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Home My WebLink AboutBOARD MINUTES 01-05-61 35 MINUT!3 OF A REGULAR MEETING OF THE DISTRIGT BOARD CENTRAL GONTRA GOSTA SANITARY DIBTRIaT HELD JANUARY 5,. 1961 ~ The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Greek, Gounty of Gontra Gosta, State of Galifornia, on January 5, 1961, at 8:00 o'clock P.M. , J The meet:111g was called to order by President Mitchell. I :'-- 'RóiL "cAll. PRESENT: Members: Gibbs, Roemer, Salfingere, Bowman and Mitchell ABSENT : Members: None Member Roemer retired from the meeting at 9:05 0' clock P.M. , .,.. ,,' ,.." ".'" II. APPROVAL OF MINUTES - . The Minutes of the meeting of December 15, 1960, were approved as presented. 'III. . APPROVAL OF Bms ~ It was moved by Member Gibbs, seconded by Member Bowman, that the bills, as audited by the Audit:111g Gommittee and as submitted by the District Manager- Engineer, be approved, reference being specifically made to Sewer Construction Vou.chers Numbers ll80 to ll97, inclusive, and Running Expense Vouchers 'Numbers 6497 to 6672, inclusive. Carried by the following vote: . AIJ!S: Members: Gibbs, Roemer, Salfingere, Bowman and Mitchell NOES: Members: None AESENT: Members: None IV . HEARINGS None. ,.- "., BIDS : TRUCKS Mr. Horstkotte, District Manager-Engineer, reported that bids opened at 5:00 o'clock P.M. this date for seven i-ton pickup trucks, one l-ton pickup truck with utility body, and one Ii-ton truck cab and chassis, less trade-ins, were as follows: Broadway Motors - Ford Rett~ite Motor Sales - Ford Parker-Robb Chevrolet $14,288.75 15,145.54 15,329.01 Mr. Horstkotte stated that.he had asked Mr. Hinkson, Superintendent of Field Operations, to review the bids and submit a memorandum which was read to the District Board and which stated that the Chevrolets were better on the basis of cost per mile of operation. ~ Mr. Horstkotte also presented a cost breakdown for the period of July 1, 1959, through July 1,1960, showing the mileage and cost per mile of the 26 trucks in operation, stating that it cost $.008 per mile less to operate Chevrolets than Fords. . Mr. Horstkotte recommended the acceptance of the bid of Parker-Robb Chevrolet over the other bids as, in his opinion, the long term cost of the truclœ wOllld be lower. Mr. Bohn, Counsel for the District, stated that as long as the Board's opinion was that the Chevrolet bid was the best bid, all things being con- sidered, it w0ll1d be all right to award the bid on that basis. 01 05 61 -------------,-.-----'-....--.- 36 It was moved by Member Salfingere, secDnded by Member Roemer, that the seven i-ton pickup trucks, one I-ton pickup truck with utility body, and one l~-ton truck cab and chassis be purchased from Parker-Robb Chevrolet on their bid of $15,329.01. Carried by the following vote: A.I]S : NOES : ABSENT: Members : Members: Members: Gibbs, Roemer, Salfingere, Bowman and Mitchell None None v. OLD BUSINESS REQUEäf of "116 G1friifANDHESTEICFOii'AriririÏONAL 'PAÍMEN'i" . '!.ÏÑË . D Mr. Horstkotte, District Manager-Engineer, stated that he felt the McGuire and Hester request for additional payment for Line D work was the result of an honest mistake in submitting their bid. He stated that an addendum to the District's Standard Specifications, as well as a change in specifications for Line D, was mailed during the bidding period with the result that McGuire and Hester misinterpreted the meaning and did not pro- vide for bedding material for Line D except where they had determined, by test borings, it was needed. Mr. Bohn stated that it was evident that the District received full value and it was at the discretion of the Board to CÐmpromise the claim, as long as a bona fide dispute existed. Such was the éase in this instance. I.-J Mr. Horstkotte stated that on the first day of work McGuire and Hester were informed by the inspector on the job that bedding material was required in accordance with the specifications, at which time Mr. Aldrich contacted him and stated that McGuire and Hester's interpretation was that bedding material was not required. Mr. Horstkotte stated that he informed Mr. Aldrich that he should keep a record of the cost for bedding the pipe, as instructed, for determination of payment at a later date, as is done under such circumstances. After discussion, it was moved by Member Bowman, seconded by Member Salfingere, that the staff be authorized to negotiate a settlement with McGuire and Hester, subject to approval of the District Board at a subsequent meeting. Carried by the following vote: ~ AYES : NOES: ABSENT: Members: Members: Members: Gibbs, Roemer, Salfingere, Bowman and Mitchell None None AUTHORIZE PURCl{ASE. OF STATE OF:, CALIFO~ExâE8s PlùlCEI. .ATM CORNER OF SPR~BROO~ ~ ~Ò nnBL6 AG~ m.Äb ÀbJÅ~ 1'0 .~ OFFICE BUIIDING ~J.'.I.'E , '. Mr. Horstkotte, District Manager-Engineer, presented a layout of the District office site property along with the expected layout of future buildings and parking area. He stated that he felt it was vital. that the District purchase the property for future needs. Mr. Horstkotte stated that the price of $12,437.50 set by the State for the 9,950 square feet was approximately what the State had paid under condemnation and court settlement for the entire parcel owned by the Hendricks Piano Gompany. After discussion, it was moved by Member Bowman, seconded by Member Roemer, that the District purchase the State of Galifornia excess parcel of land, consisting of 9,950 square feet, located adjacent to the District office building site fronting on Springbrook Road and Gam1ri.oDiabloaccess road for the sum of $12,437.50, payable from Sewer Construction General Fund. Carried by the following vote: ~ AYES: NOES : ABSENT: Members: Members: Members: Gibbs, RoeDlar, Salfingere, Bowman and Mitchell None None At 9: 05 0 I clock P.M., Member Roemer retired from the meeting. 01 0::; 61 3~ RESOI1JTION NO. 125111 PR6cEDURE FOR DA.Nvi:LÍEESTAiESRE:BATE tíNE It was moved by Member Gibbs, seconded by Member Salfingere, that Resolution No. 1251 be adopted. Carried by the following vote: AYES: Members: NDES : Members: ABSENT: Member: Gibbs, Salfingere, Bowman and Mitchell None Roemer , ) VI. NEW BUSINESS ~QÜEßT, ,OF' ' .CPWITY 'Ptiát:Ië '~RKS '.DEPARTMENT FOR' WAIVEROi " liliNEiÅTióN ',FEFš m SAN l1.AmÑ V AfiEÎ ~ . .' . - ..' . ~ Letter from the Contra Costa County Public Works Department was read. It was moved by Member Salfingere, seconded by Member Gibbs, that the request of the County Public Works Department for a waiver of the annexation fees for the San Ramon Valley Library site be denied. Carried by the following vote: AYES : Members: Gibbs, Salfingere, Bowman and Mi tchell NOm: Members: None ABSENT: Members: ¡taemer ,'" "',.,.,"".,.u.,..,-'..'.'..,.",,,..,,' ANNEXATíON"TË:RMS FOR mCT28SS, GREIN VALIEY ROAD, ALAMO . . . It was moved by Member Bowman, seconded by Member Salfingere, that terms for annexing Tract 2855, Green Valley Road, Alamo, be $191.00 per acre plus the cost of processing. Carried by the following vote: AYES: Members: Gibbs, Sal!ingere, Bowman and Mitchell NOES: Members: None . ABSENT: Member: Roemer CORRESPONDENCE FRoMTHENATIONALASSÓéIATION OF. ,COUNTY ENUINEERS ~ , , Letter from the National Association of CO'!1tlty Engineers, thanking 'the District Board for allowing Mr. Horstkotte as a member to participate in their organization and work, was read. Mr. Horstkotte reviewed his trip to Washington for thè meeting of the National Association of County Engineers, explaining, that his present committee work was the preparation of a manual or guide to provide miniIrmm acceptable standards for a reaqy reference for agencies involved in the installation of sewer systems. .'. ..,. .. .,'.. ,,- ACCEPTANCE OF EASEMEN'IS It was moved by Member Salfingere, seconded by Member Bowman, that ease- ments from Francis C. Cline and Scenic Development Co. be accepted and their recording ordered. Carried by the following vote: . . A.I:EE : Members: Gibbs, Salfingere, Bowman and Mitchell NOES: Members: None ABSENT: Member: Roemer RESOIDTION NO. 1252, APPóiNT:tNG DoUGWNEriFE:to;'UTfi.iiiMAN r"'I It was moved by Member Bowman, seconded by Member Gibbs, that Resolution No. 1252 be adopted. Carried by the following vote: AYES : Members: NOES: Members : ABSENT: Member: Gibbs, Salfingere, Bowman and Mitchell None . Roemer RESOLUTION' NO.. 125311 APPÔÎNTOO-.JAŒ COOK ,-E~G DRAFTsMAN It was moved by Member Bowman, seconded by MåJDber Gibbs, that Resolution No. 1253 be adopted. Carried by the following vote: AIFß: Members: Gibbs, Salfingere, Bowman and Mitchell NOES: Members: None ABSENT: Member: Roemer 01 05 61 38 ACQUISITION OF EASEMENT. TO SERVE BONNIE BRAE HIGHLANDS ,TRACT 2155 Letter from Mr. Douglas E. Carlson of George s. Nolte Co., engineers, relating to acquisition of easement on Lot 11 of Foothill Park Terrace, Tract 2349, to serve Bonnie Brae Highlands, Tract 2155, was read, which stated that the partnership of Marshall & McKinley was being dissolved and that, until final dissolution of the partnership, it would be difficult to grant the easement, and the attorneys for Marshall & McKinley have recommended that the necessary easement be condemned. RESODJTION NO. 1254 ðIUTHORIZING CONDEMNATION OF. =NT ~ FOOTHllL P,ARK ".~ J¥1~",~CT ~~~ BOruuJ!I J:UUU\i . HIGHLANm, TRA.éT 2155, 0If:NKR 'EIR3HALI. &MG IaNIEY It was moved by Member Salfingere, seconded by Member Bowman, that Resolution No. 1254 be adopted. Carried by the following vote: ~ A.Y'm: Members: Gibbs, Salfingere, Bowman and Hi tchell NOm: Members: None AmENT: Member: Roemer CORRESPONDENCE FROM E. EUGENE IEONHART HE SEVER USE CHARGE Letter from Mr. E. Eugene Leonhart, stating that he was preparing some information relative to the service charge for his launderette and wished to present the information to the Board at a future meeting, was read. MATTERS FROM THE FIOOR PASS ING OF KENNETH' BROwN OF BROWN AND CALDWELL President Mitchell stated that he had been informed of the passing of Mr. Kenneth Brown of Brown and Caldwell, engineering consultants to the District, and requested that Mr. Horstkotte prepare a letter for his sig- nature expressing the sorrow of the District. RmODJTION NO.125~DlG ~IONTO MEMBER FRANKS.A.IiINÓERE TO BE OUT OF THE UNITED T.m uN'ñL1JiRït 1 J 1961 '. ~ Member Bowman, upon being informed by Member Salfingere, that he was to be out of the United States until April 1, 1961, moved the adoption of Resolution No. 1255, seconded by Member Gibbs. Carried by the following vote: AYES: Members: Gibbs, Salfingere, Bowman and Hi tchell NOES: Members: None ABSENT: Member: Roemer VIT. REPORTS D:m TRICT MANAGER-ENGINEER STATUS OF .VARrOOSJOBS Mr. Horstkotte, District Manager-Engineer, reported that Line A was 99% complete within 80% of the contract time, most of the starting operation problems have been.worked out at the Moraga and Orinda Crossroads Pumping Stations, and Line D is complete. ... .. ADDITIONAL AUTHORIZATION FOR ENGINEERING ON LINES A THROUGH: K . . . - Mr. Horstkotte requested an additional authorization for engineering for Lines A through K, authorized in the 1956 bond issue. It was moved by Member Gibbs, seconded by Member Bowman, that $50 000.00 be authorized from Sewer Construction Bond Funds for engineering work for Lines A through K, authorized in the 1956 bond issue. Carried by the following vote: Ito....oo AYES: Members: Gibbs, Salfingere, Bowman and Mitchell NOES: Members: None ABSENT : Member: Roemer 01 05 61 39 . . . . - ..... .. . AUTHORIZATION FOR PAYMENT FOR ŒTALLA.TION OF OUTFALL SEWER GATE STRUCTURE Mr. Horstkotte requested authorization of $2,257.00 for payment to M.G.M. Construction Co. for the installation of a gate on the Outfall Sewer overflow line. , J It was moved by Member Salfingere, seconded by Member Gibbs, that $2,257.00 be authorized from Sewer Construction Bond Funds for payment to M.G.H. Construction Co. for the installation of a gate on the Outfall Sewer overflow line. Carried by the following vote: AnS: Members: Gibbs, Salfingere, BoWIj1B.n and Hi tchell NOES: Members: None .AæENT: Member: Roemer ~ REQUEST FOR ADDITIONAL FUNœ FOR ENGINEERING ON THE nTIRsHED 27 LINJ!'.S After discussion, Members of the Board dete:rm1ried that work should be halted on Watershed 27 lines until it becomes clearer where the Walnut Creek City boundaries in Ygnacio Valley will be. ' ADDITIONAL ACREAGE NORTH oF. THE TREATMENT PLANT Mr. Horstkotte discussed with the Board the possible need for an additional i4 acres north' of the Treatment piant for secondary treatment. . . .' . COUNSEL FOR THE DISTRICT - ...- CONDEMNATION ACTION ON -THOMSON PROPERTY, LINE D, PARCEL 3 Mr. Bohn, Counsel for the District, reported that motion for a new trial had been filed for the Thomson property, Line D, Parcel 3, condemnation action. HOBBS SHORE LITIGATION ~ Mr. Bohn stated that briefs were being prepared at the request of the court relative to the Hobbs Shore action and the :~tter would be. submitted to the court for decision in about 30 days. MILLER LITIGATION Fresident Mitchell asked if a counter suit had been filed in the Miller case and Mr. Bohn replied that the demtlrrer had been overruled and a counter claim and cross-complaint would be filed. . VIII. ADJdiITiNMÊNT At 10:20 o'clock P.M., the meeting was adjourned by President Mitchell to January 26, 1961. ~ COUNTERSIGNED: ~~ .. -::= 100< 0 is1;r c oar 0 e Central Contra Costa Sanitary District of Contra Costa County, State o£ California 01 05 61