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HomeMy WebLinkAboutBOARD MINUTES 06-20-85 207 MINUTES OF lHE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 20,1985 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on June 20,1985. President Boneysteele called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: ABSENT: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele Members: None President Boneysteele stated that Mr. John J. Carniato, Counsel for the District, advised staff that he would be unable to attend this meeting and requested that he be excused. President Boneysteele stated that Mr. Carniato has designated Mr. James L. Hazard to act in his place, provided the Board concurs. At this time President Boneysteele departed from the orde~ of the agenda to consider the following: VI. ADMINISTRATIVE APPROVE AGREEMENT AND APPOINT JAMES L. HAZARD COUNSEL FOR lHE DISTRICT EFFECTIVE JULY 1,1985, AND ADOPT RESOLUTION 1. It was moved by Member Carlson and seconded by Member Clausen, that the agreement for District Counsel legal services be approved and execution authorized; that James L. Hazard be appointed to the position of Counsel for the District effective July 1,1985; and that a resolution to that effect be adopted (Resolution No. 85-059). Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None The Board welcomed Mr. Hazard to the District. Mr. Hazard introduced Mr. Kenton Alm and Ms. Stephanie Gray, who will be assisting him in performance of his duties as Counsel for the District. President Boneysteele then reverted to the order of the agenda. II. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF MAY 16,1985 It was moved by Member Dalton and seconded by Member Carlson, that the minutes of May 16, 1985,be approved as presented. Motion was approved with Members Clausen and Boneysteele abstaining for the reason that they were not present at the May 16 Board Meeting. III. EXPENDITURES 1. EXPENDITURE LIST DATED JUNE 20,1985 Member Dalton, member of the Budget and Finance Committee, stated he and Member Schmidt have reviewed the expenditures and found them to be sati sfactory. It was moved by Member Dal ton and seconded by Member Schmidt, that the Expenditure List dated June 20, 1985, including Running Expense Warrant Nos. 19888-20233 and Sewer Construction Warrant Nos. 3020-3057, be approved as presented. 06 .20 ,.' . 85 w 208 Mr. Kenneth Barker stated that in his opinion Member Carlson has a conflict of interest due to his association with Hofmann Company and Big C Athletic Club, and should not vote on this item. Member Carlson stated that although he worked on construction of the facility, he has no financial interest in Big C Athletic Club and no conflict of interest. Mr. Hazard stated that this woul d not precl ude Member Carl son from voting on this matter. President Boneysteele called for a roll call vote on the above motion. The motion was unanimously approved as follows: AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None IV. BIDS AND AWARDS 1, AUTHORIZATION TO AWARD CONTRACT FOR JANITORIAL SERVICES TO ACTION BUILDING SYSTEMS Mr. Roger J. Dol an, General Manager-Chief Engineer, reported that upon completion of the formal bid process for janitorial services, Action Building Systems was found to be the lowest responsible bidder. Staff recommends that the contract for janitorial services be awarded to Action Building Systems. It was moved by Member Carl son and seconded by Member Dal ton, that award of contract be authorized to Action Building Systems on fixed monthly and fixed unit price bases for janitorial services. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None V. CONSENT CALENDAR It was moved by Member Dalton and seconded by Member Carlson, that the Consent Cal endar, consi sti ng of two items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. $3,000 was authorized from the Sewer Construction Fund for purchase and installation of insulation materials to protect Plant Operations Department centrifuge motors. 2. Resolution No. 85-058 accepting an easement at no cost to the District from EDWARD D. BELLATO, et ux, Pleasant Hill area, Job 4049. There being no objection, the motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER President Boneysteel e departed from the order of the agenda to accommodate interested parties in the audience. XIV. CLOSED SESSION 1. LITIGATION With respect to existing litigation, the closed session is being held pursuant to Government Code Section 54956.9(a). The titles of the litigation to be discussed are: . ' 06".¡I¡'20i'S5' 209 a. SAFECO (Wootten) vs. CCCSD Contra Costa County Superior Court No. 271338 b. Peterson-Simpson vs. CCCSD Contra Costa County Superior Court No. 190885 c. Contra Costa Water District vs. CCCSD Contra Costa County Superior Court No. 258786 At 7:44 p.m., President Boneysteele declared the closed session to discuss litigation. At 8:45 p.m., President Boneysteele concluded the closed session and reconvened the meeting into open session. xv. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None President Boneysteele then reverted to the order of the agenda. VII. ENGINEERING 1. AUlHORIZE $17,900 FROM SEWER CONSTRUCTION FUNDS FOR COMPLETION OF DESIGN FOR DISTRICT PROJECT NO. 3615 - HOlDING BASIN "c" RENOVATION Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carl son and seconded by Member Dal ton, that $17,900 from Sewer Construction Funds be authorized for completion of design for Holding Basin "C" Renovation - District Project No. 3615. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None 2. AUlHORIZE $23 ,500 FROM lHE SEWER CONSTRUCTION FUNDS FOR AN ENGINEERING PREDESIGN STUDY OF THE LARWIN PUMP STATION - DISTRICT PROJ ECT NO.3 974 Fol lowing discussion by Board and staff, it was moved by Member Carl son and seconded by Member Dal ton, that $23 ,500 from Sewer Construction Funds be authorized for a predesign study of the Larwin Pump Station - District Project No. 3974. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None In the future if a project is included in the capital budget, the position paper will reference the item. 3. AUlHORIZE $16,100 FROM SEWER CONSTRUCTION FUNDS FOR A PREDESIGN STUDY OF AN OVERFL()II PROOLEM ON VIA RCBLE, LAFAYETTE, DISTRICT PROJ ECT NO. 4014 Mr. Dolan, General Manager-Chief Engineer, advised that this predesign study of an overflow problem on Via Roble is not included in the Five Year Plan since the problem was only recently identified. It was moved by Member Dal ton and seconded by Member Carl son, that $16,100 from the Sewer Construction funds be authorized for a predesign study to correct the sewage overflow problem on Via Roble in Lafayette- District Project No. 4014. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None 06-;~"~O{ -',85,' 210 ABSENT: Members: None 4. AUTHORIZE $14,000 FROM SEWER CONSTRUCTION FUNDS FOR THE PRELIMINARY AND FINAL DESIGN OF lHE LANCASTER ROAD SEWER MAIN PARALLEL - DISTRICT PROJ ECT NO. 4082 Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by member Carl son and Seconded by Member Dal ton, that $14,000 from Sewer Construction Funds be authorized for the design of the Lancaster Road Sewer Main Parallel - District Project No. 4082. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None AUTHORIZE $16,400 FROM SEWER CONSTRUCTION FUNDS FOR THE CONTINUATION OF lHE MARTINEZ SEWER RENOVATION PROJECT (20019) 5. It was moved by Member Dal ton and seconded by Member Schmidt, that $16,400 from Sewer Construction Funds be authorized for the continuation of the Martinez Sewer Renovation Project (20019). Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele Members: None ABSENT: Members: None VIII. BUDGET AND FINANCE ADOPT lH E 1985 -1986 MAINTENANCE BUDGETS PERSONNEL, EQUIPMENT, AND OPERATIONS AND 1. Mr. Dolan, General Manager-Chief Engineer, referred the Board to the addendum rel ative to the District's liabil ity and property insurance included in the Board packet. Upon advice from the District's broker, Kaine and McAul iffe, the 1985-1986 budget was prepared with projected premium increases of 25 percent for property insurance and 50 percent for liability insurance. - The actual quotes have now been received and represent increases of over 400 percent compared to previous costs. Their increases far exceed the amounts included in the 1985-1986 O&M Budget. Board and staff di scussed al ternatives avail abl e to the District. Following discussion, it was moved by Member Carlson and seconded by Member Dalton, that the insurance expense budgeted in the 1985-1986 O&M budget approved at the June 6 Board Meeting be incremented by $400,000 to cover insurance premium increases and with that modification, that the 1985-1986 Personnel, Equipment, and Operations and Maintenance budgets and related resolution be adopted (Resolution No. 85-060). Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None Staff will continue to study coverage alternatives and explore ways in which the insurance premium costs might be reduced. Staff will apprise the Board of activities in this area. 2. RECEIVE MAY 1985 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reported that expenditures for the month of May 1985 were $24,000 or 1.6 percent under budget. The year-to-date O&M expenditures are $1.4 million less than budget, an 8.9 percent favorable variance. Interest on District investments ranges from 12.0 percent to the most recent rate of 8.4 percent. 06, ;.OO~'-i' 85., -""~ , .,. 211 Member Carlson questioned the increased workers' compensation insurance expense in the May 1985 financial statements. Mr. Funasaki reported that it was anticipated that the District would receive approximately $100,000 in return premium in the current fiscal year; however, primarily as a result of the District's unfavorable loss experience in 1983-1984, it was learned in May that no dividends would be received, and the workers' compensation insurance expense for May and June 1985 will be increased to record the appropriate expense amount by the end of the 1985-1986 fiscal year. President Boneysteele requested and received a report of the status of the reroofing of the CSO Building in Walnut Creek. There being no further questions or comments, President Boneysteele declared that the May 1985 Financial Statements were received. ' IX. SOL ID WASTE 1. SET PUBLIC HEARING FOR J UL Y 18, 1985, TO CONSIDER SETTING REFUSE COLLECTION RATES Mr. Dolan, General Manager-Chief Engineer, stated that this matter presumes that the Price Waterhouse study will be compl eted in a timely way. If sane unforeseen compl ication arises, it may be necessary to postpone the public hearing. It was moved by Member Clausen and seconded by Member Schmidt, that a public hearing be set for July 18, 1985, to consider refuse collection rate increase applications submitted by Valley Disposal Service, Inc. and Orinda-Moraga Disposal Service, Inc. There being no objection, the motion was unanimously approved. X. MATTERS FROM THE PUBLIC 1. LETTER FROM MR. KENNETH BARKER DATED MAY 20,1985 LETTER FROM MR. KENNETH BARKER DATED MAY 31, 1985 2. 3. LETTER FROM MR. KENNETH 6ARKER DATED JUNE 3, 1985 President Boneysteele requested that information previously brought to the Board's attention not be repeated. Letters from Mr. Kenneth Barker dated May 20, 1985, May 31, 1985, and June 3, 1985, were received and filed and a presentation was made to the Board of Directors by Mr. Barker. XI. ITEMS LATE FOR lHE JlßENDA None XII. REPORTS 1. GENERAL MANJlßER-CHIEF ENGINEER a. Due to the recent very full agenda, we have been unabl e to schedule the Goals and Objectives presentation. A written report is being prepared and will be distributed to the Board, detailing last year's accomplishments and plans for the coming year. b. The status of the West Branch and Canyon Lakes developments was discussed. Staff will keep the Board apprised of developments. c. Mr. Dolan advised that he will be on vacation during the coming week and Paul Morsen will serve as Acting General Manager. d. Delta Diablo Sanitary District is considering a study to continue with the landfill siting process. The Board may be requested by that agency to authorize staff input for the study. e. The District is currently advertising for Holding Basin "c" Renovation and Bar Screen Installation Projects. .. ~ ,.,;'\ t . ';' /, . , - ,< . ; , : 06 20 85 212 f. A check in the amount of $3.5 million has been received from the Ci ty of Concord i n settl ement for past underpayments resul ti ng from erroneous flow volumes. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD ME~ERS a. Member Dal ton reported on the recent Sol i d Waste Commi ssi on meeti ng at which the proposed Del ta Di abl 0 Sanitary Di strict Stage II landfill study was discussed. XIII. MATTERS FROM lHE BOARD NOT ON lHE !GENOA It was moved by Member Carlson and seconded by Member Clausen, that Resolution No. 85-057 commending John J. Carniato for his service to the District be adopted. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None XIV. CLOSED SESSION This item was taken out of order earlier in the agenda. xv. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION This item was taken out of order earlier in the agenda. XVI. ADJCXJRNtENT There being no further business to come before the Board, President Boneysteele adjourned the meeting at the hour of 10:25 p.m. COUNTERSIGNED: 06 20 85 ;' , (;osta San BOARD OF DIRECTORS Dist NO. IX. SOLID 1 6/20/85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE June 12, 1985 SUBJsEt PUBLIC HEARING FOR JULY 18, 1985 TO CONSIDER SETTING REFUSE COLLECTION RATES TYPE OF ACTION SET PUBLIC HEARING DATE SUB~lTl:ED BY walter N. Funasaki, Finance Officer INITIATING DEPT./DIV. Administrative/Finance & Accounting ISSUE: It is necessary to set a public hearing date to consider refuse collection rate increase applications submitted by two franchised refuse collectors. BACKGROJtlh Refuse collection rate increase applications have been submitted by Valley Disposal Service, Inc. and Orinda-Moraga Disposal Service, Inc. The results of the District staff analyses of the applications, and Price Waterhouse's review of the Acme Landfill Corporation tipping fee increase will be submitted at the July 11, 1985 Board Meeting for Board consideration and review. The District's custanary procedure is to conduct a public hearing at the following Board Meeting to receive publ ic comment prior to setting the refuse collection rates. In order that the requisite notification period for public hearings can be met, it is now necessary to set the date of the public hearing to be held at the July 18, 1985 Board Meeting. RECOMMENDATION: Set a public hearing for July 18, 1985 to consider refuse collection rate increase appl ications submitted by Valley Disposal Service, Inc. and Orinda-Moraga Disposal Service, Inc. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~---~. WNF INITIATING DEPT./DIV. PM