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HomeMy WebLinkAboutBOARD MINUTES 09-20-84 93 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HElD ON SEPTEp.eER 20, 1984 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on September 20, 1984 at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Boneysteele, Stanley, Clausen, Dalton Members: Carl son Member Carlson had indicated previously he would be unable to attend this meeting and requested that he be excused. II. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF AUGUST 23,1984 It was moved by Member Boneysteele and seconded by Member Stanley, that the minutes of August 23, 1984 be approved as presented. Motion was approved with Member Carlson being absent and Member Clausen abstaining for the reason that he was not present at the August 23 meeting. 2. APPROVAL OF MINUTES OF SEPTEMBER 6,1984 It was moved by Member Boneysteel e and seconded by Member Cl ausen, that the minutes of September 6, 1984 be approved as presented. Motion was approved with Member Carlson being absent. III. EXPENDITURES 1. EXPENDITURE LIST DATED SEPTEMBER 20,1984 Member Boneysteel e, member of the Budget and Fi nance Committee, stated he and Member Stanley have reviewed the Expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Stanley, that the Expenditure List dated September 20, 1984, including Running Expense Warrant Nos. 15905-16125, Payroll Warrant Nos. 1836-2093, and Sewer Construction Warrant Nos. 2180-2234, be approved as presented. There bel ng no obj ecti on, the motion was approved with Member Carl son being absent. IV. BIDS AND f4WMDS 1. AUTHORIZATION TO AWARD PURCHASE ORDER FOR PROCESS AIR CONDITIONING UNIT AND AIR-COOLED CONDENSER FOR COt4?UTER ROOM AT THE TREATMENT PLANT AND MJTHORIZE $21,025 OF SEWER CONSTRUCTION FUNDS Mr. Roger J. Dolan, General Manager-Chief Engineer, advised that reliable temperature and humidity control is required for the computer hardware in the Treatment Pl ant. Staff recommends award of purchase order to the lowest responsible bidder, Engineered Data Environments, Inc. It was moved by Member Boneysteel e and seconded by Member Stanl ey, that award of purchase order be authorized to Engi neered Data Environments, Inc. for a process air conditioning unit and air-cooled condenser for the Treatment Pl ant Computer Room for a total cost of $13,104.83 and that $21,025 in Sewer Construction Funds be authorized to compl ete the project design and purchase of equipment. Motion was approved on the following roll call vote: 09 '>()'. ¡,;,. 84 94 AYES: Members: Boneysteele, Stanley, Cl ausen, Dalton NOES: Members: None ABSENT: Members: Carl son AWAAD OF Œ>NTRACT FOR DISTRICT SEWERING PROJ ECT NO. AUTHORIZE $111,079.92 FROM SEWER CONSTRUCTION FUNDS 3977 AND 2. Mr. Dol an, General Manager-Chief Engi neer, reported that the fi rst low bidder made an error in bidding of backfill. The bidder has submitted a letter citing the mistake and requesting the District to relieve them from their bid. After discussion with District Counsel, staff agrees that relief from the bid is appropriate and so recommends. Following Board and staff discussion, it was moved by Member Clausen and seconded by Member Boneysteele, that Band P Engineered Excavating, Inc. be released from all obligations they may have for Project 3977; that the contract for construction of Project 3977 be awarded to Jardin Pipeline, Inc. per their bid received on September 10, 1984; that $111,079.93 in Sewer Construction Funds be authorized for contract construction, construction management incidentals, and contingencies; and that the General Manager-Chi ef Engi neer authorizations of $15,000 be affirmed. Motion was approved on the following roll call vote: AYES: NOES: Members: Boneysteel e, Stanley, Clausen, Dalton Members: None Members: Carl son PBSENT: V. Œ>NSENT CALENDAR It was moved by Member Cl ausen and seconded by Member Boneysteel e, that the Consent Cal endar, consi sti ng of five items, be approved as recommended, resolutions adopted as appropriate and recordings duly authorized. 1. Resol ution No. 84-102 accepting an easement at no cost to the District from G. A. PHILLIPS, et ux, Orinda area (Job 3993, Parcel 1>. 2. Resolution No. 84-103 accepting an easement at no cost to the District from R. F. KIRBY, et ux, Pacheco area (Job 3966, Parcel 2). 3. Authorization for P.A. 84-19 <Danvil1e) to be included in a future formal annexation to the District. 4. Resolution No. 84-104 authorizing execution of agreement relating to real property with DONALD KINGSBOROUGH, et ux, Job 3010, Alamo area. 5. Authorize medical leave of absence for John Walter, Technical Maintenance Supervisor, up to the six-month maximum. There being no objection, the motion was approved with Member Carlson being absent. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ENGINEERING 1. AUTHORIZE GENERAL MANPßER-CHIEF ENGINEER TO EXECUTE A CONTRACT AMENDMENT WITH JOHN CAROLLO ENGINEERS FOR INCINERATOR SYSTEM IMPROV EtENTS After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Stanl ey and seconded by Member Cl ausen, that the General Manager-Chief Engineer be authorized to execute a contract 09 20 <.. (J~ 95 amendment with John Carollo Engineers for professional engineering services in conjunction with the Incinerator Repairs and Modifications Project. No additional funds were requested as part of this authorization. There being no objection, the motion was approved with Member Carlson being absent. AUTHORIZE $86,600 IN SEWER CONSTRUCTION FUNDS FOR STAFF WORK AND CONSUL TANT FL~ MONITORING FOR WATERSHED STUDY PROORAM 2. Mr. Dolan introduced Mr. James M. Kelly, Planning Division Manager, who presented an overview of the current and proposed watershed work. Mr. Kelly stated that the fundamental approach would be to document the exi sti ng system and 1 and use, measure dry and wet weather flows, and proj ect future 1 and use and Di stri ct boundari es. For each watershed a model will be constructed and calibrated using existing flows and including future projections. In December 1984 an overall watershed planning draft will be presented to the Board and additional funds requested at that time. It was moved by Member Stanl ey and seconded by Member Boneysteel e, that a total of $86,600 in Sewer Construction Funds be authorized to various watershed accounts for work required for the watershed study program. Motion approved on the following roll call vote: AYES: Members: Boneysteel e, Stanley, Clausen, Dalton NOES: Members: None PBSENT: Members: Carl son 3. AUTHORIZE $520,000 FROM SEWER CONSTRUCTION FUNDS FOR PHASE I OF THE OUTFALL INSPECTION AND REPAIR. AUTHORIZE GENERAL MANPßER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH JOHN CAROLLO ENGINEERS Mr. Dolan, General Manager-Chief Engineer, reported that the Outfall Repair Project will be executed in two phases: Phase I will minimize the leaks that occur under gravity flow, and Phase II wl1l prepare the outfall for pressure flow. This effort was originally scheduled for mid-1985. Due to two serious leaks which occurred near the Industrial Tank evaporation ponds, it was necessary to accelerate the project. It was moved by Member Boney steel e and seconded by Member Cl ausen, that $520,000 from Sewer Construction Funds be authorized for the outfall inspection and repairs project and that the General Manager-Chief Engineer be authorized to execute a contract with John Carollo Engineers for professional engineering services billed on an hourly basis with a cost ceiling of $40,000. Motion was approved on the following roll call vote: AYES: Members: Boney stee 1 e, Stanley, Clausen, Dalton Members: None Members: Carl son NOES: PBSENT: VII. BUDGET AND FINANCE 1. RECEIVE AUGUST 1984 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, presented the August 1984 financial Statements, a copy of which were received and ordered filed. Mr. Funasaki reported that after the two month period ended i n August, 0 & M expenses are $400,000 under budget. Interest on temporary investments ranges from 9.25% to 12.3%. 2. AUTI-IORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE PROPOSITION 4 APPROPRIATIONS LIMIT It was moved by Member Boneysteele and seconded by Member Stanley, that placement of a Public Notice be authorized advising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board of Directors' meeting to be 09 20 84 96 held on October 18,1984, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1984-1985 will be adopted. There being no objection, the motion was approved with Member Carlson being absent. 1. VIII. RECEIVE REPORT REGARDING RENEW M..S SOL ID WASTE REFUSE COLLECTION FRANCHISE AGREEMENT Mr. Dolan, General Manager-Chief Engineer, advised that Mr. Sanford Skaggs, representing Orinda-Moraga Disposal, Pleasant Hill Bay Shore Disposal, and Valley Disposal Service, has submitted a letter requesting that consideration of this item be deferred to a subsequent meeting. Following a brief discussion, President Dalton directed that consideration of refuse collection franchise agreements be scheduled for the Regular Board Meeting of October 4,1984. 1. IX. REAL PROPERTY SET A PUBLIC HEARING FOR OCTOBER 4, 1984 TO REVIEW PROPOSED LEASES FOR THREE DISTRICT PROPERTIES Mr. Dolan, General Manager-Chief Engineer, advised that the District has three pieces of property which in staff's opinion are suitable for 1 easi ng to private enterpri see It i s staff's recommendation that the Board make these properties available for lease, proceeding in accordance with the provisions of the applicable California Health and Safety and Government Code Sections. It was moved by Member Stanley and seconded by Member Clausen, that a public hearing be set for October 4, 1984, and the Secretary of the District be authorized to publish notice of the time and place of such hearing pursuant to Section 6066 of the California Government Code. There bei ng no obj ecti on, the motion was approved with Member Carl son being absent. 1. 09 20 x. ITEMS LATE FOR THE ÞGENDA None XI. REPORTS GENERAL MANÞGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, reported on a meeting with Mr. John Splitorf, of the West Contra Costa County Waste to Energy Project. The project is approaching financing deadlines. Mr. Splitorf requested a commitment of 450 tons per day of solid waste to the project. To date no firm tipping fee has been established. b. Mr. Dolan requested the Board begin considering the role of the District upon completion of the Solid Waste Management Study. Two jobs are currently being advertised for bid: reroofing the Walnut Creek office and cleaning the alum sludge ponds. c. d. The annual audit shoul d be received the week of September 24-28, 1984. It will be presented in draft form to the Budget and Finance Committee prior to presentation to the full Board for final approval. e. Copies of the District 1983-1984 Annual Report were distributed to the Board. f. Mr. Charles W. Batts, Plant Operations Manager, reported that a consul ti ng engi neer from South Afri ca and a group from the Lower Mari n facility toured the Treatment Pl ant duri ng the month of August. 84 97 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMB ERS a. President Dalton advised that he is in receipt of a letter from Mr. John M. Frampton of Orinda relative to garbage rates. President Dalton requested that staff draft a response to Mr. Frampton. XII. MATTERS FROM THE BOARD NOT ON THE AGENDA a. Member Boneysteel e requested and received a status report of District property in the Orinda area. XIII. CLOSED SESSION None XIV. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None xv. ADJ OURNMENT At 9:15 p.m., President Dalton adjourned the meeting to reconvene in Adjourned Regular Session on Tuesday, September 25,1984 at 7:30 p.m. for a Solid Waste Management Study public participation workshop. l~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 09 20 84