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HomeMy WebLinkAboutBOARD MINUTES 10-17-63 1 " .AI! MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT lÐARD CENTRAL CONl'RA COSTA SANITARY DISTRICT HELD OCTOBER 17, 1963 The District Board of Central Contra Costa Sanitary District convened in an Adjourned Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on October 17, 1963, at 8:00 o'clock P.M. The meeting was called to order by President Mitchell. I. ROLL CALL PRESENT: Members: Gibbs, Roemer, Bowman and Mitchell ABSENT : Member I Fisher II. APPROVAL OF MINUTES It was moved by Member Gibbs, seconded by Member Bowman, that the Minutes of the meeting of October 3, 1963, be amended as follows: The third paragraph under "VI. N&l BUSINESS BROOKWOOD VALLEY RESIDENTS (LOCAL IMPROVEMENT DISTRICT NO. 42) REQUEST FOR Hðust CONNECTIONS COST RELIEF" shall read IIPresident Mitchell s ested that the Board Members review the problem in the ield", de et the remainder. ORDINANCE 50, CODIFICATION OF DISTRICT ORDINANCES The title of Ordinance 50 was read for the first time as follows: AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CODIFTING AND COMPILING THE EXISTING ORDINANCES OF THE DISTRICT AND ADOPTING THE CODIFICATION AND COMPILATION BY REFERENCE AS THE "CENTRAL CONTRA COSTA SANITARY DISTRICT CODE". Whereupon the following Resolution was introduced by Member Roemer: RESOLUTION NO. 1385, A RESOLUTION SCHEDULING A PUBLIC HEARING ON ORDINANCE 50 OF 1'ß'E CENTRAL CONTRA COSTA SANITARY DISTRÎCT WHICH ADOPTS BY REFERENCE THE COMPILA1'ION Am> CODIFICATION OF THE EXISTING ORDINANCES OF THE DISTRICT UNDER THE TITLE OF "CENTIw. CONTRA COSTA SANITARY DISTRICT CODE". It was moved by Member Roemer, seconded by Member Fisher, that Resolution No. 1385 be adopted. Carried by the following vote: AYES: Members: Gibbs, Roemer, Fisher, Boman and Mitchell NOES: Members: None ABSENT: Members: None Motion amending Minutes carried by the following vote: AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT: Member: Fisher III. APPROVAL OF EXPENDITURES None. IV. BIDS VEHICLES Bids for motor vehicles, opened at 2:00 o'clock P.M. this date, were as follows: 10 17 63 14:5 1. Lafayette Ford Sales 2. Parker-Robb Chevrolet 3. Val Strough Chevrolet Co. $5,114.00 5,500.07 5,607.85 Mr. Horstkotte, District Manager-Engineer, stated that he wished to have a V-a' engine ins~a11ed in ~he sta~ion wagon at a cost of $l~O.OO above the basic bid, and recommended the acceptance of the low bid of Lafayette Ford Sales. It was moved by Member Roemer, seconded by Member Bowman, that the bid of Lafayette Ford Sales be accepted for the two ~-ton pickups, one 2-door sedan and one 4-door station wagon, less trade-ins of three 1960 ~ton trucks, including a v-8 motor for the Ford Station Wagon, at an added cost of $150.00, and a total net cost of $5,324.00. Carried by the following vote: AYES : Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT: Member: Fisher V. OLD BUSINESS BROOKWooD VALLEY (LID 42) RESIDENTS' REQUEST FOR HOUSE CONNECTION COSTS RELIEF Mr. Horstkotte, District Manager-Engineer, stated that since the previous Board meeting the Board Members made an inspection of the problem in the field, after which they asked to have certain information presented at this meeting. Mr. Horstkotte stated that sewering the particular properties protesting the service, as plamed, amounts to $13,850.00. Serving the properties in an alternate plan and five feet shallower in depth would have amounted to $13,560.00. He stated that the Boies & Soule' property, as presently severed, would pay assessments in the total amount of $15,630.00. In the alternate plan, fewer lots would have received gravity service and the assessments would have been $6,326.00. Mr. Horstkotte stated that easements in the rear of the properties protesting were for the sole use of the property owners within that subdivision. To use this area, the District would have to acquire the necessary easements. The cost of severing in this area would have been more costly than sewering within the easement granted by Boies & Soule'. Mr. Horstkotte read the correspondence in the District files relative to sewering the Boies & Soule' property. These letters, extending over several years, were from Boies & Soule', their engineers, George S. Nolte Co., and the County Health Department. Mr. Horstkotte stated that sewering as planned saved the Assessment District approximately $9,000.00, or approximately $20.00 per parcel. Mr. Horstkotte stated that several estimates from licensed contractors were obtained as to the expense of house severs for the fifteen parcels pro- testing, and it was estimated that it would cost $13.00 for each foot in depth, or a total of $65.00 for the average of five feet in added depth, as a result of full service to the Boies & Souletl subdivision. Mr. Bohn, Co\Ulsel for the District, stated that the assessments, as levied, are frozen and that the engineering plans were prepared on the basis of the greatest good for the greatest number on an over-all basis, and any changes in assessments are now legally impossible. He stated that the Board Members could give consideration to other problems. HI'. Schrieber and others protesting felt that depth along with distance to sewer connections should be considered. President Mitchell stated that, if it was a question of depth alone, the Board would not be in a position to consider the question of relief. He said the sewer installation disturbed the leaching fields of the pro- testant 's properties, located on the Boies & Soule' property, and created a health problem. The letter from the Health Department gave the history of private septic tank systems in the area and the problems involved. He stated that the staff had recommended relief in the sum o£ $65.00 each £or the properties affected. 10 17 6~ ---~-- -- ------------..-- ..-.--. ---.-------..-- :1: {1G Mr. Horstkotte stated that there were fifteen lots affected, being Lots 2 through 6 and 9 through 18 of the Brookwood Valley Subdivision, or a total of $975.00 at $65.00 each. Mr. Bohn, Counsel for the District, indicated that this entire matter contained a series of complex legal issues of a unique nature and, therefore, recommended that the sum of $975.00, pro-rated on the basis of $65.00 :for each property owner, be paid to compromise and settle the matter and upon condit.i..on that the health hazard as to each property owner be removed by connection to the sewer line within thirty days of its completion. It was moved by Member Gibbs, seconded by Member Bowman, that $975.00 be authorized for payment to the owners of Lots 2 through 6 and 9 through 18 in the manner designated by District Counsel. Carried by the following vote: AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT: Member: Fisher VI. N»1 BUSINESS ACCEPTANCE OF EASEMENTS It was moved by Member Roemer, seconded by Member Gibbs, that easements from Thomas H. Gentry, C. H. Nie, George J. Starr and Harvie M. Freed be accepted and their recording ordered. Carried by the following vote: AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES : Members: None ABSENT: Member: Fisher AUTHORIZATION FOR DISTRICT EXPENSE RE TREATMENT PLANT FENCING On the recommendation of Mr. Horstkotte, District Manager-Engineer, it was moved by Member Gibbs, seconded by Member Bowman, that $500.00 be authorized for District expense re Treatment Plant Fencing. Carried by the following vote: AYES : Members: Gibbs, Roemer, Bowman and Hi tchell NOES: Members: None ABSENT: Member: Fisher PROTEST OF REBATE CHARGES, ROBERT N. rows Letter from Mr. Robert N. Dows, protesting a rebate charge, was presented. Mr. Horstkotte, District Manager-Engineer, explained that Mr. Dows' letter was correct in stating that he had been' told that the amount of $241.00 would be his rebate charge when connecting his home. Prior to his making connection, the Board adopted Ordinance No. 49 placing rebate costs on an area basis, which resulted in a $650.00 rebate cost for his area. Mr. Horstkotte recommended that Mr. Dows' rebate charge be $241.00 as originally quoted to Mr. Dows. It was moved by Member Roemer, seconded by Member Gibbs, that Mr. Dows' protest be allowed and the rebate charge of $241.00, established prior to Ordinance No. 49, be the amount he shall pay. Carried by the following vote: AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT: Member: Fisher AUTHORIZATION FOR 7 MAINTENANCE DEPARTMENT EMPLOYEES TO ATTEND C.W.P.C.A. CONFERENCE AT RICHMOND Mr. Horstkotte, District Manager-Engineer, requested that 7 Maintenance Department employees be authorized to attend the C.W.P. C .A. conference at Richmond; expenses to be $5.75 each for a total of $40.25. . It was moved by Member Bowman, seconded by Member Roemer, that $40.25 be authorized for the expenses of 7 Maintenance Department employees who will attend the C.W.P.C.A. conference at Richmond. Carried by the following vote: lU 1" 63 1 {l? AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT: Member: Fisher EXTENSION OF CASH PAYMENT PERIOD FOR LID 42 ASSESSMENTS TO NOVEMBER 25, 1963 It was moved by Member Gibbs, seconded by Member Roemer, that the period for cash payment of Local Improvement District No. 42 assessments be extended to November 25, 1963. Carried by the following vote: AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT: Member: Fisher VII. REPORTS DISTRICT MANAGER-ENGINEER STATUS OF WORK AND THE M. MILLER CO. TRIAL Mr. Horstkotte, District Manager-Engineer, reported on the work progress of Local Improvement District No. 42, Line D and the M. Miller Co. trial. SETTLEMENT OF EASE2ŒNT PARCEL NO. ilt LINE E, OWNER WHALEN Mr. Horstkotte reported that easement Parcel No. II of Line E could be settled for $500.00 and it was the staff's recommendation to settle. It was moved by Member Roemer, seconded by Member Gibbs, that $500.00 be authorized for settlement of easement Parcel No. II of Line E. Carried by the following vote: AYES : Members: Gibbs, Roemer, BCMmaIl and Mit chell NOES: Members: None ABSENT : Member: Fisher PAYMENT IN LIEU OF TAKING VACATI ON Mr. Horstkotte requested that Mr. Lawson Weill be paid for 10 days of vacation time as he was needed to break in the person who will be taking over his position next year. It was moved by Member Gibbs, seconded by Member Roemer, that Mr. Lawson Weill be paid for 10 days vacation in lieu of taking it. Carried by the following vote: AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT: Member: Fi sIler COUNSEL FOR THE DISTRICT INVITATION TO CALIFORNIA SANITARY & SANITATION DISTRICTS ASSOCIATION EXECUTIVE COMMITTEE MEETING Mr. Bohn, Counsel for the District, extended an invitation to the Board Members to attend the California Sanitary & Sanitation Districts Association Executive Cormnittee Meeting in Martinez, on November 2, 1963. Mr. Horstkotte, District Manager-Engineer, requested $30.00 each, a total of $60.00, for himself and Mr. Bohn to attend the California Sanitary & Sanitation Districts Association Executive Committee Meeting November 2, 1963. It was moved by Member Bowman, seconded by Member Roemer, that $60.00 be authorized for the expenses of Mr. Horstkotte and Mr. Bohn to attend the California Sanitary & Sanitation Districts Association Executive Committee Meeting at Martinez, November 2, 1963. Carried by the following vote: 10 17 6~} --.---.------------- ------ i,t8 AYES: Members: Gibbs, Roemer, Bowman and Mitchell NOES: Members: None ABSENT : Member: Fisher VIII. ADJOURNMENT At 10:00 o'clock P.M., the meeting was adjourned by President Mitchell to November 7,1963. COUNTERSIGNED: -~ .0. 1"":' ,~ :'1 .L~