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HomeMy WebLinkAboutBOARD MINUTES 05-02-85 184 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 2, 1985 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Pl ace, Marti nez, County of Contra Costa, State of Californi a, at 7:30 p.m. on May 2,1985. President Boneysteele called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: ABSENT: Members: Carlson, Dalton, Schmidt, Boneysteele Members: Clausen Member Clausen had indicated previously that he would be out of town and unable to attend this meeting and requested that he be excused. II. APPROVAL OF MINUTES 1. APPROVE MINUTES OF APRIL 4,1985 It was moved by Member Carl son and seconded by Member Dal ton, that the minutes of April 4, 1985, be approved as presented. Mr. Kenneth Barker protested that the minutes did not accurately reflect his comments. Following discussion, the above motion and second were withdrawn. It was moved by Member Carlson and seconded by Member Schmidt, that the minutes of April 4, 1985, be approved with the following amendment: Under Item VIII. MATTERS FROM THE PUBLIC, Mr. Barker's comments were stricken. In thei r pl ace, the Secretary of the District was di rected to indicate that a letter from Mr. Kenneth Barker dated March 25, 1985, was received and that Mr. Barker made a presentation to the Board. Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen III. EXPENDITURES 1. EXPENDITURE LIST DATED MAY 2,1985 Member Dalton, member of the Budget and Finance Committee, stated he and Member Schmidt have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Schmidt, that the Expenditure List dated May 2,1985, including Running Expense Warrant Nos. 19202-19455 and Sewer Construction Warrant Nos. 2916-2948, be approved as presented. There being no objection, the motion was approved with Member Clausen being absent. Mr. Kenneth Barker protested the expenditures for the comi ng CASA meeting. 05 ~'ó2 f'gS . , 185 IV. BIDS AND AWARDS 1. NJTHORIZATION TO AWARD BID FOR PAINTING OF INTERIOR OF INFLUENT DIVERSION STRUCTURE Following a brief explanation by Mr. Roger J. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson and seconded by Member Dalton, that the contract for interior coating of building and equipment in the Influent Diversion Structure be awarded to Blair & Sons, the lowest responsible bidder, at the lump sum contract price of $5,797. Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen Mr. Barker inquired if the contractor had been alerted that this is a highly dangerous area of the plant. President Boneysteele responded that it is the function of the Board of Directors to hire staff to manage not to manage a project themselves. 2. REJ ECT ALL BIDS FOR lHE PURŒlASE OF A CLOSED CIRCUIT TELEVISION SYSTEM AND REVISE 1984/85 EQUIPMENT BUDGET AUlHORIZATION Mr. Dolan, General Manager-Chief Engineer, presented the staff recommendation that all bids for purchase of a closed circuit television system be rejected and that rebidding be authorized. This would allow the District to place two CCTV units into service within the original 1984/85 Equipment Budget authorization. The District and contractors would benefit from continued high quality inspection and improved service during busy inspection periods. Following discussion, it was moved by Member Carlson and seconded by Member Dalton, that all bids received on February 27, 1985, for retrofitti ng the exi sti ng van with a new CCTV system be rej ected and the 1984/85 Equipment Budget authorization be revised to include the equipment necessary for one new solid color CCTV unit and one refurbished bl ack and white CCTV unit. Mot'ion approved on the following roll cavl vote: AYES: Members: Carlson, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen V. CONSENT CALENDAR President Boneysteele requested that Item No.4, a resolution to add C. Miller, Accounting Technician, to the list of employees authorized to have access to the District's safe deposit box, be removed from the Consent Calendar for discussion under Budget and Finance. It was moved by Member Carl son and seconded by Member Dal ton, that the Consent Calendar, consisting of Items 1 through 3 and excluding Item 4, be approved as recommended, resol uti ons adopted as appropri ate, and recordings duly authorized. 1. Resolution No. 85-040 accepting an easement at no cost to the District from BLACKHAWK OOPORATION, Blackhawk area (Job 4007 - Parcel 4) was adopted. 2 Authorization was given for P.A. 85-6 (Danville) and 85-7 (Danville) to be included in a future formal annexation to the District. 3. A medical leave of absence Operator II, was authorized. for Willi am Perez, Plant 05f, t)2:' 85' '. 186 Motion approved on the following rollcall vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ,asSENT: Members: Clausen CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Presi dent Boney steel e departed from the order of the agenda to accommodate interested parties in the audience. XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dol an, General Manager-Chief Eng1 neer, i ntroduced Ms. Ann Kernkamp of ()f,M Hill, who reported on the fi ndi ngs to date of the Livermore-Amador Valley Wastewater Management Planning Study. At the conclusion of the presentation and discussion, President Boneysteele thanked Ms. Kernkamp and reverted to the order of the agenda. VI. ENGINEERING ... ... """""""""""'-"""""'.......n....' TRANSMIT CCCSD' S Sa. ID WASTE MANAGEMENT RECOMMENDATIONS TO lHE COUNTY BOARD OF SUPERV ISORS 1. Mr. Dolan, General Manager-Chief Engineer, advised that the draft 1 etter has been reviewed by the Management Advisory Committee (MAC) and their comments incorporated where appropriate. In addition, Mr. Sanford Skaggs has suggested some wording changes in the Aane Fill Closure section and the Interim Solid Waste Export section. Staff concurs with Mr. Skaggs' proposed modifications. Mr. Dolan introduced Mr. Robert A. Baker, Deputy Chief Engineer, who highlighted the changes proposed at the MAC meeting. It was moved by Member Carl son and seconded by Member Dal ton, that the draft letter containing Central Contra Costa Sanitary District's solid waste management recommendations to the Contra Costa County Board of Supervisors be approved as modified and that execution and transmittal be authorized. Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen VII. BUDGET AND FINANCE 1. APPROVE 1985-1986 EQUIPMENT BUDGET It was moved by Member Carlson and seconded by Member Dalton, that the 1985-1986 Equipment Budget be approved as presented. Motion approved on the following roll call vote: AYES: NOES: Members: Carlson, Dalton, Schmidt, Boneysteele Members: None ABSENT: Members: Clausen 2. RECEIVE DEFERRED COMPENSATION PlAN ADVISORY COMMITTEE ANNUAL REPORT Mr. Dol an, General Manager-Chief Engi neer, presented the Deferred Compensation Plan Advisory Committee Annual Report for the period March 1984 through March 1985 and advised that staff is ready to answer any questions the Board might have. 05 (:(R2:.'.~ ~ 5 '.' ,» 187 Member Carlson commended the Committee on the comprehensive nature of the report. It was moved by Member Dal ton and seconded by Member Carl son, that Annua 1 Report of the Deferred Compensation Pl an Adv i sory Commi ttee be received. There being no objection, the motion was approved with Member Clausen being absent. 3. ADOPT A RESClUTION TO ADD C. MILLER, ACCOUNTING TECHNICIAN, TO THE LIST OF EMPLOYEES AUlHORIZED TO HAVE ACCESS TO lHE DISTRICT'S SAFE DEPOSIT BOX President Boneysteele stated that he requested that this item be pulled from the Consent Calendar for discussion because he was concerned with the number of people having access to the safe deposit box. Member Schmi dt noted that the employee who woul d be assi gned the custodial responsibilities is a new employee and has not yet completed the probationary period. Following discussion, this item was withdrawn from consideration at this time with the understanding that it would be recalendared upon satisfactory completion of the probationary period by the employee in questi on. VIII. PERSONNEL 1. to£MORANDUM OF UNDERSTANDING (MOU) WITH lHE CCCSD EMPLOYEES' ASSOCIATION, LOCAL NO.1, EFFECTIVE MAY 1, 1985, THROUGH APRIL 30, 1988 Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Paul Morsen, Deputy General Manager, who highlighted the contents of the MOU for the Board Members. President Boneysteele read a letter from Member Clausen dated April 24, 1985, indicating that were he present he would vote in favor of the labor agreement as fair and reasonable to the District taxpayers and employees. It was moved by Member Carl son and seconded by Member Dal ton, that the Memorandum of Understanding between the District and the CCCSD Employees' Association, Local No.1, covering all employees allocated to the General Employee Representation Group, .eff~ctive May 1, 1985, through April 30, 1988, be adopted (Resolution No. 85-041). Motion approved on the following roll call vote: AYES: Members: Carl son, Dalton, Schmidt, Boneysteele NOES: Members: None ABSENT: Members: Clausen The Employees' Association Negotiating Team was commended for their professional attitude and the constructive tone that existed throughout the meet and confer process. 2. MANPßEMENT GROUP COMPENSATION ADJ USTMENTS Mr. Dolan, General Manager-Chief Engineer, advised that the proposal submitted by the Management Group in essence reflects the sal ary and benefit adjustments approved in the Memorandum of Understanding covering the General Employees' Group. It was moved by Member Carl son and seconded by Member Dal ton, that the salary and benefit adjustments as set forth in the May 2, 1985, position paper for employees designated as Management and for the Secretary of the District be adopted. This action woul d encompass members of the Management Team except for the General Manager-Chief Engineer, who requests that no change be made in his compensation or benefit package (Resolution No. 85-042). Motion approved on the following roll call vote: ~. < , 05'~ ~"'e2.,;' '8 5~, J 188 AYES: NOES: Members: Carlson, Dalton, Schmidt, Boneysteele Members: None ABSENT: Members: Clausen IX. MATTERS FROM THE PUBLIC 1. LETTER FROM MR. KENNETH BARKER DATED APRIL 21,1985 A letter from Mr. Kenneth Barker dated April 21, 1985, was received and fil ed and a presentation was made to the Board of Di rectors by Mr. Barker. X. ITEMS LATE FOR lHE PßENDA None XI. REPORTS 1. GENERAL MANPßER-CHIEF ENGINEER a. A presentation on the LAVWMA Planning Study was made earlier in the meeting. b. Mr. Dolan, General Manager-Chief Engineer, reported that the 5B Project is being processed through the State and approval is expected by the end of May. Following discussion, it was the consensus of the Board that a ground breaking ceremony should be conducted. c. Mr. Robert A. Baker, Deputy Chief Engineer, presented a report of the increased permit activity and commended staff for their efficiency in handling the increased volume of permits. d. Mr. Frank Covington, the EPA Deputy Regional Administrator for Water, will visit the Plant on Friday, May 3,1985. e. Proposed financial information required from Aane Landfill Corporation to review the dumping fee increase was discussed and approved. The Finance Officer was directed to notify the franchisees of the information required to process their rate increase applications. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF lHE DISTRICT a. The Training/Conference Summary for the period January - March 1985 was distributed. 4. BOARD MEteERS a. Member Carlson reported that four candidates have been selected for interview by the full Board of Directors for the position of Counsel for the District. The interviews will be conducted in closed session on May 30, 1985. b. President Boneysteele reported on alternative procedures for allowing public input at District Board meetings. Counsel for the District and Secretary of the District were requested to draft a policy for consideration by the Board. c. President Boneysteele indicated that he will be out of town and unable to attend the May 16,1985, District Board meeting. President Pro Tem Carlson will preside in President Boneysteele's absence. XII. MATTERS FROM THE BOARD NOT ON lHE AGENDA a. Revision of the Central Contra Costa Sanitary District Code was discussed. 05<; .2\~ ;85 ;' ~ I 189 b. Presi dent Boney steel e reported that a Certificate of Appreciation has been received from Contra Costa County for the District's participation in Household Hazardous Waste Awareness Day. XIII. CLOSED SESSION 1. LPBOR RELATIONS With respect to 1 abor rel ati ons, the closed session is bei ng hel d pursuant to Government Code Section 54957.6, to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizations regardi ng the sal aries, salary schedules or compensation paid in the form of fringe benefits of employees in order to review its position and instruct its designated representatives. 2. EXISTING LITIGATION With respect to existing litigation, the closed session is being held pursuant to Government Code Section 54956.9(a). The title of the litigation to be discussed is: a. CCCSD vs. Contra Costa Water District Contra Costa County Superior Court No. 253195 3. INITIATION OF LITIGATION With respect to initiation of litigation, the closed session is being held pursuant to Government Code Section 54956.9(c), on the advice of Counsel based on exi sti ng facts and ci rcumstances, the Board of Directors of the District has decided to initiate or is deciding whether to initiate litigation regarding Etch-Tek, Inc. At 9:45 p.m., President Boney steel e decl ared the closed session concerning labor relations and litigation. At 10:14 p.m., President Boneysteele concluded the closed session and reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION It was moved by Member Carl son and seconded by Member Dal ton, that Mr. Robert A. Baker be appointed to act as Hearing Officer relative to the matter of Etch-Tek, Inc. Motion approved on the following rollcall vote: AYES: NOES: Members: Carlson, Dalton, Schmidt, Boneysteele Members: None PBSENT: Members: Clausen xv. ADJ WRNMENT At 10:17 p.m., President Boneysteele adjourned the meeting. £ President 0 he Board of Dir ors, Central Contra Costa Sanita District, County of Contra Costa, Sta e of California COUNTERSIGNED: 11 1/'0) Se r ary of the 'entral Contra cöstà Sanitary District, County of Contra Costa, State of California 05 t~2 ~~'5 \"