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HomeMy WebLinkAboutBOARD MINUTES 06-04-59 98 MINUTES OF A REGULAR MEBl'ING OP 'ŒB DISTRICT BOARD CEN'lRAL CON'lRA COSTA SANITARY DISTRIcr HELD JUNE 4,1959 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 4,1959, at 8:00 o'clock P.M. The meeting was called to order by President Fisher. 10.---- 1. ROLL CALL PRESENT: Members: Mitchell, Roemer, Sa1fingere and Fisher ABSENT: Member: Spiegl II. APPROVAL OF MINUTES It was moved by Member Roemer, seconded by Member Sa1fingere, that the Minutes of the meeting of May 21, 1959, be approved subject to correct- ing the first paragraph under VI. NEW BUSINESS, MEMORANWM TO THE DISTRICT BOARD FROM 'I1Œ CENTRAL CŒ'mA COSTA SANITARY DISTRICT EMPLOYEES' ASSOCIATION RE COMPENSATION PROGRAM Fœ 1959-1960 to read: "Member Roemer expressed his concern with the memorandum because he felt it might result in blanket increases to the extent that funds are not available for management to grant merit increases in recognition of deserv- ing service." Motion correcting Minutes carried:by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Mitchell, Roemer, Sa1fingere and Fisher None Spiegl "----" III. APPROVAL OF BIU.s It was moved by Member Mitchell, seconded by Member Roemer, that the bills as audited by the Auditing Committee and submitted by the District Administrative Engineer in the absence of the District Manager-Engineer be approved, reference being specifically made to Sewer Construction Vouchers Numbers 375 to 388, inclusive, and Running EXpense Vouchers Numbers 3469 to ~639, inclusive. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Roemer, Sa1fingere and Fisher None Spiegl IV. HEARINGS None. V. OLD IIJSINESS REVIEW OF EMPLOYEES' ASSOCIATION 1959-1960 SALARY RECOMMENDATIONS AND HEALTII PLAN PROPOSAL Member Mitchell stated that the memorandum to the District Board from Mr. Horstkotte, District Manager-Engineer, set forth the total cost of the recommendations of the Employees' Association but did not include recommen- dations from the staff. lo0....oi Mr. Dalton, District Administrative Engineer, in the absence of Mr. Horstkotte, District Manager-Engineer, stated that a complete analysis would be made prior to budlrl considerations. Member Roemer asked if a decision on the health plan proposal could be delayed until Budget time. Mr. Dalton said Yes. 06 04 59 99 Members Mitchell and Roemer stated they were opposed to blanket raises and felt that all individual salaries should be reviewed and any increases should be deserved. Member Mitchell stated that the job classifications, as established, set valuations for the various jobs and an across-the-board raise would increase the value of the job. I I Mr. D. Lloyd Smith, President of the Employees' Association, stated that Resolution No. 1120, establishing the present job classifications and ranges, called for a review of salaries at the beginning of the calendar year. He stated that at the beginning of the calendar' 'year there had been no action and the Employees' Association asked for clarification of the salary procedure. ~' It was explained to the Employees' Association that provision was not made in the current Budget for any salary changes in January nor was any review of salaries submitted to the Board for consideration in January. , Membemof the Board stated that the provision for merit salary changes should be established at the time of the Budget with no interim changes and, if January changes are to be made, the Budget must provide for them. Mr. D. Lloyd Smith said that the Employees' Association does not object to a once a year policy. President Fisher stated that the management should review the salaries for adjustment on the basis of the change made last year by the adoption of Resolution No. 1120. . President Fisher suggested that representatives of the Employees' Association a,ttend the meeting when the Budget is adoptèd. ~ Member Spiegl arrived at 8:15 o'clock P.M. duri~g the foregoing discussion. , ; CONNECTION AND SERVICE CHARGE ORDINANCE Mr. Bohn, Counsel for the District, presented an amendment to the ,Ordinance as prepared which would distinguish between residential and non-residential users, and which he felt would strengthen the Ordinance. Member Mitchell stated that he was opposed to the Ordinance as pre- pared because he was concerned about its .workability; he felt it should apply to: new connections only and the minimum charges\ere too high. ORDINANCE 33. PROVIDING FeR cnmEC'J;'ION AND SERVICE CHARGES It was moved by Member Spiegl, seconded by Member Roemer, that Ordinance 33 be adopted. Vote: AYES: Members: NOES: Members: ABSENT: Members: Roemer, Spiegl and Fisher Mitchell and Sa1fingere None Ordinance 33 failed to carry by the required two-thirds majority. ~ Members Roemer and Spiegl stated that business people came in and requested a change in the connection fee Ordinance due to the high initial cost for certain tyþes of bust. ness and that in adopting a policy to 1IIIOrk out an Ordinance (with an interim application) which would provide for a se~ice charge in place of the connection fee for commercial users, the Board indicated that such an Ordinance would be passed. After 'discussion, further action on Ordinance 33 wøs continued :to the next meeting in order to work out changes which would máke it acceptable to more Members of the Board. AGREEMENT wrl1l CON'1'RA COSTA cœNTY PeR MAINTENANCE OP DISTRICT RADIO QJ I PMBNT Mr. Dalton, District Administrative Engineer, explained the mainten- ance agreement which he felt would be more satisfactory and less costly 060459 100 than the present service. It was moved by Member Sa1fingere, seconded by Member Roemer, that the President and Secretary be authorized to execute the agreement with Contra Costa County to maintain the radio equipment of the District. Carried by the following vote: AYES: Members: Mitchell, Roemer, Salfingere, Spieg1 and Fisher NOES: Members: None ABSENT: Members: None ACCBPTANCE OP œTPAU. SBW.BR, SCHBWLE III. AND AU1HORIZING '11Œ FILING OP THE NOTICE OF COMPLBTIOO AND PAYMENT TO M~G.M. cONsmucrIŒ CO. OF ALL SUMS WE 'l1ŒM EXCEPT $3,000.00 AT THE EXPIRATIOO OF 'm!3 lIEN PERIOD, AS RBCOloMBNDED BY BRCMN AND CALDWELL. ENGINBBRS FOR 11IE WORK, IN 'l1IEIR LETTER OP MAY 29.1959 ~ It was moved by Member Salfingere, seconded by Member Mitchell, that the Outfall Sewer, Schedule III, work be accepted, that Mr. Horstkotte, District Manager-Engineer, be authorized to file a Notice of Completion, and all but $3,000.00 of the funds due M.G.M. Construction Co. be paid to them at the expiration of the lien period, Carried by the following vote: AYES: NOES: ABSENT: Members: Mitchell, Roemer, Sa1fingere, Spieg1 and Fisher Members: None Members: None ACCEPTANCE OF TRUNK SEWER D-16. K-3a It R-3. AU'11IORIZING THE FILING OF 'l'HB NOTICE OP COMPLETIæ AND THE PAYMENT TO VALLEY ENGINEERS Of AlL. SUMS WE mBM UNDER TI£B CCIf1RACT AT'lHB EXÞIRAn~ Of '11Œ LIEN PERIOD. AS . RBCOM\lENDED BY MR. DAL'1œ. DISTRICT ADMINISTRATIVE ENGINBHt It was moved by Member Sa1fingere, seconded by Member Mitchell, that Trunk Sewer D-16, K-3a & R-3 be accepted, that Mr, Horstkotte, District Manager-Engineer, be authorized. to file a'Notice of Completion, and that all sums due Valley Engineers under the contract be paid to them after expiration of the lien period. Carried by the following vote: AYES: Members: Mitchell, Roemer, Salfingere, Spieg1 and Fisher NOES: Members: None ABSENT: Members: None .......... VI. NEW BUSINBSS ACCEPl'ANCE OF BASEMENT FROM DCfiALD L. RHB:EM It was moved by Member Spieg1, seconded by Member Mitchell, that the easement from Donald L. Rheem be accepted and its recording ordered. Carried by the following vote: AYES : NOES: ABSENT : Members: Mitchell, Roemer, Sa1f~gere, Spieg1 and Fisher Members: None Members: None ~EST PROM YORK CCIolSmUCTICIol CO. TO DEPOSIT WASTE FROM WASH RACK AT POST OFFICE VEHICLE MAINTENANCE BUILDING INTO DISmICT SEWER SYSTEM Upon the recommendation of Mr. Dalton, District Administrative Engineer, it was moved by Member Sa1fingere, seconded by Member Mitchell, that the request of York Construction Co. to deposit waste from wash rack at the Post Office Vehicle Maintenance Building into the District's sewer system be allowed upon the payment of $500.00 and the installation of the District's standard grease trap. Carried by the following vote: '-' AYES: NOES : ABSENT : Members: Mitchell, Roemer, Salfingere, Spiegl and Fisher Members: None Members: None ACCEPTANCE OP BASEMENT PROM RALPH B. PAHLMEYER. AND RIœARD L. LOGAN It was moved by Member Spieg1, seconded by Member Sa1fingere, that the easement from Ralph B. Pahlmeyer and Richard L. Logan be accepted and its recording ordered, Carried by the following vote: o~ 04 59 :101 AYES: Members: Mitchell, Roemer, Sa1fingere, S~ieg1 and Fisher NOES: Members: None ABSENT: Members: None ~EST OP H. A. ENGMAN FOR REBATE FUNDS COLLECTED FROM. THOSE 'cnrnECTED TO LINE INSTALLED UNDER ORDINANCE 25 Pœ WOODSIDE ACRES It was explained to the District Board that two connections had been made in 1956 and the District had failed, at the time of connection, to collect the rebate amounts due. ~ . ¡ Referred to Mr. Bohn, Counsel for the District, to report at the next meeting. VII. REPORTS DISTRICT MANAGER-BNGINEJR INVESTMENT OP SEWER CONSTRUCTION FUNDS Mr. Dalton, District Administrative Engineer, in the absence of Mr. Horstkotte, District Manager-Engineer, requested authority to invest funds from the recent Bond sale until the funds are needed for progress payments on the recent contracts awarded. Mr. Dalton presented a chart showing what funds could be invested. It was moved by Member Sa1fingere, seconded by Member Mitchell, that the District staff be authorized to invest funds from the recent Bond. sale in U. S. Government securities until such time as they will be needed for progress payments on the recent contracts awarded. Carried by the following vote: AYES: NOES: AB,SENT: Members: Mitchell, Roemer, Salfingere, Spieg1 and Fisher Members: None Membe rs : None ~ AUTHORIZING :CONDBMNATIœOF BAS.BMBNTS FOR TRUNK SEWERS A. ~1, F & S WHIaI THE DIS'lRICT IS UNABLE TO NEOOTIATE ' RESOIlJTION NO. 1173. AlJTIDUZING THE CŒDEMNATICfi OP TRUNK SEWERS A, D-l. F & S BASBMBNTS . ~ . ) It was moved by Member Spieg1, seconded by Member Roemer, that Resolution No. 1173 be adopted.' Carried by the following vote: AYES: NOES: ABSENT : Members: .Mitchell, Roemer, Salfingere ,Spiegl and Fisher Members: None Members: None REPORT œ lINGINEBRING COSTS Mr. Dalton presented a memorandum and chart showing comparative engineering costs for the most recent work performed by the District staff. Member Mitchell stated that there now being no further time limita- tions, overtime work should be cut from here on. AU'l1DUZATIŒ FOR AIR GAP WATER SYSTEM INSTALLATIœ AT 'l1ŒATMENT PLANT ~ - Mr. Dalton. requested authorization to spend up to $8,000.00, on an emergency basis, for an air gap water system installation at the Treatment Plant. Plans have been prepared by Brown and Caldwell and are awaiting State Health Department and California Water Service Co. approval. It was moved by Member Roemer, seconded by Member Mitchell, that an emergency exists at the Treatment Plant and that the planned air gap water system, upon approval of the necessary agencies, be installed immediately on a cost plus basis, and up to $8,000.00 from Sewer Con- struction General Funds be authorized for the work. Carried by the following vote: 06 04 59 ----.-.--------.-..------. -..---. ----"-----" ~O2 AYES: NOES: ABSENT: Members: Members: Members: Mitchell, Roemer, Sa1fingere, Spieg1 and Fisher None None PARTICIPATION IN BAY AREA WAGE SURVEYS Mr. Dalton suggested that he felt it would be to the advantage of the District to join the government agencies who participate in Bay Area wage surveys at an annual cost of $200.00. PROPOSED CHANGE IN REBATE ORDINANCE 25 Mr. Dalton read a portion of a proposed change in the rebate Ordinance in which the District would purchase the installer's right to collect rebates. "'----' Member Mitchell stated that annexation and connection fees were for the purpose of installing main lines specified in the Brawn and Caldwell report, not for secondary trunks. President Fisher instructed Mr. Dalton to prepare the proposed Ordinance change in final form and submit it to the Board. cœNSEL FOR THE DISTRIcr BAST BAY MJNICIPAL UTILITY DISTRICT RELEASE FORM Mr. Bohn, Counsel for the District, presented a release form from the East Bay Municipal Utility District to be executed by the Sanitary District prior to their paying for work done by the Sanitary District on a line damaged by East Bay Municipal Utility District in the amount of $46.34, located near the intersection of Laurel and Turner Drives, Lafayette. It was moved by Member Mitchell, seconded by Member Roemer, that the President and Secretary be authorized to execute the Bast Bay Municipa1'Uti1ity District release form in the amount of $46.34. Carried by the following vote: ~ AYES: NOES: ABSENT: Members: Members: Members: Mitchell, Roemer, Sa1fingere, Spieg1 and Fisher None None MILLER AND CO. WORK ON OUTFALL SEWER, SCBBWLE II Mr. Bohn.reported that Miller & Co. were evidently not going to complete their Outfall Sewer, Schedule II, contract on time and the. District would probably have to take some action. VIII . ADJœRNMENT At 11:15 o'clock P.M., the meeting was adjourned by President Fisher to June 18,1959. ~ CaJNTERSIGNED: ~~ yof the District Board of Central Contra Costa Sanitary District of Contra Costa County, State of California 06 04 59