HomeMy WebLinkAboutBOARD MINUTES 01-16-86
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON JANUARY 16, 1986
The Di strict Board of the Central Contra Costa Sanitary Di strict
convened in regular meeting at its regular place of meeting, 5019 Imhoff
Place, Martinez, County of Contra Costa, State of California, at 7:30
p. m. on January 16, 1986.
President Carlson called the meeting to order and requested that the
Secretary call roll.
1.
ROLL CALL
PRESENT:
ABSENT:
Members:
Carlson, Dalton, McNulty, Clausen, Boneysteele
Members:
None
II. PUBLIC COMr.ENTS
None
III. APPROVAL OF MINUTES
1. APPROV AL OF MINUTES OF DECEMBER 19,1986
It was moved by Member McNul ty and seconded by Member Boneysteel e
that the minutes of December 19,1985, be approved with amendment to Item
V. HEARINGS 2. CONDUCT A PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE
RENEGOTIATED REFUSE COLLECTION FRANCHISE AGREEMENT DRAFT to include
speci fic di recti on from the Board of Di rectors to staff with regard to
alternatives for inclusion in the draft refuse collection franchise
agreement for consideration by the Board on February 6, 1986.
IV.
EXPENDITURES
1.
EXPENDITURE LIST DATED JANUARY 16,1986
Member Dal ton, member of the Budget and Fi nance Committee, stated
that he and Member Boneysteele have reviewed the expenditures and found
them to be satisfactory. Expenditures for temporary help and consulting
engineers were discussed.
It was moved by Member Dal ton and seconded by Member Boneysteel e,
that the Expenditure List dated January 16, 1986, including Running
Expense Warrant Nos. 23737-23872 and Sewer Construction Warrant Nos.
3404-3425, be approved as presented. There being no objection, the
motion was unanimously approved.
V.
BIDS AND AW ARDS
1.
AUTHORIZE AWARD OF CONSTRUCTION CONTRACT FOR FURNACE CONTROL ROOM,
DISTRICT PROJECT NO. 3694.5 TO PACIFIC MECHANICAL CORPORATION,
AUTHORIZE A CONTRACT AfvENDMENT WITH J ()- N CAROLLO ENGINEERS FOR
CONSTRUCTION MANAGEMENT SERVICES, AND AUTHORIZE $75,000 FROM THE
SEWER CONSTRUCTION FUND
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
it was moved by Member Dal ton and seconded by Member Boneysteel e, that
the Board authorize the award of the contract for construction of
District Project No. 3694.5 to Pacific Mechanical Corporation, the lowest
responsible bidder; and that the General Manager-Chief Engineer be
authorized to execute Contract Amendment No.3 with John Carollo
Engineers for services during construction; and that an additional
$75,000 from the Sewer Construction Fund be authorized for this project.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES:
Members:
None
ABSENT:
Membe rs :
None
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V1.
CONSENT CALENDAR
It was moved by Member Boneysteel e and seconded by Member Dal ton,
that the Consent Cal endar, consi sti ng of el even items, be approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
Resolution No. 86-001 accepting an easement at no cost the the
District from J. Me DONNEL, et ux, Orinda area (Job 4119 -
Parcell) was adopted.
Motion unanimously approved on the following roll call vote:
AYES: Members: Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES: Members: None
ABSENT:
Members:
None
2.
Resol uti on No. 86-002 accepti ng an easement at no cost to the
District from SUNRISE HILL ASSOCIATES, Orinda area (Job 4119 -
Parcel 3) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
Members:
None
ABSENT:
Members:
None
3. Resolution No. 86-003 accepting an easement at no cost to the
District from C. E. BETZ, et ux, Orinda area (Job 4119 - Parcel
3A) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES:
ABSENT:
Members:
None
Members:
None
4.
Resol ution No. 86-004 accepti ng an easement at no cost to the
District from D. W. TOMS, et ux, Orinda area (Job 4119 - Parcel
4) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
Members:
None
ABSENT:
Members:
None
5.
Resolution No. 86-005 accepting an easement at no cost to the
District from HAYMAN HOMES, INC., Walnut Creek area (Job 3842 -
Parcell) was adopted.
Motion unanimously approved on the following roll call vote:
AYES: Members: Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES: Members: None
ABSENT:
Members:
None
6.
Authorization was given for P.A. 86-1 (Danville) and P.A. 86-2
(Orinda) to be included in a future formal annexation to the
Di strict.
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Motion unanimously approved on the following roll call vote:
AYES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES:
Members:
None
ABSENT:
Members:
None
7.
The contract work on the emergency sli de repa i r proj ect at
Evergreen Drive, Orinda was accepted and the filing of the
Notice of Completion (District Project No. 4000) was authorized.
Motion unanimously approved on the following roll call vote:
AYES: Members: Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES: Members: None
ABSENT:
Members:
None
8.
Close out of the Modi ficati ons of Computer Room HV AC System
Project and return $3,714 to the Sewer Construction Fund
<District Project 20017> was presented for the Board's
information.
9.
Close out of the Plant Operations Building HVAC Chlorine
Exclusion Project and return $43 to the Sewer Construction Fund
<District Project 20006) was presented for the Board's
i nformati on.
10.
Close out of the 1250 Spri ngbrook Road Reroofi ng Proj ect and
return $2,590 to the Sewer Construction Fund <District Project
3386) was presented for the Board's information.
11.
A pregnancy disability leave of absence for Margaret Troyer for
a maximum period of six months was authorized.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES:
ABSENT:
Members:
None
Members:
None
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
VII.
ENGINEERING
1.
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH J()- N CAROLLO ENGINEERS FOR DESIGN OF THE CONCORD FL()I METERS
AND AUTHORIZE $183,700 FROM THE SEWER CONSTRUCTION FUND
Mr. Dol an, General Manager-Chief Engineer, stated that the time
frame for completion of this project is approximately October 1986,
before the wet weather season begins. Concord is being kept advised of
costs.
It was moved by Member Clausen and seconded by Member McNulty that
the General Manager-Chief Engineer be authorized to execute an agreement
with John Carollo Engineers for design of the Concord flow meters and
that $183,700 be authorized from the Sewer Construction Fund. Motion
unanimously approved on the following roll call vote:
AYES: Members: Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES: Members: None
ABSENT: Members: None
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2.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENTS
WITH MAIN HURDMAN, LARRY WALKER ASSOCIATES, AND AUBREY C. RUSSELL;
AUTHORIZE $140,000 IN SEWER CONSTRUCTION FUNDS FOR STAGE 5A-I AND
SA-II GRANT ADMINISTRATION, DISTRICT PROJECTS 3760 and 3761
Mr. Dol an, General Manager-Chief Engi neer, expl ai ned that it i s
important to perform the preaudit process in a very thorough way. That
is what these people will be doing. Some work is al ready being done on
the preaudit under the direction of Curt Swanson, Principle Engineer.
It was moved by Member Dalton, and seconded by Member Boneysteele,
that the General Manager-Chief Engineer be authorized to execute
agreements with Mai n Hurdman, Larry Wal ker Associ ates, and Aubrey C.
Russell for grant admi ni strati on services; and that $140,000 be
authorized from the Sewer Construction Fund for Stage 5A-I and SA-II
grant administration.
3.
SET A PUBLIC HEARING DATE OF FEBRUARY 6, 1986, TO CONSIDER ADOPTION
OF NEGATIVE DECLARATION FOR THE WATERSHED NO. 35 SOOTH (SYCAMORE
VALLEY) SEWAGE COLLECTION SYSTEM IMPROVEMENTS PROJECT
Mr. Dolan, General Manager-Chief Engineer, stated that this project
is one of several items relating to sewer construction in the Sycamore
Valley. Staff is not aware of any active public opposition, but we feel
it is important to provide the publ ic with every opportunity to comment
on construction in this area. Costs will be recouped at a future date by
watershed fees.
It was moved by Member Clausen and seconded by Member Dalton, that a
publ ic hearing date of February 6, 1986, be set to consider adoption of
the Negative Declaration for the Watershed No. 35 South (Sycamore Valley)
Sewage Collection System Improvements Project. There being no objection,
the motion was unanimously approved.
VII.
COLLECTION SYSTEM
1.
AUTHORIZE $6,400 FROM. THE SEWER CONSTRUCTION FUND FOR THE
REPLACEMENT OF APPROXIMATELY 375 FEET OF PIPELINE AND THE ADDITION
OF ONE MANHOLE AT LAUREL DRIVE AND MAGNOLIA LANE IN LAFAYETTE BY
DISTRICT FORCES
AUTHORIZE $8,500 FROM THE SEWER CONSTRUCTION FUND FOR THE
REPLACEMENT OF APPROXIMATELY 493 FEET OF PIPELINE AND THE ADDITION
OF ONE NEW MANHOLE ON WARREN ROAD IN MARTINEZ BY DISTRICT FORCES
2.
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
it was moved by Member Clausen and seconded by Member Dalton, that $6,400
be authorized from the Sewer Construction Fund for the repl acement of
approximately 375 feet of pipeline and the addition of one manhole at
Laurel Drive and Magnolia Lane in Lafayette; and that $8,500 be
authorized from the Sewer Construction Fund for the replacement of
approximately 493 feet of pipeline and the addition of one new manhole on
Warren Road in Marti nez. Moti on unanimousl y approved on the foll owi ng
roll call vote:
AYES:
Members: Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES:
Members: None
ABSENT:
Membe rs: None
IX.
BUDGET AND FINANCE
1.
RECEIVE DECEMBER 1985 FINANCIAL STATEMENTS
Mr. Dolan, General Manager-Chief Engineer explained that staff will
present a detail ed semi-annual report to the Board at the February 20,
1986 Board meeti ng which will i ncl ude the major differences in budget
versus actual figures.
Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Walter N.
Funasaki, Finance Officer, who highlighted results of operations and
mai ntenance for the month of December 1985 noti ng that
, expenditures
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exceeded budget by $6,000, representing a .3 percent unfavorable
variance. Year-to-date expenditures were $253,000 less than budget for a
2.8 percent favorable variance. The District's temporary investments are
currently held in a Federal National Mortgage Association note,
coll ateral ized certi ficates of deposit, bankers' acceptances, and
commercial paper with interest rates ranging from 9.5 to 7.45 percent.
The latest rate is in the 8.1 percent range.
Mr. Robert A. Baker, Deputy Chief Engineer, introduced Mr. Jay S.
McCoy, Construction Divison Manager, who presented a capital project
review of District Project No. 3615, Basin C, and District Project No.
4082, Lancaster Road. Sl ides showi ng the progress of work on both
projects were presented.
Hearing no objection, President Carlson declared that the December
1985 Financial Statements were received.
X.
ITEMS LATE FOR THE AGENDA
APPROVE CLAIM SETTLEMENT PAYMENT TO GERALD AND PATRICIA ORTLAND FOR
SEWER OVERLFOW DAMAGE
1.
It was moved by Member Boneysteele and seconded by Member Clausen,
that payment of $22,500 be approved from the Operations and Maintenance
Conti ngency Fund to Geral d and Patrici a Ortl and in settl ement of thei r
claim for damages resulting from a sewage overflow occurring at 61 Rheem
Boulevard, Orinda, on September 19, 1985. The motion was unanimously
approved on the following roll call vote:
AYES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES:
ABSENT:
Members:
None
Members:
None
XI.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dol an, General Manager-Chief Engi neer, di scussed Assembl y
Bill 1036 (Frazee) in connection to related staff authority levels. A
position paper will be prepared and submitted for Board consideration.
b. Mr. Dol an stated that $4.9 mill ion was recently received from
the Environmental Protection Agency. This included $3.6 million for 5A-I
settlement and $1.3 mill ion for SA-II settlement. On January 15, 1986,
$810,000 was received from the State. Thi s incl uded $600,000 for 5A-I
settlement and $210,000 for SA-II settlement. In September 1985, $4
mill ion was received from the Environmental Protection Agency for 5A-I
settlement.
c. Mr. Dol an reported that as of 5 p. m. today hi s private after
hours phone number is 825-3367.
d. Mr. Dolan discussed annexation issues between CCCSD and Dublin
San Ramon Community Services Di strict <DSRCSD>. DSRCSD woul d 1 ike to
resolve the sphere of influence issue between the two agencies in the
Tassaj ara area, Southeast of the present Di strict boundary. DSRCSD
wishes to provide services in this area but developers have indicated
they woul d prefer CCCSD to provi de service. The developers apparently
feel that CCCSD would be more reliable and the services are less
expensive. Mr. Dolan feels there is a need for Board involvement as the
issue involves policy level considerations. Mr. Dolan stated that if the
Board sees fit it might be appropri ate to change the Mutual Annexati on
Committee to the Annexation Policy Committee and meet the week of January
27, 1986.
Mr. James Kelly, Planning Division Manager, made a presentation on
the San Ramon Valley Sewer Improvement Project EIR Public Participation.
Mr. Dolan suggested that the District hire a Consulting Project
Coordinator to assist in the publ ic participation process. Mr. Dolan
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would like to work with the Board liaison for Danville and San Ramon on
this position. Member Boneysteele stated it is important to consider our
course of action carefully and try to anticipate publ ic reaction to the
proj ect.
Mr. Robert Baker, Deputy Chief Engineer, reported that the draft EIR
on the San Ramon pipeline project is due in April 1986. The District is
now starti ng to work with nei ghborhood groups and woul d 1 ike to start
working with city councils. The final EIR is due the end of June 1986.
The Consulting Project Coordinator would be used for approximately six
months following the final EIR. One Board Member will also need to be
involved two to three times a week. One Board Member will be needed at
first but it may be necessary to expand to a committee of two.
2.
COUNSEL FOR THE DISTRICT
None
3.
SECRETARY OF THE DISTRICT
a. Joyce McMillan introduced Julie Lopez, Administrative Aide to
the Secretary of the Di strict, who is attendi ng the meeti ng to take
minutes.
4.
BOARD MEMBERS
a. It was moved by Member Clausen and seconded by Member McNulty,
that Resolution No. 86-006 urging CASA to seek State legislation to raise
the compensation for Board Members and to increase the number of meetings
allowed per month be adopted. Motion unanimously approved on the
following roll call vote:
AYES:
Members:
Boneysteele, Dalton, Clausen, McNulty, Carlson
NOES:
Members:
None
ABSENT:
Members:
None
XII.
MATTERS FROM THE BOARD NOT ON THE AGENDA
a. In response to Members Carl son and Boneysteel e' s suggestion,
Charles Batts, Plant Operations Department Manager, will be presenting a
report on Quality Circles at the CASA Directors' Meeting.
b. Regarding the cost of service in the city of Orinda, Member
Dalton inquired if a life-line garbage rate and reduced rates for
curbside pickup has been considered. Various levels of service have been
the subject of previous studies. Following discussion, it was determined
that rates and levels of service should be kept separate from the
franchise. Member Carlson recommended that staff point out to the city
of Ori nda the di sti nction between franchi si ng the garbage service, and
setting rates and levels of service. Perhaps some cost saving reduction
in service levels might be conisdered at rate setting time.
c. The Board directed staff to suggest alternative language for the
sentence under Publ ic Comments on the agenda and bri ng it back to the
Board for review.
d. President Carlson reviewed committee assignments for this coming
year. They are as follow: Budget and Finance Committee - Members Clausen
and Dalton; Personnel Committee - Members Boneysteele and McNulty;
Concord Committee - Members Carl son and Cl ausen; CCCSD/CCWD Committee
(Alum Sludge) - Members Carlson and Boneysteele; Solid Waste Commission
Representati ve - Member Dal ton; Annexati on Pol icy Committee - Members
McNulty and Clausen; Capital Projects Committee - Members Boneysteele and
Carlson. Board Liaison to Cities and County: Member Carlson - Concord
and Pleasant Hill; Member Clausen - Danville, Alamo and San Ramon; Member
Boneysteel e - Lafayette and Wal nut Creek; Member Dal ton - Marti nez and
Contra Costa County; Member McNulty - Orinda and Moraga. President
Carl son asked the Secretary of the Di strict to prepare a 1 etter for
appropriate Board Members' signatures to each community that will have a
CCCSD representative.
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XIII.
CLOSED SESSION
1.
INITIATION OF LITIGATION
With respect to initiation of litigation, the closed session was
hel d pursuant to Government Code Section 54956.9(c), on the advice of
Counsel based on existing facts and circumstances, the Board of Directors
of the Central Contra Costa Sanitary District has decided to initiate or
is deciding whether to initiate litigation. The title of the litigation
is not being identified because to do so would jeopardize the ability of
the District to effectuate service of process or to advantageously
conclude existing settlement negotiations.
At 9:38 p.m., President Carlson declared the closed session to
discuss litigation pursuant to Government Code Section 54956.9(c). At
10: 09 p. m., Presi dent Carl son concl uded the sessi on and reconvened the
meeting into open session.
XIV.
ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION
None
XV.
ADJ OURNfvENT
There being no further business to come before the Board, President
Carlson adjourned the meeting at the hour of 10:09 p.m.
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President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
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Sac e ary of the C ntral Contra
C~ta Sanitary District, County
of Contra Costa, State of California
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