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HomeMy WebLinkAboutBOARD MINUTES 11-15-84 117 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 15,1984 The Di strict Board of the Central Contra Costa Sanitary Di strict convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on November 15,1984. Presi dent Dal ton call ed the meeti ng to order and requested the Secretary call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Clausen, Dalton ABSENT: Members: Stanl ey Presi dent Dal ton stated that Member Stanl ey adv i sed staff he woul d be unable to attend this meeting and requested that he be excused. II. APPROV AL OF MINUTES 1. APPROVE MINUTES OF NOVEMBER 1,1984 It was moved by Member Carlson and seconded by Member Clausen, that the minutes of November 1,1984 be approved as presented. There being no objection, the motion was approved with President Dalton abstaining and Member Stanley being absent. III. EXPENDITURES 1. EXPENDITURE LIST DATED NOVEMBER 15,1984 Member Boney steel e, member of the Budget and Fi nance Committee, stated he had reviewed the Expenditures and found them to be sati sfactory. It was moved by Member Boneysteele and seconded by Member Clausen, that the Expenditure List dated November 15, 1984, including Running Expense Warrant Nos. 16695-16993, Payroll Warrant Nos. 2331-2555, and Sewer Constructi on Warrant Nos. 2368-2444, be approved as presented. There bel ng no obj ecti on, the motion was approved with Member Stanl ey being absent. VI. CONSENT CALENDAR It was moved by Member Carl son and seconded by Member Boneysteel e, that the Consent Cal endar, consi sti ng of ni ne items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 84-126 accepting an easement at no cost to the District from BLACKHAWK CORPORATION, Blackhawk area (Job 4005 - Parcel 1). 2. Resolution No. 84-127 accepting an easement at no cost to the District from BLACKHAWK CORPORATION, Blackhawk area (Job 4005 - Parcel 4). 3. Resolution No. 84-128 accepting an easement at no cost to the Di strict from 84 GLENWOOD ASSOCIATION, Wal nut Creek area (J ob 3980 - Parcel 3). 4. Resolution No. 84-129 accepting an easement at no cost to the District from E.R. BURNS, et ux, Danville area (Job 4016 - Parcel 2). 5. Resolution No. 84-130 accepting an easement at no cost to the District from C.W.O.K., a General Partnership, Moraga area (Job 3635 - Parcels 2 and 3). 111'~"" 1\15} 84, 118 6. Execute "Consent to Common Use" Agreement with Pacific Gas and Electric Company - Job 3958 - Pleasant Hill area (Resolution No. 84-131>. 7. Establish December 6, 1984 as the date for a hearing on Annexation 88 as amended by the Local Agency Formation Commission. 8. Initiate proceedings to formally annex 10 separate areas under the title District Annexation 90 (Resolution No. 84-132). 9. Request authorization of $3,100 from Sewer Construction Funds to replace steam cleaner stolen from the Walnut Creek yard. There bel ng no obj ecti on, Stanley being absent. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER the motion was approved with Member None v. ENGINEERING 1. ESTPBLISH DECEMBER 20, 1984 AS THE DATE FOR A PUBLIC HEMING REGARDING 1) THE ANNEXATION OF THE GROVER PARCEL (LAKE ORINDA HIGHLANDS AREA) AND 2) THE EXTENSION OF THE PUBLIC SEWER IN CAMINO DEL DIABLO TO SERVE SAID PARCEL Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that ordinarily items of this nature are ministerial and would not require a board heari ng. However, there have been speci fic concerns expressed in this area in the past and it would be appropriate for the Board to hold a publ ic heari ng. It was moved by Member Carlson and seconded by Member Clausen, that December 20, 1984 be establ i shed as the date for a publ ic heari ng regarding 1) the annexation of the Grover parcel (Lake Orinda Highlands Area) and 2) the extension of the public sewer in Camino Del Diablo to serve said parcel. Motion was approved on the following roll call vote: AYES: Members: Carl son, Boney steel e, Cl ausen, Dalton NOES: Members: None ABSENT: Members: Stanley 2. APPROVE AND AUTHORIZE EXECUTION OF LETTER TO WEST CONTRA COSTA SANITARY DISTRICT RELATIVE TO A RESOLUTION ADOPTED BY THAT BOARD ON OCTOBER 25,1984 Mr. Dolan, General Manager-Chief Engineer, presented a draft letter relative to West Contra Costa Sanitary District comments concerning the Sol id Waste Management Study. Mr. Dol an requested Board comments and approval of the proposed letter. Member Carlson stated that in looking at potential landfill sites and consi deri ng vi abl e al ternatives for di sposal of the waste stream, consideration should be given to the cost effectiveness of directing the waste stream from areas such as Ori nda, Moraga, and Lafayette to West County. Following further discussion, it was moved by Member Boneysteele and seconded by Member Clausen, that the draft letter dated November 15,1984 to Mr. Theodore R. Wooten, Presi dent of West Contra Costa Sanitary District, be approved with minor modification. There being no objection, the motion was approved with Member Stanley being absent. Di recti on of the waste stream will be consi de red if and when a definitive proposal is received. Mr. Dolan reported that at a Mayors' Conference Meeting on November 14, 1984, a committee was formed to consider the possibility of li1~~~Þ lð~ 8.4~ 119 utilizing the Central Contra Costa Sanitary District-Contra Costa County (CCCSD-CCC) study team for a fee for a study of West County issues. The committee meets early in December and at that time will consider moving ahead with the study. Mr. Robert A. Baker, Engi neeri ng Department Manager, met with the City Councl1 of the City of Hercul es. The Hercul es City Council has passed a resol uti on opposing the two Franklin Canyon sites. Mr. Baker endeavored to explain the County-wide nature of the landfill problem. Some progress was made; however, the resolution was not rescinded. VI. BUDGET AND FINANCE 1. RECEIVE OCTOBER 1984 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, presented the October 1984 Fi nancial Statements, a copy of which were received and ordered fil ed. Mr. Funasaki reported that 0 & M revenues were on budget. 0 & M expenditures are $773,000 under budget, primaril y as a resul t of 1 abor, natural gas, and repairs and maintenance being less than budget. Interest on temporary investments ranges from 10% to 12.3%. Following di scussion, the Board requested that Mr. Funasaki rev iew the fi nanci al condition of Coast Federal Savings and Loan and to prepare an analysis of the Outfall Capital Proj ect. VII. LEGAL/LITIGATION 1. DENIAL OF A PERSONAL INJURY CLAIM FROM MR. DAN JOSEPH VERED Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson and seconded by Member Clausen, that the personal injury claim of Mr. Dan Joseph Vered against the District be denied and referred to the Risk Manager for further action as necess~ry. Motion approved on the following roll call vote: AYES: Members: Carl son, Boneysteele, Clausen, Dalton NOES: Members: None PBSENT: Members: Stanl ey VIII. REAL PROPERTY APPROVE THE LEASING OF DISTRICT PROPERTY PARCEL C.1. TO MR. R. A. LOBMJGH AND REJ ECT BIDS FOR PARCEL C.2. 1. Mr. Dolan, General Manager-Chief Engineer, advised that the recommended lease would produce little measurable income to the District; however, there would be savings in expenses. Mr. Paul Morsen, Administrative Department Manager, stated that the proposed lease has a term of five years with a 90-day termination clause. It was moved by Member Boney steel e and seconded by Member Cl ausen, that the leasing of District property Parcel C.l. to Mr. R.A. Lobaugh be approved and all bids on Parcel C.2. be rejected. Motion approved on the following roll call vote: AYES: Members: Carl son, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley IX. PERSONNEL 1. MJTHORIZE AN ASSOCIATE ENGINEER POSITION IN THE ENGINEERING DEPARTMENT Mr. Dolan, General Manager-Chief Engineer, stated that this position was first discussed when the Board directed staff to conduct the Solid Waste Management Study. Mr. Dolan introduced Mr. Robert A. Baker, 1 }',r~lð, t84 120 Engineering Department Manager, who provided an overview of engineering and planning issues. Member Carlson requested that consultants or part-time help be used rather than adding a new position at this time. It was moved by Member Boney steel e and seconded by Member Cl ausen, that an additional Associate Engineer position in the Planning Division (S-77, $3,134/mo. to $3,797/mo.) be authorized. Motion approved on the following roll call vote: 1. AYES: Members: Boneysteel e, Cl ausen, Dalton NOES: Members: Carl son ABSENT: Members: Stanl ey X. ITEMS LATE FOR THE ÞGENDA MJTHORIZE AN ADDITIONAL MEDICAL LEAVE OF PBSENCE FOR FEL IX ESPINOSA, UTIL ITY WORKER Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carl son and seconded by Member Cl ausen, that an additional three-month leave of absence be authorized for Felix Exp1nosa, Utility Worker in the Plant Operations Department. There being no objection, the motion was approved with Member Stanley being absent. 1. 2. 3. 4. XI. REPORTS GENERAL MANÞGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, directed the Board's attention to the refuse collection franchise agreement meeting summari es prepared by Admi ni strative Department Manager Paul Morsen and Finance Officer Walter Funasaki. b. Mr. Dolan advised that a Recycling Program has been scheduled for December 5, 1984 at 7:15 p.m. at the District; and a Solid Waste Public Workshop has been scheduled for December 11, 1984 at 7:15 p.m. at Heather Farms in Walnut Creek. c. Mr. Jim Coe reported on the theft of equi pment from CSO on October 29, 1984 and the security measures taken to prevent future thefts. d. The roofing and siding for the Grit Dewatering Building are currently being bid. COUNSEL FOR THE DISTRICT a. Mr. John J. Carn1ato, Counsel for the District, reported that information concerning the changes in the Brown Act will be available at the second Board meeting in December. SECRETARY OF THE DISTRICT a. Ms. Joyce E. McMillan, Secretary of the District, received concurrence to mai 1 Board meeti ng agenda to the publ ic on Monday prior to the meeting. b. The Feedback Report from the September 25, 1984 Sol id Waste Management Study Public Workshop was di stri buted. The perferences and concerns expressed at the September 25 workshop and the resul ti ng proj ect deci s1 ons are documented i n the report. BOMD MEMBERS a. Member Carlson reported that the program presented by Mr. Robert Hinkson at the CASA Conference was well received. In addition, CASA was very complimentary of Central San's efforts 1 J", ;'115~: ~84 121 in compiling the CASA Membership Directory and the Associates' Glossary of Terms. b. Member Cl ausen reported on the meeti ng with Dubli n San Ramon Services District <DSRSD) arising from a LAFCo presentation concerni ng that Di stri ct' s sphere of i nfl uence. DSRSD recommended that the two districts have regular meetings. Staff representatives will communicate further. c. President Dalton reported on the Solid Waste Management Commission meeting at which Berkeley recycling efforts were di scussed. XII. MATTERS FROM THE BOARD NOT ON THE ÞGENDA None XIII. CLOSED SESSION At 9:05 p.m., President Dalton declared a closed session to discuss pending 1 itigation and/or personnel matters. At 10:25 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION It was moved by Member Clausen and seconded by Member Carlson, that payment of $10,900 be authorized for settl anent of the Sharon Grace lawsuits. Motion approved on the following roll call vote: AYES: Members: Carl son, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanl ey XV. ADJ OURNMENT At 10:28 p.m. President Dalton adjourned the meeting to reconvene on December 5, 1984 at 7: 15 p. m. for a Soli d Waste Management Study Recycling Workshop. COUNTERSIGNED: " ,,"-'"" Itl~,:~ L5 /' 84~ , -'