PROJECT 1628, CHERRY LANE Upon the recommendation of Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Rustigian, that Mr. Horstkotte be authorized to file Notice of Completion for District Sewering Project 1628, Cherry Lane. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1797, A RESOLUTION MAKING MODIFICATIONS AND CHANGES, LOCAL IMPROVEMENT DISTRICT NO. 47 After explanation, it was moved by Member Rustigian, seconded by Member Allan, that Resolution No. 1797 be adopted. Carried by the following vote: (t 4 04 68 1;~ AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1798, A RESOLUTION MAKING MODIFICATIONS AND CHANGES. LOCAL IMPROVEMENT DISTRICT NO. 49 After explanation, it was moved by Member Allan, seconded by Member Rustigian, that Resolution No. 1798 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1799, A RESOLUTION INITIATING ANNEXATION PROCEEDINGS. DISTRICT ANNEXATION NO. 21 After explanation, it was moved by Member Rustigian, seconded by Member Allan, that Resolution No. 1799 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1800, A RESOLUTION ORDERING THE ANNEXATION OF TERRITORY CON- TAINED IN DISTRICT ANNEXATION NO. 22 TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT Mr. Horstkotte explained the petition for annexation was 100%. It was moved by Member Rustigian, seconded by Member Allan, that Resolution No. 1800 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None ACCEPTANCE OF EASEMENTS It was moved by Member Mitchell, seconded by Member Allan, that easements from Industrial Amusements, Inc. and Lester H. Arthur be accepted and their recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None QUIT CLAIM DEED TO MAGHETTI ENTERPRISES. LOCATED AT LAFAYETTE. LOCAL IMPROVE- MENT DISTRICT NO.2, ALMANOR COURT Mr. Horstkotte, General Manager-Chief Engineer, explained this was a relocation for which the District has a new easement. It was moved by Member Mitchell, seconded by Member Rustigian, that the President and Secretary be authorized to execute the Quit Claim Deed to Maghetti Enterprises. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None DISTRICT SEWERING PROJECT 1652, RELIEZ STATION ROAD Mr. Horstkotte, General Manager-Chief Engineer, stated that the project had previously been authorized by the District Board and the plans and speci- fications are ready for the call for bids; estimated cost, $73,038.00. It was moved by Member Allan, seconded by Member Mitchell, that the plans and specifications for District Sewering Project 1652 be approved and the call for bids authorized. Carried by the following vote: 04 04 68 :ít..,~-,- AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None VIII. REPORTS COMMITTEES None. GENERAL MANAGER-CHIEF ENGINEER CHANGE IN LIFE INSURANCE CARRIER FOR EMPLOYEES Mr. Horstkotte, General Manager-Chief Engineer, stated the District Employees' Association has requested a change in the life insurance carrier to Republic National Life Insurance Company so as to obtain a basic $6,000.00 coverage for each employee rather than the present $5,000.00, at no additional cost to the District. After discussion, it was moved by Member Mitchell, seconded by Member Allan, that the change in group life insurance carried for the benefit of employees to Republic National Life Insurance Company, in order to obtain more insurance at no additional cost to the District, be authorized. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1801, A RESOLUTION AUTHORIZING MILITARY LEAVE OF ABSENCE FOR JAMES MACDONALD Mr. Horstkotte stated James Macdonald was drafted. It was moved by Member Mitchell, seconded by Member Allan, that Resolution No. 1801 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None TREATMENT PLANT Mr. Horstkotte reported the Treatment Plant work was going well. Mr. Horstkotte reported on leaky digester at the Treatment Plant. JOINT COMMITTEE ON REGIONAL GOVERNMENT Mr. Horstkotte stated he was to attend the meeting of the Joint Committee on Regional Government in Sacramento. Purpose was to explain District pro- cedures. . MT. VIEW SANITARY DISTRICT MEETING Mr. Horstkotte stated he had met with the staff of Mt. View Sanitary District relative to working out a contract for sewer service, and furnished Board Members with copies of the preliminary contract outline under dis- cussion. COUNSEL FOR THE DISTRICT REBATE AGREEMENT, JOB 1430 Mr. Bohn, Counsel for the District, requested authorization for the President and Secretary to execute a three party agreement relating to rebate in Job 1430 between Mr. Albert W. Bagot, Robert Beard and the District. It was moved by Member Allan, seconded by Member Mitchell, that the President and Secretary be authorized to execute the rebate agreement between Mr. Albert W. Bagot, Mr. Robert Beard and the District. Carried by the following vote: :.,~o 4 04 68 jL~ AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None SPECIFICATIONS FOR RECLAIMED WATER Member Allan reported that the specifications for reclaimed water were completed by the State Health Department and now going to the State Board of Health. IX. ADJOURNMENT At 9:55 o'clock P.M., the meeting was adjourned by President Gibbs to April 18, 1968. . ¿;;~7i~, ê: tL~-:þ?J5' President of the'District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: .. . / /}~ (/" "-'<;,~;;--d' - . ;~,~,.- . etary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 04 04 68