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HomeMy WebLinkAboutBOARD MINUTES 12-20-84 129 MINUTES OF THE REGULAR BOARD tJfETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON DECEMBER 20,1984 The D1 strict Board of the Central Contra Costa Sanitary Di strict convened i n a regul ar session at its regul ar pl ace of meeti ng, 5019 Imhoff Pl ace, Marti nez, County of Contra Costa, State of Cal iforni a, at 7:30 p.m. on December 20,1984. President Boneysteele called the meeting to order and requested the Secretary call roll. I. ROlL CALL PRESENT: ABSENT: Members: Carlson, Dalton, Stanley, Clausen, Boneysteele Members: None II. APPROV Pl OF MINUTES 1. APPROV M.. OF MINUTES OF DECEMBER 5, 1984 APPROV Pl OF MINUTES OF DECEMBER 6, 1984 2. 3. APPROV Pl OF MINUTES OF DECEMBER 11, 1984 It was moved by Member Clausen and seconded by Member Dalton, that the minutes of December 5 and 11, 1984 be approved as presented and the minutes of December 6, 1984 be approved with the following correction: Under IX. REPORTS, 1. GENERAL MANPGER-CHIEF ENGINEER, c. the word "or" i n the final sentence was changed to "of." There being no objection, the motion was unanimously approved. III. EXPENDITURES EXPENDITURE LIST DATED DECEMBER 20,1984 1. Member Stanley, member of the Budget and Finance Committee, stated he and Member Dalton have reviewed the expenditures and found them to be sat 1 sf actory . It was moved by Member Stanl ey and seconded by Member Dal ton, that the Expenditure List dated December 20, 1984, including Running Expense Warrant Nos. 17219-17488 and Sewer Construction Warrant Nos. 2507-2591, be approved as presented. There being no objection, the motion was unanimously approved. IV. HEARINGS 1. HOLD A PUBLIC HEARING Ct4 THE ANNEXATION OF THE GROVER PARCEL IN LAKE ORINDA HIGHLANDS AND THE EXTENSION OF THE PUBLIC SEWER TO SERVE SAID PARCEL President Boneysteele suggested and the Board concurred that this matter be deferred until 8 p.m. to allow persons who might be delayed in traffic to be present. V. BIDS AND AW ARDS 1. MJTHORIZATION TO AW ARD PURCHASE ORDER FOR ONE GENERATOR SET TO PETERSON POWER SYSTEMS FOR $25,655~85 Mr. Roger J. Dolan, General Manager-Chief Engineer, advised that funds for this purchase were approved in the equipment budget. At this time authorization to award the bid is requested. ,,~ It was moved by Member Carl son and seconded by Member Dalton, that award of a purchase order to Peterson Power Systems for one generator set for a total of $25,655.85 be authorized. Motion approved on the following roll call vote: 12 20 84 130 2. AYES: Members: Carl son, Da 1 ton, Stanley, Clausen NOES: Members: None ABSENT: Members: None ABSTAIN: Members: Boney steel e ftlAAD CONTRACT FOR $18,500 TO FABRICATE AND INSTALL STEEL ROOFING AND SIDING ON THE GRIT DEWATERING FACIL ITY Mr. Dol an, General Manager-Chi ef Engi neer, stated that funds for this item were previously authorized. Staff recommends that the contract be awarded to the lowest responsible bidder, Capitol Contractors. It was moved by Member Carlson and seconded by Member Clausen, that a contract be awarded to Capitol Contractors for the fabrication and installation of steel roofing and siding on the Grit Dewatering Facility, i ncl udi ng all structural supports, at the 1 ump sum contract pri ce of $18,500. Motion unanimously approved on the following roll call vote: AYES: NOES: Carlson, Dalton, Stanley, Clausen, Boneysteele Members: Members: None PBSENT: Members: None VI. CON SENT CAL ENDAR It was moved by Member Carlson and seconded by Member Dalton, that the Consent Calendar, consisting of eight items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. Jg~O .. 1. Receive 1 etter from Central Contra Costa Sanitary D1 strict Employees' Association Local No.1, notifying District of election of officers for 1985-1986. 2. Request for six-month maternity leave of absence for Molly Mulli n. 3. Execute agreement relating to real property with JANET F. WASKO and LAVERNE L. WEBER, Job 3417, Walnut Creek area (Resolution No. 84-146). 4. Accept the contract for construction of the Moraga Trunk Sewer Replacement and Drainage Improvements, (Project 4004) and authorize filing of the notice of completion. 5. Authorization for P.A. 84-27 (Alamo) to be included in a future formal annexation to the District. 6. Resolution No. 84-147 accepting an easement at no cost to the District from G.A. PHILLIPS, et ux, Orinda area (Job 3993 - Parcel lR-l). 7. Resolution No. 84-148 accepting an easement at no cost to the District from D.J. CHRISTERSON, et ux, Orinda area (Job 3993 - Parcel 2). 8. Resol uti on No. 84-149 accepti ng an easement at no cost to the District from JERRALD GOLDMAN, Lafayette area (Job 4025 - Parcel 2). There being no objection, the motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 84 '... ,.;.-. 131 VII. ADMIN ISTRATIV E 1. MJTHORIZE EXECUTION OF CONTRACT FOR DATA PROCESSING CONSULTING SERVICES FOR $15,000 FROM SEWER CONSTRUCTION FUNDS: AUTHORIZE PURŒfASE OF TWO WORD PROCESSING STATIONS AND PRINTERS FOR $11,750 FROM SEWER CONSTRUCTION FUNDS Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Cl ausen and seconded by Member Dal ton, to authorize execution of a contract for data processing consulting services to determine systems requirements, prepare the Requests for Proposal for software development, and assist in contract negotiations with the selected software firm for an amount not to exceed $15,000 to be provided from Sewer Construction Fund; and to authorize $11,750 from the Sewer Construction Fund to purchase two word processing stations and printers. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, Dalton, Stanley, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None VIII. COLLECTION SYSTEM 1. MJTHORIZE FUNDS OF $35,596 TO PURŒfASE FURNITURE, EQUIPMENT, AND MISCELLANEOUS ITEMS FOR THE CSO REMODEL ING PROJ ECT FROM SEWER CONSTRUCTION FUNDS Mr. Dolan, General Manager-Chief Engineer, stated that certain items are needed to replace and supplement the furniture and equipment needs of CSO Department as part of the Walnut Creek remodeling project. Following a discussion, it was moved by Member Carlson and seconded by Member Stanl ey, that staff be authorized to go to b1 d for priority items in the amount of $20,000 and a Board Committee, consisting of Members Carlson and Boneysteele, will review the remaining items and make a recommendati on to the Board. Moti on unanimousl y approved on the following roll call vote: AYES: Members: Carlson, Dalton, Stanley, Clausen, Boneysteele NOES: ABSENT: Members: None Members: None IV. HEARINGS 1. HOlD A PUBLIC HEARING ON THE ANNEXATION OF THE GROVER PARCEL IN LAKE ORINDA HIGHLANDS AND THE EXTENSION OF THE PUBLIC SEWER TO SERVE SAID PARCEL It being the time designated for the Public Hearing to consider the annexation of the Grover Parcel in the Lake Orinda Highlands and extension of the public sewer to serve said parcel, President Boneysteele declared the Public Hearing open. Mr. Dolan, General Manager-Chief Engineer, introduced Construction Division Manager Jay S. McCoy who explained the project using a display map. Mr. McCoy advised that because of the sensitive nature of the Lake Ori nda H1ghl ands area due to traffic, potenti al 1 andslides, and faili ng septic tanks, a Public Hearing is being held on the proposed project. The District has received one letter from Mr. William H. Wallace supporting the proposed project and no letters in opposition to the proj ect. Mr. William Grover, proponent of the project, spoke in favor of the proposed proj ect. Mr. Liguori, representing 69 Camino del Diablo, Or1nda, stated that the public sewer shoul d be extended to improve sanitary conditions in thi s area. At th i s time after hear; ng all who spoke rel I!i \t. to .~ fpt'oposd'd¥ , annexat1on and public sewer extension, Presi dent Bolliyftèel e decl-ared th"! Public Hearing closed. 12 20 84 132 It was moved by Member Stanley and seconded by Member Carlson, that since no environmentally sensitive issues were raised, staff is directed to proceed with the finding that the project is an exemption category of Cl ass III, New Construction of Small Structures, and that neither a negative declaration nor an environmental impact report are required. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Stanley, Clausen, Boneysteele NOES: Members: None ABSENT: Members: None President Boneysteele reverted to the order of the agenda. IX. BUDGET AND FINANCE 1. RECEIVE NOVEfJBER 1984 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, presented the November 1984 Financial Statements, a copy of which were received and ordered fl1ed. To date, operating expenses are $926,000 underexpended, a 12.7% favorable var1 ance. Si nce the December 6 Board meet1 ng, a procedure has been followed that all certificates of deposit in savings and loan associations are for not longer than six months or nine months and are coll ateralized by real estate mortgages to the extent of 150% of the value. Interest rates on District temporary investments range from 9.6% current to 12.3% on earlier investments. X. LEGAL/LITIGATION 1. DENIAL OF PERSONAL INJURY CLAIM FROM MR. KENT C. WILSON It was moved by Member Carlson and seconded by Member Stanley, that the personal injury claim of Mr. Kent C. Wl1son against the District in the amount of $15,000 be denied and referred to the Risk Manager for further action as necessary. There being no objection, the motion was unanimously approved. 2. DENIAL OF CLAIM FOR INDEMNITY AND CONTRIBUTION BY ENGEO, INC. It was moved by Member Stanl ey and seconded by Member Dalton, that the claim for indemnity and contribution filed by ENGEO, Inc. be denied and referred to the Risk Manager for further action as necessary. Motion unanimously approved on the following roll call vote: AYES: Members: Carl son, Dalton, Stanley, Clausen, Boneysteele NOES: Members: None PBSENT: Members: None XI. ITEMS LATE FOR THE PGENDA None XII. REPORTS 1. GENERAL MANPGER-OiIEF ENGINEER a. Mr. Dolan introduced Administrative Department Manager Paul Morsen who briefed the Board on garbage franchise renewal discussions. The f1 rst draft of the franchi se agreement has been prepared with the assistance of District Counsel. Negotiations are proceeding with Valley Disposal Service and Orinda Morage Disposal Service at this time. Negot1 ati ons with Pl easant H ill Bay shore Di sposa 1 have been deferred pending completion of an audit. This audit should be completed in three to four weeks. At that time Price Waterhouse will be prepared to submit a report to the Board of Directors. 12 20 84 ì~ . .\ .. , ,. . ., ' .' ~ , 133 Member Stanley requested that minutes be reviewed with regard to direction given to staff with regard to franchise negotiations. Following review of the minutes, it was determined that at the regular Board Meeting of October 18, 1984 staff was authorized to begin negotiations with the franchisees. b. Mr. Dol an, General Manager-Chief Engineer, reported that the Solid Waste Management Study is continuing to make progress. There is a need for a plan after the completion of the study. In addition, the County Solid Waste Commission is considering changes to their charter and a reorganization. c. The 58-1 Proj ect i s bei ng adverti sed for bi d. d. Mr. Jay McCoy, Construction Division Manager, reviewed a proposed sphere of infl uence line and gravity service line which will affect this District's and Dublin-San Ramon Services District's future boundaries in the San Ramon-Dougherty Road area. Future growth in this area was discussed and Board input requested. Following Board and staff discussion, it was determined that the proposed sphere of influence line developed by Mr. McCoy woul d be transmitted to Dubli n-San Ramon for comment. Following receipt of Dublin-San Ramon's comments, this District will transmit a map showing the line to LAFCO for action. Regarding the growth implications, staff will make projections and return to the Board with a more thorough expl anati on of the impact of future growth on facilities which will serve the subject area. e. Mr. Dolan advised the Board of the current status of Southern Pacific right-of-way issues. f. Mr. John Larson, Engineering Division Manager, presented a slide show and report of the very successful Outfall Project. g. Mr. Dolan reported that Mr. Jim Winchell, attorney for the State Board, recently suffered a heart attack. 2. COUNSEL FOR THE DISTR ICT a. Mr. John J. Carniato, Counsel for the District, advised that a memorandum has been sent to Board Members outlining permissible items and procedures for closed session relative to the amendment to the Brown Act. 3. SECRETARY OF THE DISTRICT a. Ms. Joyce E. McMillan, Secretary of the District, advised Board Members that Off-year Campaign Statements for the period July 1, 1984 to December 31,1984 are due in the County Election Department no later than January 31, 1985. 4. BOARD MEMBERS a. Cal endar. Member Cl ausen congratul ated staff on the excel 1 ent Safety b. Member Clausen requested that staff prepare a comparison of the District's bench mark classes with other comparable agencies. XIII. MATTERS FROM THE BOARD NOT ON THE ÞGENDA It was moved by Member Clausen and seconded by Member Carlson, that Member Dalton be commended for his two-year term as President of the District Board of Directors, and that staff draft an appropriate resolution of appreciation. There being no objection, the motion was unanimously approved. XIV. CLOSED SESSION At 10 p.m., President Boneysteele declared a closed session to discuss pending litigation pursuant to Section 54695.9(a) of the California Government Code. The title of the proceeding is Maria Llamas v. CCCSD, Contra Costa County Superior Court 1251 286. At 10:25 p.m., Presi dent Boney steel e concl uded the cl osed sessiÐ~q (ùd r1f'tened 1n, "'~ ~ meeti ng i nto open session. i. 0 .; ". '... ~ 12 ~O tf4 " ...... 134 12 J'~) xv. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XVI. ADJ OURNMENT At 10:25 p.m., President Boneysteele adjourned the meeting. COUNTERSIGNED: 20 84 1\:: ;' ". 'I i