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HomeMy WebLinkAboutBOARD MINUTES 04-04-85 172 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 4, 1985 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on April 4, 1985. President Boneysteele called the meeting to order and requested that the Secretary call roll: I. ROLL CALL PRESENT: Members: Carlson, Dalton, Clausen, Boneysteele ABSENT: Members: None II. EXPENDITURES 1. EXPENDITURE LIST DATED APRIL 4, 1985 Member Dalton, member of the Budget and Finance Committee, stated he and President Boneysteele have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated April 4, 1985, including Running Expense Warrant Nos. 18748-18964, Payroll Warrant Nos. 3466-3688, and Sewer Construction Warrant Nos. 2837-2867, be approved as presented. There being no objection, the motion was unanimously approved. III. BIDS AND AW ARDS 1. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO AWARD A CONTRACT TO PACIFIC MECHANICAL CORPORATION FOR DISTRICT PROJECT 3816 SUBJECT TO STATE WATER RESOURCES CONTROL BOARD APPROVAL. AUTHORIZE $5,000,000 IN SEWER CONSTRUCTION FUNDS Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that as explained in the position paper the timing of this action is controlled by State and Federal procedures for handling protests. The protest is now considered formally resolved since the protestant did not appeal the Board's decision at the March 21, 1985, protest determination hearing within the seven day period following the hearing. It is appropriate at this time to proceed with the award of the contract subject to SWRCB approval. It was moved by Member Carl son and seconded by Member Dal ton that the General Manager-Chief Engineer be authorized to award a contract to Pacific Mechanical Corporation for the construction of the Stage 5B, 15 MGD Hydraulic Capacity Expansion and Sludge Thickening Facilities Project subject to obtaining SWRCB approval prior to execution of the contract, and $5,000,000 in Sewer Construction Funds is authorized to construct the project. Motion approved on the following roll call vote: AYES: Membe rs : Carlson, Dalton, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None IV. CONSENT CALENDAR It was moved by Member Carlson and seconded by Member Clausen, that the Consent Calendar, consisting of one item, be approved as recommended. 1. Authorize an additional three-month leave of absence for Doyle Cambron, Maintenance Crew Leader, through July 9, 1985. There being no objection, the motion was unanimously approved. ~~q4, 85 173 CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Pres i dent Boneystee 1 e depa rted from the orde r of the agenda to accommodate interested parties in the audience. XII. CLOSED SESSION 1. LABOR RELATIONS With respect to labor relations, the closed session is being held pursuant to Government Code Section 54957.6, to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizati ons regarding the sal aries, salary schedules or compensation paid in the form of fringe benefits of employees in order to review its position and instruct its designated representatives. At 7:47 p.m., President Boneysteele declared the closed session concerning labor relations. At 8:18 p.m., President Boneysteele concluded the closed session and reconvened the meeting into open session. President Boneysteele then reverted to the order of the agenda. V. ENGINEERING 1. PRESENTATION OF COLLECTION SYSTEM MASTER PLAN APPROACH Mr. Dolan, General Manager-Chief Engineer, stated that due to rapid development and growth in the Central County area, the District has undertaken a comprehensive Collection System Master Plan update. Mr. Dolan introduced Mr. James M. Kelly, Planning Division Manager, who presented a history of the CCCSD collection system planning and the findings of preliminary studies. Mr. Kelly then summarized the planning, scope of work, and project costs of the master plan project. VI. SOLID WASTE AUTHORIZE $23,523 IN SEWER CONSTRUCTION FUNDS FOR SOLID WASTE PROJ ECT 1. Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Dalton and seconded by Member Clausen, that the expenditure of $23,523 in sewer construction funds be authorized to print Volume I of the Solid Waste Management Project Report in final form, for additional costs associated with the East County workshop, and to prepare a White Paper to advise the County on how to use the findings of the Solid Waste Management Report. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None 2. ADOPT A RESOLUTION TRANSMITTING lHE SOLID WASTE MANAGE~NT PROJ ECT PUBLIC PARTICIPATION MAILING LISTS TO THE BOARD OF SUPERVISORS It was moved by Member Clausen and seconded by Member Carlson, that Resolution No. 85-036 transmitting the Solid Waste Management Project public participation mailing lists to the Board of Supervisors be adopted and forwarded to the Board of Supervisors with the recommendation that the public notification process continue. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None 04, ..0.;,85... ~ " :'?i- ~.<' .. .= A. ! , .. ... ) " ~ .~. , 174 VIII. PERSONNEL 1. APPROVE PERSONNEL BUDGET REQUESTS FOR FISCAL YEAR 1985-1986 Mr. Dol an, General Manager-Chief Engi neer, advi sed that the Personnel Budget requests for Fiscal Year 1985-1986 as discussed with the Board March 21, 1985, and modified to include -the position of Administrative Aide in the Office of the Secretary of the District, is presented for approval. Member Carlson stated that the Personnel Committee has reviewed the requests and would recommend approval. It was moved by Member Carlson and seconded by Member Clausen, that the Personnel Budget for Fiscal Year 1985-1986 as identified by Items 1 through 13 be approved. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None VIII. MATTERS FROM THE PUBLIC 1. LETTER FROM MR. KENNETH BARKER DATED MARCH 25, 1985 A letter from Mr. Kenneth Barker dated March 25, 1985, was received and fil ed and a presentation was made to the Board of Di rectors by Mr. Barker. IX. ITEMS LATE FOR THE AGENDA None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, stated that as a result of recent legislation, all public agencies must adopt a statement of investment policy annually. A suggested investment policy outline was distributed for Board comments and input prior to calendaring this matter for formal Board action. Following discussion, staff was directed to draft an investment policy statement for consideration on April 18, 1985. b. With regard to the District's investments in Citicorp, Mr. Walter Funasaki, Finance Officer, stated that he had advised the County Treasurer of the need for diversification of District financial holdings. The County Treasurer's Office had individually judged that no additional District funds would be invested with Citicorp. Mr. Funasaki stated that following adoption by the Board of Directors, a copy of the District's Annual Statement of Investment Policy will be provided to the County Treasurer's Office. c. Mr. Dolan reported that the Engineering Department is negoti ati ng for extension of the ADS flow meter contract to conti nue until the permanent flow meters are installed in",Conccord. This contract will be brought to the Board at a future meeting. d. Several areas have been identified where micro computers would be of benefit to the District. The draft equipment budget contains a number of requests for such equipment. An ad hoc committee has been formed to review the various applications and the requested equipment to provide the appropriate degree of District-wide coordination. e. The Furnace Control Room Project is being advertised for bid. " :. 04'< f. It was moved by Member Carlson and seconded by Member Dalton, that the Board, Counsel for the District and designated staff members be authorized to attend the CASA meeting on May 24-25, 1985. Motion unT;in.io,slY af>~rO~ed on the following roll call vote: 04 85 175 AYES: Members: Carlson, Dalton, Clausen, Boneysteele NOES: ABSENT: Members: None Members: None 2. COUNSEL FOR THE DISTRICT Mr. John J. Carniato, Counsel for the District, advised that at the Boa rd' s direct ion, the Not i ce of Vacancy on the Boa rd of Directors has been posted pursuant to Section 1780 of the California Government Code. 3. SECRETARY OF THE DISTRICT Ms. Joyce E. McMillan, Secretary of the District, reported that 17 applications have been received for the position of Counsel for the District. Copies of the proposals were previously distributed to Members Carl son and Cl ausen for review prior to the initial screening meeting scheduled for 4 p.m. on April 9, 1985. The Board and Staff Committee will conduct initial interviews during the week of April 22 to determine a group of finalists for interview by the full Board in closed session. 4. BOARD MEMBERS Member Carlson requested that an item concerning discussion and possible appointment to fill the vacancy on the Board of Directors be calendared for April 18, 1985. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA Staff was directed to prepare a response to a letter from Kathy and John Rubishaw regarding a potential landfill site near Martinez. XII. CLOSED SESSION 1. EXISTING LITIGATION With respect to existing litigation, the closed session is being hel d pursuant to Government Code Section 54956.9(a). The titl e of the litigation to be discussed is: a. CCCSD vs. D. W. Young Construction Company Contra Costa County Superior Court Nos. 244889 and 247905 2. INITIATION OF LITIGATION With respect to initiation of 1 itigation, the closed session is being held pursuant to Government Code Section 54956.9(c), on the advice of Counsel based on existing facts and circumstances, the Board of Directors of the District has decided to initiate or is deciding whether to initiate litigation regarding the city of Concord. At 9:45 p.m., President Boneysteele declared the closed session concern ing litigation. At 10: 13 p.m., President Boneysteel e concl uded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XIV. ADJOURNt-ENT At 10:14 p.m., President Boneysteele adjourned the meeting. ,. 04" 04' 85 17ó resident of the Board of rectors, Central Contra Costa Sani ary District, County of Contra Costa, State of California / COUNTERSIGNED: 04 04 85 , "'0';, " f ". -". .. ~., ',..