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HomeMy WebLinkAboutBOARD MINUTES 03-20-86 100 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 20,1986 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on March 20,1986. In the absence of Presi dent Carl son, Presi dent Pro Tern Cl ausen called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Member: Boneysteele, Dalton, McNulty, Clausen ABSENT: Member: Carl son President Carlson had previously indicated that he would be unable to attend this meeting and requested that he be excused. II. PUBLIC COMMENTS None III. APPROVAL OF MINUTES 1. APPROVE MINUTES OF FEBRUARY 20,1986 It was moved by Member Boneysteele and seconded by Member Dalton, that the minutes of February 20, 1986, be approved as presented. There being no objection, the motion was approved with President Carlson being absent. 2. APPROVE MINUTES OF MARCH 6, 1986 It was moved by Member Boneysteele and seconded by Member Dalton, that the minutes of March 6,1986, be approved as presented. There being no objection, the motion was approved with President Carlson being absent. IV. EXPENDITURES 1. EXPENDITURE LIST DATED MARCH 20,1986 President Pro Tem Clausen, member of the Budget and Finance Committee, stated that he and Member Dal ton have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member McNulty, that the Expenditure List dated March 20, 1986, including Running Expense Warrant Nos. 24696-24982 and Sewer Construction Warrant Nos. 3510-3542, be approved as presented. There being no objection, the motion was approved with President Carlson being absent. V. CONSENT CALENDAR It was moved by Member Boneysteel e and seconded by Member Dal ton, that the Consent Calendar, consisting of eight items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 86-022 accepting an easement at no cost to the District from DESCO OAK POINTE, a limited partnership, Walnut Creek area (Job 4135 - Parcel 1) was adopted and recordi ngs authorized. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen 0,3;, 2Q . 86 101 NOES: Members: None ABSENT: Members: Carl son 2. Resolution No. 86-023 accepting an easement at no cost to the District from ANGLO CONSTRUCTION CORPORATION, Walnut Creek area (Job 4169 - Parcel 2) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson 3. The contract work for construction of the Planning Division Office Space Improvements Project was accepted and the filing of the Notice of Completion (District Project 20033) was authorized. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carl son 4. Close out of the Lancaster Road, Wal nut Creek Parallel Trunk Sewer Project (District Project 4082) and return of $15,846 to the Sewer Construction Fund was received as information. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: ABSENT: None Members: Members: Carlson 5. Quitclaim Deed to Hofmann Construction Co., Inc., Job 1554, was approved, the President Pro Tem of the District Board of Directors and the Secretary of the District were authorized to execute said Quitclaim, and recording was authorized (Resolution No. 86-024). Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carl son 6. Quitcl aim Deed to C.W.O.K., a general partnership, Job 3635, Subdivision 6024, Moraga area, was approved, the President Pro Tem of the Board of Directors and the Secretary of the District were authorized to execute sai d Quitcl aim, and recordi ng was authorized (Resolution No. 86-025). Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson 7. The "Loan Approval and Estoppel Agreement" with VMS 1984-133, Ltd. and Pacific First Federal Savings Bank (lender) was approved and the President Pro Tem of the District Board of O.~;,~'\ 2,Ø ' 86 T 102 Di rectors was authorized to execute triplicate (Resolution No. 86-026). said agreement in Motion approved on the following vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen Members: None ABSENT: Members: Carlson 8. $9,200 was authorized from the Sewer Construction Fund for replacement of approximately 395 feet of pipeline in La Fond Lane in Orinda by District forces. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ADMINISTRATIVE 1. APPROVE REPLACEMENT OF DISTRICT'S COMMERCIAL LIABILITY INSURANCE BY A SELF-INSURANCE POLICY PUBLIC OFFICIALS' Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the District's existing commercial insurance pol icy for Publ ic Officials' Liability coverage has been cancelled by the carrier effective March 26, 1986. It was proposed and Board concurrence received, that this risk be self-insured. Messrs. Jack Campbell, Paul Morsen, and Kent Alm developed the draft policy presented for the Board's consideration. Mr. Kent Alm, Deputy Counsel for the District, summarized the proposed Interim CCCSD Employees' and Public Officials' Indemnity Policy. Following discussion, it was moved by Member McNulty and seconded by Member Dalton, that the statement for District coverage of Public Officials' L iabil ity was reviewed and approved as an interim District pol icy to be followed for Publ ic Officials' Liabil ity claims until the more comprehensive District Risk Management pol icy is adopted. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carl son VII. ENGINEERING 1. RESCIND POLICY FOR PROCESSING PETITIONS FOR ANNEXATION OF PROPERTIES TO THE DISTRICT IN THE LAKE ORINDA HIGHLANDS AREA Mr. Dol an, General Manager-Chief Engi neer, stated that as a resul t of the recent incorporation of the city of Orinda, the Board's policy of providing public hearings on the majority of Board actions affecting the Lake Orinda Highlands area can be changed. This matter was reviewed by the Annexation Committee. The proposed staff procedure for processing petitions for annexation has been provided to the Board. It was moved by Member Boneysteele and seconded by Member Dalton, that the Board policy for processing petitions for annexation of properties to the District in the Lake Orinda Highlands area be rescinded. This action will result in these petitions being processed in accordance with generally applicable District procedures. There being no objection, the motion was approved with President Carlson being absent. 0'31", 2Ô" 86' 103 VII 1. BUDGET AND FINANCE 1. RECEIVE FEBRUARY 1986 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, highlighted the results of operati ons and mai ntenance for the month of February 1986, noti ng that expenditures exceeded budget by $18,000, representing a 1.1 percent unfavorable variance. For the eight months ended February 1986, actual operations and maintenance expenditures were $228,000 less than budget, representing a 1.9 percent favorable variance. The District's temporary investments are currently held in a Federal National Mortgage Association note, collaterialized certificates of deposit, and bankers' acceptances with interest rates ranging from 7.5 percent to 8.5 percent. The latest rate is 7.9 percent. Mr. Funasaki reported that there are three investments held in bankers' acceptances with Dai Ichi Kangyo Bank that exceed the 15 percent limitation that is part of the District's investment policy. The County Treasurer has been advised of this problem and has assured staff that this was an oversight on their part and they would make every effort to assure that this would not be repeated. Mr. David R. Williams, Engineering Division Manager, reviewed District Project No. 3791, Dewatering System Improvements Project. Hearing no objection, President Pro Tem Cl ausen decl ared that the February 1986 Financial Statements were received. IX. ITEMS LATE OF THE AGENDA None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Ghief Engineer, reported that di scussions are conti nui ng with Contra Costa Water Di strict concerning alum sludge. It is hoped that a proposed settlement will be calendared for Board consideration on April 3,1986. b. With regard to the Reiner Court matter previously discussed with the Board in Closed Session, the developer and contractor have been advised of the problem of unpaid fees and the infractions relating to concrete in the manhole. The contractor is apparently not working in the area any longer. The developer has requested appeal of the proposed staff action. This matter will be scheduled for Board consideration on April 3, 1986. c. The newly adopted refuse collection franchise agreement contained a requirement for insurance to be set from time to time. Mr. David Warren has been retained to review these requirements for Orinda-Moraga Disposal and Valley Disposal. The cost of this review will be passed on to the garbage companies. d. Two Di strict employees, Randy Grieb and Bert Michal czyk, will travel to the East Coast to look at sludge pumping and centrifuge equipment. This will be funded out of the Dewatering System Improvements Project. e. The Mechanical Maintenance/Materials Control Building design/construct project will be advertised for bid during the next two weeks. This is the first time the District has done such a project. The prel iminary estimate for the design/construct portion of the project is $820,000; the overall project cost estimate is $1 million. f. The draft letter to the Dublin San Ramon Services District,Board of Directors concerning the San Ramon Valley Sewer Expartsion Pròject EIR was reviewed and the President of the Board of Directors was authorized to execute same. g. Mr. Dolan stated that at the February 20 Board meeting the Board was advised that the collection system and plant personnel followed procedures and worked well under some very trying circumstances caused by 03 20 86 104 the February 17 storm. Later the Board was advised of the odor problem with the ponds after these extreme flow conditions. The physical system did not function as well as the employees did. The District has been conducting a Collection System Master Plan effort which is oriented to identifying current and future capacity problems in the collection system. Also, it will predict flows at the plant for scheduling future plant upsizing. Out of this effort a number of problem areas have been identified. One of them, the Martinez area, is a problem we have long known about. The recent storm allowed us to confirm some of the predictions being generated by the Master Plan. At the plant, staff has looked at capacity needs to address the more rigorous wet weather requirements being enforced around the Bay. Mr. James Kelly, Planning Division Manager, updated the Board on the elements of the Collection System Master Plan and the impacts of the recent storm on the collection system. Mr. David Williams, Engineering Division Manager, discussed the effects of the storm on the plant itself and the related plant capacity needs. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS Member Dalton reported on the March 19, 1986 Solid Waste Commission meeting. At that meeting the Solid Waste Commission reversed its position to the Board of Supervisors on Assembly Bill 2020 (bottle bill). Because of amendments to that bi 11, the Commi ssi on has now taken a position of support. Member Dalton reported that the Sol id Waste Commission and the Planning Commission are beginning the EIR hearing process on the Kirker Pass landfill site. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA Member Clausen reported on the San Ramon Valley Sewer Expansion EIR scoping session held on March 12, 1986. Approximately 50 interested citizens were in attendance. Concern was voiced regarding the Dublin San Ramon Services District creek enhancement alternative for serving the Livermore Amador Valley and about the possibility of more than one construction project in the streets of Danville and San Ramon. XII. CLOSED SESSION None XIII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XIV. ADJ OURNMENT There being no further business to come before the Board, President Pro Tem Clausen adjourned the meeting at the hour of 9:11 p.m. 03 20 86 ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: .¡ ...,~ '