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HomeMy WebLinkAboutBOARD MINUTES 07-03-86 154 Q7 " , MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 3,1986 The Di strict Board of the Central Contra Costa Sanitary Di strict convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on July 3, 1986. President Carlson called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: reSENT: Members: None II. PUBLIC COMMENTS None III. EXPENDITURES 1. EXPENDITURE LIST DATED JULY 3, 1986 Member Dalton, member of the Budget and Finance Committee, stated he and Member Cl ausen have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated July 3, 1986, including Running Expense Warrant Nos. 26668-26930, Sewer Construction Warrant Nos. 3726-3745, and Payroll Warrant Nos. 7184-7442, be approved as presented. There being no objection, the motion was unanimously approved. IV. HEARINGS 1. CONDUCT A HEARING ON THE FORFEITURE OF ADV ANTfGE PLUMBING'S $1,000 CONTRACTOR CASH DEPOSIT Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that on June 5, 1986, the Board set a hearing to consider the forfeiture of Advantage Plumbing's $1,000 contractor cash deposit for code and permit violations. The required notification was sent to Advantage Plumbing. Staff is not aware of any interest on the part of Advantage Plumbing to contest this action. President Carlson opened the hearing at the hour of 7:38 p.m. and there being no appearances or correspondence either in favor or in opposition to the proposed forfeiture, the hearing was closed. It was moved by Member Clausen and seconded by Member McNulty, that the Board finds that the contractor has committed code and permit violations and that forfeiture of Advantage Plumbing's $1,000 cash deposit is ordered. Motion unanimously approved on the follONing roll call vote: AYES: NOES: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: Members: None reSENT: Members: None V. BIDS AND IW/ ARDS 1. ,4UTHORIZE $61,818 IN SEWER CONSTRUCTION FUNDS AND ,4UTHORIZE IW/ARD OF PURCHASE ORDER TO EMERSON ELECTRIC COMPANY FOR FURNACE INDUCED DRAFT FAN VARIJIBLE FREQUENCY DRIVES 0>3 86 155 Mr. Dol an, General Manager-Chief Engineer, stated that the furnace i nduced draft vari abl e frequency drives wi 11 be install ed 1 ater in the year. They may be installed by District forces or the installation may be bid. Staff will return to the Board if appropriate. The recommended project should save electricity costs and prolong the life of the equ i pment. A discussi on foll Oiled wherei n Member Dal ton requested that a flow diagram be included with this type item in the future. After a discussion concerning the location and function of the induced draft fan, it was moved by Member McNulty and seconded by Member Dalton, that award of purchase order be authorized for Di strict proj ect 10017, Furnace Induced Draft Fan Variable Frequency Drives, to Emerson Electric Company and that $61,818, be authorized from the Sewer Construction Fund for purchase and engineering. Motion unanimously approved on the follOiling roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None reSENT: Members: None VI. CONSENT CALENDAR It was moved by Member Dalton and seconded by Member Boneysteel e, that the Consent Cal endar, consi sti ng of three items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. ' 1. Execution of a Consent to Dedication to Contra Costa County (J ob 1379 - Parcel 2) Sub. 6559, Concord area, was authorized (Resolution No. 86-070). Motion unanimously approved on the follOiling vote: AYES: Members: Boneysteel e, Dalton, McNulty, Clausen, Carl son NOES: Members: None JlBSENT: Members: None 2. Resol uti on No. 86-071 accepti ng an easement at no cost to the Di stri ct from E. E. MASON, et ux, Marti nez area (J ob 4218 - Parcels 2 and 3) was adopted on the follOiling vote: Motion unanimously approved on the following vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: None JlBSENT: Members: None 3. Resolution No. 86-072 accepting an easement at no cost to the District from DAVID C. BOONE, INC., et al, Orinda area (Job 4039 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the follOiling vote: AYES: Members: Boneysteel e, Dalton, McNulty, Clausen, Carl son NOES: Members: None ASSENT: Members: None CALL FOR R81UESTS TO CONSIDER ITEMS OUT OF ORDER Items XIII, Closed Session, and XIV, Actions Resulting Discussion in Closed Session, were taken out of order. from XIII. CLOSED SESSION 0 7 i' 0 3 86 156 1. PERSONNEL Pursuant to Government Code Secti on 54957, the closed sessi on was held to discuss personnel matters. 2. REAL ESTATE NEGOTIATIONS Pursuant to Government Code Section 54956.8, the closed session was held to instruct the District's real property negotiators concerning the acquisition of the property of Harry O. and Marcia T. Henry and William A. and Margaret Lawrence. At 7:50 p.m., President Carlson declared the closed session to di scuss personnel matters pursuant to Government Code Secti on 54957 and real estate negotiations pursuant to Government Code Section 54956.8. At 8:16 p.m., President Carlson concluded the closed session and reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION At this time President Carlson proceeded to Item IX, Personnel. IX. PERSONNEL ADOPT MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH THE MANPGEMENT GROUP, EFFECTIVE JULY 3, 1986 THROUGH APRIL 30, 1988 1. It was moved by Member McNul ty and seconded by Member Boneysteel e, that the Memorandum of Understanding between the District and the Central Contra Costa Sanitary Di strict Management Group, coveri ng all positi ons designated as Management, be adopted effective July 3, 1986 through April 30, 1988. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteel e, Dalton, McNulty, Clausen, Carlson NOES: Members: None ASSENT: Members: None APPROVE AND ,4UTHORIZE EXECUTION OF EMPLOYMENT CONTRACTS WITH THE GENERAL MANPGER-CHIEF ENGINEER AND THE SECRETARY OF THE DISTRICT 2. It was moved by Member McNul ty and seconded by Member Boneysteel e, that the Employement Contract for the General Manager-Chief Engineer effective May 1, 1986 through April 30, 1988, be approved and executi on authorized; and that the Empl oyment Contract for the Secretary of the District effective May 1, 1986 through April 30, 1988, be approved as modi fi ed and executi on authorized. Moti on unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None JlBSENT: Members: None President Carlson returned to the order of the agenda. VII. ENGINEERING 1. ,4UTHORIZE $5,000 FROM THE SEWER CONSTRUCTION FUND FOR THE FINAL DESIGN OF HILLCREST DRIVE LANDSLIDE REPAIRS, DISTRICT PROJECT 3886; ,4UTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXECUTE A JOINT LANDSLIDE REPAIR PGREEMENT WITH MR. LOUIS SAULJlCICH AND MR. WILLI AM HAM Mr. Dolan, General Manager-Chief Engineer, stated that in accordance with the Board's direction, staff has modified the procedure with regard to reporting General Manager-Chief Engineer authorizations. Previously, staff returned to the Board for ratificati on of these authorizati ons. General Manager-Ch i ef Engi neer authorizati ons are nON reported to the Board in the position papers requesting additional funds. 07<- U3'.' 86., 157 A discussion followed wherein the Board requested additional information concerning alternatives with regard to the Hillcrest Drive Landsl ide Repai r Proj ect. 2. AUTHORIZE GENERAL MANPGER-CHIEF ENGINEER TO EXECUTE AN PGREEMENT WITH JAMES MONTGOMERY CONSULTING ENGINEERS AND AUTHORIZE $488,110 IN SEWER CONSTRUCTION FUNDS FOR PRELIMINARY DESIGN OF THE SAN RAMON VALLEY SEWER IMPROVEMENT PROJ ECT After a brief introduction by Mr. Dolan, General Manager-Chief Engineer, a Board and staff discussion was held concerning the contingency line item and the areas of uncertainty facing the project. The impact of using District staff rather than consultants was considered. Mr. Robert Baker, Deputy Chief Engineer, reviewed the process used in selecting the consulting engineering firm. Mr. Jim Gossett, of Montgomery Consulting Engineers, 'reviewed the qualifications and experience of the individual members of the Montgomery project team. Member Clausen asked if approval of this request would prejudge the EIR since one alternative is the no project alternative. Mr. Dol an indicated that this element of the work was only the predesign. Proceedi ng at th i s time woul d expedite the proj ect if the Board 1 ater decides to approved the project. However, a favorable Board decision on the predesign does not constitute an irrevocable commitment. In this way, the predesign is simil ar to the purchase of the Southern Pacific easement. Mr. Baker stated that there are several bottlenecks that are at or near capacity during wet weather flow. For that reason, the project has been fast tracked in those areas. Depending on the alternative sel ected by the Board, there is a calcul ated risk that the engineering costs expended to date would be lost. Mr. James L. Hazard, Counsel for the District, advised the Board that given the duty of the Board to protect the health and welfare of the District, taking action on this item would not bind the Board's discretion to select the no alternative project. It was moved by Member Dalton and seconded by Member Clausen, that the General Manager-Chief Engineer be authorized to execute an agreement with James M. Montgomery Consulting Engineers and that $448,110 be authorized for the Sewer Construction Fund for preliminary design of the San Ramon Valley Sewer Improvement Project. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteel e, Dalton, McNulty, Clausen, Carlson NOES: Members: None reSENT: Members: None It was noted for the record that each Board Member indicated they considered the evidence presented relative to the urgent need for this project and that by voting in favor of this item, each Board Member concurred that thei r vote on the San Ramon Valley Sewer Improvement Project EIR is in no way prejudged. VIII. SOl ID WASTE DISPOSITION OF PENDING MATTER RELATED TO VALLEY DISPOSAL SERVICE, INC.'S REFUSE COLLECTION RATE INCREASE APPLICATION 1. Mr. Dolan, General Manager-Chief Engineer, stated that this position paper is presented as an informational item. In a letter dated June 27, 1986, Valley Disposal Service, Inc. stated its intention to incorporate the request to conform rates for hilly areas in the next general rate increase application. No action is required by the Board of Directors at this time. IX. PERSONNEL ADOPT MEMORANDUM OF UNDERSTANDING (M. O. U.) WITH THE MANPGEMENT GROUP, EFFECTIVE JULY 3,1986 THROUGH APRIL 30,1988 1. Q.~.~.,',~' U I, ij ~~3 ~6' - -- 158 This item was taken out of order earlier in the agenda. APPROVE AND AUTHORIZE EXECUTION OF EMPLOYMENT CONTRACTS FOR THE GENERAL MANPGER-CHIEF ENGINEER AND THE SECRETARY OF THE DISTRICT 2. This item was taken out of order earlier in the agenda. X. ITEMS LATE FOR THE PGENDA None XI. REPORTS 1. GENERAL MANPGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, reported that he met with Mr. Jack Garner, Martinez City Manager, to discuss Martinez sewer improvements. Following discussion, the draft letter to Mayor Michael M. Menesini, City of Martinez, concerning the Martinez sewer improvements was approved with minor modification. b. Mr. Dol an invited the Board to attend the District's 40th Anniversary Picnic at 1 p.m. on Tuesday, July 15, 1986, at Waterfront Park in Martinez. c. There will be a San Ramon Valley Sewer Project open house at the San Ramon Valley Branch Library, 555 South Hartz Avenue, Danville on July 10, 11, and 19, 1986. Members of the project team will be on hand to provide information and to answer questions. d. The Concord Flow Meter Project will be bid in mid-July. In accordance with the amended contract, the City of Concord w ill pay half the costs. Mr. Dolan advised that as a result of a favorable series of grant payments received this year and in spite of the 5B Project expenditures, there will be a net cash payment to the City of Concord as part of the capital cost sharing. 2. CCUNSEL FOR THE DISTRICT Following discussion, a public hearing was scheduled for July 17, 1986, to consider the request of Pleasant Hill Bay Shore Disposal for increase of commercial rates in the Pacheco area. 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. President Carlson proposed that a meeting be scheduled to tour the facll ities and review the operations of Pleasant Hill Bay Shore Disposal in the Pacheco area. Members Boneysteele and Carlson will meet with staff and representatives of Pleasant Hill Bay Shore Disposal. In additi on, Presi dent Carl son proposed that he and Member McNul ty meet with Mr. George Navone to review the service level concerns raised by the City of Orinda with regard to Orinda Moraga Disposal Service. b. Member Dalton reported on the July 2 Solid Wast,e Commission Meeting. A revised schedule for landfill EIR processing has been received from the County and will be di stri buted to each Board Member. Member Dalton requested guidance as to the Board's position with regard to permitting the three privately proposed 1 andfill sites. Following discussion, this matter was calendared for consideration at the August 7, 1986 Board meeting. c. President Carlson provided a brief report of the June 26 meeting with Tri-Valley Wastewater Agency (TWA) representatives. The discussion was productive. No deci si ons or commitments were made but study of alternatives will continue. 0,7 03 86 159 XII. MATTERS FROM THE BOARD NOT ON THE PGENDA None XIII. CLOSED SESSION This item was taken out of order earlier in the agenda. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION This items was taken out of order earlier in the agenda. XV. ADJ OURNMENT There being no further business to come before the Board, President Carlson adjourned the meeting at the hour of 9:28 p.m. /f~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ': '." ,,/r \'j"!(I¡'ì':, 'I ',4..',-,,1 "',;, '/;'-.- Se re ary of the Central Contra CoSta Sanitary District, County of Contra Costa, State of California O~7 03 86