Loading...
HomeMy WebLinkAboutBOARD MINUTES 09-04-86 185 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 4,1986 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on September 4,1986. President Carlson called the meeting to order and requested that the Secretary call roll: I. ROLL CALL PRESENT: Members: Dalton, McNulty, Clausen, Carlson ABSENT: Members: Boneysteele Member Boneysteele had previously advised the Board that he would be unable to attend this meeting and had requested that he be excused. II. PUBLIC COMMENTS None III. APPROVAL OF MINUTES 1. MINUTES OF AUGUST 21,1986 It was moved by Member McNulty and seconded by Member Clausen, that the minutes of August 21,1986, be approved as amended. Under III. APPROVAL OF MINUTES, the last sentence in the third paragraph was amended to read: "Member Cl ausen stated that he had been advised that staff is developing bidding procedures that will provide guidelines for future work but he could not support this contract being awarded by change order." There being no objection, the above motion was approved with Member Boneysteele being absent. IV. EXPENDITURES 1. EXPENDITURES LIST DATED SEPTEMBER 4,1986 Member Dalton, member of the Budget and Finance Committee, stated that he and Member Clausen have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated September 4, 1986, including Self Insurance Warrant Nos. 100009-100013, Running Expense Warrant Nos. 27768-28054, Sewer Construction Warrant Nos. 3886-3936, and Payroll Warrant Nos. 7707-7971, be approved as presented. There being no objection, the motion was approved with Member Boneysteele being absent. V. CONSENT CALENDAR President Carlson requested that Item 7, request for authorization for Betty Gale to attend a seminar entitled "Controlling Travel and Expense," be pull ed from the Consent Cal endar for di scussi on. It was moved by Member Clausen and seconded by Member Dalton, that the Consent Calendar, consisting of Items 1 through 8 excluding Item 7, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 86-094 accepting an easement at no cost to the District from J. C. KILPATRICK, San Ramon area (Job 4187 - Parcell) was adopted and recording authorized. "0-9 0,4 8;6 186 Moti on approved on the following vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: Boneysteele 2. Agreement relating to real property with RUBEN LOPEZ, et ux, Job 2546, Martinez area, was approved, recording authorized, and Resolution No. 86-095 adopted. Motion approved on the following vote: AYES: Members: Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: Boneysteele 3. Agreement rel ati ng to real property with C. M. CISSON, et ux, Job 1710, ParcelS, Pleasant Hill area, was approved, recording authorized, and Resolution No. 86-096 was adopted. Moti on approved on the following vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: Boneysteele 4. Authorization was given for P.A. 86-22 (Martinez) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: Boneysteele 5. The contract work for constructi on of the San Ramon Bypass Channel Sewer Relocation Project in Walnut Creek COP 4046) was accepted and filing of the Notice of Completion authorized. Motion approved on the following vote: AYES: Members: Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: Boneysteele 6. $8,300 was authorized from the Sewer Construction Fund for the construction of four new manholes in the District's collection system. Motion approved on the following vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: Boneysteele 8. A three-month leave of absence was authorized for Michael Parkinson, Maintenance Crew Leader, effective September 7,1986. Motion approved on the following vote: 09 04.86 187 AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: Boneysteele At this time, President Carlson returned to Item 7, authorization for Betty Gale to attend a seminar entitled "Controlling Travel and Expense." Following discussion, action on this item was deferred to a subsequent meeting pending receipt of additional information and justification. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. James L. Hazard, Counsel for the District, stated that the attorney and president of UDC Homes have requested that Item VII. Engineering, 1., consideration of fixture fees for Rossmoor, be taken out of order. Mr. Hazard recommended that because of significant exposure to litigation, a closed session be held prior to consideration of the Rossmoor fixture fees. XIII. CLOSED SESSION 1. SIGNIFICANT EXPOSURE TO LITIGATION Pursuant to Government Code Section 54956.9(b), a point has been reached where in the opinion of the Board of Directors of the Central Contra Costa Sanitary District on the advice of its Counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the District. At 7:50 p.m., President Carlson declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(b). At 8:10 p.m., President Carlson concluded the closed session and reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None At this time President Carlson returned to Item VII. Engineering. VII. ENGINEERING 1. CONSIDERATION OF FIXTURE FEES FOR ROSSMOOR (ITEM CONTINUED FROM PUBLIC HEARING OF BOARD MEETING OF AUGUST 21,1986) It was moved by Member Clausen and seconded by Member McNulty, that this matter be continued to October 16, 1986. Motion approved on the following roll call vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: ABSENT: Members: None Members: Boneysteele President Carlson reverted to the order of the agenda. VI. AI)v1INISTRATIV E 1. RECEIVE THE DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE ANNUAL REPORT FOR 1985-1986 Following a brief explanation by Mr. Roger J. Dolan, General Manager-Chief Engineer, President Carlson acknowledged receipt of the Deferred Compensation Plan Advisory Committee Annual Report for 1985-1986. 0 9 ,0 4: 86 188 VII. ENGINEERING 1. CONSIDERATION OF FIXTURE FEES FOR ROSSMOOR (ITEM CONTINUED FROM PUBLIC HEARING OF BOARD MEETING OF AUGUST 21,1986) This item was taken out of order earlier in the agenda. 2. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN PGREEMENT WITH JOHN CAROLLO ENGINEERS FOR THE DESIGN OF THE DEWATERING SYSTEM IMPROVEMENTS PROJ ECT; AND AMENDMENT WITH TRC ENVIRONMENTAL CONSULTANTS, INC., FOR ODOR CONTROL EVALUATIONS; AND AUTHORIZE $329,546 FROM THE SEWER CONSTRUCTION FUND Mr. Dolan, General Manager-Chief Engineer, indicated that this proj ect has been di scussed at pri or Board Meeti ngs. New horizontal dewatering centrifuges will be installed to increase capacity and to replace the existing vertical units. Following discussion, it was moved by Member Dalton and seconded by Member Clausen, that the General Manager-Chief Engineer be authorized to execute an agreement with John Carollo Engi neers for the desi gn of the Dewatering System Improvements Project; that an amendment be authorized with TRC Envi ronmental Consul tants, Inc. for odor control eval uati ons; and that $329,546 be authorized from the Sewer Construction Fund. Motion approved on the following roll call vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: Boneysteele VIII. TREATMENT PLANT 1. AUTHORIZE $32,400 FROM THE SEWER CONSTRUCTION FUND FOR THE DESIGN OF THE REPLACEMENT OF ODOR CONTROL UNIT NO.1, DISTRICT PROJ ECT NO. 10015 Mr. Dolan, General Manager-Chief Engineer, stated that this unit is subject to a corrosive environment and has reached the end of its useful 1 i fee It was moved by Member Dalton and seconded by Member McNulty, that $32,400 be authorized from the Sewer Construction Fund for the preparation of design documents for the replacement of Odor Control Unit No.1. Motion approved on the following roll call vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: Boneysteele 2. AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH REALOGIC AND AUTHORIZE $35,000 FROM THE SEWER CONSTRUCTION FUND TO PLAN AND ESTIMATE THE CONVERSION OF THE TREATMENT PLANT'S MODCOMP CONTROL SYSTEM SOFTWARE TO UTILIZE THE LATEST MODCOMP OPERATING SYSTEM Mr. Dolan, General Manager-Chief Engineer, advised that this is one element in a multi-element project that will phase out the District's obsolete operating system and programs, and eventually will look at replacement of hardware. This project is necessary as existing equipment wears out and the factory ceases to support the present operating system. It was moved by Member Clausen and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute a contract for professional services with ReaLogic Software Consultants and that $35,000 be authorized from the Sewer Constructi on Fund for pl anni ng and estimating conversion of Plant control software to utilize the current ModComp operati ng system. Moti on approved on the foll ow i ng roll call vote: 09" OA:- ,"';<' ~ 86,,' 189 AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: Boneysteele 3. AU"THORIZATION OF $10,400 FROM THE SEWER CONSTRUCTION FUND FOR "THE INSTALLATION CONTRACT, FORCE ACCOUNT LABOR, AND CONTINGENCY FOR DSP 10017 - FURNACE ID FAN VARIABLE FREQUENCY DRIVES It was moved by Member Dalton and seconded by Member Clausen, that $10,400 be authorized from the Sewer Construction Fund for the installation contract, force account labor, and contingency for DSP 10017 - Furnace ID Fan Vari abl e Frequency Drives. Motion approved on the following roll call vote: . AYES: NOES: Members: Dalton, McNulty, Clausen, Carlson Members: None ABSENT: Members: Boneysteele IX. LEGAL/LITIGATION 1. DENIAL OF $2,460 CLAIM FOR PROPERTY DAMAGE FROM DON YOUNG FORD It was moved by Member Clausen and seconded by Member Dalton, that the claim against the District by Don Young Ford in the amount of $2,460 be denied and referred to staff for further action as necessary. President Carlson indicated that he had questions on this item. Mr. Hazard, Counsel for the District, recommended that this matter be continued to the September 18, 1986, Board Meeting at which time it can be scheduled on the closed session agenda for discussion. The above motion was withdrawn by the maker and the second, and the matter was continued to September 18,1986. X. ITEMS LATE FOR THE AGENDA None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dol an, General Manager-Chief Engineer, reported that the County Retirement Board is in the process of revising the County Retirement Plan to take advantage of a provision in the tax code that allows employee contributions to be tax deferred. Future disbursement of these funds would be taxable. Representatives will meet and confer with the District's bargaining units. If agreement is reached, a resolution will be presented to the Board for consideration. b. Mr. Dol an briefed the Board on the Camp, Dresser, and McKee study in which the "A" Line and Contra Costa Boulevard line were found to be highly deficient in capacity. The next level of planning for this project will require computer modeling, pipeline routing, additional field flow measurements, and EIR work. A position paper will be presented to the Board in the near future. c. Following discussion, a Solid Waste Management Advisory Committee (MAC) meeting was scheduled for 10 a.m. on September 24,1986. If more than two Board Members pl an to attend, an adj ourned meeti ng of the Board of Directors can be held. " , " d. Mr. Dol an advi sed that the empl oyee currently~ f'f' ,l i ng '.~'. Pl,änt Operator I/II position has applied for a disability retlrement. There is an experienced treatment plant operator on an existing list. Given the special circumstances of this case and considering the District's Affirmative Action Policy, staff requests that authorization be given to , . o~ 04 .86 190 fill the position from the existing 1 ist even though the position is currently occupied by an employee being processed for retirement. It was recognized that this could result in duplicate salary costs for a brief period if the retirement process is delayed. Following discussion, it was the consensus of the Board that staff be authorized to fill the Plant Operator I/II position from the existing list. e. Mr. Dolan reported on the purchase of flow meters for the Concord Flow Meter Project. Because of the particular need for accuracy on this project, a sole source purchase price has been negotiated with the supplier of the required meter type. A second supplier has requested that this be reconsidered. Staff will advise the Board of the outcome. f. Mr. Dolan discussed two recent news articles with the Board, one relating to an odor complaint and one dealing with the health club option of the District's benefit option plan. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT Ms. Joyce E. McMillan, Secretary of the District, reported on the procedures for reporting on training seminars and conferences attended by employees. Oral reports are made in departmental staff meetings briefly summarizing the training seminar or professional papers presented. In addition, an evaluation is made as to the value to other employees of the particular seminar or conference. 4. BOARD MEMBERS a. The proposed mutual annexation policy was calendared for consideration by the Board of Directors on October 2,1986. b. Member Dalton reported on the September 3, 1986, Solid Waste Commission meeting. Costs for construction and operation of a transfer station on the Acme site were presented. c. President Carlson acknowledged receipt of a letter from Mayor Michael Menesini of the city of Martinez concerning the sewer improvement project and acquisition of easements necessary for improvement of the Martinez facilities. XII. MATTERS FRO\1 THE BOARD NOT ON THE AGENDA Members McNulty and Clausen indicated they would be unable to attend the September 18,1986, Board Meeting and requested that they be excused. XIII. CLOSED SESSION This item was taken out of order earlier in the agenda. XIV. ACTIONS RESULTING FRO\1 DISCUSSIONS IN CLOSED SESSION This item was taken out of order earlier in the agenda. xv. ADJOURNMENT There being no further business to come before the Board, President Carlson adjourned the meeting at the hour of 9:10 p.m. 0 9 COUQ~GNED~ 6 ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California . L 1) l- ' , 1 "--' Se re. ary of the C ntral Contra Qo$ta Sanitary District, County , "of ContI' é1 Costa, State of Ca li f orn i a