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HomeMy WebLinkAboutBOARD MINUTES 08-02-84 76 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 2, 1984 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular session at their regular place of' meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California on August 2, 1984 at 7:30 p.m. In the absence of President Dal ton, President Pro Tem Boneysteele called the meeting to order and requested the Secretary call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Stanley, Clausen ABSENT: Members: Dalton President Dalton entered the meeting at the hour of 7:32 p.m. II. APPROVAL OF MINUTES 1 . APPROVAL OF MINUTES OF JULY 19, 1984 2. APPROVAL OF MINUTES OF JULY 26, 1984 It was moved by Member Stanley and seconded by Member Clausen, that the minutes of July 19, 1984 and July 26, 1984 be approved as presented. There being no objection, the motion was approved with President Dalton being absent. At this time President Dalton entered the meeting. III. EXPENDITURES 1. EXPENDITURE LIST DATED AUGUST 2, 1984 Member Boneysteele, member of the Budget and Finance Committee, stated that he and Member Stanley had reviewed the Expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Stanley, that the Expenditure List dated August 2, 1984, including Running Expense Warrant Nos. 15131-15330 and Sewer Construction Warrant Nos. 2058-2085, be approved as presented. There being no objection, the motion was unanimously approved. IV. BIDS AND AWARDS 1. AUTHORIZE AWARD OF CONTRACT FOR PROJECT 3836, REMODEL OFFICE BUILDING AT 1250 SPRINGBROOK ROAD, WALNUT CREEK. AUTHORIZE EXPENDITURE OF $268,476 FROM THE SEWER CONSTRUCTION FUND Mr. Roger J. Dolan, General Manager-Chief Engineer, presented staff's recommendation that award of contract for Project 3836 be authorized to Malpass Construction, the low bidder. Seville Investment Corporation submitted a bid which was nonresponsive because a bid bond was not included and there was a discrepancy in the lump sum bid amount. It would be appropriate for the Board to reject the nonresponsive bid. It was moved by Member Carlson and seconded by Member Clausen, that award of contract for construction of District Project No. 3836 to Malpass Construction in the amount of $215,000 be authorized, $268,476 in Sewer Construction Funds be authorized for project completion, and the nonresponsive bid by Seville Investment Corporation be rejected. The motion was unanimously approved on the following roIl call vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Members: None 08 02 84 77 V. CONSENT CALENDAR It was moved by Member Stanley and seconded by Member Clausen, that the Consent Calendar, consisting of five items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 84-087 accepting an easement at no cost to the District from M.S. STEINER, Alamo area (Job 3987, Parcel 2). 2. Resolution No. 84-088 accepting an easement at no cost to the District from SKYLAND DEVELOPMENT CORPORATION, Walnut Creek area (Job 2963, ParceI2). 3. Resolution No. 84-089 accepting an easement at no cost to the District from G.L. CHINGAS, TRUSTEE, Walnut Creek area (Job 3415, Parcel 2). 4. Resolution No. 84-090 accepting an easement at no cost to the District from J. BENSON, et aI, Walnut Creek area (Job 3415, Parcel 3). 5. $4,785 was authorized to affirm the sewer installation on Warner Court, Lafayette. There being no objection, the motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ENGINEERING AUTHORIZATION FOR P.A. 84-13 (CONCORD) AND 84-14 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT 1 . Mr. Dolan, General Manager-Chief Engineer, advised that Mr. Peter Bedford's representative has requested that P.A. 84-13 (Concord) be removed from the agenda and rescheduled for August 23, 1984 to allow sufficient time to resol ve issues remaining between the property owner and the city of Concord. A discussion followed relative to previous Board policy concerning annexation and sewer service to developments within the sphere of influence of the city of Concord. Member Stanley stated that in the past this Board has avoided involvement in land use and zoning matters and should continue to do so. Following discussion, it was the consensus of the Board that P. A. 84-13 (Concord) be rescheduled for consideration on August 23, that the Board be provided with previous Board policy on this subject prior to that time, and that Mr. Peter Bedford be apprised and invited to attend the meeting of August 23, 1984. It was moved by Member Clausen and seconded by Member Stanley, that inclusion of P.A. 84-14 (Danville) in a future formal annexation to the District be authorized. There being no objection, the motion was unanimously approved. AUTHORIZE $208.000 FROM THE SEWER CONSTRUCTION FUND FOR GRANT ADMINISTRATION ON THE STAGE 5A AND 5B PROJECTS 2. Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson and seconded by Member Stanley, that $208, 000 from Sewer Construction Funds be authorized for grant administration on the Stage 5A and 5B Projects. Motion was unanimously approved on the following roll call vote: 08 /'i~ '$) tJ /. 84 78 AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Members: None AUTHORIZE $1,500,000 FROM THE SEWER CONSTRUCTION FUND TO COMPLETE THE INCINERATOR REPAIR AND MODIFICATIONS PROJECT 3. Mr. Dolan, General Manager-Chief Engineer, reported that the Incinerator Repair and Modifications Project is on budget and on schedule. Incinerator System Control Room, Fuel Gas System Modification, and Emergency Power Provisions remain to be completed on the project. At this time $1,500,000 authorization is requested for these remaining tasks. Mr. Dolan introduced Mr. Robert A. Baker, Engineering Department Manager, who reported that the incinerator ash has been classified as non-hazardous by the Department of Health Services but that the classification by the State Water Resources Control Board is still in question. Mr. Harold Singer, of the Regional Board, agreed to recommend that the District be given a temporary variance to take ash to the Acme or Richmond landfills while discussions are held concerning the ultimate classification of the ash. It was moved by Member Carlson and seconded by Member Stanley, that $1,500,000 from Sewer Construction Funds be authorized to complete the Incinerator Repairs and Modifications Project. Motion was unanimously approved on the following roll cal1 vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Members: None AUTHORIZE $20,000 FROM THE SEWER CONSTRUCTION FUND FOR UNDERTAKING A WATER RECLAMATION STUDY 4. Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Stanley and seconded by Member Clausen, that $20,000 from Sewer Construction Funds be authorized for undertaking a water reclamation study. Motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Members: None VII. BUDGET AND FINANCE 1 . RECEIVE JUNE 1984 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, discussed the June 1984 Financial Statements. It was noted that the city of Concord revenues were $153,000 10wer than projected. The final flow factor rate is yet to be determined. Mr. Funasaki stated that the financial statements are unaudited. It is not anticipated that there will be major audit adjustments in the expense categories. The audit report should be received early in September. VIII. PERSONNEL 1 . APPOINT CATHRYN E. RADIN TO THE MANAGEMENT POSITION OF PERSONNEL OFFICER, EFFECTIVE AUGUST 20, 1984, AT A SALARY OF $3,149/MO (M-39 $3,149-$3,827) Mr. Dolan, General Manager-Chief Engineer, introduced Ms. Cathryn Radin, summarized her experience and qualifications, and recommended her appointment to the position of Personnel Officer. 08 02 84 "~/- 79 It was moved by Member Carlson and seconded by Member Clausen, that the General Manager-Chief Engineer be delegated authority to appoint Ms. Cathryn Radin to the Personnel Officer position at the M-39 salary range with a beginning salary of $3, 149/mo. contingent upon successful completion of a physical examination (Resolution No. 84-091). Motion was unanimously approved on the following roll call vote: 2. AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Members: None AUTHORIZE CERTAIN DEPARTMENT ORGANIZATIONAL CHANGES IN THE ENGINEERING Mr. Dolan, General Manager-Chief Engineer, advised that the proposed organizational changes in the Engineering Department have previously been discussed with the Board and reviewed with the Employees' Association. At this time staff recommends approval of the organizational changes outlined in the position paper. It was moved by Member Clausen and seconded by Member Carlson, as follows: 1. 1) The new class description of Survey Supervisor be adopted, the salary range set at S-76 ($3,062/mo. to $3,706/mo.), and the class description of Supervising Surveyor deleted; 2) The new class description of Survey Party Chief be adopted with no change in salary range and the previous class description of Survey Party Chief deleted; 3) The new class description of Senior Survey Technician be adopted, the salary range set at G-68 ($2,519/mo. to $3,058/mo.), and the previous class description of Senior Survey Technician deleted; 4) The salary range for Engineering Support Supervisor be increased from G-66 ($2,401/mo. to $2,907/mo.) to G-68 ($2,519/mo. to $3,048/mo.); 5) Larry Shirkey be reclassified to Survey Supervisor S76-C at a salary of $3,370/mo., effective August 3, 1984; and 6) James Ruetenik be reclassified to Senior Survey Technician G68-D at a salary of $2,970/mo., effective August 3, 1984. Motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Members: None IX. ITEMS LATE FOR THE AGENDA None X. REPORTS GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, invited the Board to attend the District Safety Picnic on August 11, 1984 beginning at 12 noon at Cowell Park. b. Mr. Dolan reported that the Chlorine Exclusion Project is out to bid and staff anticipates that the request for contract authorization wil1 be presented at the next meeting. 08 84 ()2 80 2. 3. 4. c. The roofing job for the Walnut Crèek office is being prepared for bid. This work will be done at the same time as the remodel project. d. Mr. Dolan presented a summary explanation of comments made by Ms. B. Zivica in a letter to the Contra Costa Times. Member Boneysteele stated that similar comments were made by Mr. Donald Christen, of the Taxpayers' Association, in his column in the Contra Costa Sun. Member Boneysteele suggested that a copy of this information be forwarded to Mr. Christen. e. Mr. Dolan gave a status report of the recent Livermore Amador Valley Waste Management Agency (LAVWMA) meeting. Discussion centered around the north options: a 20-mile pipeline carrying secondary effluent directly to Suisun Bay or construction of a pump station pumping raw sewage to approximately Crow Canyon Road where the pipe would be tied to the District's system. Both Member Boneysteele and Mr. Dolan advised caution in determining the best technical solution. f. Mr. Dolan provided Solid Waste Management Project MAC and TAC meeting updates. Mr. Baker will be meeting with representatives of West County relative to possible inclusion on MAC. g. Mr. Dolan introduced Mr. Charles Batts, Plant Operations Department Manager, who reported that several tours of the Plant have been conducted recently, among those were representatives of TERA Composting, Bay Area Air Pollution Quality Control Board, and IT. h. Mr. Dolan advised the Board of his August vacation plans. During this absence, Mr. Robert Baker will be Acting General Manager-Chief Engineer. COUNSEL FOR THE DISTRICT a. Mr. John J. Carniato, Counsel for the District, reported that depositions are being taken in the alum sludge matter. SECRETARY OF THE DISTRICT a. Ms. Joyce E. McMillan, Secretary of the District, distributed the Training/Conference Summary of Authorizations for the fiscal year 1983-1984, April through June. BOARD MEMBERS None XI. MATTERS FROM THE BOARD NOT ON THE AGENDA None XII. CLOSED SESSION At 8:52 p.m., President Dalton declared a closed session to discuss pending litigation and/or personnel matters. At 9:36 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION It was moved by Member Carlson and seconded by Member Clausen, that the Crosby, Heafey, Roach & May schedule of fees be approved retroactive to July 11, 1984, the date of receipt. Motion was unanimously approved on the following roll cal1 vote: 08 ()2 84 81 AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: Members: None ABSENT: Members: None XIV. ADJOURNMENT At 9:40 p.m., President Dalton adjourned the meeting to reconvene on August 23, 1984 at 7:30 p.m. President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Of; (.~~, ~) \).'f ,..". 84