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HomeMy WebLinkAboutBOARD MINUTES 05-15-86 123 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 15,1986 The Di strict Board of the Central Contra Costa Sanitary Di strict convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on May 15,1986. President Carlson called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson AB SENT: Members: None II. PUBLIC COMt.£NTS None III. MINUTES 1. APPROVAL OF MINUTES OF MAY 1,1986 It was moved by Member McNulty and seconded by Member Dalton, that the minutes of May 1, 1986, be approved as presented. There being no objection, the motion was unanimously approved. IV. EXPENDITURES 1. EXPENDITURE LIST DATED MAY 15, 1986 Member Dal ton, member of the Budget and Fi nance Committee, stated that he and Member Clausen have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated May 15, 1986, including Running Expense Warrant Nos. 25770-25925, Sewer Construction Warrant Nos. 3638-3647, and Payroll Warrant Nos. 6724-6950, be approved as presented. There being no objection, the motion was unanimously approved. V. BIDS AND AWARDS 1. AUTHORIZE ~ARD OF DESIGN AND BUILD CONTRACT TO W. A. THOMAS CO., INC. AND WEST COAST CONTRACTORS, INC., A J OINT VENTURE; AUTHORIZE THE GM-CE TO EXECUTE A CONTRACT WITH HARRIS & ASSOCIATES FOR PROFESSIONAL SERVICES DURING DESIGN AND CONSTRUCTION; AND AUTHORIZE $1,170,000 FRCJo1 THE SEWER CONSTRUCTION FUND FOR THE MECHANICAL MAINTENANCE AND MATERIALS CONTROL BUILDING, DP NO. 20027 Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Ms. Cheryl Creson, the project manager who worked with Harris and Associates in developing the plans and specifications for the Mechanical Maintenance and Materials Control Building. This is the first design and construct project that the District has done. Presi dent Carl son stated that hi s company handl es the CECO metal building line and presented a bid to the contractors as a subcontractor for the building. Mr. James L. Hazard, Counsel for the Di strict, advi sed Presi dent Carlson to abstain from deliberation on this matter. President Carlson turned the meeting over to President Pro Tem Cl ausen. President Pro Tem Clausen asked if there were any questions or comments from the Board. Hearing none, President Pro Tam Clausen indicated that he would entertain a motion. Ori~" 1:5 86,: 124 It was moved by Member Boneysteele and seconded by Member McNulty, that award of a design and build contract be authorized to W. A. Thomas Co., Inc. and West Coast Contractors, Inc., a Joint Venture, the lowest responsible bidder, that the General Manager-Chief Engineer be authorized to execute a contract with Harris and Associates for services during design and construction, and that $1,170,000 be authorized from the Sewer Construction Fund for the completion of the Mechanical Maintenance and Materials Control Building, District Project No. 20027. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: None ABSTAIN: Members: Carlson VI. CONSENT CALENDAR It was moved by Member Clausen and seconded by Member Dalton, that the Consent Calendar, consisting of fourteen items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 86-037 accepting an easement at no cost to the Di strict from J. S. MONROE, et al - Pacheco area (J ob 3984 - Parcel 7) was adopted and recordings authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: None 2. Resolution No. 86-038 accepting an easement at no cost to the District from THE CHASE COMPANY - Walnut Creek area (Job 4170 - Parcel 1) was adopted and recordings authorized. Motion unanimously approved on the following vote: AYE S: Members: Boneysteele, Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: None 3. Resolution No. 86-039 accepting an easement at no cost to the District from R. E. BOUCHIER, et al - Walnut Creek area (Job 4170 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carl son NOES: Members: None ~ SENT: Members: None 4. Resolution No. 86-040 accepting an easement at no cost to the District from FAR WEST ASSOCIATES, INC. - San Ramon area (Job 4140 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYE S: Membe rs: Boneysteele, Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: None 05. 15 86 125 5. Authorization was given for P.A. 86-16 (Alamo) and P.A. 86-17 (Orinda) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: Membe rs: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: None Members: None 6. June 5, 1986, was establ ished as the date for a hearing on Annexation 92 as amended by the Local Agency Formation Commission. AYES: Motion unanimously approved on the following vote: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: ABSENT: Members: None Members: None 7. A publ ic hearing was scheduled for May 29, 1986, to consider revisions to Chapter 2.24 of the District Code and adoption of an ordinance updating environmental guidelines. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: None Members: None 8. A public hearing was set for June 5, 1986, to consider establishment of the 1986-1987 sewer service charge rates, and for coll ecti ng the 1986-1987 sewer service charges on the county tax rolls. AYES: Motion unanimously approved on the following vote: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: ABSENT: 10. Members: None Members: None 9. The Board was adv i sed on the close out of the Sol i d Waste Management Project <District Project 20015) and the return of $2,003 to the Sewer Construction Fund. $7,600 was authorized from the Sewer Construction Fund for the replacement of approximately 250 feet of pipeline at Strand Avenue in Pleasant Hill. Motion unanimously approved on the following vote: AYES: NOES: ABSENT: 11. Members: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: None Members: None A pregnancy disability leave of absence of up to six months was authorized for Joye L. Kurasaki, effective April 18,1986, with the continuation of all health, life insurance, and long-term disability insurance benefits. Motion unanimously approved on the following vote: 0-5' 86 !~,5 126 os AYES: Members: Boneysteele, Dal ton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 12. A pregnancy disability leave of absence of up to six months was authorized for Ruth Sasaki effective February 12, 1986, with the continuance of all health, medical, 1 He insurance, and long-term disability insurance benefits. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 13. Attendance by James M. Kelly was authori zed at a Batte 11 e Seminars and Study Program entitled "The Engineer as a Manager" . Motion unanimously approved on the following vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: None ABSENT: Members: None 14. Execution of Grant of Easement Agreement from Contra Costa County Redevelopment Agency, Pleasant Hill area, Parcels 8 and 9 and 11 through 14, District Project 3733, for trunk sewer line in the Southern Pacific Railroad Right of Way was authorized (Resolution No. 86-041). Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VII. ADMINISTRATIVE 1. AUTHORIZE EXECUTION OF A CONTRACT WITH GREAT WESTERN SAVINGS FOR ADMINISTRATION SERVICES IN CONNECTION WITH THE DISTRICT'S DEFERRED COMPENSATION PLAN Mr. Dol an, General Manager-Chief Engi neer, stated that the District's Deferred Compensation Plan was established in 1976 after the Di strict withdrew from the federal Soci al Security System. As a resul t of the extensive review by the Deferred Compensation Plan Advisory Committee, it is recommended that the District contract with Great Western Savings to provide a second, alternative administration firm for the District's plan. Member Clausen cautioned that the District not take part in advising the employees on investment in the fund. Member Boneysteele questioned the interest rate offered by Great Western Savings, since it is significantly higher than the current rates available. Mr. Walter N. Funasaki, Finance Officer, stated that this interest rate is part of a previous commitment from Great Western Savings. 15 8.6~ 127 It was moved by Member Clausen and seconded by Member McNulty, that execution of a contract be authorized with Great Western Savings to provide administration services in connection with the District's Deferred Compensation Plan. Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: None ABSENT: Members: None VIII. ENGINEERING 1. AUll-IORIZE THE GM-CE TO EXECUTE A CONTRACT WITH J ()- N CAROLLO ENGINEERS AND AUll-IORIZE $138,000 FROM THE SEWER CONSTRUCTION FUND FOR DESIGN OF THE TREATMENT PLANT WET WEATHER HYDRAULIC IMPROVEMENTS PROJ ECT - PHASE I, DISTRICT PROJ ECT NO. 20042 Mr. Dolan, General Manager-Chief Engineer, stated that as a result of the storm in February of this year, the need for this project was emphasized and the project was expedited. This project will be integrated into the future Treatment Plant Master Plan. It was moved by Member Dalton and seconded by Member Clausen, that the General Manager-Chief Engineer be authorized to execute a contract for professi onal services with John Caroll 0 Engi neers and that $138,000 be authorized from the Sewer Construction Fund for design of the Treatment Pl ant Wet Weather Hydraul ic Improvements Project - Phase I, District Project No. 20042. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None IX. BUDGET AND FINANCE 1. RECEIVE APRIL 1986 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, summarized the results of operations and maintenance for the month of April 1986, noting that expenditures exceeded budget by $126,000, representing an 8.5 percent unfavorabl e vari ance. For the ten months ended April 1986, the actual expenditures were $176,000 less than budget, representing a 1.2 percent favorable variance. The District's temporary investments are held in Federal National Mortgage Association notes, collateralized certificates of deposit, bankers' acceptances, and commercial paper with interest rates ranging from 8.5 percent to 6.35 percent. The latest rate is 6.7 percent. Member Clausen reported that information was received at the recent CASA meeting that the State Fund is currently yielding 8.2 percent interest. Mr. Funasaki indicated that he would inquire into the State Fund. Mr. Robert A. Baker, Deputy Chief Engineer, and Mr. Curt Swanson, Principal Engineer, presented a status report of the San Ramon Valley Pipeline Project, District Project No. 3733. Mr. Gary Oates, of Environmental Science Associates, discussed the project and alternatives for location and size currently under consideration. Mr. Oates provided a brief overview of the California Environmental Quality Act (CEQA) process and its relation to this project. 2. APPROVE THE 1986-1987 EQUIPM:NT BUDGET Mr. Dol an, General Manager-Chief Engi neer, stated that si nce the draft Equi pment Budget was submitted for review at the 1 ast Board meeting, Members Clausen and McNulty have met with staff to review the bu dget. O~?11~', .86 128 On behalf of the Capital Project Committee, it was moved by Member Boneysteel e and seconded by Member Dal ton, that the 1986-1987 Equi pment Budget be approved. Member Clausen stated that he supports the Equipment Budget but is doing so with some reservations. Member Clausen stated that most of the large equipment requests are based on the expectations that productivity will increase. Member Clausen requested that a report be made during the year in that regard. Member Clausen suggested that all departments have a programmed replacement of equipment to avoid large expenditures in a single year; and that after a year, the efficiencies and cost effectiveness of retai ni ng 01 d equi pment be reviewed. Fi nally, Member Clausen inquired as to the source of payment for this equipment. Mr. Dolan stated that capital funds from the Sewer Construction Fund are used for purchase of equipment costing more than $250. President Carlson stated that former Collection System Operations Department Manager Robert Hinkson had a schedule call ing for review and replacement of equipment. In addition the District has had excellent mechanics who have kept the equipment operational. Hearing no further questions or comments, President Carlson called for a roll call vote on the above motion. The motion was unanimously approved as follows: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None X. LEGAL/LITIGATION DENIAL OF $275,000 CLAIM FOR INDEMNITY AND APPORTIONMENT FROM LEIGH AND NANCY FORSBERG 1. It was moved by Member Clausen and seconded by Member McNulty, that the $275,000 cl aim for indemnity and apportionment from Leigh and Nancy Forsberg be denied and referred to staff for further action as necessary. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Membe rs: None ABSENT: Members: None XI. ITEMS LATE FOR THE AGENDA 1. AUTHORIZE AWARD OF CONTRACT FOR REPLACEMENT OF EXISTING DEFICIENT SEWER FACILITIES IN MARTINEZ AND ORINDA, AND AUTHORIZE $243,086 .00 FROM THE SEWER CONSTRUCTION FUND FOR DISTRICT PROJECT 4054 Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele and seconded by Member Clausen, that award of the construction contract be authorized to Gallagher & Burk, the lowest responsible bidder and that $243,086.00 be authorized from the Sewer Construction Fund to complete the replacement of existing deficient sewer facil ities in Martinez and Orinda, District Project No. 4054. Motion unanimously approved on the following roll call vote: AYE S: Membe rs: Boneysteele, Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: None At this time President Carlson departed from the order of the agenda to accommodate interested parties in the audience. 05~ '~15 '86 129 XIV. CLOSED SESSION 1. LITIGATION Pursuant to Government Code Section 54956.9(b), a point has been reached when in the opinion of the Board of Directors of the Central Contra Costa Sanitary Di strict on the advice of its Counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the District. The title of the litigation is not being identified because to do so would jeopardize the Board's ability to conclude existing settlement negotiations to its advantage. 2. PERSONNEL Pursuant to Government Code Section 54957, the closed session was held to discuss personnel matters. At 9:03 p.m., President Carlson declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(b) and personnel pursuant to Government Code Section 54957. At 9:36 p.m., President Carlson concluded the closed session and reconvened the meeting into open session. xv. ACTIONS RESULTING FROM DISCUSSIONS IN .CLOSED SESSION None At this time President Carlson returned to the order of the agenda. XII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Following discussion, it was moved by Member McNulty and seconded by Member Dalton that a public hearing be scheduled for June 19, 1986, to consider appl ications for rate increases submitted by Valley Disposal Service, Orinda-Moraga Disposal Service, and Pleasant Hill Bay Shore Disposal Service. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None It was the consensus of the Board that a separate workshop would not be held, but that the staff analysis would be considered at the publ ic hearing together with input from the refuse collectors and the public. b. In reference to Board questions during consideration of the District's Self-Insurance Program at the May 1,1986 Board meeting, Mr. Dolan provided additional information on the cost of the District's employee blanket bond. c. Mr. Dolan reported that the deep portion of the Linda Lane sewer has been completed and backfilled but has not been accepted yet. d. Mr. Charl es Batts, Pl ant Operati ons Depa rtment Manager, will present the District's comments on the draft Basin Plan to the Regional Board on May 19, 1986. Mr. Batts summarized his presentation for the Board, indicating that the main area of concern is toxic pollutants. e. Mr. James Kelly, Planning Division Manager, presented an overview of the Martinez Sewer Improvements Projects and suggestions for a draft letter to the city of Martinez. Member Boneysteele suggested that the histor~ ~~f the Martinez Municipal Sewer System be included in the letter to Martinez. Member McNulty stated that alternatives for paying for the necessary sewer improvements must be explored with Martinez. 05 15 86 130 05 f. Mr. Dolan advised that on May 21 and 22, 1986, he will be attending a meeting of the American Society of Civil Engineers (ASCE) National Environmental Systems Policy Committee. Expenses will be reimbursed by ASCE. g. The Alum Sludge settlement agreement with Contra Costa Water District has been completed and signed. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT Ms. Joyce McMillan, Secretary of the District, requested and received Board concurrence to reschedule the Annual Report photo session for June 19, 1986. 4. BOARD MEMBERS Member Boneysteele advised that he will be out of the state and unable to attend the May 29, 1986 Board meeting and requested that he be excused. Member Clausen indicated that he will also be out of the area but will try to return for the May 29 meeting. XIII. MATTERS FROM THE BOARD NOT ON THE AGENDA a. Presi dent Carl son and Member Cl ausen reported on the j oi nt meeting held between the District and representatives of Trivalley Wastewater Agency (TWA) to discuss the possibility of a joint project and the range of alternatives available. President Carlson stated that any benefit that the District might derive from a cooperative effort must be weighed against the additional capacity requirements on our plant, collection system, and outfall. Jim Kelly and Bob Whitley will meet to develop a draft scope of work for the project in an effort to provide the information which will be necessary for a decision to be made. It is anticipated that the draft work plan will be presented to the Board for consideration in June 1986. b. President Carlson reported on the recent CASA meeting. At that meeting Robert Baker chaired a panel discussion on hazardous waste in which Roger Dol an partici pated. At the Di rectors' meeti ng, a representative of the State Treasurer's Office reported on investment in the State Fund as discussed earlier. President Carlson participated in a round table discussion on insurance. Jack Campbell, Administrative Operations Manager, has been requested to present a panel discussion on self-insurance for sanitary agencies at the August CASA meeting. XIV. CLOSED SESSION This item was taken out of order earlier in the agenda. XV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION This item was taken out of order earlier in the agenda. XVI. ADJ OURNMENT There being no further business to come before the Board, President Ca rl son adj ou rned the meeti ng at 10: 50 p. m., to reconvene 1 n Regu 1 a r Adjourned Session on Thursday, May 29, 1986, at 7:30 p.m. 15 86 President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: . )