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HomeMy WebLinkAboutBOARD MINUTES 12-06-84 123 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON DECEMBER 6s 1984 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on December 6, 1984. President Dalton ca 11 ed the meeting to order and requested the Secretary call roll. I. ROLL CAll PRESENT: Member s: Carlson, Boneysteele, Stanley, Clausen) Dalton ABSENT: Members: None 1. ELECTION OF DISTRICT BOARD PRESIDENT AND PRESIDENT PRO TEM Member Boneysteele announced his candidacy for the position of District Board President. It was moved by Member Stanley and seconded by Member Clausen, that Member Boneysteele be elected to serve as President of the District Board for 1985. Hearing no further nominations, President Dalton declared the nominations closed. The above motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NO ES: Members: None ABSENT: Member s: None It was moved by Member Clausen and seconded by Member Stanley, that Member Carlson be elected to serve as President Pro Tern of the District Board for 1985. Motion unanimously approved on the following roll call vote: AYES: NOES: Member s : Carlson, Boneysteele, Stanley, Clausen, Dalton Member s : None ABSENT: Members: None II. APPROVAL OF MINUTES APPROVE MINUTES OF NOVEMBER 15, 1984 1. It was moved by Member Clausen and seconded by Member Carlson, that the minutes of November 15, 1984 be approved as presented. There being no objection, the motion was unanimously approved. 1. III. EXPENDITURES EXPENDITURE LIST DATED DECEMBER 6, 1984 Member Boneysteele, member of the Budget and Finance Committee, stated he and Member Stanley have reviewed the expenditures and found them to be satisfactory. In addition, Member Boneysteele commended staff on the excellent documentation accompanying the expenditures. It was moved by Member Boneysteele and seconded by Member Stanley, that the Expenditure List dated December 6, 1984, including Running Expense Warrant Nos. 16994-17218, Payroll Warrant Nos. 2556-2777, and Sewer Construct i on Warrant Nos. 2445-2506, be approved as presented. There being no objection, the motion was unanimously approved. !.' 12 06 84 124 L IV. HEARINGS HOLD A PUBLIC HEARING ON DISTRICT ANNEXATION 88 AS AMENDED BY THE LOCAL AGENCY FORMATION COMMISSION President Dalton declared the public hearing open and there being no appearances either in favor of or in opposition to the proposed annexation, the public hearing was declared closed. It was moved by Member Carlson and seconded by Member Boneysteele, that resolutions be adopted concurring with the Negative Declaration and ordering annexation of all parcels in District Annexation 88 as amended by Local Agency Formation Commission (Resolution Nos. 84-133, 84-134, 84-135, 84-136, 84-137, 84-138, 84-139, and 84-140). Motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Da lton NOES: Member s: None ABSENT: Members: None V. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member Clausen, that the Consent Calendar, consisting of five items, be approved as recommen- ded, resolutions adopted as appropriate, and recordings duly authorized. Order completion of District Annexation No. 88-A (Resolution No. 84-141). L 2. Reso 1 ut i on No. 84-142 accept i ng an easement at no cos t to the District from M. A. PERLOW, et al, Alamo area (Job 3959 - P arce 1 3). 3. Reso 1 uti on No. 84-143 accepti ng an easement at no cos t to the District from W. J. RUTHERFORD, et ux, Martinez area (Job 3339 EXT - P arce 1 1). 4. Resolution No. 84-144 accepting an easement at no cost to the District from C. R. KING, et ux, Martinez area (Job 3339 EXT - P arce 1 2). 5. Resolution No. 84-145 accepting an easement at no cost to the District from C. R. KING, et ux, Martinez area (Job 3339 EXT - P arce 1 3). There being no objection, the motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None L VI. ENGINEERING ADOPT A REVISION TO THE BOARD POLICY REGARDING CONNECTIONS TO THE EXISTING SEWERS IN THE SYCAMORE VALLEY Mr. Roger J. Dolan, General Manager-Chief Engineer, advised that staff has reviewed the City of Danville's proposed assessment district and new policy regarding one-time property divisions in the Sycamore Valley. The findings contained in the position paper are the basis for staff's recommendation. It was moved by Member Carlson and seconded by Member Clausen, that a revision to the existing Board policy regarding connections in the Sycamore Valley be authorized, to wit: 12 05 84 125 All properties which will be created through the Sycamore Valley Specific Plan Amendment dated December 15,1983 and adopted January 5, 1984 by the City of Danville will be permitted to connect to the District's sewer system provided that annexation of the properties and installation of required sewer facilities are done in accordance with District policies, procedures, and standards. If at any time the Board is made aware that inadequate progress is being made towards the installation of the "missing Link," this authorization to connect may be rescinded, or other appropriate action may be taken. The motion was unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Members: None Member Carlson complimented staff on the thoroughness of the position paper. 2. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH CULP, WESNER, CULP ENG INEERS TO CONDUCT A RATES AND CHARGES UPDATE STUDY I. . Following explanation by Mr. Dolan, General Manager-Chief Engiener, it was moved by Member Car 1 son and seconded by Member Stan 1 ey, that the General Manager-Chief Engineer be authorized to execute a cost reimburse- ment contract with Culp, Wesner, Culp Engineers for Phase I of the Rates and Charges Update Study, wi th a cost ce il i ng not to exceed $14,750. Motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Member s: None VI I. PERSONNEL 1. DELETE CLASS DESCRIPTION FOR TECHNICAL MAIN1ENANCE SUPERVISOR; ADOPT ~~AS\~fSC~~~IÀ~~I~~~DMAC~J~fTf~~~ Slf:A~RG~ISO~j1~~D ~:,09~~~ WA~~~E~i~~~ DECEMBER 6, 1984 Mr. Dolan, General Manager-Chief Engineer, advised that as a result of the changing work requirements of Treatment Plant operation and the retirement of one employee, a reorganization of the Plant Maintenance Divisionis Machine Shop Section is proposed. One position will remain vacant pending further analysis of the workload arising out of the furnace project, OAFS and Phase 5B project. Following discussion, it was moved by Member Carlson and seconded by Member Cl ausen, that the cl ass description for Technical Maintenance Supervisor, Range S73, be deleted; the class description for Machine Shop Supervisor, Range S71, be adopted; and Wayne Miner be reclassified to the position of Machine Shop Supervisor, Range S71C, $2,990, effective December 6, 1984. The motion was unanimously approved on the following roll call vote: AYES: NOES: Member s : Carlson, Boneysteele, Stanley, Clausen, Dalton None Member s : ABSENT: Members: None VIII. ITEMS LATE FOR THE AGENDA None :~ . ¡:~ i ,() Õ ,:.8 4 ;" 126 1. IX. REPORTS GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, provided a status report of East and West County involvement in the Solid Waste Management Study. Draft Contra Costa County Solid Waste Management Policy Statements were distributed and Board comments requested. The second public workshop will be December 11, 1984 at 7:15 p.m. at Heather Farms in Walnut Creek. b. An FMIS status report was presented by Walter Funasaki, Finance Officer. Phase I FMIS applications have been completed within the budgeted amounts. The Sony word processing system has been installed and is operating satisfactorily in each department. The next phase of the FMIS system will include: sewer user charge calculation system, permit operations system, sewer maintenance management system, and plant preventative maintenance system. A position paper will be calendared for the Board's consideration on December 20, 1984. c. An assessment of Coast Savings and Loan Association as requested by Member Boneysteele, was presented. Mr. Funasaki will contact the County Treasurer's Office and request that the District be given the opportunity to review any proposed investment of District funds in certificates of deposit of savings and loans prior to investment. d. Mr. Do 1 an di rected the Board's attention to a memorandum from Mr. Walter Funasaki, Finance Officer, responding to financial statement inquiries. e. Mr. Dolan invited the Board of Directors to attend the District Christmas party at 7:00 p.m. on Saturday, December 8,1984 at Heather Farms in Walnut Creek. f. Mr. Dolan advised that as in previous years, District employees will receive a half day off before Christmas and New Years. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT a. Following a request that incoming President Boneysteele consider committee assignments for the coming year, the following appointments were made: Budget and Finance Committee - Members Dalton and Stanley Personnel Committee - Members Carlson and Clausen Concord Committee - Members Carlson and Clausen It was moved by Member Boneysteele and seconded by Member Clausen, that Member Dalton be nominated to serve on the County Solid Waste Commission and that the Secretary forward this nomination to the County. There being no objection, the motion was unanimously approved. Member Boneysteele expressed an interest in serving on the ABAG Regional Planning Committee. Staff will contact ABAG. 4. BOARD MEMBERS None X. MAITERS FROM THE BOARD NOT ON THE AGENDA a. Member Cl ausen requested and received a status report of the District's involvement in Southern Pacific right-of-way issues. Following discussion, it was determined that Member Clausen and Mr. Dolan would meet with County representatives to discuss this issue. i'~í~ ~"O}S,.;.:S 4 127 b~ Member Carlson inquired into the status of the furnace project and CSO remodel project. Mr. William Brennan, of the Plant Operations Depart- ment, reported briefly on the introduction of sludge into the furnaces and the ash handling system. Mr. Jim Coe, of the Collection System Operations Department, gave a brief report of the status of the CSO remodel project, anticipated for completion in March 1985. c. It was moved by Member Clausen and seconded by Member Carlson, that Board and designated staff members be authorized to attend the CASA meeting on January 24-26, 1985. There being no objection, the motion was unanimously approved. XI. CLOSED SESSION At 9:02 p.m., President Dalton declared a closed session to discuss pending litigation and personnel matters. At 9:55 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION - None XI II. ADJOURNMENT At 9:57 p.m., President Dalton adjourned the meeting to reconvene on December 11,1984 at 7:15 p.m. for a Solid Waste Management Project Public Workshop at Heather Farms Garden Center in Walnut Creek. D ectors, ry District, ate of California COUNTERSIGNED: 1,2: 05 84 .... .