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HomeMy WebLinkAboutBOARD MINUTES 03-07-85 158 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 7, 1985 The District Board of the Central Contra Costa Sanitary District convened in a regul ar session at its regul ar pl ace of meeti ng, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on March 7, 1985. President Boneysteele called the meeting to order and requested the Secretary call roll. I. ROLL CALL PRESENT: Members: Carlson, Dalton, Stanley, Clausen, Boneysteele ABSENT: Members: None II. APPROVAL OF MINUTES 1. APPROVE MINUTES OF FEBRUARY 7, 1985 It was moved by Member Carl son and seconded by Member Dal ton that the minutes of February 7, 1985 be approved as presented. There being no objection, the motion was unanimously approved. III. EXPENDITURES 1. EXPENDITURE LIST DATED MARCH 7, 1985 Member Stanley, member of the Budget and Finance Committee, stated that he and Member Dalton have reviewed the expenditures and found them to be satisfactory. It was moved by Member Stanley and seconded by Member Dalton, that the Expenditure List dated March 7, 1985, including Running Expense Warrant Nos. 18351-18571, Payroll Warrant Nos. 3241-3465, and Sewer Construction Warrant Nos. 2778-2810, be approved as presented. There being no objection, the motion was unanimously approved. IV. BIDS AND AWARDS 1. AWARD CONTRACT TO CAL-NEVA ENVIRONMENTAL SYSTEMS FOR THE ~LATION OF THE COMPUTER ROOM HVAC SYSTEM AND AUTHORIZE $52,000 FROM SEWER CONSTRUCTION FUNDS Mr. Roger J. Dol an, General Manager-Chief Engineer, advised that attachments to the position paper show the bi d spread. Upon review of the bids, the Engineering Department concluded that the bids were appropriate, realistic, and correct. Staff recommends award of contract to the lowest responsible bidder. It was moved by Member Carlson and seconded by Member Dalton, that the contract for installation of the computer room HVAC be awarded to Cal-Neva Environmental Systems and that $52,000 be authorized from Sewer Construction Funds. Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Dalton, Stanley, Clausen, Boneysteele Members: None ABSENT: Members: None V. CONSENT CALENDAR It was moved by Member Clausen and seconded by Member Stanley, that the Consent Calendar, consisting of three items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. h.~O3 (.'3, ~ Q7 '85 .> " 159 1. Approve license agreement with PG&E for underground electrical transmission line crossing District property in Moraga - Job 1615 (Resolution No. 85-015). 2. Authorization for P.A. 85-5 (Danville area) to be included in a future formal annexation to the District. 3. Authorize the attendance of Jay McCoy at a three-day seminar entitled "Management of Change Orders and Claims in EPA-Funded Projects," March 19-21, 1985 in San Diego, California, at a cost of $1,050. There being no objection, the motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ADMINISTRATIVE 1. CONSIDER DEFERRED COMPENSATION PLAN EMERGENCY WITHDRAWAL REQUEST Mr. Dolan, General Manager-Chief Engineer advised that this request has been reviewed by the Deferred Compensation Plan Advisory Committee and they recommend its approval. Member Clausen inquired if this withdrawal is within the guidelines of the Internal Revenue Service and woul d not jeopardize the pl an. Mr. John J. Carniato, Counsel for the District, answered that that is correct. It was moved by Member Clausen and seconded by Member Dalton, that the request of M. Mull in for emergency withdrawal of $1,758 from the Deferred Compensation Pl an be approved as recommended by the Deferred Compensation Plan Advisory Committee. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Stanley, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None VII. WATER POLLUTION CONTROL PLANT BOARD ACCEPTANCE OF 1984 ANNUAL SELF-MONITORING PROGRAM REPORT 1. Mr. Dol an, General Manager-Chief Engineer stated that the 1984 Self-Monitoring Program Report was distributed to the Board and a summary is contained in the position. Staff is ready to respond to any questions that the Board may have. Member Dalton commended staff on the excellent summary. It was moved by Member Dalton and seconded by Member Carlson, that the 1984 Annual Self-Monitoring Program Report be accepted. There being no objection, the motion was unanimousJy approved. VIII. LEGAL/LITIGATION 1. CONSIDER PROPOSED SETTLEMENT OF MARC BERKE VS. CCCSD LAWSUIT - SUPERIOR COURT, CONTRA COSTA COUNTY CASE NO. 252960 Mr. Dolan, General Manager-Chief Engineer, advised that the Board received a presentation in closed session prior to negotiation of the proposed settlement. District staff feels that the proposed settlement is reasonable and appropriate and would recommend approval. It was moved by Member Clausen and seconded by Member Stanley, that the District's payment of $50,000 in settlement of the Marc Berke vs. CCCSD accident injury lawsuit be approved and that payment of this amount be authori zed from the Di stri ct' s Conti ngency Account. Mot; on unanimously approved on the following roll call vote: " fûSot }S5 160 AYES: Members: Ca rl son, Dal ton, Stanley, Cl ausen, Boneysteele NOES: Members: None ABSENT: Members: None IX. PERSONNEL 1. APPOINT JOHN LARSON AS CSO DEPARTMENT MANAGER, EFFECTIVE MARCH 8, 1985 AT THE TOP OF THE M-26 SALARY RANGE, ($4,339-$5,275) Mr. Dolan, General Manager-Chief Engineer, stated that in addition to the appointment of John Larson as CSO Department Manager, the position paper requests adoption of the CSO Department Manager class description. Mr. Dolan stated that he would like to withdraw the class description and come back with a class description modified to conform to the revised District format. It was moved by Member Carlson and seconded by Member Clausen, that John Larson be appointed to the position of Collection Systems Operations Manager at the top of the t+-26 sal ary range ($4,339-$5,275), effective March 8, 1985, and that Resolution No. 85-016 be adopted. Mr. Kenneth Barker inquired if this position was advertised outside the District? Mr. Dolan responded that members of the management group are appoi nted by the Board of Di rectors. It has been the Board's preference that consideration be given to advancement from within the District if there is a candidate with the necessary qual ifications and experience. Member Carlson called for the question. Mr. Barker advised the Board that they were making a mistake by approving this recommendation. Mr. Barker stated that Mr. Larson does not have the background required for the CSO Department Manager position. Mr. Barker recommended that the Board look outside the District for a qualified individual for this position. Member Carlson called for the question. following roll call vote: Motion approved on the AYES: Members: Ca rl son, Dalton, Stanley, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None ALLOCATE THE POSITION OF ENGINEERING SUPPORT SUPERVISOR TO THE MANAGEMENT SUPPORT/CONFIDENTIAL GROUP, EFFECTIVE MAY 1, 1985 2. Mr. Dolan, General Manager-Chief Engineer, advised that allocating the position of Engineering Support Supervisor to the Management Support/Confidential Group has been mediated and accepted by both bargaining units and the employee in question. Staff recommends approval by the Board of Directors at this time. It was moved by Member Carlson and seconded by Member Clausen, that the position of Engineering Support Supervisor be allocated to the Management Support/Confidential Unit, effective May 1, 1985, and that Resolution No. 85-017 be adopted. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Stanley, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None X. ITEMS LATE FOR lHE AGENDA None O. ;, Q . 0.1 t ~ ~. .~, ,f. ~ J <J 85' .. " . . 161 XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer reported that an insert has been placed in the Contra Costa Bar Association monthly newsletter advising that the District will accept appl ications for the position of Counsel for the District through March 29, 1985. b. Following discussion of the Associate Engineer position authorized for sol id waste activities in the Engineering Department on November 15, 1985 and the District's current and anticipated level of involvement in Solid Waste Management, it was the consensus of the Board that the position be rel inquished as part of the upcoming Personnel Budget. c. A meeting of the Personnel Committee to review the 1985-1986 Personnel Budget requests was scheduled for 3:30 p.m. March 12, 1985 at the Headquarters Office Building. d. Mr. Dolan advised that work is progressing on the Wal nut Creek Bypass Project. The project will be a 54-inch diameter pipe along the Southern Pacific Right-of-Way From Rudgear Road to a point near Ygnacio Valley Road. The prel iminary cost estimate for this project is $1.8 million. A Negative Declaration is scheduled for Board consideration on March 21, 1985. e. At 1 :30 p.m. on March 21, 1985, there will be a joint study session with the County Solid Waste Commission concerning the Solid Waste Management Study. 2. COUNSEL FOR THE DISTRICT Mr. John J. Carniato, Counsel for the District, reported that a protest regarding the Stage 5B Project construction bids alleging that the low bidder failed to follow ~E requirements has been received. On March 21, 1985 there will be a protest determination hearing subject to the Board's approval. 3. SECRETARY OF THE DISTRICT None 4. BOARD ME~ERS None XII. MATTERS FROM THE BOARD NOT ON THE AGENDA a. Member Clausen suggested that the statement that appears at the top of the Board agenda be modified. Staff will prepare a recommendation for Board consideration. b. Member Dal ton reminded Board Members of the Sol i d Waste Commission bus tour of landfills scheduled for March 14, 1985. c. It was moved by Member Dalton and seconded by Member Clausen, that Resolution No. 85-018 Endorsing the Household Hazardous Waste Awareness Day on April 13, 1985 be adopted. Motion unanimously approved on the following roll call vote: AYES: Members: Ca rl son, Dal ton, Stanley, Cl ausen, Boneysteele NOES: Members: None ABSENT: Members: None d. Member Clausen advised that he will be out of the State and unable to attend the May 2 and May 15 Board meetings. , OS' ~oi nS5;~ 162 e. Following District Counsel's report on the procedure and time schedule for filling a vacancy on the Board of Directors, it was moved by Member Carlson and seconded by Member Clausen, that the Secretary of the District post the Notice of Vacancy April 1, 1985 in compliance with the California Government Code. There being no objection, the motion was unanimously approved. XIII. CLOSED SESSION At 8:40 p.m., President Boneysteele declared a closed session to discuss labor relations pursuant to Government Code Section 54957.6, to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizations regarding the salaries, salary schedules or compensation paid in the form of fringe benefits of employees in order to review its position and instruct its designated representatives. At 9:12 p.m., President Boneysteele concluded the closed session and reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XV. ADJ OURNMENT At 9:13 p.m., President Boneysteele adjourned the meeting to reconvene in Adj ourned Regul ar Session on Thursday, March 21, 1985 at 1:30 p.m. at Contra Costa Water District for a joint study session with the County Solid Waste Commission. COUNTERSIGNED: 03 0'7 85 .. ".j r~ e'. ,,- ~ , . .Í' ' ~