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HomeMy WebLinkAboutBOARD MINUTES 10-04-84 99 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITMY DISTRICT HELD ON OCTOBER 4, 1984 The District Board of the Central Contra Costa Sanitary District convened i n a regul ar sessi on at its regul ar pl ace of meeti ng, 5019 Imhoff Place, Martinez, county of Contra Costa, state of California, on October 4,1984. President Dalton called the meeting to order and requested the Secretary call roll. I. ROlL CALL PRESENT: ABSENT: Members: Carlson, Boneysteele, Clausen, Dalton Members: Stanley II. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF SEPTEMBER 20,1984 2. APPROVAL OF MINUTES OF SEPTEMBER 25,1984 It was moved by Member Boney steel e and seconded by Member Cl ausen, that the minutes of September 20, 1984 and September 25,1984 be approved as presented. There being no objection, the motion was approved with Member Stanley being absent. III. EXPENDI1URES 1. EXPENDITURE LIST DATED OCTOBER 4,1984 Member Boneysteele stated he has reviewed the Expenditures on behalf of the Budget and Finance Committee and found them to be satisfactory. It was moved by Member Boneysteel e and seconded by Member Cl ausen, that the Expenditure List dated October 4, 1984, including Running Expense Warrant Nos. 16126-16412, Payroll Warrant Nos. 2094-2330, and Sewer Construction Warrant Nos. 2235-2295, be approved as presented. There being no objection, the motion was approved with Member Stanley being absent. IV. HEARINGS 1. CONDUCT PUBLIC HEARING ON PROPOSED DISTRICT PROPERTY LEASES, ESTABLISH COMPETITIVE BIDDING PROCESS FOR LEASING PROPERTY, AND ADOPT DISTRICT PROPERTY LEASE ORDINANCE Mr. Roger J. Dol an, General Manager-Chief Engi neer, stated that staff has identified the following pieces of District property as suitable for leasing to private enterprise: 1. Upper level of the building and applicable parking area at 1250 Springbrook Road, Walnut Creek, California, Assessor's #177-270-07 and #177-280-07. 2. Parcel C.l. located between Grayson Creek and Walnut Creek and Highway 4 and South of Imhoff Drive, Assessor's #159-140-51 consisting of approximately 33 acres. 3. Parcel C.2., or portion thereof, between Grayson Creek and Walnut Creek and North of Imhoff Drive, Assessor's #159-140-52 consisting of approximately 7 acres. A compl ete positi on paper and set of proposed property 1 eases have been provided to the Board. Staff is prepared to answer any questions. President Dalton declared the public hearing open at the hour of 7:42 p.m. and there being no appearances either in favor of or in opposition to the proposed leasing of District property, the public hearing was declared closed. 0 9i2 5.' '8 4'; ) 100 President Dalton suggested that Paragraph Two, RENT, of the lease be modified to ensure clarity. It was moved by Member Carlson and seconded by Member Clausen, that the Board of Directors finds that the aforementioned property will not be needed for the purposes of the District during the term of the lease and that it i sin the best i nterests of the Di stri ct and the users of its sanitary system that the lease be entered into; and that the lease will prov i de revenues to the Di str i ct for operati on and maintenance of i ts sanitary sewer system and wastewater treatment and di sposal faciliti es, and to finance the acquisition, construction, and improvement of these facilities. Further, it was moved that a competitive bidding process be established for leasing such property; that an ordinance be adopted (Ordinance No. 154); and that staff be directed to publish notice requesting bids. Motion approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: ABSENT: Members: None Members: Stanley v. BIDS AND AWARDS ftlARD A CONTRACT FOR DISTRICT PROJ ECT NO. 3386, WALNUT CREEK OFFICE REROOFING AND AUTHORIZE $47,524 FROM THE SEWER CONSTRUCTION FUND 1. Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson and seconded by Member Clausen, that the contract for reroofi ng the Wal nut Creek office, Proj ect No. 3386, be awarded to Sparks Roofing Company, Inc., the lowest responsive and responsi bl e bi dder, and that $47,524 be authorized from Sewer Construction Funds for completion of the project. Motion approved on the following roll call vote: AYES: Members: Carl son, Boney steel e, Cl ausen, Dalton NOES: Members: None PBSENT: Members: Stanley ftlARD OF CONTRACT FOR THE QEANING OF ALUM SLUDGE BASIN II AND AUTHORIZE $71,000 IN SEWER CONSTRUCTION FUNDS 2. Mr. Dol an, General Manager-Chief Engineer, advised that award of this contract would result in cleaning of Alum Sludge Basin II and disposal of the material. To date, final dump fees have not been received. It was moved by Member Clausen and seconded by Member Carlson, that the contract for the cl eani ng of Al um Sl udge Basi n II be awarded to Winton Jones per their bid and that $71,000 in Sewer Construction Funds be authorized for dump fees, construction, contingencies, and incidentals. Motion approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: ABSENT: Members: None Members: Stanley VI. CONSENT CALENDAR It was moved by Member Boneysteel e and seconded by Member Cl ausen, that the Consent Cal endar, consi sti ng of four items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. . Resolution No. 84-105 accepting an easement at no cost to the District from V.M. CAISSE, Danville area (Job 4002 - Parcel 2). 091 .5'~"t :84, '" ;.; 101 2. Resolution No. 84-106 accepting an easement at no cost to the District from RONALD V. and BEVERLY K. GROSS, Orinda area (Job 3369 - Parcel 6 R-l). 3. Authorization for P.A. 84-20 (Danville) to be included in a future formal annexation to the District. 4. Execute agreement rel ati ng to real property with ALPINE WOODS ASSOCIATES, Job 803, Walnut Creek area, Resolution No. 84-107. There bei ng no obj ecti on, the motion was approved with Member Stanley being absent. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Dol an, General Manager-Chief Engi neer, recommended that Item IX., Sol id Waste, to be taken out of order to accommodate interested persons in the audience. IX. SOL ID WASTE RECEIVE REPORT REGARDING REFUSE COLLECTION RENEWALS FRANCHISE AGREEMENT 1. Mr. Dol an, General Manager-Chief Engineer, advised the Board that consideration of the report regarding refuse collection franchise agreement renewals was continued from September 20, 1984 at the request of Mr. Sanford Skaggs, attorney for the franchi se hol ders. Mr. Dol an stated that by sending the draft letter contained in the Board packet, it is proposed that the District would immediately go into discussion with the franchi se hol ders on the content of a new franchi see It is not the position of staff that there would be no negotiation of these matters. Mr. Sanford Skaggs, representing the franchise holders, stated that Orinda-Moraga, Pleasant Hill Bayshore, and Valley Disposal Services have performed sati sfactorl1 y i n the Central County area for a number of years. The contractors fel t they woul d have the ri ght to exerci se renewal of the franchi se agreements if they performed sati sfactoril y. Mr. Skaggs requested (1) that the Board del ay sending the 1 etter of non-renewal until the latest possible time which is necessary to preserve the District's position; (2) that negotiations begin immediately in good faith to resolve the issues District staff has raised; and (3) that the Board make it clear that the term of the franchise is an issue that should be discussed in the negotiations. Following discussion. during which the Board discussed a letter which had been received from Moraga asking for an opportunity to comment, it was moved by Member Cl ausen and seconded by Member Carl son that staff be directed to notify the cities for which the District franchises garbage collection to advise them that this matter is under consideration and that their comments will be received at the meeting of October 18, 1984. There being no objection, the motion was approved with Member Stanley being absent. At this time President Dalton reverted to the order of the agenda. VII. ENGINEERING CONSIDER THE INCLUSION OF P. A. 84-22 (SAN RAMON AREA) IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT 1. Mr. Dolan, General Manager-Chief Engineer, advised that favorable action on this item would allow property, including the Canyon Lakes project east of the Bishop Ranch Office Park, to be included in a pending annexation to the District. Following Board and Staff discussion, it was moved by Member Carlson and seconded by Member Clausen, that inclusion of P.A. 84-22 (San Ramon area) be authorized in a future formal District annexation. Motion approved on the following roll call vote: 0 9 ~.. ~,5}'8,~ , ".. ,,' \.', -', " 102 AYES: Members: Carl son, Boneysteel e, Cl ausen, Dalton NOES: Members: None ABSENT: Members: Stanley 2. APPROVE THE PROPOSED CENTRAL CONTRA COSTA SANITARY DISTRICT-MOUNTAIN VIEW SANITARY DISTRICT COMMON SPHERE OF INFLUENCE LINE AND AUTHORIZE STAFF TO FORtI MD A REQUEST TO LAFCO FOR ADOPTION OF THE LINE Mr. Dolan introduced Mr. Jay S. McCoy, Construction Division Manager, who displayed a map detailing the proposed common sphere of i nfl uence li ne based on an i nformal agreement between Central Contra Costa Sanitary District (CCCSD) and Mountain View Sanitary District (MVSD). This line provides for gravity flow sewer service. There is a development in the preliminary stages which could affect the line. Mr. Dol an stated that favorable action woul d resul tin th is map being forwarded to LAFCO with an accompanying letter advising of the development in this area and requesting that it be resolved prior to adoption of the map. It was moved by Member Carl son and seconded by Member Boneysteel e, that the proposed common sphere of influence line between Central Contra Costa Sanitary District and Mountain View Sanitary District be approved and staff be authorized to forward a request to LAFCO for adoption of the line. There being no objection, the motion was approved with Member Stanley being absent. 3. MJTHORIZE GENERAL MAN~ER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH MILLER PIPEL INE SERVICES CX>RPORATION FOR PHASE I REPAIRS TO THE OUTFALL MJTHORIZE GENERAL MAN~ER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH W. H. EBERT CORPORATION FOR PHASE I REPAIRS TO THE OUTFALL 4. Mr. Dolan, General Manager-Chief Engineer, advised that the contracts with Miller Pipeline Services Corporation and W.H. Ebert Corporation for Phase I repairs to the outfall are follow-up items. Funds for this work were included in the Board authorization of September 20,1984. It was moved by Member Cl ausen and seconded by Member Carl son, that the General Manager-Chief Engineer be authorized to execute a contract with Miller Pipeline Services Corporation for Phase I repairs to the outfall at a cost not to exceed $325,000 and that the General Manager-Chief Engi neer be authorized to execute a contract with W. H. Ebert Corporation for Phase I outfall repairs and inspection at a cost not to exceed $57,000. Motion was approved on the following roll call vote: AYES: NOES: Members: Carl son, Boneysteel e, Cl ausen, Dalton Members: None PBSENT: Members: Stanley VIII. COLLECTION SYSTEM REQUEST AUTHORIZATION OF $5,000 FROM THE SEWER CONSTRUCTION FUND TO REPLACE CSO DEPARTMENT CCTV CAMERA 1. Following explanation, it was moved by Member Carlson and seconded by Member Boneysteele, that $5,000 be authorized from Sewer Construction Funds to replace the CSO Department CCTV camera. Motion approved on the following roll call vote: AYES: Members: Carl son, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley 09 li5 /~4 , ' , .. '. .:< 103 IX. SOL ID WASTE 1. RECEIVE REPORT REGARDING REFUSE COLLECTION RENEWALS FRANCHISE AGREEMENT This item was taken out of order earlier in the agenda. X. PERSONNEL 1. ADOPT RESOLUTION HONORING EMPlOYEE SERVICE AWARD RECIPIENTS It was moved by Member Carlson and seconded by Member Clausen, that a resolution be adopted honoring employees receiving ten and fifteen year service awards (Resolution No. 84-108) and that individual resolutions be adopted honori ng Cl arence Covey, Gl en Descans, and Eugene Peyrucai n for their twenty years of service (Resolution Nos. 84-109, 84-110, and 84-111>. There being no objection, the motion was approved with Member Stanley being absent. XI. ITEMS LATE FOR THE ÞGENDA None XII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dol an reported that the 1 etter from CCCSD to the city of Concord relative to flow metering was referred to the Solid Waste Management Committee at the Concord City Council meeting on October 1, 1984. b. Mr. Dol an prov i ded an update of the Soli d Waste Management Project public participation workshop held September 25, 1984. A feedback report will be prepared and distributed to the Board. c. Gas mixing valves for the furnace are currently being advertised for bid. d. The operator rotation arbitration was heard on October 4,1984. The arbitration report will be presented when received. COUNSEL FOR THE DISTRICT 2. a. Mr. John J. Carniato, Counsel for the District, stated that a report on the amendment to the Brown Act is being prepared for distribution to the Board. 3. SECRETMY OF THE DISTRICT None 4. BOARD MEM3 ERS a. Member Carl son di stri buted copi es of the CASA Di rectory and Glossary of Terms. President Dalton advised that he is in receipt of a letter from Mr. Robert D. Whitley, Chairman of the CASA Associates Committee, commendi ng Paul Morsen, Harriette Stahl, and Ken Grubbs for their work on the Glossary of Terms. b. Member Boneysteele discussed the public participation workshop process and the large amount of information presented. Member Boneysteele expressed concern that the process did not allow sufficient time for considered responses. . c. Member Boneysteel e reported that the city of San Pablo has called for a Grand Jury investigation of the West Contra Costa Waste to Energy Proj ect. d. Member Cl ausen reported that the Navy i saga i n consi deri ng abandoning Waterfront Road. O'~" -r's-" 8'1;' -- 104 XIII. MATTERS FROM THE BOARD NOT ON THE AGENDA None XIV. CLOSED SESSION None xv. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None XVI. ADJ OURNMENT At 9:40 p.m., President Dalton adjourned the meeting. COUNTERSIGNED: ~t.mc S e ry of the Cen ral Contra C ta Sanitary District, County of Contra Costa, State of California O¡9.ó . 2.~ ..: 8:4,!