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HomeMy WebLinkAboutBOARD MINUTES 09-06-84 87 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 6, 1984 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on September 6, 1984 at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Clausen, Dalton ABSENT: Members: Stanley President Dalton stated that Member Stanley advised staff he would be unable to attend this meeting and requested that he be excused. II. EXPENDITURES 1 . EXPENDITURE LIST DATED SEPTEMBER 6, 1984 Member Boneysteele, member of the Budget and Finance Committee, stated he has reviewed the Expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Clausen, that the Expenditure List dated September 6, 1984. including Running Expense Warrant Nos. 15703-15904. Payroll Warrant Nos. 1579-1835. and Sewer Construction Warrant Nos. 2142-2179. be approved as presented. There being no objection, the motion was approved with Member Stanley being absent. III. BIDS AND AWARDS 1 . AWARD OF CONTRACT FOR DISTRICT PROJECT 20006 PLANT. OPERATIONS BUILDING ELECTRICAL MODIFICATIONS FOR HVAC CHLORINE EXCLUSION. AND AUTHORIZE $26,219 FROM THE SEWER CONSTRUCTION FUND Mr. Rogel' J. Dolan, General Manager-Chief Engineer, presented the staff recommendation for award of the contract for Plant Operations building electrical modifications for heating, ventilating and air conditioning (HVAC) chlorine exclusion to the lowest responsive bidder, Alhambra Electric. It was moved by Member Carlson and seconded by Member Boneysteele, that the contract for construction of District Project No. 20006 be awarded to Alhambra Electric per their bid of August 20, 1984 and that $26,219 in Sewer Construction Funds be authorized for contract construction, construction management, and contingencies. Motion was approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley IV. CONSENT CALENDAR It was moved by Member Clausen and seconded by Member Carlson, that the Consent Calendar, consisting of three items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1 . Resolution No. 84-099 accepting an easement at no cost to the District from OEN YIN CHOY, et al, Lafayette area (Job 3942. Parcel 1). 09 06 84 88 2. Resolution No. 84-100 accepting an easement at no cost to the District from FIRST NATIONWIDE SAVINGS, Pleasant Hill area (Job 3958, Parcel 1). 3. Resolution No. 84-101 accepting an easement at no cost to the District from DELORES GUNTER, Lafayette area (Job 3935. Parcel 2) . There being no objection, Stanley being absent. the motion was approved with Member CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None V. ENGINEERING 1 . RECEIVE AND ACKNOWLEDGE THE PROCEDURES FOR DESIGN OF SEWER SYSTEMS IN HILLSIDE AND CREEK AREAS Mr. Dolan, General Manager-Chief Engineer, advised that as a result of the extensive damage caused to the collection system by slides and bank erosion during the wet winters of 1982-83 and 1983-84. it has become apparent that the District's policies and procedures for design of sewer systems in hillside and creek areas should be reviewed and formalized. This is a normal staff area, but because the Board has expressed an interest in the past, because there is a change in direction, and because of the technical expertise on the Board, this is presented for the Board's review and comment. Following discussion, it was the consensus of the Board that the procedures and design standards presented were appropriate and timely. Engineering Construction Division staff was commended for their work in this area. 2. APPROVE AND AUTHORIZE THE EXECUTION OF A LICENSE AGREEMENT WITH INDUSTRIAL TANK CORPORATION (I.T.) Mr. Dolan, General Manager-Chief Engineer, stated that a license agreement with I. T. is necessary to permi t I. T. to construct, reconstruct, maintain, and operate two waste transmission pipes across District property. It was moved by Member Boneysteele and seconded by Member Clausen, that the President and Secretary of the District be authorized to execute the lease agreement with Industrial Tank Corporation (I.T.). Motion was approved on the following roIl calI vote: --AYES: -- Members: Carlson, Boneysteele, Cl-a.usen, Dalton NOES: Members: None ABSENT: Members: Stanley AUTHORIZE $30,000 IN SEWER CONSTRUCTION FUNDS FOR OUTFALL INSPECTION AND REPAIR PROJECT 3. Mr. Dolan, General Manager-Chief Engineer, stated this authorization would allow planning and evaluation of the full scale of the OUtfall Project. It was moved by Member Carlson and seconded by Member Clausen, that $30,000 in Sewer Construction Funds be authorized to complete the planning phase of the Outfall Inspection and Repair Project. Motion was approved on the following roIl call vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley 09 06 84 4. AUTHORIZE EXECUTION OF AGREEMENT WITH DAVID M. GRIFFITH AND ASSOCIATES FOR GRANTS ADMINISTRATION SERVICES AND AUTHORIZE $16.000 FROM THE SEWER CONSTRUCTION FUND Mr. Dolan, General Manager-Chief Engineer, advised that the firm of David M. Griffith and Associates will supplement staff work and assist in developing indirect cost rates for District force account work on Clean Water Grant projects. It was moved by Member Carlson and seconded by Member Boneysteele, that the General Manager-Chief Engineer be authorized to execute an agreement with David M. Griffith and Associates for grant administration services and that $16,000 from Sewer Construction Funds be authorized for these services. Motion was approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley 5. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE CONTRACT AMENDMENT WITH JOHN CAROLLO ENGINEERS TO COMPLETE STAGE 5B PLANS AND SPECIFICATIONS AND AUTHORIZE $33.100 FROM SEWER CONSTRUCTION FUNDS Mr. Dolan, General Manager-Chief Engineer, advised that an amendment to the lump sum price of the John Caroll0 Engineers' contract is necessary to cover additional work required to obtain State Water Resource Control Board (SWRCB) approval, new work to reflect current conditions, new work to meet SWRCB requirements, and the increased labor and overhead incremental costs for the remainder of the existing lump sum contract. It was moved by Member Carlson and seconded by Member Boneysteele, that the General Manager-Chief Engineer be authorized to execute a contract amendment with John Carollo Engineers to complete the Stage 5B plans and specifications and that $33,100 be authorized from the Sewer Construction Fund for that purpose. Motion was approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley 6. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENT WITH URBAN ALTERNATIVES Mr. Dolan, General Manager-Chief Engineer, stated that Urban Alternatives has been selected to provide public participation services for the District Solid Waste Management Project. No funds are requested in this authorization. Mr. James M. Kelly, Planning Division Manager, outlined the key elements of the approach recommended by Urban Alternatives, which include an extensive outreach program and a series of public workshops. Following discussion, it was moved by Member Boneysteele and seconded by Member Clausen, that the General Manager-Chief Engineer be authorized to execute a contract with Urban Alternatives to provide public participation consultation for the District Solid Waste Management Program on a per diem basis with a cost ceiling of $23,309. Motion was approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley It was determined that there would be an Adjourned Regular Board Meeting at 7:30 p.m. on Tuesday, September 25. 1984 at Heather Farms in Walnut Creek for a Solid Waste Management Project public participation workshop. 09 06,' 84 89 .' -.. 90 VI. WATER POLLUTION CONTROL PLANT 1. AUTHORIZATION OF $10,000 MOISTURE/SOLIDS ANALYZER IN SEWER CONSTRUCTION FUNDS FOR A Mr. Dolan, General Manager-Chie~ Engineer, explained the operation of the Moisture/Solids Analyzer and advised that this system is expected to pay for itself in savings in polymer and landfill gas consumption. --- It was moved by Member Carlson and seconded by Member Boneysteele, that $10.000 in Sewer Construction Funds be authorized for purchase of a Mul tiple Sample Moisture/Solids Analyzer. Motion was approved on the following roll calI vote: AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley , VII. LEGAL/LITIGATION APPROVAL OF $40.000 PAYMENT FOR BARBARA BLUME LANDSLIDE SETTLEMENT AGREEMENT FROM 0 & M CONTINGENCY ACCOUNT 1 . Mr. Dolan, General Manager-Chief Engineer, advised that this item was discussed previously with the Board in closed session. At this time, authorization for expenditure from the 1984-1985 0 & M Contingency Account is requested. It was moved by Member Boneysteele and seconded by Member Clausen, that payment of $40,000 from the 1984-1985 0 & M Contingency Account for the Blume landslide settlement be approved. Motion was approved on the following roll call vote: - --- - - - AYES: Members: Carlson, Boneysteele, Clausen, Dalton NOES: Members: None ABSENT: Members: Stanley VIII. PERSONNEL 1 . DELETE ONE POSITION OF MAINTENANCE OFFICE COORDINATOR II (RANGE G-49) IN THE PLANT OPERATIONS DEPARTMENT AND AUTHORIZE ONE POSITION OF SECRETARY III (RANGE G-52) IN THE ENGINEERING DEPARTMENT Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Clausen and seconded by Member Carlson, that one Maintenance Office Coordinator II position, Range G-49 ($1 ,606/mo. to $1,939 mo.) be deleted from the Plant Operations Department and one Secretary III position, Range G-52 ($1,723/mo. to $2.082/mo.) be authorized in the Engineering Department Planning Division. There being no objection, the motion was approved with Member Stanley being absent. IX. ITEMS LATE FOR THE AGENDA None XII. CLOSED SESSION At this time, Mr. Dolan, General Manager-Chief Engineer, requested the Board digress from the order of the agenda and adjourn into closed session to discuss pending litigation with Mr. Arthur Shartsis of the law firm of Shartsis, Friese & Ginsburg. Board members voiced no objection to the request, and at 8:45 p.m., President Dalton declared a closed session. At 9:32 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. President Dalton reverted to the order of the agenda. 09 06 84 91 X. REPORTS 1 . GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, presented a Garbage Franchise Task Force status report. A draft letter to franchisees relative to renewal of franchise agreements was distributed and Board comment requested. Following discussion, it was determined that a position paper would be prepared for presentation to the Board. b. Mr. Dolan stated that at the last meeting, the Board was advised of the problems developing with Altec, Inc., a contractor on the furnace project. Thanks to the efforts of the Engineering Department staff, a compromise on contract issues has been reached. Altec is on the job and presently performing acceptably. c. Mr. Dolan reported that the District is in receipt of a letter requesting an extension of our sphere of influence (SOl) in the West Branch area to include a proposed 400 acre development by Shapell Industries. Following discussion, staff was directed to advise Shapell Industries that the Board reacted negatively to the proposal because it is not clear that the proposal will not adversely affect the present population in the District due to its effects on capacity and pumping costs. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. Member Carlson advised that he will be unable to attend the September 20 Board Meeting and requested that he be excused. b. Member Carlson reported that he will serve as Chairman of the CASA Directors' Committee during the coming year. In that regard, he has requested Mr. Robert Hinkson, CSO Manager, to provide a presentation at the November CASA meeting. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA None XII. CLOSED SESSION Closed session was held earlier in the meeting. XIII . ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION None XIV. ADJOURNMENT At 10:45 p.m., President Dalton adjourned the meeting. 09 {)6 84 9 2 ()9 COUNTERSIGNED: ( i <,-C' ), C Î-:;.,.,.. . '-- 1-- c-- c-_~ . President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California a- t. Ìì7~ S ary of the Ce tral Contra Costa Sanitary District, County of Contra Costa, State of California ()6 84