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HomeMy WebLinkAboutBOARD MINUTES 09-05-85 1 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 5, 1985 The Di strict Board of the Central Contra Costa Sanitary Di strict convened in a regul ar session at its regul ar pl ace of meeti ng, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on September 5,1985, at 7:30 p.m. President Boneysteele called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: ABSENT: Members: Carlson, Dalton, Schmidt, Boneysteele Members: Clausen President Boneysteele indicated that Member Clausen had advised staff that he would be unable to attend this meeting and requested that he be excused. II. MINUTES 1. APPROVAL OF MINUTES OF AUGUST 1, 1985 2. APPROVAL OF MINUTES OF AUGUST 22,1985 It was moved by Member Dalton and seconded by Member Carlson, that the minutes of August 22, 1985, be approved as presented and the minutes of August 1,1985, be approved with the following addition: Under Item X. LEGAL/LITIGATION 2. REJECTION OF CLAIM FOR INDEMNITY FROM STEPHEN AND DIANE WISE, the words "re DeJarnette Landslide, Moraga" were added to the title. There being no objection, the motion was approved with Member Clausen being absent. III. EXPENDITURES 1. EXPENDITURE LIST DATED SEPTEMBER 5, 1985 Member Dalton, member of the Budget and Finance Committee, stated he and Member Schmidt have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Schmidt, that the Expenditure List dated September 5, 1985, including Running Expense Warrant Nos. 21441-21536, Payroll Warrant Nos. 4666-4916, and Sewer Construction Warrant Nos. 3169-3177, be approved as presented. There being no objection, the motion was approved with Clausen being absent. IV. BIDS AND AW ARDS 1. AWARD OF CONTRACT FOR DISTRICT PROJECT NO. 4082, WATERSHED 13 - LANCASTER ROAD PARALLEL, WALNUT CREEK, AND AUTHORIZATION OF $161,449 FROM THE SEWER CONSTRUCTION FUND Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that upon review of the six bids received, it has been determined that the low bid is fair and reasonable and staff recommends award of the contract to the lowest responsible bidder, Orca Construction Company. It was moved by Member Carlson and seconded by Member Dalton, that the contract for construction of District Project No. 4082, Watershed 13 - Lancaster Road Parallel, Walnut Creek, be awarded to the lowest responsible bidder, Orca Construction Company and that $161,449 be authorized from the Sewer Construction Fund for construction, construction management and inspection, and contingencies. Motion approved by the following roll call vote: 09: ,~j!O5' "85 ~ t 2 AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen 2. AWARD OF CONTRACT FOR DISTRICT PROJ ECT NO. 4060, STORM DAMAGE REPAIRS - RAINTREE PLACE, LAFAYETTE, AND AUTHORIZATION OF $42,580 FROM THE SEWER CONSTRUCTION FUND Mr. Dolan, General Manager-Chief Engineer, reported that complications have developed on this project with the low bidder particularly with regard to preparation of the bid. The low bidder alleges there are flaws in the bid. Also no subcontractors were listed. It is recommended that this position paper be withdrawn. Staff will come back with a recommendation at a later date. Hearing no objection, President Boneysteele indicated the Board's concurrence. V. CONSENT CALENDAR It was moved by Member Carlson and seconded by Member Dalton, that the Consent Calendar, consisting of five items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resol uti on No. 85-089 accepti ng an easement at no cost to the District from T. VAN VOORHIS, et ux, Trustees - Walnut Creek area (Job 4053 - Parcel 3) was adopted. Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen 2. Resol uti on No. 85-090 accepti ng an easement at no cost to the District from ORINDAWOODS ASSOCIATIONS - Orinda area (Job 4083 - Parcel 3) was adopted. Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen 3. Resol uti on No. 85-091 accepti ng an easement at no cost to the District from SMITH AND WALLACE DEVELOPMENT COMPANY - Danville area (Job 4065 - Parcels 1,2,3, and 4) was adopted. Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen 4. Quitclaim sewer easement, Job 4065, Subdivision 6292, Sanders Ranch, Moraga area (Resolution No. 85-092) was approved. Motion approved on the following roll call vote: AYES: Membe rs: Carlson, Dalton, Schmidt, Boneysteele NOES: Members: None O~',~"O5 85,' 3 ABSENT: Members: Clausen 5. The contract for construction of Project 3386, Reroof 1250 Springbrook Road, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following roll call vote: AYES: Members: Carlson, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Dolan, General Manager-Chief Engineer, requested that Item XIII. CLOSED SESSION, be taken out of order upon the arrival of Mr. Charl es Denny, the attorney representing the District in the matter of Peterson-Simpson v. CCCSD. VI. ADMINISTRATIVE 1. STAFF RESPONSE TO QUESTIONS REGARDING "GOALS AND OBJECTIVES APRIL 1984 - APRIL 1985 HIGHLIGHTS OF ACCOMPLISHMENTS" Mr. Dolan, General Manager-Chief Engineer, stated that the District goal s for the period April 1984 through April 1985 were: reduce costs, improve services, improve planning, improve communication with the public, maintain and improve District functions, and improve utilization of resources. The highlights of accomplishments were discussed with particul ar attention to the industri al wastewater di scharge permit fee system program and the courtesy and competence of the personnel in the permit section. President Boneysteele complimented staff on the accomplishments achieved and the format of the report presented. VII. ENGINEERING 1. AUTHORIZE $23 ,500 FROM THE SEWER CONSTRUCTION FUND FOR DESIGN AND MATERIALS PREPURCHASE FOR HEADQUARTERS OFFICE BUILDING MODIFICATIONS, DISTRICT PROJECT 20033 Mr. Dolan, General Manager-Chief Engineer, stated that the Board was briefed on this item at the last Board meeting. It is recommended that the Pl anning Division staff be consolidated in one centralized area on the first floor of the Headquarters Office Building. Mr. Dolan introduced Mr. Curtis W. Swanson who provided a brief presentation on the proposed consolidation. Following discussion, it was moved by Member Carlson and seconded by Member Dalton, that $23,500 be authorized form the Sewer Construction Fund for design and materials prepurchase for the Headquarters Office Building modifications, District Project 20033. Motion approved on the following roll call vote. AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen 2. AUTHORIZE $80,000 FROM SEWER CONSTRUCTION FUND FOR EMERGENCY CREEK BANK AND SEWER RESTORATION AT 112 EVERGREEN DRIVE, ORINDA, DISTRICT PROJECT NO. 4000 Mr. Dolan, General Manager-Chief Engineer, advised that this item was previously discussed in closed session because of the litigation potential. 09 O~'85" f . - :, : '- . ~"f.,.t . .. -; J 4 It was moved by Member Carlson and seconded by Member Schmidt, that the General Manager-Chief Engineer, be authorized to expend up to $80,000from the Sewer Construction Fund for the emergency repair and restoration of the creek bank, sewer, and sewer crossing at 112 Evergreen Drive, Orinda, District Project No. 4000, as set forth in the agreement approved on August 22, 1985, with SAFECO and Robert Wootten. Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen 3. AUTHORIZE $25,500 FROM SEWER CONSTRUCTION FUNDS FOR RENOVATION AND TESTING OF THE EXISTING M-2 FORCE MAIN CORROSION PROTECTION SYSTEM TEST STATIONS, DISTRICT PROJECT NO. 4015 Mr. Dol an, General Manager-Chief Engi neer, stated that after the successful completion of the work outlined in this position paper, there will be a need to design and construct the new corrosion protection system for the M-2 force main. Following discussion, it was moved by Member Dalton and seconded by Member Carl son, that $25,500 be authorized from the Sewer Construction Fund for renovation and testing of the existing M-2 force main corrosion protection system test stations, District Project No. 4015. Motion approved on the following roll call vote: AYES: Members: Carlson, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen VIII. BUDGET AND FINANCE 1. ADOPT A RESOLUTION TO REVISE THE LIST OF EMPLOYEES AUTHORIZED TO HAVE ACCESS TO THE DISTRICT'S SAFE DEPOSIT BOX It was moved by Member Dalton and seconded by Member Schmidt, that Resolution No. 85-093 be adopted adding Colette S. Miller to, and deleting Steven A. Elsberry from the list of employees authorized access to the District's safe deposit box. Motion approved on the following roll call vote: AYES: Members: Carlson, Dalton, Schmidt, Boneysteele NOES: ABSENT: Members: None Members: Clausen 2. RECEIVE JULY 1985 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, highlighted the Operations and Maintenance expenses for the month of July 1985, noting that expenditures were $315,000 1 ess than budget representi ng a 20.4 percent favorable variance. The District's temporary investments are currently hel din a treasury note, coll ateral ized certi ficates of deposit, and bankers' acceptances with interest rates ranging from 10.6 percent to 7.5 percent. The most current rate is 8.2 percent. Mr. Funasaki provided a report on Gilbraltar Savings and Loan as requested at the previous Board meeting. Line items relating to salaries and benefits and insurance were discussed. There being no further questions or comments, Financial Statements were duly received. the July 1985 Mr. Jay S. McCoy, Construction Division Manager, presented a capital project review of the Watershed 33 Predesign Study, the Springbrook Road Reroofing Project, the Bar Screen Project, and Basin C Renovation. 0 9 >; 0 5 85 ,. , 5 IX. PERSONNEL 1. CREATE A NEW POSITION OF PRINCIPAL ENGINEER (S-86, $4,082/MO. TO $4,936/MO.); RECLASSIFY CURTIS SWANSON TO PRINCIPAL ENGINEER Member Carlson reported that the Personnel Committee did meet with staff to review the proposal before the Board. The Personnel Committee is in concurrence with the proposal outlined in the position paper. It was moved by Member Carlson and seconded by Member Dalton, that the position of Senior Engineer in the Planning Division be deleted; that the positi on of Pri nci pal Engi neer (S-86, $4,082/mo. to $4,936/mo.) be created in the Planning Division; that the Class Description for Principal Engineer be adopted; and that Curtis Swanson be reclassified to Principal Engineer effective September 1, 1985 (Resolution No. 85-094). Motion approved on the following roll call vote: AYES: Members: Carlson, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen X. ITEMS LATE FOR THE AGENDA None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan presented a brief status report on the joint effort of the District and the County to acquire the Southern Pacific right-of-way. b. Following discussion with the Board, Saturday, October 19, 1985, was set as the date for Update '85, a luncheon and plant tour for local officials. President Boneysteele noted the arrival of Mr. Denny and proceeded to Item XIII. Closed Session. XIII. CLOSED SESSION 1. EXISTING LITIGATION With respect to existing litigation, the closed session was held pursuant to Government Code Section 54956.9(a). The titles of the litigation discussed were: a. Peterson-Simpson v. CCCSD Contra Costa County Superior Court No. 190885 b. CCWD v. CCCSD (Water Reclamation) Contra Costa County Superior Court No. 258786 c. CCCSD v. CCWD (Alum Sludge) Contra Costa County Superior Court No. 253195 At 8:48 p.m., President Boneysteele declared the closed session to discuss existing 1 itigation pursuant to Government Code Section 54956.9(a). At 9:55 p.m., President Boneysteele concluded the closed session and reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION It was moved by Member Carlson and seconded by Member Dalton, that the President or President Pro Tem of the Board of Directors be authorized to execute the SA Termination Agreement with appropriate changes as discussed in closed session and that the President or President Pro Tem of the Board of Directors be authorized to execute the SA Settlement Agreement with appropriate changes as discussed in closed session. Motion approved on the following roll call vote: 09 ;,~O$. ')85 ,~ Iii 6 AYES: Members: Carlson, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen President Boneysteele reverted to the order of the agenda. XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER c. Mr. Dol an reported that a CSO crew using a saw to cut a metal pipe ignited a fire that consumed seven acres of grass near Moraga Trail. The fire was put out without damage to people or property improvements. Procedures have been revised to prevent a recurrence. d. Mr. Dolan invited Board Members to attend the District Safety Picnic on Saturday, September 7, at 11:30 a.m. at Concord Community Park. e. Mr. John A. Larson, CSO Department Manager, reported that the temporary repairs to the M-2 line were completed on August 26, 1985. Three leaks were found in the pipe. It is possible there are more. The 1 eaks were banded with temporary cl amps. The work was done by the construction firm of McGuire and Hester with support from CSO and Plant personnel. f. An update on the status of the Wal nut Creek Office Buil di ng Project and lease was presented. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT Ms. Joyce McMillan, Secretary of the District, reported that she will be attending a conference on Records Management the week of September 9-13, 1985. 4. BOARD MEMBERS a. The process for monitoring emissions at the Treatment Plant was discussed. b. Member Dalton reported on the September 4, 1985, Sol id Waste Commission meeting. Topics of discussion included reorganization of the Sol id Waste Commission and feasibil ity and funding of Phase II of the Sol id Waste Management Study. The Sol id Waste Commission voted not to make any changes from their present organization. The request of Delta Diablo Sanitation District for a joint meeting with CCCSD and West Contra Costa Sanitary District Boards of Directors was discussed and staff was directed to draft a response for consideration at the next Board meeting. XII. MATTERS FROM THE BOARD NOT ON THE AGENDA Member Carlson requested that staff provide a report on the evaluation of the District's insurance coverage at the next Board meeting. XIII. CLOSED SESSION This item was taken out of order earlier in the agenda. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION This item was taken out of order earlier in the agenda. XV. ADJOURNMENT There being no further business to come before the Board, President Boneysteele adjourned the meeting at the hour of 11:08 p.m. 09 :",~O5 !t5 5 7 ~ President of the Board 0 Dir tors, Central Contra Costa Sanitar District, County of Contra Costa, State of California COUNTERSIGNED: ~¿.Yn r ary of the Central Contra sta Sanitary District, County of Contra Costa, State of California 09 J)~ ¡ ¡85: q